i/1/ Winchestpr City Swiniming Club Winchester City Swimmin8 Club Iillll,Illllllfll Annual Report and Financial Statements Year Ended 31st August 2024 We have been teaching swimming for over 100 years. From early starters to Olympic hopefuls, together we swim with the same belief - to reach from one end of the pool to the other. Old or young. Fast or slow. f We Try. We Win. S￿iMm8[k ESSENTIAL CLUB Registered charity #1153439 #weTRYweWIN Page I illi Wiiichestpr City Swinimin8 Club Contents l. Legal and administratlve information 2. Introduction 3. 2023-2024 summary 4. Governing Instrument 5. Board of Trustees 6. Role of the Trustees 7. Management team and stafflng 8. Membershlp 9. Major events tlmeline 10. Learn to Swlm 11. Communlty Programme 12. Development and Performance Swimmlng Programme 13. Governance, structure. equallty and flnanclal sustainabilltv 14. Financial management IS. Board approval 16. Annual financlal statement 10 12 13 14 #weTR YweWIN Page 2 i/1/ Winchester City Swii)Irriin8 Club l. Legal and administrative information Trustees Becky Roberts Sue Falconer David Lynch Bob Menlove {Resigned 04/0212024) Richard Rolls (Resigned 0410212024) Darren Whitt Michael Fowkes (appointed 3 October 2024) Charity number 1153439 Charity name Winchester City Penguins Swimming Club Independent Examiner Knight Goodhead Limited 7 Bournemouth Road Chandler's Ford Eastleigh Hampshire S053 3DA #weTR YweWIN Page 3 Winchester Citv Swimmins Clijb 2. Introduction OUR VISION Water Working Well in Winchester OUR MISSION Together, by 2026 we'll create a healthier, happier and more successful Winchester Swimming Community Our Objectives l. As an Athlete centred, Coach led, Membership supported club, Winchester will be the premier swimming club in the region where swimmers grow within a friendly, inclusive, accessible and safe swimming journey. 2. Performance Swimming, Coaching and Teaching will underpin and be embedded in all that we do and how we do it. 3. Embrace the community spirit by encouraging primary school children in Winchester to be able to swim when they leave their school. 4. Continue to grow a fun and exciting Learn to Swim experience for all participants so that lifelong swimming is inevitable. 5. Build sustainable, supportive and proactive partnerships to enable aquatics and the associated partners to thrive in Winchester. 3. 2023-2024 summary The 2023-2024 season saw the programme here at Winchester City Swimming Club continue to grow in size and quality despite the challenges of the trading year. Through the sheer hard work of coaches, teachers, management, volunteers and of course the swimmers themselves, we are proving that the potential for Winchester to be THE swimming hub of the South-East Region is a distinct possibility. Of course we are still on a journey, but there are real green Shoots appearingwithin our pathway as well as within our superior learn to swim programme. The club continue5 to offer an affordable and inclusive teaching programme for over 600 children, with a pathway into the competitive programme if chosen. The Head of Le550n5 has introduced a number of improvements this season, with member satisfaction remaining a priority. #weTR YweWIN Page 4 Wiii¢hester City Swimming Club The 2023-24 season witnessed the 2024 Paris Olympic Games, and for us in Winchester the 2023-24 season was one of the most successful competitive seasons ever. Winchester City Swimming Club saw growth, improvement and performance in all age groups from our voungest junior swimmers competing so well in the Junior Arena League to our senior swimmers competing at the 2024 Olympic Selection Trials. Our hosted open meets (competition) programme continue5to supportthe Charityfinancially as well as providing our swimmers the opportunity to race some of the country's best when they visit Winchester. In addition the club offered Club Championships, a series of 'Grand Prix, competition for younger swimmers, novice galas, Junior Leagues, Arena Leagues, Counties, Regions, Nationals and external open meets that now form our expanded competition structure. The number of competitions created logistical and creative challenge5 for our Coaching and Management team, and relied heavily on our dedicated volunteers. The WCSC Community programme continued to grow, in spite of economic conditions and workloads. Led by our Schools Gala volunteer team we were once again able to provide an opportunity for the primary school children within our area to enjoy a morning of competition and fun in the water. The Inclusive Gala followed where fifty swimmers with additional needs experienced racing supported by our senior swimmers in the club. Wlth an objective for all primary age children to be able to swlm 25m when they leave school we were able to extend our community pro8ramme this season and provide a series of free swimming lessons to vulnerable children and families within Winchester, and summer 'top up, lessons to children from 10 different schools. Some challenges have temporarily derailed our progress this year. We continue to work with our partners and stakeholders to find solutions to pool closures. We don't own our own pool, l am not sure there are too many clubs in the country that do, so we have specifically tried to support, challenge and advise wherever we can. The challenges can be a number of things, availability of life8uards, water quality, buildin8 envlronments and equipment failures, all of whlch are out of our control. We wlll continue to work closely wlth our partner pool operators to minimise dlsruptions in the coming season. The 2023-2026 strategy was launched during the 2024 AGM. With continued careful management of the Charity's finances and on-going governance, pool availability and improving the Charitvs offer to the local community, It has been an enormously busy and enriching year both in and out of the pool. Credit must go to all our Staff, Volunteers, Coaches and Teachers and of course most importantly our incredible swimmers, for making it so vibrant and enjoyable. Overall, the Charity finished an extremely busy year of activity in good financial position with a strategyto form a strong foundation for the coming year ahead. 4. Governing instrument The WCPSC Constitution acts as the governing instrument of the Charitable Incorporated Organisation. #weTR YweWIN Page 5 Winchester City Swimmin8Club 5. Board of Trustees The following have held office during the year: Becky Roberts (Charity Officer- Secretary) Sue Falconer (Charity Officer- Chair- February 2024 onwards) David Lynch (Charity Officer- Treasurer) Bob Menlove (Resigned 4th February 2024) Richard Rolls (Resigned 4th February 2024) Darren Whitt (Charity Off icer- Chair- until February 2024, Deputy Chair from then onwards) 6. Role of the Trustees The Trustees ensure that WCPSC is meeting its objectives, and in accordance with the constitution of the Charity and the Charity Commission guidance. The Trustees are volunteers but have the legal duty to comply with the Charities Act 2011 and take the lead on making and maintaining policies for the mana8erial and financial stability of the club. All Trustees are insured under our swim England policy against Public & Products Liability, Professional Indemnity, and Management Liability. Trustees are not typically involved in the day-to-day management of the Club. They may however hold a secondary volunteer position that supports the operations of the Charity. The Chief Executive Officer has responsibility for the management of the Charity's activities and the provision of the resources and facilities. 7. Management team and staffing A rnanagement team oversees the operations of the Club. The following have held office during the year 2023-24: Grant Robins Alison Crompton • Ben Reid James Swatton Chris White Zoe Stemp Gemma Campbell 20241 Chief Executive Officer Head of Finance Head Coach Head of Lessons Head of Development (from November 20231 Assistant Head Coach Finance and Operations Executive {Role change from January Leavers through the year: Donna Williams Aidan Johnsonn Tara Barklev Lessons Administration (July 2024) Age Group Support Coach (August 20231 Head of Development (November 20231 In addition, the charity employs over 60 paid part time coaching or teaching staff to ensure the water experience for all is positive and progressive. #weTR YweWIN Page 6 vi/ Winchester City Swimming Club Volunteers play a major part in running the Charity and we are truly thankful for their engagement, positivity and support. This dedicated group fills a wide range of roles throughout the year. The roles are hugely impactful and include open meet administration, technical operation, team management, judging and timekeeping at galas, coordinating our community programme, fundraising, publicity and supporting the general operations of the club. Thank you so much for 8iving. 8. Membership At the end of Au8USt 2024 the club had a total of 1,045 members. The numbers in the competitive programme were 306, which is back up to pre-pandemic numbers. We are still struggling to grow the lessons programme within the constraints of the current pool capacity and the end of season lessons numbers are slightly below that of last year at 577. The cost of living crisis and unreliability of pool facilities have been major factors in this stagnation. The number of non-swimmln8 members is consistent with last year at 162. 16)0 14WO 1200 Icoo 6iXI 4IXI 20) 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Squad ￿LeSsonS ￿Nor￿s￿￿mMlr& ￿￿Total #weTRYweWIN Page 7 Winchester City Swimmingclub 9. Major events timeline September 2023 tstÉ•¥on liunth Full Chln Newlltl1u￿h WlrKhefftr Autumn Arèna League Round I October 2023 SwlorTralnlr November Hwd oi Development Jolned 2023 Round 2 Hown8 rai V•tynter Re8lonals December 2023 J•M L••iue RouThd 3 Hostln8 Wlnthut•r Wlnier Splrkkr Pirnnt •n844•m•nt sesslon virn¢h•rt•r Gr•ftd Prfx Round I January 2024 Pr•sentstloft nltht County Ch•m J•c¢b Petern Iniplrd aubAfjM February 2024 Pjrenr •n888ementi s•slons Adoptloh of STAgwirds nthejter Grand Prlx R(￿n0 2 County Ch•mps March 2024 I￿n¢h￿tIl Sprf auillll•r Aprll 2024 Wlnth•Jt•r Grand PrLx Round 3 Rq8loMI h•mps Otymp*Trl• IItSTAawird No¥lce Gil• May 2024 WlThtèr Sumrn•r korch JtsnlorAren• Lea8ue Rl Wlnthe51er Grand Prlx Round 4 V41INthestèr Mad Miv Sprknll ft•8lon•l Cham June 2024 Prlmiry Schoc4J Gala Aqu• pi soclal JunhrArw• L••8ue R2 Hosiin8 Indusl%*GIl• July 2024 Wlnchesi•r Summer Scorth•r Brltlth Chimpi Rel Qwllfl•rs Otympt¢ VAtch rtv August 2024 En8llsh Champs 10. Learn to Swim The Lessons Programme ha5 undergone a number of significant chan8es and evolutions over the past year, of which several are ongoing. One focal point through the year has been the continued stabilising and improvement of the facilities our programme u5e5 on a daily basi5. This has been achieved by building and maintaining stronger and more collaborative relationships with the pool management team at Kings School. #weTR YweWIN Page 8 vv Winchester City Swiniining Clijb As a result, pool maintenance areas highlighted by the Head of Lessons have been acknowledged and acted upon by Kings, Site Team. Key areas such as pool plant room upgrades and operational streamlining have resulted in a reduction in unplanned and reactionary pool closures, which had previously caused significant reputational damage. Kings, multi-phased renovation plan is ongoin& with the next stage comprising an upgraded heat pump, which will enable more efficient heating and consequently, higher consistent water temperatures. It is important that these significant changes are celebrated and continually communicated, as the quality of the facilities we use will correlate directly with membership growth and retention. Whilst the management of external relationships has been paramount, this has not detracted from our eagerness to also evolve internally. In February 2024, we made the decision to adopt the Swimming Teacher Association's Awards Scheme, the STA International Learn To Swim Programme. This decision w35 made as it provides more frequent opportunities to recognise and celebrate swimmers, achievements and progress, with more than 40 awards compared to our previous scheme's nine. This will decrease the length of time taken for the average swimmer to progress through a full award phase, ensuring our program continues to be progressive and positive. The first STA badges were awarded to swimmers in April 2024 and will continue to be given to swimmers at the end of each academic term. Furthermore, August 2024 has seen our lessons team move to SwlmBiz, a software package which is designed to replace numerous manual processes and spreadsheets in order to dramatically streamline its bookin85 and admin to improve efficiency. The initial phase of SwimBiz adoption comprised migration from the previous database and spreadsheets, along with the integration of our new awards framework for teachers, assessment of swimmers. Upon the conclusion of Autumn Term 2024, our lessons team will review SwimBiz's first phase and look towards further integration, including the exploration of an interactive online bookin8 platform hosted on our website. Whilst our team continues to work tirelessly, the simplification and, to an extent, automatin8 of our booking and admin processes, has enabled us to begin to look at additional areas for which time and resources were previously lacking. One such area would be our social media and marketing has seen us utilise and en8a8e with relevant online trends and initiatives such as National Drowning Prevention Week in June 2024 and a number of 'meet the team, features. We are confident that with sustained effort in this area, we will be able to grow our presence and reach. With membership satisfaction being a priority, continued development of our staff is also important to us. We are proud of the fact that we have cultivated a love of teaching and an eagerness to continually improve and develop, as evidenced by the fact that of our active teaching team, 35 of 38 are now Level 2 qualified. Furthermore, we are beginning to see a greater crossover and collaboration between our squads and lessons team, with eight members of National and Youth Squad actively participating members of the teaching team in the lessons programme. This is something we should and will continue to cultivate, as expertise and firsthand swimming experience is something which sets us apart from other lessons providers and gives us an identity. We are grateful to all the lessons team - teachers and helpers - that put so much energy into our lesson5 programme. #weTRYweWIN Page 9 Iii/ Winchester City Swiintning Club 11. Community Programme The Club prides itself in its community programme and ongoing commitment to make swimming accessible and enjoyable for every child, promoting the values of inclusivity, healthy competition and active lifestyles for young people. As a charity the aim is for every child to be able to swim 25m before leaving primary school. The numbers below are non-member participants during the reporting year: 278 in gala5 5 integrated in lessons 113 in school swimming 19 on school booster course The community programmes are funded by sponsorship gained from local organisations and business. WCSC is grateful to Winchester Round Table for their support as main sponsor this season. The Annual Primary schools Gala and Inclusive Gala are two Sl8nificant community events hosted by the club. This year's 22nd Primary Schools Gala offered 280 children from 23 local primary schools an opportunity to experience a morning of competition and fun In the water, followed shortly by The Inclusive Gala for a record number of 40 swlmmers with additional needs. For many this was their first experience of competition in a pool, The aim is to foster a love for the sport In a supportive and fun environment. 80th 8alas are dependent on volunteers from the club, and sponsorship from local organisations and business. As we look to solidify and strengthen our lessons programme, we also wish to broaden our horizons as we increase our community provision, for which there is a significant overlap with lessons. August 2024 saw our lessons programme work in partnership with St Swithuns School to provide a series of free swimming lessons to vulnerable children and families within Winchester, from 10 different schools. The success of this endeavour has enabled us to build a dialogue with the school, with whom we are now hopeful we can continue to work with on an ongoing basis for similar projects annually. WCSC are also working together with the Friends of The Family fotfwinchester.or Winchester charity, to provide swimming lessons for vulnerable children on a weekly basis, through lessons integrated within our main lessons programme. #weTR YweWIN Page 10 vv Winchester City Swimming Club In addition WCSC provided curriculum swimming lessons to two local schools, Kingsworthy Primary school and Stanmore Primary school over the course of the summer term. 12. Development and Performance Swimming Programme The 2023-24 season was one of big significance in the world of Swimming. It was the year of the 2024 Paris Olympic Games with swimmers up and down the country dreamingof Olympic selection. For us in Winchester the 2023-24 season was one of the most successful seasons ever. Winchester City Swimming Club saw grovrth, improvement and performance in all age groups from our youngest junior swimmers competing so well in the Junior Arena League to our senior swimmers competing at the 2024 Olympic Selection Trials. We broke many milestones for our club during this campaign. We ran an overseas training camp for our performance swimmers which paid dividends as we saw Winchester City Swimming Club climb to be the second placed club in the Hampshire County Championships and consolidate our position in the Premier Division of the National Arena League Southern Division. As well as domestic racing, we had swimmers travel for training and competition Internationally in Luxembourg, Spain, France, Sweden, Romania, Portugal, Turkey and Italy. I would like to congratulate all the swimmers, coaches and parents on your efforts, values and achievements, it is a real privilege to lead such a fantastic group of people. I would like to express my thanks to the Trustee Board and our team of amazing volunteers who contribute so much to helping our amazing club run. Without all of your help the club would be nowhere near as successful as It is, your time and expertise is extremely appreciated. Cooching Staff One of the major hi8hli8hts that we achieved during the 2023-24 was having a complete staff of coaches. Chri5 White was appointed as Head of Development in November 2023 and has been instrumental in helping upskill our junior swimmers resulting in four swimmers from the Age Group Squad qualifying fortheir first Summer Nationals in August 2024. We also supported Swim England by facilitating both Level l and Level 2 Coaching courses in which many of our members got both qualified as coaches or were upskilled from Level I to Level 2 coaches. This year our Coaches continued to support our swimmers with the expertise and experience needed, they invested their time in improving themselves through Continuous Professional Development ICPD) and qualifications. We appreciate the coaching team who work so hard to deliver our swimming programme for all our members. #weTR YweWIN Page 11 Svviinmirig Qluh Membership Over the 2023-24 season, our membership of swimmers in our squad programs grew to 306 by August 2024, which is a high since the COVID 19 pandemic. 2023-24 Season Highlights Our season was full of so many highlights and I have tried to capture many of them below: Britlsh Championships / Olympic Trial Swimmers Pravin Mahendrakumar- Men's loom & 200m Breaststroke 'reached final of loom Breaststroke Benjamin Dinsdale - Men's loom Breaststroke Sophie Hamilton - Women's loom Breaststroke Aidan Stanbrook- Men's MC loom Freestyle Max Tamlin - Men's 200m & 400m Freestyle *1 lllPJIMAri *% Aquatics GB Summer Championships 2024 Max Tamlin- 400m Freestyle {DNC) Pravin Mahendrakumar- 50m Breaststroke (5th) *final, loom Breaststroke13rd} *final, 200m Breaststroke (5th} 'final Megan Thorpe - 200m Freestyle {9th) *final, 400m Freestyle (19th), 800m Freestyle {7th) Sophie Hamilton - 50m Breaststroke (19th), loom Breaststroke125th) Aidan Stanbrook- Men's MC 50m Freestyle (Ilth) #weTR YweWIN Page 12 vv Winchester City Swimmin8 Club QOT oo Ini uu Swim England Summer Championships 2024 Maxim Smith-400m IM {37thl Keison Kei - 200m Backstroke IDNC) Matthew Stewart- 400m Freestyle112th), 800m Freestyle (10th), 1500m Freestyle (5th } George Barfield - 50m Breaststroke (27th), loom Breaststroke124th), 200m Breaststroke (24th) Arthur Grundy- 50m Breaststroke {16th), loom Breaststroke (12th) Max Tamlin- 200m Freestyle IDNC) Ben Hatfield - loom Freestyle {DNC), 200m Freestyle (DNCI, 50m Backstroke {DNC), loom Backstroke IDNC), 200m Backstroke (DNC) Amelia Webb- 200m Breaststroke (29th) Isabella Knight- 200m Backstroke (32nd) Megan Thorpe- 50m Freestyle (27th}, loom Freestyle {18th), 200m IM16th) *finaS Emily Ainsworth-Fletcher- 50m Backstroke Alice Whyte - 200m Backstroke (21st), 200m IM (19th) Alexandra Rolls- 50m Butterfly (12th), loom Butterfly (9th) *final Amy Robson-Garth - loom Breaststroke (DNC) Eva Johnson - loom Breaststroke (DNCI Emily Menlove - 200m Freestyle (DNC), 400m Freestyle (DNC), 800m Freestyle {DNC) Sophie Hamilton - 200m Breaststroke (26th) Sienna Goodale- 200m Butterfly {20th) Mia Goodale- 200m Freestyle {17th) #weTR YweWIN Page 13 WinLhestèr City £wininiiii8 Club Aidan Stanbrook- MC 200m IM (7th) 'final,MC loom Butterfly (4th), MC loom Backstroke {4th) Swim England Winter Short Course Championships 2023 5 Qualifiers & l National Champion (Pravin Mahendrakumar, Men's loom Breaststroke). Swim England South-EGst Summer Regionals 2024 This season's summer regionals took place over 4 weekends and across 3 pools in our region. Two weekends in Winchester, one weekend in Crawley and one weekend in Wycombe. This was my second regionals as Head Coach of Winchester and I was delighted with the progression shown as a club. We had 44 qualifiers who competed in 155 events. We are in one of the biggest and toughest regions in the country, this is an outstanding achievement from all of our swimmers. #weTRYweWIN Page 14 i/1/ VVinche%tpr Citv 8wininiin8 Club Over the course of the competition. we had 37 final swims and a total of 15 medals (6 Gold, 4 Silver & 5 Bronze). This is a massive improvement from last season where in 2023 we had 28 final swims and 11 medals. vv Swim England South-East Winter Regiona15 (Short Course) 2023 Winter Regionals saw us with the highest number of qualifiers from all the Hampshire Club5 (33) and achieved a total of 9 medals (4 Gold, 4 Silvers and l Bronze). 2024 Hampshire County Championships The county championships were a huge success with our club risingto 2nd place in the County. Our swimmers achieved 108 medals which was an improvement from the 72 achieved in the previous season and we were able to field 2 relay teams in every event. #weTR YweWIN Page 15 vv Winchester City Swimming Club J*fp LJ Team Competitions (National Arena League & National Junior Arena League) Both the National Arena League and the Junior Arena Leagues provide a great opportunity for us to test ourselves against the best clubs across the country and compete as a team. Our open team achieved 8th place in the Premier League and our junior team came 14th in the Country. ,y #weTR YweWIN Page 16 vil Winchester City Swimniin8 Club 4 ovuri une Tot•1 Polrfl •uadl O￿lor01￿cIty%C-GrtlTrT•4￿l ChknlW•thinthrlC Bjslldonjnd Pho*tslxS Immpi•ThSC pailtllln Chdwo&We￿Mlhtttrs¢ PoslidoTh•ndPhu•Ni¥8e rornpMnSC 4rnd•TrON• Po•￿R011 M4ld•Thh•adAMw dMIflED TEDDINGYON 21 Sa*lldofiAfidPlthnix$C 1447 4474 Cpmd•Thar••rt l•Ro•r H￿a￿l•&dAmr Wlnd•r*rRèd T•ddl W¥comb•Or•• Pr￿1•￿11 1417 Iorllnl T•d&* 4Mi Whil• 1044 omb•GwvJ io li 1471 Is QilKfvd¢Ity￿.ll1￿I•1L￿ EaUn¢5Wrnmln I1￿lI￿NdelFI*B.*W•TMrn Swlmmlnrolmb Wlrt¢h•JlvfW•th•rs omb•Whll• Elmbrfd Sts¢k •rtM•ir•SC ilnyM*•Blu•lkn*-OOHY cityo19t1si￿lA9u*lI¢* E•il SwlmmlN ¢lub qffib•Om 140$ b•TAhll• Elms ij 17 3431 Uall¢¥ HIUI EPSS EpMfflOI 51 Ep•omDIIi ftbQ• 1037 21 Lt40Ui IQT 416 193 T￿1￿ #weTR YweWIN Page 17 vil Wiiiche8ter City Swimmiii8 Club Representation Outside of our club achievements, many of our swimmers achieved great feats and achieved representation from County teams to National teams. Eva Johnson, Freddie Sadler, Arthur Grundy, Charlie Francis & James Port-Team Hampshire- County Championships 2023 Benjamin Din5dale - Swim England South-East Team at the Luxembourg International Meet 2024 Ben Hatfield- Swim England DISE Program- Sweden Grand Prix Caitlin Hatfield - Team GB Down syndrome World Championships- Turkey Cathy Munro - Team GB Masters- European Short Course - Madeira, Portugal, European Ice Water- Oradea, Romania Club Activities Our club is so much more than its achievements at competition, and we pride ourselves on creatin8 a community and providing our helping create life-lon8 experiences and memories which our swimmers will carry with them into later life. During last season we saw us implement... Oversea5 Performance Training Camp- Torremolinos Schools Gala (Community Outreach) Inclusive Gala {Community Outreach) Presentation Evening- With 2 Olympians to present our swimmer5 Wlth their #weTR YweWIN Page 18 vv Winchester City Swimming Club awards. Olympic viewing party Aqua Park Dav Coach Mentoring (Graham Wardell) #weTR Ywe WIN Page 19 Winchester City Swimmin8Club 41 Our Olympic party organised by the coaching team 13. Winchester hosted meets 2023-24 saw the Club complete its third season of running Meets at Bar End. Our current programme comprises five meets - one at Level I, one at Level 2 and three at Level 3. We hosted clubs from over 70 club5, delivering high quality competition5 to many, many hundreds of swimmers acr05S the year. We are one of the only clubs to livestream our Meets and we operate out of an excellent facility which currently gives us the edge over many of our competitors. Our Meets are now highly regarded and earned themselves a reputation of which we are very proud. We have had some great feedback such as: hank you so muchfor the warm hospltality ondfor giving me the opportunity to officiate at the Autumn Qualifier Meet this weekend. It #weTR YweWIN Page 20 i/v. Winchester Citv winimins Club wos a pleasure to be a part of such a well-organi5ed event, and I truly appreciated the kindness and professionalism from everyone involved." "I wanted to send my thanks and appreciation for another great meet we ottended at the weekend. Your meets are olwoys well run and efficient with a great venue- thank you." "I'm one of the coache5 and just wonted to say thank you and well done for h05ting a wonderful gala this weekend. My daughter and our other swimmers all thoroughly enjoyed the weekend, thank you for making us welcome. We know a gala of this scale is hord work. we appreciate you olll" IN IER SUPER SUMMER SPR SUMMER SGOFILklEFI LEVEL3-- LONG , *Ati71)MN LEVÈL12- SH With every meet we work to improve what we offer. We now have a 8reat core of teams - officials, tech, catering, volunteers - whose leads all work together to not only ensure each meet runs smoothly but to continue to learn and improve with each and every meet we host. And we of course couldn't run any of the Meets without all the brilliant helpers who turn up to assist us - every single person is a crucial part of our pro8rammel Income wise our meets now contribute a very significant amount to the Club's finances - for the 202314 season the profit across the five meets was around £80K. For a volunteer run programme that Is only three years off the 8round this is an amazing achievement. We hope all our members will continue to support us... and continue to press reply and not delete when they get the "please can you help" emails! 14. Governance, Structure, Equality and Financial sustainability Governance - Swim England WCSC is affiliated to the governing body, Swim England. Swim Mark accreditation is Swim England's quality standard for clubs and recognises high standards of governance, sustainability and effectiveness. Governance - Swimmark WCSC completes a fit for purpose" audit every two years to ensure we achieve the Swim Mark accreditation. In 2023, a mid cycle 'health check, was requested by Swirn England of #weTR YweWIN Page 21 Winchestcr Cily wvimming Clijb which we passed. In 2024 we will go back to the full Swim Mark process, in the hope that we will continue to demonstrate our high standards. Charity Commission The club continues to operate underthe auspices of the Charity commission, our constitution and financial reporting abides by these 8uidelines. This includes undertaking a full financial annual independent examination. Human Resources The Board of Trustees workin8 alongside the Operations team have now been working with Waterside HR during this current trading period. We have updated staff contracts, the Staff Handbook and internal workin8 policies. We have also introduced staff training at Management team level and within our Coachin8 and Teaching teams. as Adam Peaty says... better than yesterday. Structure - The Board of Trustees The Board continues to operate as per the constitution. During the year, there has been a recruitment drive to encourage a few more potential board members to come on board ! As a note of interest, the board is responsible for Risk, Flnance, Welfare and Governance as summarised in the dla8ram below: CIr￿n10￿ PWPU%L.oI naiiwtho roWurr￿s¢1 Qt¢htsC￿Ity1Qr•lrh besiinteresis En*x•th•thiiky fvMI% fl￿rdIn •5Ms•nd pioi(th*WyJpport 4lm4 PL¥ ¥bo￿l￿r•dDnll fItt￿1nd pyoprkntE h￿Trt¢1¥ Op•rnUcr•l Tly thoWI¥• forth•W•im SLitftni Operations Team /5tL7ffing With a mixture of full and part-time contracted staff, the operations team ensures the charity is run responsibly. Amongst the day to day operations, payroll, pool hire, volunteer support, safeguarding, partner relations and membership administration is high on the priority list. With 1000 members this is an ever evolving landscape that makes the team agile, supportive and productive. The contracted staff are listed in the table below. #weTR YweWIN Page 22 i/1/ WiiiGhester Citv Svviimmiiig Clijb Position Name Hours CEO Grant Robins 37.5 hours Operations Head of Finance Finance and Operations Exec Lesson5 Administrator Alison Crompton Gemma Campbell Niamh Wilkin50n Part-Time Part-Time Casual Hours Coaching and Teaching.. Head Coach Assistant Head Coach Head of Lessons Head of Development Ben Reid Zoe Stemp James Swatton Chris White Full-Time Full-Time Full-Time Full-Time Zero-hour5 Staff 16 coaches 62 Teachers and Helper5 Part-Time part-Time Equality, diverslty and Inclusion As part of Swim Mark, the club strives to represent our local community. This means, within the realms of the structure, human resources and available water time, anyone who wants to learn to swim, Improve their swimming and pro8ress to the competitive pathway is welcomed by the club. Through our community programme swimmers from underrepresented groups will be able to experience the joy of water. Our Diversity and Inclusion plans aim to track our membership to ensure access is available to those that show willing and potential to really embrace Swimming and the opportunities it provides. Our community outreach programme really demonstrates our desire to be inclusive and with the activlties this year that were held, next year will be even better. 15. Operational management Within this section it is to highlight some of the essential everyday elements a successful swimming club needs. While it is recognised there is more to do, our action that sits behind our strate&1 suggests progress is being made in so many areas across all aspects of what we Strategy Having written the strategy last year, interim appraisal of this strategy has taken place. Operational staff, with Trustee involvement assess how progress is being made. A good section of this action plan has gone from Red to Amber and Amber to green in our trafPic light approach #weTRYweWIN Page 23 vv Winchester City Swiminin8 Club Volunteers Volunteers are essential for the full operations of the charity, Volunteers at Winchester are welcomed with open arms to help support various aspects of the club. Communications to event management and from safeguardingtothe club shop, there is a taskthat needs support to ensure that we are putting our swimmers 1st. Our Volunteer recruitment team are fantastic in encouraging people to get involved, and thank you to them and thank you to all that do, however small the contribution it is very much appreciated. Squad Reps Now fully in place across all squad5, The CEO and Head Coach have regular meetings with Squad reps to talk through any current issues, hopefully these meetings demonstrate listening and informing. Parent Education Sessions These were established in 2023. all online to help our parents become more informed about being a'sporting parent, and in particular within the world of swimming. In addition, coaches held Squad meetings, we had our 1st Season Launch and numerous I to I meetings with Swimmer/Coach / Parent. Discussion topics included,'What 15 Talent','Being a Swim Parent,, 'Dealing wlth Exam5 and Swimmin8' and then finally'Nutrltion basics, Mayor's Award The Charity was nominated for a Mayor's Award through the year for being an outstanding contributor to the communities within Winchester. Testament to all of the effort by everyone within the Club. Vision ond VGlue5 road The CEO and Chair attended the Swim England roadshow following the published Weston report on Culture within Swimming. There will be a revamp of Swim Mark and we should be fully ready to approach this with professionalism to ensure our members are well protected. Facilities The club continues to work with and build on our relationships with our pool operators; Everyone Active, Kings School, The ArmyTraining Regiment and Oaklands Community Pool. It is a fine line to ensure these relationships are front and centre of their busine55 plans, whilst ensuring the club offers effective and accessible programmes. #weTR YweWIN Page 24 vil Winchest&r City Swimming Club Hosted Meet programme This includes Club Championships, Novice Galas, Arena League, Junior Leagues and Grand Prix's. The lifeline of our existence is our allowing our swimmers to race, individually and as a team. This is why we train, we train to race. This is fun. While every race can't be a PB, every race can develop character, independence, ownership and resilience. It is these skills that will help our swimmers thrive in life. Without the enormous insight of the coaches and help from volunteers, our hosted meet programme would not exist and then ultimately the thriving club that Winchester is, would not be in existence. Staff development programme This will always be the driver for improvement and standards. We have high expectations and CPD will continue to be embraced by all staff. Across the Operational team, Coaching team and Teaching team everyone was involved in Improving themself. A hugely successful 1st year of development that will look even stronger next year. These sessions were run by both external and internal facilitators and the content varied but up to date. Social Capital Is the Jam in a swimming sandwichl It is part of the memories maker for all our swimmers. While they thrive in the pool, the opportunity to be part of something that their friends are part of enables swimmin8 to be a lifelong sport. This year we had the presentation night and listened to Jacob peters tell his story, we had the race night just before Christmas and the joy of watching a 100 or so people really get excited abuse their horse was an amazing scene to see. A Visit to the aquapark in the summer brought the season to a close and our swimmers even closer. Smiles, Laughs and memories all captured in their swimming journey Pool closures We do not own our own pool, we rely on external partners. Sometimes through no fault of our own, these pools breakdown. Varied reasons for these closures, but fundamentally have a huge impact on what our coaches are doing with our swimmers. As mentioned previously squad fees are supported by other income streams of the charity, if not they would be unaffordable. When pool closure happens, whilst referring to our pool closure policy, we try where best to reschedule or combine sessions. This is not always possible. Should a prolonged period of closure happen, there will be consideration of reimbursement. It should be noted here that there are stlll fixed costs that we need to consider when doing this. All of the above is part of the journey of the Charity as well as the swimmers involved. While some of the hi8hli8hts have been captured there is so much more happenin8, Positive and not so. The Charity aims to learn from and adapt. We are always Striving for positive experiences for all, however sometimes this is not achieved. When this happens, it is our goal, along with our values, to ensure we keep to true to our purpose, we stay inclusive, we are welcoming, kind, proactive and humble. 16. Financial management Financially, the Charity is in a healthy position and has managed to absorb the large increases in pool hire costs without passing these costs onto the members through increased training fees. The success of the hosted open meet programme and cautious financial management #weTR YweWIN Page 25 vi/ Winchester City Svvimtning Club through regular budget meetings have been factors in this success. Although the lessons prices did increase in line with market forces, the Charitywas ableto use this incometo invest in staff development and improved technology within the lessons programme. Fundraising Fundraising activities to subsidise events, activities and pay for additional equipment for the swimmers included.. Charity Lottery • Easy Fundraising Raffles and cake sales Second hand kit sales Charities Aid Donation Aftersubsidising the annual Presentation Eveningto make the event as affordable as possible for swimmers to receive their awards, the restricted fund for fundraising ended the year with £5,663. Community Fund Sponsorship and donations have supported the annual Primary Schools, Gala, Inclusive Gala, top-up swimming lessons and booster courses for less advantaged children to help them achieve 25m. The funds remalning at year end to continue to support the communlty programme are £14,299. Growth Fund Following prudent financial management duringthe previous financial year, the management and Board of Trustees rin8-fenced £70,000 for future investment and growth opportunities as defined by the Strategy. The balance of these funds at year end is £61,675. Financial Position for 2023-2024 As detailed within the set of independently examined accounts below, the Charity's 2023-24 financial year shows a surplus of £11,663 {2023: £95,414). Reserves Policy The free reserves of the charity stood at £219,714 {2023: £202,460) at the year end, above the three month's operatin8 expenditure quoted in the Reserves Policv. The Trustees have been keeping the overall finances, including the reserves, under close review during the year. Approved by the trustees and signed on their behalf: c CJ-IJ_J Trustee f FALCO*J