## Annual Report 2019-2020
Heartline supports children with heart disorders and their families, whatever the condition, wherever it is treated.
## Legal and administrative information
Trustees
Alasdair Marshall
Elizabeth Collins Kevin Ford Kymm Galvin Michelle King Natalie Persoglio Nicola Garbutt Simon Leonard
Registered charity number 1153442
Registered office
42 Moyle Close,
Gillingham, Kent ME8 9RH
Independent examiner Victoria Kelly 17 Church Lane Wimbledon SW19 3PD
Bankers
Lloyds Bank PLC
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 2
## Contents
Legal and administrative information ..................................................................................................... 2 Trustees ............................................................................................................................................... 2 Registered charity number ................................................................................................................. 2 Registered office ................................................................................................................................. 2 Independent examiner ....................................................................................................................... 2 Bankers................................................................................................................................................ 2 Objectives ............................................................................................................................................... 4 Activities, achievements and performance ........................................................................................ 4 Financial review ...................................................................................................................................... 4 Reserves policy .................................................................................................................................... 4 Structure, governance and management ............................................................................................... 5 Governing document .......................................................................................................................... 5 Tax status ............................................................................................................................................ 5 Trustees ............................................................................................................................................... 5 Appointment of Trustees .................................................................................................................... 5 Public benefit statement..................................................................................................................... 5 Trustees' responsibilities in relation to financial statements ............................................................. 6 Independent examiners report ............................................................................................................... 7 Statement of Financial Activities for the year ended 31st October 2020 .......................................... 8 Balance Sheet as at 31st October 2020 .............................................................................................. 9 Notes forming part of the financial statements for the year ended 31st October 2020 ................. 10
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 3
The Trustees present their report along with the financial statements of the Charity for the year ended 31 October 2020. The financial statements have been prepared in accordance with the accounting policies set out on pages 9 to 10 and comply with the Charity's Constitution and applicable law.
## Objectives
Mission – Heartline supports children with heart conditions and their families, whatever the condition, wherever it is treated.
## We do this by providing:
Benefits - such as our Heart Children Book, newsletter, website, wetsuits, information leaflets, children’s activity weekends and subsidised caravans.
Projects – such as Medic Alert bracelets and subscription fees, family get-together events and parties.
Support – through our social media channels and directly connecting families where appropriate.
## Activities, achievements and performance
Heartline Families is a national charity that seeks to support the families of children with heart conditions. Where some peer charities may focus on a condition or hospital, we support families irrespective of condition or location in the UK.
The 2019 – 2020 year was dominated by the Coronavirus pandemic with a natural effect on our core activities. The two caravans were closed, and we were unable to deliver the PGL activity weekends or the National Lottery funded family get-together event.
We were successful however in securing £1,000 funding from Persimmon Homes and £10,000 from the Coronavirus Community Support Fund to supply new Medic Alerts, subscription, and contribution to jewellery.
The year was committed to ensuring Heartline Families refurbished the two caravans (when practicable) and building on improving Governance of the Charity, through our Governance Trustee, Michelle King.
## Financial review
As with the rest of the world, Covid proved challenging for us as we were not able to fundraise, nor were we able to rent the caravans for holidays. Therefore, our income was significantly depleted while fixed costs remained the same. While the loss of £25 914 would be very concerning, the exceptional events of 2020 are not anticipated to continue into future years.
Despite this, we have managed cash carefully and have ended the year in a strong position with slightly more cash on hand than we started the year. This was largely due to two donations received during the year which were deferred until 2021 as Covid prevented us from running the activities for which the money was received. The Board believes that this is a prudent approach in order to comply with the wishes of the donors.
## Reserves policy
The Trustees' policy is to maintain a sufficient level of general reserves to enable the Charity to continue in normal existence for three months, followed by an orderly curtailment of activities over the following three months if necessary.
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH.
Page | 4
At 31 October 2020. unrestricted funds amounted to £90,150 (2019: £124,064) which provides a strong base for the Charity to move forward with its future plans as set out above.
## Structure, governance and management
## Governing document
Heartline Families is registered as a Charitable Incorporated Organisation (CIO) under its constitution dated 15[th] July 2013.
## Tax status
As a registered charity, number 1153442, Heartline Families is exempt from corporation tax and income tax on its charitable activities.
## Trustees
The Board of Trustees who held office during the year were as follows:
Claire Monaghan (From 8th July 2020) Elizabeth Collins (From 25th August 2020)
Jane Reap (To 10th June 2020) Kevin Ford Michelle King Natalie Persoglio Nicola Garbutt Olivia Kaluna (From 25th August 2020 to 6th October 2020) Sarah Bateup (To 12th May 2020) Simon Leonard (From 25th August 2020)
## Appointment of Trustees
The charity’s constitution requires a minimum of three Trustees and are recruited where possible through open competition and elected to the Board through a formal vote.
## Public benefit statement
The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 5
## Trustees' responsibilities in relation to financial statements
The law applicable to Charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgments’ and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the Trustees on 10 September 2021 and signed on their behalf by:
Kevin Ford Trustee
Elizabeth Collins Trustee
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 6
## Independent examiners report
I report on the accounts of Heartline Families for the year ended 31 October 2020, which are set out on pages 8 to 13.
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 7
Statement of Financial Activities for the year ended 31st October 2020
|**Notes**
**INCOMING RESOURCES**
Donations
2
Activities to further the Charity's
objectives
3
Investment income
4
Total Incoming Resources
**RESOURCES EXPENDED**
Fund raising activities
5
Direct charitable expenditure
6
Governance costs
7
Total resources expended
**Net incoming resources before**
**transfers**
Transfers between funds
Total funds brought forward
**Total funds carried forward**|**2020**
**2019**
**Unrestricted**
**Restricted**
**Total**
**Total**
**Fund**
**£**
**£**
**£**
5,236
0
5,236
54,366
5,280
0
5,280
12,324
202
0
202
237|
|---|---|
||10,718
0
10,718
66,927|
||291
0
291
382
30,040
0
30,040
31,048
6,301
0
6,301
6,773|
||36,632
0
36,632
38,203|
||-25,914
0
-25,914
28,724
0
0
0
0
120,064
0
120,064
91,340|
||94,150
0
94,150
120,064|
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 8
Balance Sheet as at 31st October 2020
|**Note**
**ASSETS**
**Tangible fixed assets**
9
**Current Assets**
Stock on hand
10
Debtors
11
Cash at bank & in hand
Creditors: amounts falling due
within one year
12
**Net current assets**
**Total net assets**
**FUNDS**
Restricted funds
13
Unrestricted funds
**Total funds**|**2020**
**2019**
**£**
**£**
18,022
21,970
18,022
21,970
0
0
1,155
7,153
98,274
95,243
99,429
102,396
23,301
4,302
76,128
98,094
94,150
120,064
0
0
94,150
120,064
94,150
120,064|
|---|---|
Approved by the Committee on 10[th] September 2021 and signed on its behalf by:
Kevin Ford …Chair
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 9
Notes forming part of the financial statements for the year ended 31st October 2020
## **1 Principal accounting policies**
## **a. Basis of preparation**
The financial statements are prepared under the historical cost convention and in accordance with the 2008 Regulations and the Financial Reporting Standard for Smaller Entities (Revised 2005). In preparing the financial statements the charity follows best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities (SORP 2000, Revised 2005) issued in March 2005.
## **b. Incoming resources**
All incoming resources are recognised once the charity has entitlement to the resources, it is certain that the resources will be received and the monetary value of the incoming resources can be measured with sufficient reliability.
## **c. Investment income**
Investment income is accounted for in the period in which the charity is entitled to receipt.
## **d. Donations**
Donations and gifts are accounted for when receivable. The value of services provided by volunteers is not been included.
## **e. Resources expended**
Expenditure is included on the accruals basis:
Fund raising costs are those attributable to raising income for the charity. Governance costs comprise costs for the running of the charity itself as an organisation.
## **f. Governance costs**
Governance costs include all costs involving the public accountability of the charity and its compliance with regulation and good practice. These costs include costs related to independent examination of the charities financial statements together with an apportionment of overhead and support costs.
## **g. Tangible fixed assets and depreciation**
Depreciation is provided on a straight line basis in order to write off the cost of the assets over their estimated useful lives at the following rates:
Straight line basis at varying rates between 9.5% and 33 1/3%
## **h. Fund structure**
Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
Restricted funds are to be used for the specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH.
Page | 10
## **2 Donations**
|**Donations**|||||
|---|---|---|---|---|
||**Unrestricted**|**Restricted**|**2020**|**2019**|
||||**Total**|**Total**|
||**£**|**£**|**£**|**£**|
|General donations|5,236|0|5,236|54,366|
## **3 Activities to further the charities objectives**
|**4**
**5**
**6**|Books and publications etc.
Caravan
**Investment**
**income**
Bank deposit
interest
**Stock**
Closing stock
**Fundraising and publicity**
Fundraising costs
**Direct charitable**
**expenditure**
Books, publications etc
Caravan
Marketing & fundraising
Newsletter costs
PGL & Wetsuits
Depreciation
Members Packs
Entertainment|**Total**
**Total**
**£**
**£**
**£**
**£**
4,760
0
4,760
255
520
0
520
12,069|
|---|---|---|
|||5,280
0
5,280
12,324|
|||**£**
**£**
**£**
**£**
202
0
202
237|
|||**£**
**£**
**£**
**£**
0
0
0
0|
|||**£**
**£**
**£**
**£**
291
0
291
382|
|||291
0
291
382|
|||**£**
**£**
**£**
**£**
5,706
0
5,706
2,399
13,066
0
13,066
9,796
595
0
595
801
3,532
0
3,532
3,278
2,015
0
2,015
6,811
4,852
0
4,852
4,545
274
0
274
171
0
0
0
3,247|
|||30,040
0
30,040
31,048|
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 11
|**7**
**Governance costs**
`
Independent examiners fees
Professional fees
Travel costs
Insurance
Postage, stationery & office
costs
Miscellaneous|**2020**
**2019**
**£**
**£**
850
1,050
683
765
692
1,105
724
572
2,831
2,434
521
847|
|---|---|
||6,301
6,773|
## **8 Staff costs**
` `
There were no salaries paid to staff or to Trustees in the year.
## **9 Tangible fixed assets**
|**Cost**
As at 1st November 2019
Additions
Disposals
**Depreciation**
As at 1st November 2019
Charge for the year
Eliminated on disposals
**Net book values**
31st October 2020
31st October 2019|**Computer**
**Equipment**
**Caravans**
**Total**
**£**
**£**
**£**
1760
41,729
43,489
903
0
903
0
0
0|
|---|---|
||2,663
41,729
44,392|
||1663
19,856
21,519
887
3,964
4,851
0
0
0|
||2,550
23,820
26,370|
||113
17,909
18,022|
||97
21,873
21,970|
Caravans are depreciated over 10 years and Computer equipment over 3 years.
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 12
|**10**
**Stock**
Other
**11**
**Debtors**
Vat recoverable
Prepayments
**12**
**Creditors**
Trade creditors
Deferred Income
Accruals & other creditors|**2020**
**2019**
**£**
**£**
0
0|
|---|---|
||0
0|
||**2019**
**2019**
**£**
**£**
1,155
1,614
0
5,539|
||1,155
7,153|
||**2019**
**2019**
**£**
**£**
2,501
3,452
19,950
0
850
850|
||23,301
4,302|
Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 42 Moyle Close, Gillingham, Kent ME8 9RH. Page | 13