Whitelands,Springfield & Tyning Community Association Accounts 31 August 2025 Charitable Incorporated Organisalion number 1153428 . ILLL)Iiiiliiig Whitelands.Springfield & Tyning Communlty Assoclatlon Contents Page Trustees, annual rew)rt Independent examiner's report Income and expenditure account Balance sheet Notes to the accounts WHITELANDS SPRINGFIELD & TYNING COMMUNITY ASSOCIATION Re Islered Chafit No. 1153428 ANNUAL REPORT FOR THE YEAR 2024-2025 COMPOSITION OF THE TRUSTEES Mr Kelvin Turner {Chairman) Mr. John Tamblyn Mr. Damian Turner (Vi￿-chairManl Mrs Shirley Turner ISecretarylActing Treasurer) Mrs Sandra Vvhite (Min. Secrelary} Mrs. Shirley Steel Mrs Phyllis Gay Mr. Richard Scollick Mrs. Michelle Scollick The Chaiman will present a Report to the Trustees at a General Meeting on the activities and work of the Association during the period September 2024 to the end of Augusl 2025. CHAIRMAN'S REPORT I would like to report to members that all the groups that used the hall returned again this year and there was also an increase in the number of bookings for children's birthday parties and "one-o events. The hall was hired out to the following groups. HIRE OF HALL Llne Dance Grou Helene and Jane {known as H&J Bizzy Boots) continued to run their own Line Dan￿ classes and have still been hiring the hall on a weekly basis with a class on a Tuesday aftemoon and two classes in the evening. Llne Dance Dlscos - Helene and Jane have still hired the hall lo rLJn their Line Dance discos every month on a Friday evening. Teas and coffees were also still available to people who attended the evenings. They also tried a couple of Saturday afternoon socials to see how popular they would be and, if so, whether to hold them on a regular basis Kee Fit Classes- Kay Alford continued to run her Groups on a Thursday evening. The Keep-fit and Dance Group remained very popular with the ladies that attended. Wrestlin Events Wrestling events were again held at the hall al least every ￿¥0 months. Audien attendance remained about the same this year wilh approximate numbers being between 70 and 80 people Yo a - Again thi5 year. the Yoga Group returned on a Wednesday evening and ran for one session between 6.00pm and 7.00pm. The class was still being taken by Becky. Martial Arts Grou Daniel again used the hall for his Martial Arts group Unfortunately, Daniel had lo finish the group due to personal reasons. 800 ie Bounce Becky has again hired the ha51 for her group which is a keep frt gTOUP Using trampolines. She also carries OLrt another group from 6 30pm. Olivia's Elite Dance Class - This was a new hiring on a Wednesday evening from 7.45pm-8 45pm with Olivia teaching dance routines. Seated "Kee rit" This is another new group that has started using the hall on a Friday morning from 11.00am until 12 midday with Mel as the instructor. As the gfOUP members are seated lo carry OLtI the exercises it is aimed at the elderly and people who have special needs. Bin o- Michelle and Richard have been carrying Out Bingo sessions on Bank holiday weekends and over the Christmas period for people who live in the community. If it proves to be needed then they are prepared to carry OLrt more sessions on a regular basis. "One-off, Hirin The hall was hired out for.one-0￿ events including children's birthday parties, family occasions and B&NES CoL¢n¢il for the Mayoral elections. DONATIONS The Association musl give a big "thank you, to John Tamblyn and his family for holding a draw at his Christmas family party and donating the proceeds to Ihe Association. FUNDRAISING Again. volunteers helped run a snack bar al the wrestling events with proceeds going towards the running of the hall. Also, the usual fundraising by members of the Trustees took pla￿ and thanks must go to them for carrying this out. LTH SAFE The vi￿ChairMan and myself have been carrying out the regular heatth & safety checks ol the building and grounds together with the relevant Fire Risk assessment5. It is the main responsibility of the Trustees to ensure that the building and grounds remain safe for public use. Jamie Crawford, who installed the new gas boilers, undertook the yearly maintenance inspection ol the boilers In keeping with any health and safety regulations. Churches also carried out their annual Inspection of the fire extinguishers and other fire equipment. Alert Systems carries out regular maintenance of the CCTV cameras and any repairs or improvements that may be necessary. INSURANCE The Association has continued to use the insurance covered by Ansvar under their Village Hall Policy. The Association had committed to Staying with Ansvar for three years as il covers every aspect of managing a village hall and its users. Ansvar updates the Insuran￿ in line with inflation or the Association's requirements and also reviews its own cover clauses to Include any amendments that they feel necessary or required by any legislation. LICENCES The Association holds a combined PRSIPPL License, Data Protection License and Premises License. These are all renewed each year on their specific renewal dates. LAND BUILDINGS AND CAR PARK {al CommunÈt Asset Transfer CAT Although the Associalior) and the ￿lsty community raised the funds to have the hall built in the 90s, B&NES Council registered it with the Land Registry as their own when they had to register the land in 2006. The Association applied in 2013 for a Community Asset Transfer but due lo a lack of communication by our Solicitor with 8&NES Council, they withdrew the offer and closed the file. However. the Trustees have had meetings with a different 8&NES officer and he is in the process of preparing a Tenancy at Will which will lead onto a CAT proposal. In the meantime. the Trustees are still running the hall as in previous years under the existing lease. (b) Buildln and Grounds Maintenance Again, I made Ihe decision to continue to pay a person to clean the windows of the hall. keep the guttering clear of any debris and also to maintain the grounds on a regular ba￿s. The person is not employed by Ihe Association but is serf-employed and invoices the Association for the work that he has carried out. I hope that members will agree that he has maintained the grounds to a high standard which complements the look of the building. This has also taken the pressure off Damian due to the fact that he keeps the hall clean and does any odd jobs that need doing in his spare lime as he works full time. However, on behalf of all the Trustees, I would like to give a big Yhank you" to Damian in keeping everything uptogether. FUTURE DEVELOPMENTS At the moment there are no future developments to report. CHAIRMAN'S THANKS As in previous years. I would like lo take this opportunity to say 'thank you. to all the Trustees and volunteers for staying committed to the work of the Association and especially to the people who use the hall for withoLrt them then there would be no Association. Signed: K. D. Turner (Chaimian) - 8105126 Independent examiner's report to the trustee5 of Whitelands Springfield & Tyning Communlty Association for the period from 1 Septèmber 2024 to 31 August 2025 I report to the Iruslees on my ex8min8lion of the accounts of the above charty l.fhe Trust'l for the year ended 31 August 2025 Responsibillties and b351$ of report A5 the charity truglees, you a￿ responsible for the preparation of the accounls in accoid8nce with the Char11ies Act 2011 1"Ihe Act'i I report In respect of my examinalion of the Trust's accounts carried out under section 145 ol the 2011 Act and In carrying out my examination. I have followed all the appliGable Directions given by the Charity Commission under section 14515llbl of the Act Independent examiner's statement I have completed my ex8minalion. I confirm that no material matters have come lo my attention In connection wrth the examination which gives me cause lo believe that In, any material respect. the accounting records were not kept in a¢¢ordan¢e wrth section the accounts did not accord wrth the a￿OUntIng records". or the accounts did not comply wrth the appI￿able requirement5 I have no Concerns and have come across no other matters in connection with Ihe examination to which attention should be drawn In this report in order to enable a proper understanding of the a¢Gounts lo be reached. Jenni Ring 19 May 2026 New Wells Accounting Lll% .ILLC)[Iiilii)g Whiteland$,Springfleld & Tyning Communlty Associatlon Income and Expenditure Account for the year ended 31 August 2025 2025 2024 Income 15.634 15,65D Direct expenses 3.845 4.531 Gross profit 11.789 11.119 Expenses Premises costs Repairs General administrative expenses Legal and professional costs Other finance charges Other expenses 6,316 2.394 4.640 6CK) so 1.036 6.313 2.694 4,273 6W 60 29 Net surpluslldeficitl Allocatlon of deficlt Unrestricted Fund Restncted Fund -3.257 Whitelands,Sprlngfield & Tyning ComrnunltyAssoclatlon Balance Sheet as at 31 August 2025 Notes 2025 2024 Fixèd assets Tangible assets 183.239 183.239 Current assets Ban￿￿Ulldin9 soc*ty balan￿$ 16 547 Net current as¥èts 15.947 19,204 Net assets 202 443 Funds Balance at st8rt 01 perhjd Nel 5urpluslldef￿rtI 202.443 -3,257 205.293 -2.8SO Whitelands,Springfield & Tyning Community Association Notes to the Accounts forthe year ended 31 August 2025 1 Accounting basis These ￿CeIptS and payments accounts have been compiled in accordance wrth guidance issued by the Charity Commission lor small ¢harilies and chaiilable InCo￿orated organisalions. 2 Income and expenditure account anatysls 2025 2024 Income Donation5 re¢ewed Grants re￿Ivable Letting income Fijndraising Income Miseellaneous income 230 10.246 5.361 43 5,523 35 Dlrect expenses Fundraising expenses Premises costs Rent, rates and water Light and heal Cseaning 8* 4,680 336 4,640 733 Repairs Repairs 2394 General admlnistrative expenses Te￿phOne and internel Pnnting, posla9e and advertising sltbscripl￿nS Insuran￿, licenses sand contracts Hire of equipment sOf￿are 959 831 395 25 1,676 1,972 1.632 1,814 Legal and profosslonal costs Accounlanls fees Otherflnancè charg Bank charges 60 Othèr g¥pense6 Sundry expenses 29 Whltelands,Sprlngfleld & Tynlng Community Assoclation Notes to the Accounts for the year ended 31 August 2025 3 Plant, machinery and motor vehlcles Freehold propefty TOYB & equlpmont Fixtures & flttlngs Totsl Cost At 1 Septembei 2024 Al 31 August 2025 165 124 183239 183239 165 124 Depreciatlon Al 31 August 2025 Net book value AI 31 August 2025 At 31 August 2024 165 124 183239 10 781 334 4 Fund$ At 0110912024 Surplusl At Idef4CitI 3110812025 Unrestricted Fund Restricted Fund 54.845 147 598 -3,257 51,588 147 598 199 186 Signed.. Opr- K. D. Tumer Ichaimianl 21-05-2026