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2021-10-31-accounts

REGISTERED CHARITY NUMBER: 1153361 REGISTERED COMPANY NUMBER: CE000055

Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 October 2021 for African Adventures Foundation

www.african-adventures.co.uk/foundation

Butler & Co Audit Limited Chartered Accountants & Registered Auditors Bennett House The Dean Alresford Hampshire SO24 9BH

African Adventures Foundation

Contents of the Financial Statements for the Year Ended 31 October 2021

Page
Report of the Trustees Including Directors Report 2 to 5
Independent Examiner’s Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 to 14

1

African Adventures Foundation Report of the Trustees Including Directors Report for the Year Ended 31 October 2021

The trustees present their report with the financial statements of the charity for the year ended 31 October 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).

OBJECTIVES AND ACTIVITIES Objectives and aims

Our charitable objectives:

Significant activities

2020/2021 was another successful year for African Adventures Foundation, despite the obvious and ongoing impact of the coronavirus pandemic.

The charity’s primary goals were to continue providing the food security programmes initiated at the start of the pandemic, and to maintain/complete the large infrastructure projects that were already underway.

The charity continued to receive substantial support as a benefit in kind from African Adventures Ltd, which provides free office space and human resource to help minimise the administrative costs to the charity. This enables the charity to spend a very high percentage of donor income on the projects it delivers in Ghana, Kenya and Zanzibar.

No volunteers were able to travel in 2021, as a result of ongoing travel restrictions which, like 2020, limited the amount of work that was able to take place at our downstream partners. The trustees expect that to change in 2022, as the world opens up to travel again.

Last year, African Adventures Foundation was awarded partial funding for a new Water and Sanitation Hygiene (WASH) and Menstrual Health Management (MHM) programme which will benefit 8,253 girls and 7,798 boys who attend our partner schools in Zanzibar. Through a combination of educational workshops and construction of better sanitation facilities, the programme will enable the students to reach their full potential by ensuring that all children feel safe and able to maintain personal hygiene.

2

African Adventures Foundation Report of the Trustees Including Directors Report for the Year Ended 31 October 2021

The charity has overseen the first phase of the programme during this accounting period, which has been delivered in one school, where a new block of latrine toilets, handwashing stations and a privacy room has been installed at Fuoni School in Zanzibar. The second phase of the programme, which will see the same facilities constructed at a second school, is now underway and the Foundation is currently applying for funds to complete the third and final phase of the programme.

The trustees expect normal operations to resume over the next 12 months, whilst continuing to build on the new income streams that it has developed over the course of the last couple of years during the pandemic. A new growth plan will be implemented, spearheaded by a new Head of Fundraising (R Northover).

3

African Adventures Foundation Report of the Trustees Including Directors Report for the Year Ended 31 October 2021

FINANCIAL REVIEW

Reserves policy

It is the intention of the trustees to maintain a level of reserves to sufficiently deal with an orderly wind up of the charity's affairs should it cease to function.

Going concern

The going concern basis of accounting has been applied, this is considered to be appropriate by the trustees as there are no material uncertainties related to events or conditions that may cast significant doubt about the ability of the charity to continue as a going concern.

Investment policy

The charity has no long-term investments. Our reserves are held in instant access accounts and do not current earn any interest. The trustees monitor and review the position on a regular basis and will consider if changes are appropriate to this approach.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document last updated February 2017, a deed of trust and constitutes a Charitable Incorporated Organisation.

4

African Adventures Foundation Report of the Trustees Including Directors Report for the Year Ended 31 October 2021

Organisational structure

African Adventures Foundation is managed fully by the charity's trustees who meet regularly to track the progress of the charity and do so on a voluntary basis. All administration costs (staff time, fundraising efforts and grant management) incurred by the charity are covered by African Adventures Ltd, enabling a very high percentage of donations that the charity receives to be used for meeting its charitable objectives.

The board continued its policy of using any Gift Aid reclaimed to fund promotional initiatives designed to increase unrestricted income it receives. The day-to-day running of the Foundation has been managed by a nominated member of staff at African Adventures Ltd. Grants are approved by the trustees, and the nominated persons in Africa responsible for distributing and managing grants are Alex Maina Muhoro (Kenya and Zanzibar) and Siva Vordzorgbe (Ghana).

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Public Benefit

The trustees have a duty to ‘have regard’ to the Charity commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant. Our aims detail how we aim to help under resourced communities within Africa through support, and education which aims to build self-dependency and encourages this via education which is shown to have a long more lasting beneficial impact over than simply providing food and funding.

REFERENCE AND ADMINISTRATIVE DETAILS

Website address – www.african-adventures.co.uk/foundation

Registered Company number Registered Charity number CE000055 (England and Wales) 1153361 Registered office Unit 4, Crescent House Yonge Close Eastleigh Hampshire SO50 9SX Board of Trustees D Mew A M Muhoro S Vordzorgbe Ms C Nolan Ms R Northover (fundraising manager) Ms J Chambers (appointed 29 April 2021 and resigned 5 August 2021)

Independent Examiner

Mrs J M Butler FCA Butler & Co Audit Limited Chartered Accountants and Registered Auditors Bennett House The Dean Alresford Hampshire SO24 9BH Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ D Mew – Trustee

5

IndepeDdtnl Ex#miner'5 Report to tht Tru5ttts of Alricajb Advenlure5 FoundattDI Indtptndent exthmikner's report lo Ihe TrusttES of Afrioan Advtmturts Foundation I'tht CIO'I I report to the ¢harity Irusiee5 on my examinalion of the Bccounts of the CIO for the year end¢d 31 Orlober 2021. Re$ponsiblllile5 8nd basi5 of repori As the chBriry s Irusiees of the CIO. you are respollsible for tht preparation of the &cci)unts in accordance with th¢ requiremellts ofth¢ ChariiiES Act 2011 I'the Act'l. I iepon in respect of my £￿aminaTIon of the CIO'S accounts Ca￿led out under section 145 of Ihe Act. In c3rrying oui m}, exarnination I have followed ￿1 th¢ applicable Direction5 giv¢n by Ihe Chatity. Commission undtr section 145151 Ib) of th¢ Indeptndent examlner's 51llttmtDt I have completed m) ¢xaminalion. I confirm that no malEtial matters hav¢ Comt 10 my aiienlion uj connection wilh (he examill3tion giving me cause to believe Ihgl In, anv material respect accounttng r¢¢ords were not kept in accordan¢c iviih section 130 of the Charities A¢i', or the accounts did nol accord with the accouniing reEords, OT the 2¢¢0unis did nol comply with Ehe applicable reqiiiremenls concerning the forni and ¢Dnlent of accounts set Qui in the Charities IAccounLS and Rtportsl RegulatlDns 2008 oth¢r than any requirtmenl that the accounts giv¢ a'irue and faiT' view which is not a mailer mnsidered as p8rt of an independ¢nr examination. I have no con¢erns aiid have come Bcross no oihcr malLers in connection with the examinaiion 10 which attention should be draMu In this repDrt In Drder to enable a prop¢r und¢rsianding ol'lhe accounts to be reBched. s J M ButlerFCA uil¢r & Co Audit Litniled Chafttred Accounlanls & Register¢d AudtlOT5 Bennen Hous¢ The Dean Alresford Hampshire S024 9BH Date

African Adventures Foundation Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31 October 2021

Notes
INCOMING RESOURCES:
INCOME AND
ENDOWMENTS FROM
Voluntary income: -
Donations and Legacies
2
Total incoming resources
RESOURCES EXPENDED:
EXPENDITURE ON
Charitable activities: -
Project funding
3
Other charitable activities
4
Governance and support
5
Total resources expended
NET INCOME /
(EXPENDITURE)
Transfers between funds
11
Net movement in funds
RECONCILIATION OF FUNDS
11
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
81,885
81,885
17,538
4,183
48,591
70,312
11,573
-
11,573
5,206
16,779		 Restricted
funds
53,672
53,672
54,797
4,270
-
59,067
(5,395)
-
(5,395)
25,938
20,543		 2021 Total
funds
135,557
135,557
72,335
8,453
48,591
129,379
6,178
-
6,178
31,144
37,322		 2020 Total
funds
187,584
187,584
120,600
4,469
48,211
173,280
14,304
-
14,304
16,840
31,144

The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.

The notes form part of these financial statements

7

African Adventures Foundation African Adventures Foundation African Adventures Foundation
Balance Sheet
31 October 2021
Notes
Unrestricted		 Restricted 2021 Total 2020 Total
funds funds funds funds
CURRENT ASSETS
Debtors 7 - - - 2,000
Cash at bank 19,569 20,543 40,112 30,974
19,569 20,543 40,112 32,974
CREDITORS
Amounts falling due within one year 8 (2,790) - (2,790) (1,830)
NET CURRENT ASSETS 16,779 20,543 37,322 31,144
TOTAL ASSETS LESS CURRENT 16,779 20,543 37,322 31,144
LIABILITIES
NET ASSETS 16,779 20,543 37,322 31,144
FUNDS
Unrestricted funds 11 16,779 - 16,779 5,206
Restricted funds 11 - 20,543 20,543 25,938
TOTAL FUNDS 16,779 20,543 37,322 31,144

23/06/2022

The financial statements were approved by the Board of Trustees on ............................................. and were signed on its behalf by:

............................................. D Mew - Trustee

The notes form part of these financial statements

8

African Adventures Foundation Notes to the Financial Statements for the Year Ended 31 October 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) for accounting periods beginning after 31 October 2021, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.

The financial statements are prepared on a going concern basis, under the historical cost convention. The activities are dependent on donation income and, as a consequence, the going concern basis for the charitable activities is dependent on donation income continuing.

The presentation currency of these financial statements is pounds sterling (£).

Income

All income is recognised in the Statement of Financial Activities once the charity becomes entitled to the resources and it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

Donated services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), the general volunteer time is not recognised.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

Taxation

The charity is exempt from corporation tax on its charitable activities subject to it meeting the conditions stipulated for that exemption.

Gift Aid

Gift Aid amount recovered on a donation is considered to be part of unrestricted funds in line with the information provided to donors, and is not classified as an addition to the same fund as the initial donation Gift Aid in note 2 includes amounts recovered on donations made via third parties. The trustees believe the information provided on this policy to donors is sufficient clear and transparent. The board continued its policy of using any Gift Aid reclaimed to fund promotional initiatives designed to increase unrestricted income it receives.

Irrecoverable VAT

Where VAT cannot be recovered, it is charged against the cost heading to which the expenditure heading on which it arose.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. These comprise a general fund plus any designated funds deemed required by the trustees, set aside out of unrestricted funds, to provide for planned projects and other known contingencies.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

The notes form part of these financial statements

9

African Adventures Foundation Notes to the Financial Statements for the Year Ended 31 October 2021

2. DONATIONS & LEGACIES

RESTRICTED
Gift Aid
Donations – Kenya
Donations – Ghana
Donations – Zanzibar
Other donations
UNRESTRICTED
Gift Aid
Donations – Kenya
Donations – Ghana
Donations – Zanzibar
Other donations
Donated services(see note five)
TOTAL
3. EXPENDITURE ON CHARITABLE ACTIVITIES - PROJECT FUNDING
RESTRICTED
Project funding – Kenya
Project funding – Ghana
Project funding - Zanzibar
Project funding – General
Project funding – Buildings
UNRESTRICTED
Project funding – Kenya
Project funding – Ghana
Project funding - Zanzibar
Project funding – General
Project funding – Buildings
TOTAL
4. EXPENDITURE ON OTHER CHARITABLE ACTIVITIES
RESTRICTED
School fees paid
Christmas parties
UNRESTRICTED
School fees paid
Christmas parties
TOTAL		 2021
£
-
26,952
1,550
24,510
660
53,672
1,068
20,748
2,531
1,143
11,395
45,000
81,885
135,557
2021
£
10,441
-
159
-
44,197
54,797
14,215
2,021
-
-
1,302
17,538
72,335
2021
£
3,340
930
4,270
463
3,720
4,183
8,453		 2020
£
-
75,289
8,821
16,800
100,910
2,276
20,825
-
18,573
45,000
86,674
187,584
2020
£
60,669
-
-
25,872
86,541
7,542
-
3,913
22,604
34,059
120,600
2020
£
743
1,800
2,543
1,926
-
1,926
4,469

The notes form part of these financial statements

10

African Adventures Foundation Notes to the Financial Statements for the Year Ended 31 October 2021

5. EXPENDITURE ON GOVERNANCE AND SUPPORT

SUPPORT COSTS (UNRESTRICTED)
Donated services
Foundation fees
GOVERNANCE COSTS (UNRESTRICTED)
Independent examiners fees		 2021
£
45,000
1,791
46,791
1,800
1,800
48,591		 2020
£
45,000
1,411
46,411
1,800
1,800
48,211

All support costs are met directly by African Adventures Ltd. The trustees estimate that this would have cost the Charity £45,000 in the year ended 31 October 2021 if it had to meet these costs itself. This has therefore allowed a greater proportion of income to be used in pursuit of its Charitable aims and objectives. The trustees wish to express a debt of gratitude to African Adventures Ltd for its contribution and commitment.

6. TRUSTEES' REMUNERATION AND EXPENSES

There were no trustees' remuneration or other benefits for the year ended 31 October 2021 nor for the year ended 31 October 2020.

There were no trustees' expenses paid for the year ended 31 October 2021 nor for the year ended 31 October 2020.

7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade debtors (restricted)
. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors (unrestricted)
Accrued expenses (unrestricted)		 2021
£
-
-
2021
£
990
1,800
2,790		 2020
£
2,000
2,000
2020
£
30
1,800
1,830

8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

9. RELATED PARTY DISCLOSURES

African Adventures Ltd

African Adventures Foundation is the official charity of African Adventures Ltd. African Adventures Ltd is a tour operator specialising in volunteer trips, and is ultimately controlled by Dan Mew, who also serves as a member of the board for African Adventures Foundation. The company contributes staff time to help organise fundraising events for the charity, and to support its day-to-day running. It is estimated that had African Adventures Foundation needed to pay for this support, it would have cost it about £45,000. It is therefore deemed that these are donated services.

DPM Investments Ltd

Daniel Mew, a trustee of African Adventures Foundation is a Director of DPM Investments Ltd, which made donations to the charity in the year totalling £nil (2020: £2,814). Donations were not made to infer any form of benefit to DPM Investments Ltd.

The notes form part of these financial statements

11

African Adventures Foundation Notes to the Financial Statements for the Year Ended 31 October 2021

9. RELATED PARTY DISCLOSURES (continued)

A Maina Muhoro

Alex Maina Muhoro, a trustee, is also the founder of one of the schools we support (The Walk Centre). We do not believe there is any conflict or benefit of interest arising to Alex Maina Muhoro from his connection to both parties.

10. COVID-19

The coronavirus pandemic continued to interrupt some of the charity’s regular/in-person fundraising activities due to the various restrictions that continued be enforced in the UK. As restrictions have now eased substantially, the trustees expect to be operating in a more typical trading environment during the next accounting period.

11. FUNDS

RESTRICTED FUNDS
KENYA
Jubilee Academy
Ungana Academy
The Walk Centre
Mama Kerry
Child School
Chaddy Mission School
Cherish School
Lion Hill School
Bygrace School
Kenya Menstrual Health Management
GHANA
Rhema Abutia
Dedzidi
TYSGI Child School Fees
Woe E.P
Aklorbordzi
Little Roses School
Gyapa Stoves
Dornorgbor School
Other
ZANZIBAR
Kinuni School
Wash Programme
Fuoni School
Kijito Upele
FUNDRAISING
Christmas meal appeal		 At 1 Nov
2020
Income
Expenditure
Transfer
between
funds
At 31 Oct
2021
1,359
24
(1,383)
-
-
1,241
1,517
(2,758)
-
-
365
1,849
(2,214)
-
-
629
1,204
(1,323)
-
510
49
1,422
(1,433)
-
38
-
4,514
(4,514)
-
-
5,917
16,317
(17,067)
-
5,167
75
5
-
-
80
30
-
-
-
30
-
100
-
-
100
92
-
-
-
92
51
25
-
-
76
720
660
(1,380)
-
-
82
10
(92)
-
-
232
1,431
(1,556)
-
107
85
59
-
-
144
11
-
-
-
11
-
15
-
-
15
-
10
-
10
-
145
-
-
145
15,000
20,903
(23,110)
-
12,793
-
2,237
(2,237)
-
-
-
1,225
-
-
1,225
-
-
-
-
-
25,938
53,672
(59,067)
-
20,543

The notes form part of these financial statements

12

African Adventures Foundation Notes to the Financial Statements for the Year Ended 31 October 2021

11. FUNDS (continued)

UNRESTRICTED FUNDS
DESIGNATED
KENYA
St Trizah
Jubilee Academy
Ungana
The Walk Centre
Destiny
Mama Kerry
Chaddy Mission School
Cherish School
Computers
Food Security Campaign
GHANA
Tegbi EP
Dedzidi
Shalom Ghana
Woe E.P
Aklorbordzi
Little Roses School
Faith International
The Lord's Academy
Dziedzorve School
Dornorgbor School
Other
ZANZIBAR
Kinuni School
Kijito Upele
Fuoni School
GENERAL
Fundraising
School Fees
Gift aid
UK miscellaneous
General
Donated services
TOTAL FUNDS		 At 1 Nov
2020
Income
Expenditure
Transfer
between
funds
At 31 Oct
2021
56
250
(301)
-
5
-
1,693
(799)
-
894
884
2,182
(1,306)
-
1,760
549
11,017
(11,132)
-
434
1
2,181
(2,182)
-
-
5
376
-
-
381
102
1,919
(1,172)
-
849
414
1,129
-
-
1,543
10
-
-
-
10
40
-
-
-
40
-
401
(401)
-
-
-
125
(125)
-
-
-
401
(401)
-
-
-
555
(555)
-
-
-
125
(125)
-
-
-
125
(125)
-
-
-
276
(276)
-
-
-
125
(125)
-
-
-
125
(125)
-
-
-
276
(276)
-
-
-
-
-
-
-
-
384
(379)
-
5
-
379
(379)
-
-
-
379
(51)
-
328
631
-
-
-
631
480
-
(463)
-
17
378
1,068
(1,062)
-
384
439
398
(1,569)
732
-
1,217
10,996
(1,982)
(732)
9,498
-
45,000
(45,000)
-
-
5,206
81,885
(70,312)
-
16,779
31,144
135,557
(129,379)
-
37,322

The notes form part of these financial statements

13

African Adventures Foundation Notes to the Financial Statements for the Year Ended 31 October 2021

Further information about our current projects is available via our website – www.african-adventures.co.uk/foundation

RESTRICTED FUNDS EXPENDITURE ADDITIONAL INFORMATION

KENYA Ungana The expenditure of £2,758 consisted of £877 project funding, and £1,881 for building costs. Jubilee Academy The expenditure consisted of £1,383 for project funding. The Walk Centre The expenditure of £2,214 consisted of £1,838 project funding and £376 building costs. Mama Kerry The expenditure of £1,323 consisted of £1,189 project funding and £134 building costs. Child School The expenditure of £1,433 was to cover school fees. Chaddy Mission School The expenditure of £4,515 consisted of £2,334 project funding and £2,181 for building costs. Cherish School The expenditure of £17,067 consisted of £3,951 project funding and £13,116 for building costs. GHANA Woe E.P The expenditure of £92 was for building costs. Aklorbordzi The expenditure of £1,556 was for building costs. TYSGI - Child School Fees The expenditure of £1,380 was for child school fees. ZANZIBAR Fuoni School The expenditure of £2,237 consisted of £328 project funding and £1,909 for building costs. Wash Programme The expenditure of £23,110 consisted of £22,950 for building costs and £160 was transferred to the restricted fund.

12. A MESSAGE TO ALL DONORS

The trustees wish to express their gratitude to all donors, without whom it would not have been possible to do what we set out to do.

The notes form part of these financial statements

14