## Annual Report 2020-2021
Heartline supports children with heart disorders and their families, whatever the condition, wherever it is treated.
## Legal and administrative information
Trustees
Elizabeth Collins
Kevin Ford
Michelle King
Simon Leonard
Alasdair Marshall (appointed 31 March 2021) Natalie Persoglio
Kymm Galvin (resigned 11 October 2021) Nicola Garbutt (resigned 11 October 2021)
Registered charity number 1153442
Registered office
42 Moyle Close,
Gillingham,
Kent ME8 9RH
Independent examiner
Victoria Kelly 17 Church Lane Wimbledon SW19 3PD
Bankers
Lloyds Bank PLC
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 2
## Contents
Legal and administrative information .................................................................................................... 2 Trustees ............................................................................................................................................. 2 Registered charity number ................................................................................................................ 2 Registered office ................................................................................................................................ 2 Independent examiner ....................................................................................................................... 2 Bankers .............................................................................................................................................. 2 Objectives .............................................................................................................................................. 4 Activities, achievements and performance ........................................................................................ 4 Financial review ..................................................................................................................................... 4 Reserves policy ................................................................................................................................... 5 Structure, governance and management .............................................................................................. 5 Governing document ......................................................................................................................... 5 Tax status ........................................................................................................................................... 5 Trustees ............................................................................................................................................. 5 Appointment of Trustees ................................................................................................................... 6 Public benefit statement .................................................................................................................... 6 Trustees' responsibilities in relation to financial statements ............................................................ 7
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH.
Page | 3
The Trustees present their report along with the financial statements of the Charity for the year ended 31 October 2021. The financial statements have been prepared in accordance with the accounting policies set out on pages 9 to 10 and comply with the Charity's Constitution and applicable law.
## Objectives
Mission – Heartline supports children with heart conditions and their families, whatever the condition, wherever it is treated.
We do this by providing:
Benefits - such as our Heart Children Book, newsletter, website, wetsuits, information leaflets, children’s activity weekends and subsidised caravans.
Projects – such as Medic Alert bracelets and subscription fees, family get-together events and parties.
Support – through our social media channels and directly connecting families where appropriate.
## Activities, achievements, and performance
Heartline Families is a national charity that seeks to support the families of children with heart conditions. Where some peer charities may focus on a condition or hospital, we support families irrespective of condition or location in the UK.
2020 – 2021 was another challenging year as we started to come out of the restrictions of the pandemic, but still struggled to operate at pre-pandemic levels. The caravans were closed for a large part of the year, and we were forced to postpone several events including the PGL activity weekends and the end of year family event at Butlins. We are currently planning to offer those activities in 2022.
In addition to the pandemic, we suffered a large flood in one caravan which meant it was closed for most of the period when the pandemic restrictions were lifted and should have been operational. However, we did recover the costs of the damage and some proceeds towards business interruption. This has ensured that we delivered a profit this year despite the restrictions.
We have however continued to support families online, provide support, supply families with The Heartline book, wetsuits and MedicAlert bracelets.
Although it has been another challenging year we are looking to the future and planning new and exciting projects to bring families together and start healing after the damage caused by the Covid restrictions.
We want to give particular thanks to Kevin Ford our Chair of Trustees who has guided us through the challenges of Covid and ensured the charities survival. Kevin has completed his term and steps down from the trustee board on the 1[st] November 2021.
## Financial review
While we started to come out of the pandemic conditions our fundraising was significantly curtailed as were our activities. Our net operating loss of £4.133 before the items below would be concerning, had it not been for the flood in the caravan. After the insurance recovery of £12,535,
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH.
Page | 4
the charity reflected a healthy profit. Additionally, we also recovered bank charges of £4,267 because of bank overcharges many years ago. This successful recovery of funds was because of tenacious work by previous trustees and for this we thank them. This is a non-recurring event, but welcome in this challenging year.
As we emerge into 2022, we anticipate stronger fundraising, and we will work to reduce our administrative cost base to ensure that we can continue to deliver the objectives of the Charity. We have a strong cash position and will continue to manage it carefully into the new year and beyond to ensure the charity is able to continue delivering the aims of the organisation.
## Reserves policy
The Trustees' policy is to maintain a sufficient level of general reserves to enable the Charity to continue in normal existence for three months, followed by an orderly curtailment of activities over the following three months if necessary.
At 31 October 2021 unrestricted funds amounted to £89 369 (2020: £90,150) which provides a strong base for the Charity to move forward with its future plans as set out above.
## Structure, governance, and management
## Governing document
Heartline Families is registered as a Charitable Incorporated Organisation (CIO) under its constitution dated 15[th] July 2013.
## Tax status
As a registered charity, number 1153442, Heartline Families is exempt from corporation tax and income tax on its charitable activities.
## Trustees
The Board of Trustees who held office during the year were as follows:
Elizabeth Collins Kevin Ford Michelle King Simon Leonard Alasdair Marshall Natalie Persoglio Nicola Garbutt (Resigned 11 October 2021)
Kymm Galvin (Resigned 11 October 2021)
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH.
Page | 5
## Appointment of Trustees
The charity’s constitution requires a minimum of three Trustees and are recruited where possible through open competition and elected to the Board through a formal vote.
## Public benefit statement
The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH.
Page | 6
## Trustees' responsibilities in relation to financial statements
The law applicable to Charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgments’ and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the Trustees on 30[th] August 2022 and signed on their behalf by:
Michelle King Elizabeth Collins Trustee Trustee
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH.
Page | 7
## Independent Examiners Report
For the year ended 31 October 2021
I report on the accounts of Heartline Families for the year ended 31 October 2021, which are set out on pages 10 to 15,
## **RESPECTIVE RESPONSIBILTIES OF THE TRUSTEES AND EXAMINER**
The charity’s trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. The charity is preparing accrued accounts and I am qualified to undertake the examination by being a qualified member of the Chartered Institute of Management Accountants.
It is my responsibility to:
- a. Examine the accounts under section 145 of the Charities Act
- b. Follow the procedures laid down in the General Directions given by the Charity Commission (section 145(5)(b) of the Charities Act
- c. State whether particular matters have come to my attention
## **BASIS OF INDEPENDENT EXAMINER’S REPORT**
My examination was carried out in accordance with the General Directions give by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and view. The report is limited to those matters set out in the statement below.
## **INDEPENDENT EXAMINER’S STATEMENT**
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 130 of the Charities Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met.
No other matters have come to my attention that, in my opinion, require attention be drawn to enable a proper understanding of the accounts to be reached.
VICKY KELLY 17 Church Lane Merton Park SW19 3PD
Dated 31[st] August 2022
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH.
Page | 8
## Statement of Financial Activities for the year ended 31[st] October 2021
|**Notes**
**INCOMING RESOURCES**
Donations
2
Activities to further the Charity's
objectives
3
Investment income
4
Total Incoming Resources
**RESOURCES EXPENDED**
Fund raising activities
5
Direct charitable expenditure
6
Governance costs
7
Total resources expended
**Net incoming resources before transfers**
Insurance Claim
Total funds brought forward
**Total funds carried forward**|**2021**
**2020**
**Unrestricted**
**Restricted**
**Total**
**Total**
**Fund**
**£**
**£**
**£**
8,850
13,450
22,300
5,236
8,519
0
8,519
5,280
4,267
0
4,267
202|
|---|---|
||21,636
13,450
35,086
10,718|
||216
0
216
291
30,035
0
30,035
30,040
4,701
0
4,701
6,301|
||34,952
0
34,952
36,632|
||-13,316
13,450
134
-25,914
12,535
0
12,535
0
90,150
4,000
94,150 120,064|
||89,369
17,450
106,819
94,150|
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH.
Page | 9
## Balance Sheet as at 31[st] October 2021
|**Note**
**ASSETS**
**Tangible fixed assets**
9
**Current Assets**
Stock on hand
10
Debtors
11
Cash at bank & in hand
Creditors: amounts falling due
within one year
12
**Net current assets**
**Total net assets**
**FUNDS**
Restricted funds
Unrestricted funds
**Total funds**|**2021**
**2020**
**£**
**£**
13,946
18,022|
|---|---|
||13,946
18,022
0
0
13,208
1,155
101,781
98,274|
||114,989
99,429
22,116
23,301|
||92,873
76,128|
|||
||106,819
94,150|
||17,450
4,000
89,369
90,150|
||106,819
94,150|
Approved by the Committee on 31[st] August 2022 and signed on its behalf by: Michelle King and Elizabeth Collins
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 10
Notes forming part of the financial statements for the year ended 31[st] October 2021
## **1 Principal accounting policies**
## **a. Basis of preparation**
The financial statements are prepared under the historical cost convention and in accordance with the 2008 Regulations and the Financial Reporting Standard for Smaller Entities (Revised 2005). In preparing the financial statements the charity follows best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities (SORP 2000, Revised 2005) issued in March 2005.
## **b. Incoming resources**
All incoming resources are recognised once the charity has entitlement to the resources, it is certain that the resources will be received and the monetary value of the incoming resources can be measured with sufficient reliability.
## **c. Investment income**
Investment income is accounted for in the period in which the charity is entitled to receipt.
## **d. Donations**
Donations and gifts are accounted for when receivable. The value of services provided by volunteers is not been included.
## **e. Resources expended**
Expenditure is included on the accruals basis:
Fund raising costs are those attributable to raising income for the charity.
Governance costs comprise costs for the running of the charity itself as an organisation.
## **f. Governance costs**
Governance costs include all costs involving the public accountability of the charity and its compliance with regulation and good practice. These costs include costs related to independent examination of the charities financial statements together with an apportionment of overhead and support costs.
## **g. Tangible fixed assets and depreciation**
Depreciation is provided on a straight line basis in order to write off the cost of the assets over their estimated useful lives at the following rates:
Straight line basis at varying rates between 9.5% and 33 1/3%
## **h. Fund structure**
Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
Restricted funds are to be used for the specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH.
Page | 11
## **2 Donations**
|**3**
**4**
**5**
**6**|General donations
**Activities to further the**
**charities objectives**
Books and publications etc.
Caravan
**Investment income**
Bank deposit interest
**Stock**
Closing stock
**Fundraising and publicity**
Fundraising costs
**Direct charitable expenditure**
Books, publications etc
Caravan
Marketing & fundraising
Newsletter costs
PGL & Wetsuits
Depreciation
Members Packs
Entertainment|**Unrestricted**
**Restricted**
**2021**
**2020**
**Total**
**Total**
**£**
**£**
**£**
**£**
8,850
13,450
22,300
5,236|
|---|---|---|
|||**Total**
**Total**
**£**
**£**
**£**
**£**
810
0
810
4,760
7,709
0
7,709
520|
|||8,519
0
8,519
5,280|
|||**£**
**£**
**£**
**£**
4,267
0
4,267
202|
|||**£**
**£**
**£**
**£**
0
0
0
0|
|||**£**
**£**
**£**
**£**
216
0
216
291|
|||216
0
216
291|
|||**£**
**£**
**£**
**£**
4,145
0
4,145
5,706
11,715
0
11,715
13,066
958
0
958
595
3,609
0
3,609
3,532
5,176
0
5,176
2,015
4,076
0
4,076
4,852
355
0
355
274
0
0
0
0|
|||30,035
0
30,035
30,040|
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 12
**7**
|**Governance costs**
`
Independent examiners fees
Professional fees
Travel costs
Insurance
Postage, stationery & office costs
Miscellaneous|**2021**
**2020**
**£**
**£**
0
850
711
683
243
692
673
724
2,857
2,831
217
521|
|---|---|
||4,701
6,301|
## **8 Staff costs**
` `
There were no salaries paid to staff or to Trustees in the year.
## **9 Tangible fixed assets**
|**Cost**
As at 1 November 2020
Additions
Disposals
**Depreciation**
As at 1 November 2020
Charge for the year
Eliminated on disposals
**Net book values**
31 October 2021
31 October 2020|**Computer**
**Equipmen**
**t**
**Caravan**
**s**
**Total**
**£**
**£**
**£**
2663
41,729
44,392
0
0
0
0
0
0|
|---|---|
||2,663
41,729
44,392|
||2550
23,820
26,370
112
3,964
4,076
0
0
0|
||2,662
27,784
30,446|
||1
13,945
13,946|
||113
17,909
18,022|
Caravans are depreciated over 10 years and Computer equipment over 3 years.
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 13
|**10**
**Stock**
Other|**2021**
**2020**
**£**
**£**
0
0|
|---|---|
||0
0|
|**11**
**Debtors**
Vat recoverable
Prepayments
**12**
**Creditors**
Trade creditors
Deferred Income
Accruals & other creditors|**2021**
**2020**
**£**
**£**
2,075
1,155
11,133
0|
|---|---|
||13,208
1,155|
||**2021**
**2020**
**£**
**£**
10,551
2,501
11,565
19,950
0
850|
||22,116
23,301|
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 14