||**Charity Name**||||||**No (if any)**|**No (if any)**|||| |---|---|---|---|---|---|---|---|---|---|---|---| ||**Whitelands Springfield & Tyning Community**||||||**1153428**||||| ||**Association**||||||||||| |01/09/2019
31/08/2020
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~**e**e~~
~~e~~
~~ee~~||||||||||**CC16a**|| |**Section A Receipts and payments**|||||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**|**Restricted**||**Endowment**
**funds**||**Total funds**||**Last year**|| ||**to the nearest**
**£**|**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**|||||||||||| |Voluntaryreceipts|**14,584**||**-**|**-**||**-**||**14,584**||**13,096**|| |Activities forgeneratingfunds|**11,932**||**-**|**-**||**-**||**11,932**||**17,728**|| |Charitable activities|**-**||**-**|**-**||**-**||**-**||**-**|| |Other receipts|**1,500**||**-**|**-**||**-**||**1,500**||**-**|| |Investment dividends/interest|**-**||**-**|**-**||**-**||**-**||**3**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| |**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_
**28,016**||**-**|**-**||**-**||**28,016**||**30,827**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
Sale of equipment
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**28,016**
**-**
**-**
**28,016**
**30,827**
~~—————=~~|||||||||||| |**A3 Payments**|||||||||||| |Charitable activities|**15,353**||**-**|**-**||**-**||**15,353**||**28,422**|| |Fundraisingcosts|**4,518**||**-**|**-**||**-**||**4,518**||**5,604**|| |Governance costs|**600**||**-**|**-**||**-**||**600**||**600**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| |**_Sub total_ **|**20,471**||**-**|**-**||**-**||**20,471**||**34,626**|| |**A4 Asset and investment**
**purchases, (see table)**
Loans repaid to an external funder
**-**
**-**
**-**
**-**
**1,750**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**1,750**
**_Total payments_**
**20,471**
**-**
**-**
**20,471**
**36,376**
~~——————~~|||||||||||| |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**7,545**
**-**
**-**
**7,545**
**- 5,549**
**-**
**- -**
**-**
**-**
**555**
**1,668**
**-**
**2,223**
**7,772**
**8,100**
**1,668**
**- 9,768**
**2,223**
~~===>=>~~||||||||||| CCXX R1 accounts (SS) 09/06/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
CAF bank account
CAF gold account
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**8,098**
**1,668**
**2**
**-**
**-**
**-**
**8,100**
**1,668**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
K D Turner|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||K D Turner|01/06/2021| ||||| CCXX R2 accounts (SS) 09/06/2021 2 ## **WHITELANDS SPRINGFIELD & TYNING COMMUNITY ASSOCIATION** ## Registered Charity No. 1153428 ## **- ANNUAL REPORT FOR THE YEAR 2019 2020** ## **COMPOSITION OF THE TRUSTEES** Mr. Kelvin Turner (Chairman) Mr. John Tamblyn Mr. Damian Turner (Vice-Chairman) Mrs. Shirley Turner (Secretary/Acting Treasurer) Mrs. Sandra White (Min. Secretary) Mrs. Shirley Steel Mr. Mike Rabbitts Mrs Lorna Rabbitts Mrs Phyllis Gay The Chairman will present a Report to the Trustees at a General Meeting on the activities and work of the Association during the period September 2019 to the end of August 2020. ## **CHAIRMAN’S REPORT** The financial year from September 2019 to August 2020 has been a “hit and miss” year. At the beginning of the financial year, the hall was being used as usual by the weekly groups and the various other bookings such as Wrestling, children’s birthday parties, family functions and the New Year’s Eve party. However, at the end of March 2020 the Covid-19 pandemic had taken hold and with increasing numbers of people becoming infected, the Government brought in a complete lockdown of the whole country. This meant that the hall was closed for use from the end of March until the lockdown was lifted. However, the groups did not come back until the end of August when they felt that it was safe to return. The hall was hired out to the following groups before the lockdown began at the end of March:- 1 ## **HIRE OF HALL** **Line Dance Group** - Helene and Jane (known as H&J Bizzy Boots) continued to run their own Line Dance classes and have still been hiring the hall on a weekly basis for the 2 evenings a week. **Keep Fit and Sosa Dancing** – Kay Alford continued to run her Keep-Fit and Sosa Dance Groups. She held a dance group on a Monday evening after her Keep-Fit group. The Keep-fit and Dance Groups remained very popular with the ladies that attended. **Wrestling Events** - Wrestling events were again held at the hall.. These events took place at approximately two monthly intervals. The events were still attracting a large audience. **Tots Football** – This group runs on a Saturday morning to encourage football skills for the under 5s. The sessions have been held on a weekly basis. **Slimming World** – This group continued to run weekly on a Wednesday evening. However, it was decided to close in December 2019 due to decreasing numbers that attended. **Yoga** – When the Slimming World Group finished hiring the hall in the December, a Yoga Group took over their slot on a Wednesday evening in February 2020 between 5.30pm until 8.30pm. **Dragonbird Theatre** – This company carried out interactive theatre sessions for parents and the under 5s. They hired the hall on a monthly basis for their sessions. **“One-off” Hirings** - The hall was hired out for several “one-off” events including children’s birthday parties, family events, a majorettes group, a tai chi class which ran for 6 weeks and Radstock Town Council for their annual Christmas Party. ## **DONATIONS** The Association must give a big **“thank you”** to Kay Alford who has been running a keep fit class on a Monday evening in a voluntary capacity. Any money that she has raised from the evening has been donated to the Association to help with the running costs of the hall. Kay has been running classes on-line during the lockdown with several members of the group still giving donations of various amounts to the Association. The Association also received a donation from a family Christmas party who held an auction of items amongst themselves in order to raise funds for the hall. A big **“thank you”** must also go to the family concerned. ## **GRANTS** Due to the Covid-19 pandemic, the Government released funding in different forms to businesses. ACRE (Action for Communities in Rural England) worked with the Government and was successful in having community/village halls included in this category. The Secretary applied to the local authority for this funding and was successful in securing £10,000.00 under the Small Business Grant. The Secretary also applied to the CAF Bank Emergency Fund and was successful in obtaining £3,000.00. These amounts have allowed the Association to keep running during the period of the lockdown when no income from the hire of the hall was received. 2 ## **OTHER OUTGOINGS** Due to the pandemic, the Secretary on behalf of the Association was able to claim a business rates “holiday” and also a “rebate” from Water2Business for water and sewerage payments for the year which meant less outgoings for the Association. This helped during the lockdown when no income was being received. ## **FUNDRAISING** Again, the monthly Line Dance Discos were the “main” fundraising events to raise money to help with the hall’s running/maintenance costs until the lockdown started at the end of March. Attendance at each event varied but has still remained very popular. Helene and Jane have hired the hall and have carried on providing the Line Dance Discos but they use their own disco and under the name of H&J Bizzy Boots instead of the Association’s name. Fundraising for the hall has been carried out by members of the Association running a raffle and the coffee bar. A **“thank you”** must go to Lorna and Jeannette who have helped run the coffee bar during these events. The Association also provides a snack bar and bar at the wrestling events to raise money to help with the running/maintenance costs of the hall. ## **HEALTH & SAFETY** The Vice-Chairman and myself have been carrying out the regular health & safety checks of the building and grounds together with the relevant Fire Risk assessments. It is the main responsibility of the Trustees to ensure that the building and grounds remain safe for public use. These have become even more necessary during the lockdown period as the hall had to close completely with no-one using the building. The Secretary has reviewed and updated any Association’s policies where necessary. ## **INSURANCE** The Association has continued to use the insurance covered by Ansvar under their Village Hall Policy. The Association had committed to staying with Ansvar for three years as it covers every aspect of managing a village hall and its users. Ansvar updates the insurance in line with inflation or the Association’s requirements and also reviews its own cover clauses to include any amendments that they feel necessary or required by any legislation. ## **LICENCES** The Association holds a combined PRS/PPL Licence, Data Protection Licence and Premises Licence. These are all renewed each year on their specific renewal dates. 3 ## **LAND, BUILDINGS AND CAR PARK** (a) **Community Asset Transfer** – In February, the Trustees met with Dave Dixon (officer from B&NES) and the Clerk of the Radstock Town Council to discuss the Community Asset Transfer. It was agreed by all parties that the proposal should go ahead with the Town Council being the body that received the transfer. The Association had to inform the Town Council on how they wished to proceed in the matter. The Trustees met the following week to discuss the matter and decided that they wished to continue running as it was now with perhaps a grant for running costs such as a paid caretaker from the Town Council. This decision was relayed to the Clerk by a nominated Trustee. (b) **Boilers** - In July, the annual inspection of the boilers took place as usual but the technician found that they could not be repaired as the parts were no longer available. Therefore new boilers had to be fitted. The Secretary contacted a local company who gave a quote for the work. The Secretary also applied to Domestic & General for a repayment of £750.00 per boiler as specified in their Maintenance Agreement. Therefore the Association received £1,500.00 towards the cost of the replacement of the boilers. The local company carried out the work for the amount they stated in the quote and would also carry out the maintenance of the boilers each year. The company also registered the Association with Worcester Bosch and Gas Safe. **FUTURE DEVELOPMENTS** – It is hoped that when the Covid-19 pandemic eases and the various lockdowns are lifted then all the groups would return to use the hall. However, the Association would like to see the hall used more during the week-days. ## **CHAIRMAN’S THANKS** I would like to take this opportunity to say “thank you” to all the Trustees and volunteers for staying committed to the work of the Association and especially to the people who use the hall for without them then there would be no Association. K. D. Turner (Chairman) 30/03/21 4 ## **Independent examiner’s report to the trustees of Whitelands Springfield & Tyning Community Association For the period 1 September 2019 to 31 August 2020** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2020. **Responsibilities and basis of report** As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Act; or - the accounts did not accord with the accounting records; or • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Paul Clark BA (Hons) FFA FTA 01 June 2021 Paul Clark Accountants Limited Incorporated Financial Accountant Westway Business Centre Marksbury BATH BA2 9HN 5