## **Trustees’ Annual Report for the period**
**From 01/09/2021 Period start date To 31/08/2022 Period end date**
## **Charity name: Magpie Pre-school**
## **Charity registration number: 115332811**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity works for the public benefit having
as its objective the development and education
of children and young people, in particular by:
(1) promoting their care and safety, (2)
promoting their education and promoting
parental involvement, (3) promoting their
health and wellbeing, (4) providing services to
support them and their families and carers, (5)
providing services to individuals holding
membership of the CIO, and (6) furthering the
aims of the Pre-School LearningAlliance.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Our main activity is to deliver the Early Years
Foundation Stage, within our fully inclusive
setting for 2 to 5-year-olds,. In order to do this,
we employ childcare managers and
practitioners who undertake joint daily
planning of activities to meet the needs and
interests of the children attending our setting.
We deploy a key person approach to ensure
that the progress and well-being of all
individual children is constantly monitored and
feeds into future planning. We ensure that our
staff are well trained and therefore able to
successfully meet the needs of the children in
our care. We promote the importance of the
learning environment and endeavour to make
this as stimulating as possible. We listen to the
views of children, parents and staff and use this
feedback to inform our improvement work. We
accurately assess our children and provide this
information to KCC as requested. We develop
positive relationships with parents and carers
and invite them into our setting as observers or
helpers. We value all children as individuals
and celebrate Britain’s diversity of culture of
ethnicity. We help the children in our care to
be happyand healthy. We havepolicies and|
|||procedures in place for all aspects of
safeguarding, child protection and health and
safety, and we use staff training days and
meetings to ensure all staff are fluent in these.
We follow the recommendations offered by
our Childcare Sufficiency Officer and the
guidance available from the Pre-School
LearningAlliance.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In all of our work we (the trustees) have regard
to the guidance issued by the Charity
Commission on public benefit.|
## **Achievements and Performance**
||SORP reference|||
|---|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20||Magpie continues to provide care and Early
Years education for its children. Offering
support to our families where needed or
requested.
A grant of £1800 was secured from the covid
recovery fund for early years was spent on
items to support recovery such as a sanitizer
hand dispenser for the children and a notice
board for displaying information to our parents
outside in the waiting area.
**Ofsted**
Unfortunately, in May of 2022 an Ofsted visit
graded the pre-school as Inadequate.
The trustees and staff have accepted guidance
and targets given and worked with support
personnel allocated by KCC to make the
required changes for the follow up Ofsted visit
in Sept/Oct.
**Staffing**
Unfortunately, our Manager left the setting at
the end of this year. Our deputy manager who
started at the beginning of 2022 has been
appointed as the new manager and will take
over from September 2022. The lead
practitioner will become Deputy.|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Expenditure exceeded Income by £3438.93
during this financial period.
At the end of the year there are outstanding
fees owed totalling £655.77. Families will be
contacted by the trustees in an attempt to
collect these monies.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our policy is to hold the equivalent of a term’s
funds as a reserve. (There are 6 terms within
our financial year.) This enables us to manage
our cash flow during the autumn months
(Terms 1 & 2), when our income is significantly
lower.
Where possible unspent monies are also held
in reserve to cover unplanned as well as
expected maintenance costs of the building
and grounds.
Restricted access reserves are held in the
savings account to cover redundancy and other
known costs should there be an unforeseen
need to close the pre-school.|
|Amount of reserves held|Para 1.22|At the end of the period the balances were:
HSBC Community Account £37,574.11
HSBC Savings £12,575.95
Cash £150
The Community Account is used for day-to-day
banking including payment of overheads and
salaries. It is the account KCC funding
payments and fee payments are received into.
Reserves retained in the Savings account are
kept separate to cover redundancy.
Cash is held as a petty cash balance for
purchase of snacks, stationary, art supplies and
resources. Although petty cash is not held as
cash but the amount is transferred to the
manager who records spending and provides
receipts.|
|Details of fund materially in
deficit|Para 1.24|No funds are materially in deficit currently.|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are some concerns in the immediate
term following our Ofsted grading of
‘Inadequate’. We will be unable to claim any
new funding from KCC until we are re-assessed
and given a ‘Good’ or above. We have full
support of our returning families but without
beingable to take in anynew funded children|
in September this will have an impact on our income during the winter term. Careful management of expenditure at this time is needed as is the flexibility of staff.
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s principal sources of funds are fees
collected from children (mainly aged 2 years)
attending the Pre-School and income received
from KCC for those children aged 3 and above
who are entitled to funded sessions. We
receive a smaller amount of funding in total for
children identified as FF2 and separately for
extraprovision for specific children identified.|
|---|---|---|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution Document|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Members of the preschool (i.e family
members) may offer to become a trustee at
any point though are invited to put themselves
forward at the AGM.
Trustees are appointed by existing committee
members/trustees.
Associate members may also be accepted by
the charity where they can offer support to the
pre-school and contribute to ensuring and
obtainingthe charitiesgoals.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustees complete DBS checks in line with
statutory requirements. Trustees meet
regularly (at least once a term), are in email
contact as necessary and work collaboratively
on all aspects of the role. Induction and
training take place as part of our regular
meetings.
Trustees are required to agree to and sign a
trustee Code of Conduct, Confidentiality policy
and Declaration of Interest policy. Any conflict
of interest must be shared before any decision
making and trustees may need to abstain from
voting if there is a conflict of interest.|
|---|---|---|
|||Trustees are also provided an introductory
level of safeguarding training as non-childcare
volunteers.
All trustees give their time voluntarily and
receive no benefits from the charity. Any
expenses reclaimed from the charity are set
out in the notes to the financial statements.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Pre-School management structure consists
of a full-time pre-school Manager who has
overall responsibility for the pre-school and the
staffing team. A Deputy Manager leads on the
floor supported by their team to ensure the
daily childcare and safety needs are met.
The Manager is the Ofsted nominated person
and also is a trustee. The committee work
closely with the Manager to ensure all
requirements and legislation are met and work
together on staff recruitment.
Staff salaries are reviewed by the trustees
annually. The Manager is excluded from
discussion of their salary review.|
|Relationship with any
related parties|Para 1.51|Where beneficial or appropriate, the Manager
and/or Trustees meet with the Head Teacher
and/or Early years lead at Boughton Primary
school. Magpie pre-school is separate to, but is
situated with on the grounds of the school.|
## **Reference and Administrative details**
|Charityname|Magpie Pre-school|
|---|---|
|Other name the charityuses||
|Registered charitynumber|115332811|
|Charity’s principal address|Magpie Pre-school
c/o Boughton-under-Blean & Dunkirk Primary School
School Lane
Boughton-under-Blean
Faversham
ME13 9AW|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Elaine Masters|Chair|||
||Annette Garner|Treasurer|Until 26thMay2022||
||Louise Frings|Secretary|||
||Joanne Buckman||||
||||||
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**|||
|---|---|---|
||Elaine Masters|Louise Frings|
||
Chair|Secretary|
||30/03/2023||
||30/03/2023||
## **MAGPIE PRE-SCHOOL**
## **- Financial Statements for the period 01/09/2021 31/08/2022**
|**Income**||||
|---|---|---|---|
|Fees paid in Cash|4595.28|||
|Fees/Vouchers|74749.24|||
|Fundraising + Donations|266.63|||
|RingFenced|2250.53|||
|Grant, Commission, Training, Uniform, Misc|24.00|||
|Interest on Savings Account|5.04|||
|||81890.72||
|**Expenses**||||
|Wages,Tax,NI|64338.83|||
|Electricity|1158.46|||
|Water & Drainage|360.00|||
|Telephone & Website|503.08|||
|Insurance|1060.38|||
|Rent|2385.21|||
|Refreshments|751.75|||
|Cleaning & Waste Removal|1704.29|||
|Resources|1914.94|||
|Stationary|493.69|||
|Art Supplies|144.66|||
|Services|1866.29|||
|Repairs|1112.41|||
|Courses|657.80|||
|||78451.79||
|**Surplus Income over Expenditure**||3438.93||
|Balance at Bank as at 1st Sept 2021||52833.16||
|Balance at Bank as at 31st Aug 2022||50150.06||
|Change in Balance at Bank||-2683.10||
|Plus Income received in 2020/21 that relates to 2021/22||6122.03||
|Change in Balance at Bank for year 2020/21||3438.93||
|**Statement of Assets as at 31st Aug. 2022**||||
|HSBC Community Account|||37574.11|
|HSBC Savings|||12575.95|
|Cash|||150|
## **Independent examiner’s report to the trustees of Magpie PreschoolTrust**
I report to the trustees on my examination of the accounts of the ABY Trust (the Trust) for the year ended 31 August 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act;
or
2. 2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Benjamin C Lockwood
Relevant professional qualification or membership of professional bodies (if any): Fellow of the Chartered Institute of Public Finance Accountancy
Address: 3 Chestnut Court, Boughton Under Blean, Faversham, Kent, ME13 9SJ
Date: 10/03/2023