PUDSEY WELLBEING CHARITY Charitable Incorporated Organisation: 1153331 Trustees' Annual Report & Financial Statements 1 April 2020 - 31 March 2021 1 Charitable Incorporated Organisation : 1153331 PUDSEY WELLBEING CHARITY TRUSTEES' ANNUAL REPORT and FINANCIAL STATEMENTS For the year from 1 April 2020 to 31 March 2021 |TRUSTEES' ANNUAL REPORT and FINANCIAL STATEMENTS
For the year from 1 April 2020 to 31 March 2021|TRUSTEES' ANNUAL REPORT and FINANCIAL STATEMENTS
For the year from 1 April 2020 to 31 March 2021| |---|---| |_____________________________________________________________________________________|| |CONTENTS|| |Trustees' Annual Report|3| |Independent Examiner's Report|8| |Statement of Receipts & Payments|9| |Statement of Assets & Liabilities|10| |Notes to the Accounts|11| 2 Charitable Incorporated Organisation : 1153331 PUDSEY WELLBEING CHARITY TRUSTEES' ANNUAL REPORT For the year from 1 April 2020 to 31 March 2021 The Trustees present their annual report and financial statements for the year ended 31 March 2021, along with the independent examiner's report. ## **Reference and administration details** The charity is registered as Pudsey Wellbeing Charity, and is also known as “Pudsey Wellbeing Centre” and “Love Pudsey”. It was formerly registered as Robin Lane Health and Wellbeing Charity. The charity was registered with the Charity Commission on 9 August 2013: number 1153331. The principal office and operating address of the charity is 23 Robin Lane, Pudsey, West Yorkshire LS28 7BR The following charity trustees served during the financial year and up to the date of approval of the Trustees' Annual Report Kathleen Mary Hill _Chairperson to November 2020_ Linda Braham (Belderson) * _Resigned November 2020_ Rev. Richard Dimery _Chairperson from November 2020_ Noreen Finister Eleanor Scougall Geoffrey Joseph Thorne Patricia Trenaman _Treasurer_ Isabel Vickers * Carolyn Weaver Cllr. Patricia Smith Jill Huggins _Appointed January 2021_ ## **Structure, governance and management** The charity is a charitable incorporated organisation (CIO) formed on 9 August 2013, governed by a constitution adopted on 27 July 2013, amended on 13[th] September 2018 and again on 14 February 2019 when the charity’s name was changed to Pudsey Wellbeing Charity. The charity’s only voting members are its charity trustees. It is managed by a committee of at least 7 and no more than 12 trustees, of which between 6 and 10 are appointed by the trustees at a properly convened meeting and a further 1 or 2 are nominated by Robin Lane Medical Centre*. Members serve for three years before seeking re-appointment or nomination. We were able to retain the services of 3 part-time members of staff including our charity manager who, at her own request, returned from maternity leave on reduced hours in May 2020. By adjusting responsibilities, we were able to offer her temporary replacement a different role, on reduced hours. Thanks are due to all staff members for their flexibility, patience and commitment during a very difficult and uncertain year. 3 Charitable Incorporated Organisation : 1153331 PUDSEY WELLBEING CHARITY ## TRUSTEES' ANNUAL REPORT For the year from 1 April 2020 to 31 March 2021 ________________________________________________________________________________ ## **Objectives and activities** The objects of the charity, which are set out in its governing document as amended on 13 September 2018, are - 1 To support health and wellbeing, both mental and physical, by creating a social hub and network based at our centre in Pudsey. - 2 To provide a range of facilities for recreation activities or other leisure time occupation for the benefit of the inhabitants of Pudsey and the surrounding area. - 3 To improve quality of life for the general public with particular focus on the socially isolated and others who may have specific needs on account of age, disability, social or economic circumstances. - The main activities undertaken for the public benefit in relation to these objects are: - the provision of space within Pudsey Wellbeing Centre for a range of free, volunteer led activities - a range of activities, services and community events offered through the social, health and volunteering sector. Through our volunteer programme the local community can be inspired to get involved and engage with our town. As volunteers, they have every opportunity to be creative whilst sharing their skills and/or life experiences and being part of a friendly and supportive group. ## Public benefit We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. The people of Pudsey and surrounding areas benefit from having a welcoming and friendly social space within which to gather in groups pursuing a variety of interests and activities, which are facilitated by volunteers from the local community. The benefits include (but not exclusively) opportunities for social interaction and the reduction of isolation; provision of physically healthy activities and support; improvements in mental health through engagement with others and involvement in stimulating activities. All money raised at our events and from charity fundraising is used to provide free activities for the local community. ## **Achievements and performance: 2020-21** The Covid-19 pandemic had a profound affect on all aspects of the charity’s activities in the 2020-21 financial year. None of our established groups were able to meet and room hire bookings from other organisations and individuals ceased entirely. However, Clinicare, the administrative arm of the Robin Lane Medical Practice, continued to work within the building and provided the charity with much needed income. Café Lux, which occupied space on the ground floor of the Centre, closed its doors in March 2020 and subsequently went out of business. 4 Charitable Incorporated Organisation : 1153331 PUDSEY WELLBEING CHARITY ## TRUSTEES' ANNUAL REPORT For the year from 1 April 2020 to 31 March 2021 ________________________________________________________________________________ The introduction of the Government’s “Job Retention Scheme” enabled us to avoid making any redundancies. From April – September 2020 and again from January – March 2021, claims for furlough payments were made. Initially, this meant that we were unable to access staff services at all but later, when some flexibility was introduced, a partial return to work was possible. Towards the end of the year, trustees agreed to top up the furlough payments so that staff were paid their full gross salary for the year. Trustees continued to meet virtually throughout the year and ensured that day to day management of the building and the charity was maintained whilst staff were furloughed. Towards the end of 2019, trustees met with the Robin Lane partners to begin discussions about reviewing and renewing our lease. Inevitably, these discussions were adversely affected by the pandemic and at the time of writing, this issue is still outstanding. When they did return to work, staff worked mainly from home with only occasional visits to the Centre to address specific issues. Early preparations were made to enable home working; 3 new laptops were purchased and upgrades were made to our broadband connection and computer software. Staff team meetings were held virtually and the office was relocated to a more spacious and suitable room within the building. Throughout the year, close attention was paid to Government’s pandemic guidance and regulation and suitable preparations were made for a safe and orderly return by groups. Covid online training was undertaken by staff and trustees. Working with group leaders, comprehensive risk assessments were drawn up but as circumstances and guidance changed, these preparations were regularly adjusted and the opening up, originally anticipated to begin in September, did not start until April 2021. A wider review of the use of the building was also undertaken. In particular, can better use be made of both outdoor and indoor space, especially the area vacated by Café Lux? Plans for reconfiguring these spaces have been discussed and will be taken forward in the context of the lease negotiations. It was agreed that rather than setting up a new commercial café, the space will be re-launched as “Open Door”, offering a friendly gathering place for the community, with basic refreshments available without charge, and run entirely by volunteers who are trained in support, signposting and food hygiene. “Open Door” is planned to open in the autumn of 2021. Every effort has been made to keep contact with volunteers, without having the facility for face to face meetings. A new format has been developed for a regular newsletter which is published online and distributed in hard copy. We are making better use of social media in reaching out to volunteers and the wider community, with regular postings on Facebook. In October, with guidance from a local historian, we created and published an information map of a remembrance walk around Pudsey with stops at sites related to World War 1 and World War 2. This was an effort to engage people in the community at a time when pandemic restrictions were at their strictest. Window displays, created at Christmas and spring time with contributions from volunteers, were used as a reminder that the charity is active and planning to open up as soon as it is safe and prudent to do so. A questionnaire completed by group leaders and volunteers indicated a strong desire to return to the Centre as soon as possible. The community gardening group was active at times throughout the year, working hard to improve the Centre garden with new planting and create a colourful and cheerful welcome to the building. 5 Charitable Incorporated Organisation : 1153331 PUDSEY WELLBEING CHARITY TRUSTEES' ANNUAL REPORT For the year from 1 April 2020 to 31 March 2021 ________________________________________________________________________________ The merger with Pudsey Blind Welfare is still planned but progress has also been delayed by the pandemic. However, group members were sent birthday and Xmas cards and gifts in accordance with the agreement made last year. ## **Financial review** The charity is located in the Pudsey Wellbeing Centre building, which is owned by the partners at Robin Lane Medical Centre, Pudsey. The charity leases the building for a notional £1 a year and is responsible for its management. The partners from Robin Lane continue to provide additional financial support for the charity for which we are very grateful. Clinicare, the administrative arm of the medical practice, continued to occupy space in the building and provide the charity with rental income and cover services and utility charges. Whilst the rest of the building was largely unoccupied, the charity was happy for Clinicare to spread out into empty rooms so that safe working conditions could be put in place for their staff. In total, the Trustees received a total of £102,497 in 2020-21, which is a slight decrease on the previous year. As expected, overall expenses decreased significantly to £ 71,982 from £ 103,722 in 2019-20. ## **Restricted funds** Restricted funds of £10,182 were received during the year, wholly from the Coronavirus Job Retention Scheme. ## **Impact of Covid-19** Towards the end of the previous financial year, the charity was facing the devastating loss of more than 60% of its expected income and, for a time, its future was materially in doubt. With the very timely introduction of the government’s Job Retention Scheme and Leeds City Council’s Coronavirus grant schemes and support, staff redundancies were avoided. At the time of writing, the charity’s immediate future has been secured and we are looking forward to being able to rebuild our services. During this very unusual year when all our normal activities were suspended, the charity was only able to survive through financial support received from |through financial support received from|| |---|---| |UK Government: Job Retention Scheme|£ 10,182| |Leeds City Council: Business Support Grants|£ 41,571| |Cooperative Local Community Fund|£ 5,140| We also benefitted from the suspension of Business Rates and from the National Insurance Employment Allowance, amounting to £ 3,430 and £ 1,820 respectively. Cash flow projections for at least 12 months ahead have been prepared and regularly updated; they show that, with current income levels and costs kept to a minimum, the charity should be viable for at least another year. In the meantime, however, significant efforts will be made to generate more income through local fundraising, grant funding and, when circumstances allow, room hire. 6 Charitable Incorporated Organisation : 1153331 PUDSEY WELLBEING CHARITY ## TRUSTEES' ANNUAL REPORT For the year from 1 April 2020 to 31 March 2021 ________________________________________________________________________________ ## Reserves Policy In order to safeguard the charity from unexpected drops in income and other difficulties as well as to enable us to take advantage of any opportunities that present themselves, trustees have confirmed the current policy of aspiring to maintain reserves amounting to 3 & 6 month’s running costs. Based on the last (normal) year’s figures, the desired level of reserves should be between £22,844 and £45,689. The level of reserves actually held at the year end amounted to £43,520 which is well within the desired range but has been achieved from the most exceptional circumstances. Trustees will carefully monitor the reserve fund during the coming year as we move towards a “new normality” for the community and the charity. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due. ## **Declaration** The Trustees declare that they have approved the Trustees' report above. Signed on behalf of the charity's Trustees. Signature ___________________________ Full name Rev. Richard Dimery Position Chairperson Date 29 November 2021 7 Charitable Incorporated Organisation : 1153331 PUDSEY WELLBEING CHARITY INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS For the year from 1 April 2020 to 31 March 2021 ## **Report to the trustees of Pudsey Wellbeing Charity Charitable Incorporated Organisation (the ‘CIO’)** I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2021, which are set out on pages 10 to 14. ## Responsibilities and basis of report As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of the examination of the CIO’s accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have follows all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner’s statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: ……………………………………………………… Name: Alan Dodd, FCCA Date: 29 November 2021 West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW 8 Charitable Incorporated Organisation : 1153331 ## PUDSEY WELLBEING CHARITY ## STATEMENT of RECEIPTS & PAYMENTS For the year from 1 April 2020 to 31 March 2021 ________________________________________________________________________________ |**RECEIPTS**
Room rent & hire
Donations
Fundraising & events
Groups
Grants
Other income
**_Total receipts_**
**PAYMENTS**
Staff costs
Premises
Equipment
Governance & Office
Group costs
Fundraising & PR
Volunteer costs
Miscellaneous
**_Total payments_**
**_Net receipts / (payments)_**
_Transfers between funds_
**Net movement in funds after**
**transfers**
_Cash fund balances brought_
_forward_
**Cash funds balances carried**
**forward**|Unrestricted
funds
£
31,450
13,418
418
318
46,711
-
**92,315**
29,403
26,086
1,550
3,045
1,676
40
-
-
**61,800**
**30,515**
-
30,515
13,005
**43,520**|Restricted
funds
£
-
-
-
-
10,182
-
**10,182**
10,182
-
-
-
-
-
-
-
**10,182**
**-**
-
-
-
**-**|Total funds
2020-21
£
31,450
13,418
418
318
56,893
-
**102,497**
39,585
26,086
1,550
3,045
1,676
40
-
-
**71,982**
**30,515**
-
30,515
13,005
**43,520**|Last year
2019-20
£
65,048
18,848
3,924
5,308
4,558
8,210| |---|---|---|---|---| |||||**105,896**| |||||45,937
44,299
326
3,743
6,508
1,653
952
304| |||||**103,722**| |||||**2,174**
-| |||||2,174
10,831
**13,005**| 9 Charitable Incorporated Organisation : 1153331 PUDSEY WELLBEING CHARITY ## STATEMENT OF ASSETS &LIABILITIES For the year from 1 April 2020 to 31 March 2021 |__________________________________________
2020
Unrestricted
**Cash funds**
£
Cash at bank
43,540
Cash in hand
Less uncashed cheques
-
20
**Total cash funds (reconciled)**
43,520
**Other Assets**
HMRC/NEST
**Liabilities**
Independent Examination|______________
2020
Restricted
£
-
-
-
-
|__
|____________
2021
Total
£
43,540
-
20
43,520
**£**
509
£
480|__________
2020
Total
£
13,005
-
-
13,005| |---|---|---|---|---| The financial statements were approved by the Trustees and signed on their behalf by Signature ___________________________ Full name Rev. Richard Dimery Position Chairperson Date 29 November 2021 10 Charitable Incorporated Organisation : 1153331 PUDSEY WELLBEING CHARITY ## NOTES TO THE ACCOUNTS For the year from 1 April 2020 to 31 March 2021 ________________________________________________________________________________ ## **1 Accounting policies** ## **Basis of accounting** The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years. ## **Taxation** As a registered charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the asset cost or expense to which it relates. ## **Fund accounting** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are subject to restriction on their expenditure imposed by the donor or through the terms of an appeal. Further explanation of the nature and purpose of each fund is included in the notes to the accounts. ## **2 Grants and donations** |Leeds CC – Business support grants
Co-op Local Community Fund
Coronavirus Job Retention Scheme
Leeds CC Wellbeing Fund reimbursement
Leeds CC grant for community garden
Leeds CC Youth Activity Fund
Donations|2021
Unrestricted
funds
2021
Restricted
funds
2021
Total
funds
2020
Total
Funds
41,571
-
41,571
-
5,140
-
5,140
-
-
10,182
10,182
-
-
-
-
2,444
-
-
-
150
-
-
-
1,964
13,418
-
13,418
18,848
60,129
10,182
70,311
23,406| |---|---| ## **3 Restricted funds** |Coronavirus Job Retention
Scheme|Balance b/f
Incoming
Outgoing
Transfers
Balance c/f
-
10,182
10,182
-
-
-
10,182
10,182
-
-| |---|---| **Fund name Purpose of restriction** Coronavirus Job Retention Scheme To facilitate the retention of employees during periods of lockdown and reduced activity, as a result of restrictions during the coronavirus pandemic. 11 Charitable Incorporated Organisation : 1153331 PUDSEY WELLBEING CHARITY ## NOTES TO THE ACCOUNTS For the year from 1 April 2020 to 31 March 2021 ________________________________________________________________________________ ## **4 Trustee expenses** - No trustee received any expenses during this year or the previous year. ## **5 Related party transactions** - There were no related party transactions during this year or the previous year. 12