2024-08-31-accounts

Trustees' Annual Report for the period

From

Period start date

Day Month Year

To

Period end date Day Month Year

Section A Reference and administration details

Charity name

Freshford Preschool

Other names charity is known by

	Registered charity number (if any) Charity's principal address	Registered charity number (if any) Charity's principal address	Registered charity number (if any)1153406 Charity's principal address Freshford Memorial Hall Freshford Lane Freshford, Bath Postcode BA2 7UR ~~ee~~	Registered charity number (if any)1153406 Charity's principal address Freshford Memorial Hall Freshford Lane Freshford, Bath Postcode BA2 7UR ~~ee~~	Registered charity number (if any)1153406 Charity's principal address Freshford Memorial Hall Freshford Lane Freshford, Bath Postcode BA2 7UR ~~ee~~	Registered charity number (if any)1153406 Charity's principal address Freshford Memorial Hall Freshford Lane Freshford, Bath Postcode BA2 7UR ~~ee~~
	Names of the charity trustees who manage the charity
	Trustee name	Office (if any)			Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
1	Rhiannon Meredith	Chair
2	Jake Westmoreland	Treasurer			From 1/9/2023
3	Hannah Scott	Secretary
4	PollyEdelston	DeputyChair
5	Emily Barratt	Volunteers Coordinator			From 7/11/2023
6	DudleyHinton	Committee member			Until 17/7/2024
8	Pippa Payne	Committee member
9	Emilia Lascelles	Committee member
10	Alison Sellers	Committee member			Until 24/5/2023
11
12
13
14
15
16
17
18
19
20	~~===~~
	Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name				Dates acted if not for whole year

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Type of adviser Name Address

Names and addresses of advisers (Optional information)

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Name of chief executive or names of senior staff members (Optional information)

Debbie Giles – Preschool Manager from 01/03/2014

Abby Moore – Preschool Business Manager from 15/06/2022

Section B Structure, governance and management

Description of the charity’s trusts

Initial Constitution for Freshford Preschool Charity 1129972 adopted 16th Type of governing document September 2008. Constitution revised and adopted on 13th May 2009, with (eg. trust deed, constitution) subsequent revisions on 21st April 2010, 1st November 2010, 21st September 2011, and 16th July 2013. Freshford Preschool Charitable Incorporated Organisation constituted 16th July 2013 and registered with the Charity Commission as Charity 1153406 on 14th August 2013. All activities of Charity number 1129972 transferred to CIO 1153406 by 27th March 2014, on which date Charity 1129972 was dissolved. Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) The Officers and Committee members shall be elected for an initial term of Trustee selection methods two years at the Annual General Meeting. After two years, retiring Officers (eg. appointed by, elected by) and Committee members are eligible for re-election for up to 5 terms in total. In the event of the death or resignation of an elected Committee member, the vacancy shall be filled until the next Annual General Meeting by a Member appointed by the Committee. If the Committee feels that extra committee members are needed to provide additional expertise or to fulfil a new committee role, extra committee members may be appointed between AGMs. To encourage parental involvement, at least two thirds of the charity trustees shall normally at the time of election be family members. ln the event that this figure cannot be achieved however, the CIO may elect affiliate members to make up the balance of the charity trustees. Parents wishing to join the committee between AGMs may approach the Preschool Chair, Preschool Business Manager, or current committee members and offer their services.

Additional governance issues (Optional information)

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Refer to current Freshford Preschool Policies and Procedures found at http://www.freshfordpreschool.co.uk/policies-and-procedures

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

The Preschool has a Child protection policy in place. DBS criminal record checks are carried out prior to commencement of employment, trusteeship or other voluntary work with the Preschool.

All trustees give their time as volunteers and receive no remuneration.

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Freshford Preschool works for the public benefit having as its objects the development and education of children and young people by: (1) promoting their care and safety;

Summary of the objects of the charity set out in its governing document

• (2) promoting their education and promoting parental involvement;

• (3) promoting their health and wellbeing;

• (4) providing services to support them and their families and carers;

• (5) providing services to individuals holding membership of the CIO; and (6) furthering the aims of the Early Years Alliance.

In managing the Preschool, the trustees have had regards to the Charity Commission’s guidance on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Freshford Preschool has now been fully operational for fifteen school years. By providing a Preschool within the centre of the village of Freshford we believe we improve the quality of life of both parents and Children locally. The children socialise and bond as a year group which eases the transition of those moving on to Freshford Primary School, just down the road. Parents have a convenient childcare facility close to the village school and the Galleries shop & cafe. In addition, we also attract more children from further afield who go on to other local primary schools. These families are attracted by our ethos, our focus on outdoor learning and Forest School and our rural community setting, which helps to create a very positive learning environment. In December 2022, our preschool was once again rated as ‘Outstanding’, as in 2016, which reflects the sustained quality and standards we aim for, from staff, parents, volunteers and children together to create a positive and enjoyable environment.

As in previous years, over the 2023/2024 financial year, the Preschool continued to accept the Early Years Entitlement Grant from Bath and North East Somerset Council, (including the extended ‘30 hours’ grant for eligible families via the Working Parent Fund) to provide up to 22 hours of funded childcare per week for eligible 3 and 4 year olds and up to 15 hours of funded childcare per week for eligible 2 year olds. This funding can be used for all sessions without any restrictions. In 2023-2024, the Working Parent Fund was utilised for 9 places for 3-4 year olds by Summer 2024 and for 2 places for 2 year olds from April 2024, when the scheme began for this younger age group.

We aim for and believe that the activities at the Preschool have fostered the social, emotional, physical, creative, spiritual and cognitive development

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needs of each child. The activities have also fulfilled the curriculum guidance for the Early Years Foundation Stage and reflected the interests and ideas of the children, with weekly activities being updated by the staff team from ongoing daily observations of the children and their play. With regards to health and wellbeing, examples of good practice include the children following supervised teeth-brushing after snacktime, weekly baking of seasonal snacks for forest school, and activities such as yoga, sports and music – further ventures and events from the year 2023/2024 are outlined in Section D. Our Preschool is entirely inclusive. We welcome all children, whatever their ability, cultural, religious or social background. We work hard to find out about each child's individual needs, ideally before they start, through taster sessions, home visits with their allocated Play Partner and completion of an 'All About Me' questionnaire through the Tapestry App. This allows us to prepare for the incoming cohort of children each year and to adapt and tailor activities to accommodate every child. Each family with a child attending the Preschool has the right for one parent or carer to vote at General Meetings of the Preschool, to which they are invited, and to join the Preschool committee and trustees. The Preschool committee fulfils a vital role in ensuring the smooth running of the Preschool throughout the year. During 2023/2024 they carried out a wide range of tasks, all on a voluntary basis including appointing a new preschool apprentice; approving changes in the terms and salaries of employment for staff members with the Living Wage Foundation guidance; maintaining the rota of volunteer helpers; marketing & promoting the Preschool through digital and print media and organising fundraising events. During 2023/2024, the Preschool provided part-time family friendly employment for 5 permanent members of staff and 1 apprentice from the surrounding area. Our apprentice is working towards her Level 2 Early Years Apprenticeship, with the aim to also complete her Level 3 qualification with us in 2024-2025. The Preschool also offered regular supply work to another 5 individuals who live in the local area.

Additional details of objectives and activities (Optional information)

As in previous years, the contributions of the committee, parents and community volunteers alongside the staff commitment outside of their paid hours are manyfold. Without this valuable contribution of time, energy and expertise the successful operation of the Preschool would not be possible.

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Parent volunteers were welcomed to our outdoor forest school sessions this year which run from our main location from autumn-spring terms and then are located on-site at our Freshford Preschool Forest School woodland site in the vicinity. Other parent helpers have assisted in fundraising community events to enable the range of activities offered throughout the year. The Preschool provides a regular source of income to the Memorial Hall as one of the main users, which helps to ensure its own financial security and ongoing maintenance. We ran the bouncy castle/slides and a face-painting stall again at the annual Freshford & Limpley Stoke village fete in June, raising just over £550 for the Hall. We have not made further financial contributions to the Hall renovation fund this year but are now benefitting from the refurbishments, including a new heating /airco system, triple-glazed windows, redecoration, and new chairs. Renovation plans are continuing into 2024 and Preschool has regular dialogue with the Hall committee regarding maintenance and future plans, including our proposed renovation of the garden space regularly used by the preschool children.

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Section D Achievements and performance

During the (pre-)school year of 2023/2024, Freshford Preschool operated Summary of the main successfully for its 15[th] year. A dedicated staff team is led by Debbie achievements of the charity Giles, business manager Abby Moore has settled adeptly into her role during the year and a supportive group of Trustees is guided by Chair Rhiannon Meredith and newly-installed Deputy Chair, Polly Edelston. Preschool had what felt in some ways like a consolidatory year, with in-depth planning for the years ahead in a tough financial climate, and settling into renovated premises with the bonus addition of Freshford Preschool’s first apprentice, Laura Potter, to strengthen and boost the existing staff team. The preschool is a valued part of the village community and through its longstanding reputation and happy children, it attracts families from not just Freshford and the surrounding villages but also further afield. In addition to our main Hall site, we continued to meet at our nearby woodland location from the Easter term for our weekly Freshford Preschool Forest School outings. For the year 2023/2024, Preschool early years practitioners comprised of our leader, Debbie Giles, two Deputy managers, Kerry Sherlock and Abi Jackson, Gemma Hooley and new apprentice, Laura Potter. Laura started in October 2023 as preschool’s first apprentice training for her Level 2 Early Years qualification. She has been a fantastic addition to the existing team, providing a fresh, younger perspective to complement the established strengths. Preschool also played host to both a Norland Nanny on placement and a local college student in this last year. A new staffing initiative this year was to increase our staff training budget to bring in an external consultant for communication and team building during a full Inset training day and with online follow-up reports. Our staff regularly update their early years childcare training but we felt a session to bring out the strengths and core competencies of our staff team was timely and necessary, results of which are now incorporated into our staff annual appraisals and line manager supervisions. During the 2023/2024 year, the preschool was 100% subscribed (24 children) from the Autumn term onwards although we were able to expand to 26 children by the Summer Term and still maintain our ‘Best practice’ staffing ratios. At the end of the summer term, we ended the preschool year in celebration at our mini-graduation ceremony in the park with 13 children leaving the setting ready to start their primary school journeys. Our fundraising endeavours last year built on our previous year’s successes including Autumn and Easter walking & activity trails around the village, a winter wreath-making workshop, Christmas card sales, a festive raffle fully-digitised which saw significant increases in revenue, the annual fireworks night’ cake stall, our preschool leader running the Bath Half marathon and Easter craft and flower seed packs for sale. We raised just over £3600 in 2023/2024, with a net profit of almost £2411. Monies raised were used for regular weekly sports sessions with Up and Under Sports which continue to be very popular with our children and take place on the field in the adjacent playpark next to our gardens, yoga lessons with a qualified local instructor, and music lessons from a local teacher who works with babies and toddlers in particular. Following the purchase of new Samsung tablets for the main staff team in the previous year, the processing speed and camera quality really had a beneficial effect on documenting and recording the new intake of children to upload daily observations for parents/carers and to link this to EYFS

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Section D Achievements and performance

milestones during each child’s journey through the preschool year. In addition, two laptops for documenting paperwork and report writing were purchased in the summer of 2024 for the preschool leader and staff. The Preschool promotes British Values daily. As part of the focus on selfconfidence and self-awareness within Personal, Social and Emotional Development, Freshford Preschool staff encourage children to know their views count, to value each other’s views, and to talk about their feelings. Staff choose opportunities to demonstrate democracy in action, for example, children sharing views with a show of hands. Staff provide activities that involve turn-taking, sharing and collaboration. Children are given opportunities to develop enquiring minds in an atmosphere where questions are valued. A focus on managing feelings and behaviour well has always been central to Freshford Preschool’s ethos. Staff provide opportunities for children to develop their self-knowledge, self-esteem and increase their confidence in their own abilities. Through the Preschool's Philosophy for Children work and Sunshine Circle activities, staff encourage a range of experiences that allow children to explore the language of feelings and responsibility, reflect on their differences and understand we are free to have different opinions. Overall high levels of wellbeing and involvement can be seen in the children through both staff observations and the children’s day-to-day behaviour: they are confident, relaxed and settled. As part of the focus on people & communities, managing feelings & behaviour and making relationships, the Preschool staff team create an ethos of inclusivity and tolerance where views, faiths, cultures and races are valued and children are engaged with the wider community. The children are encouraged to acquire a tolerance and appreciation of and respect for their own and other cultures. They also learn about similarities and differences between themselves and others from different families, faiths, communities, cultures and traditions, and share and discuss practices, celebrations and experiences. Through circle time activities, staff encourage and explain the importance of tolerant behaviours such as sharing and respecting other’s opinions. Staff promote diverse attitudes and challenge stereotypes, for example, sharing stories that reflect and value the diversity of children’s experiences and providing resources and activities that challenge gender, cultural and racial stereotyping. We have an annual topic focus on different countries and cultures, where we encourage parents to share their knowledge, experience and artefacts of other countries where they have lived and travelled and children enjoy this input from their respective homes. Parents are also encouraged to share recipes for the children’s baking during the year, particularly family recipes or those from other countries their families are linked to. Highlights of 2023-2024 activities include external visits from the Tropical Discoveries Workshop bringing animals into the setting for the children to (safely) interact with, a Christmas performance of the Snowman in conjunction with the local primary school, visits by local children’s authors to read to the pre-schoolers, and trips to the local Victoria Art Gallery in Bath and an end-of-term outing to the American Museum in Claverton Down which was a brilliant way to round off a stimulating year for both the staff and children.

Preschool provides parents with access to their child's online learning journal on the Tapestry app. Parents can log on securely and view their children's observations and photographs and upload their own observations of WOW moments recorded at home. They also receive weekly email digests of observations for their child, and their child’s complete learning journal as a downloadable PDF when their child leaves

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Section D Achievements and performance the setting. At the end of each week, the preschool leader emails parents a summary of the week and sets out plans for the following week, including updates to activities based on the children’s developing ideas and details of visitors or trips planned. In late Spring of this year, parents were again asked to anonymously fill in a survey asking them to rate many aspects of preschool life and their child’s experiences from the year. This information is discussed by staff team and preschool committee and any recommendations or suggestions proposed can then be implemented in the final term of preschool for their child. From this survey, we provided parents with extra information regarding hourly charges for non-funded hours in line with the increased funding from central government for funded hours. Overall, results from 2023-2024 continued to show a very high level of satisfaction across the board with the preschool setting and their child’s journey through the year.

Section E Financial review	Section E Financial review
Brief statement of the charity’s policy on reserves Details of any funds materially in deficit
	Following many discussions, our Preschool policy is to keep a reserve of £40,000, which based on current spending represents approximately 5 months’ worth of expenditure to cover our normal operational costs. This will allow us to meet staff notice and redundancy costs if ever needed and will put us in a better position to absorb any temporary fluctuations in income due to unexpected decreases in child numbers, or difficulties in bill payments. The Preschool's unrestricted reserves are currently £65,520.92 in the Main and Consumables account combined. Following donations to Freshford Memorial Hall during 2021-2023 for the major external renovations and internal decoration, we have not given any further one-off contributions directly but do support their fundraising by volunteering and running stalls at the annual summer fete. In the coming year, repairs are needed in the garden and play areas and the Committee and staff are planning a fundraising initiative to renovate the preschool garden and outside play areas for future years, including multi-weather surfacing and a phased plan of renovations. As a Trustee Committee, we decided to again implement significant pay rises for all our staff, effective from 1stApril 2024. We were influenced by three factors: firstly, following the Living Wage Foundation guidelines to which we aim to apply for accreditation, secondly, an exceptional year of double-digit inflation which significantly increased the cost of living, and thirdly, to demonstrate our commitment to our staff in a sector with chronic employee shortages and retention issues. This decision was made possible following a detailed financial forecasting model based over a ten-year period formulated by and thanks to the expertise of our Deputy chair, Treasurer and Business Manager. This model enabled us to calculate the balance needed from our occupancy levels, top-up fees requested from parents/carers and government hourly-rate contributions for 2,3 and 4 year olds. In 2023/2024, we have an operational surplus of£824.94 from our combined restricted and unrestricted funds.
	N/A

Further financial review details (Optional information)

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----- Start of picture text -----
Gn may ohoase sa include: fundingFor the 2023/2024 were as follows: financial ”year, the Ppreschool's PprincipalP sources of
le——— where —_| ¢59 755.57 in Early Years Entitlement grants for children attending
relevant about: £41,794.29 in fees and donations from parents
e the charity’s principal £3,617.20 from fundraising events and donations
sources of funds (including
any fundraising); The principal areas of expenditure were as follows:
: £90,504.82 on staff salaries, pensions and associated overheads
e how expenditure has £240 on Recruitment
supported the key objectives £6,497.79 Hall Hire
of the charity; £2,389.19 on consumables
° : : £420 on IT (software, web admin & support)
ie carisihhehe ae £1,434.71 on insurance & registrations (Ofsted, ICO, EYA)
er ogee ri £553.95 on buying new items of capital equipment
adopted. Paey £2655.70 on training, development and welfare
----- End of picture text -----

Section F

Other optional information

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|
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Section G

Declaration

The trustees declare that they have approved the trustaes’ report above.

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----- End of picture text -----

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March 2012

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees FRESHFORD PRE-SCHOOL On accounts for the year 31[st] August 2024 Charity no 1153406 ended (if any) Set out on pages One page attached

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2024.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• the accounting records were not kept in accordance with section 130 of the Charities Act; or

• the accounts did not accord with the accounting records; or

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 16[[th]] October 2024

Signed: F B Meaking Date: 16[[th]] October 2024 Name: Fiona Baden Meaking BA(Hons) FCA CTA Relevant professional ICAEW & CIOT qualification(s) or body (if any): Address: 5 Bloomfield Road, Bath BA2 2AD ~~CT~~

Oct 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

None

Oct 2018

2

IER