2021-08-31-accounts - Magpie Preschool

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esbey) CHARITY COMMISSION |3 #7 _ FOR ENGLAND AND WALES

Trustees’ Annual Report for the period

From 01/09/2020 Period start date To 31/08/2021 Period end date

Charity name: Magpie Pre-school

Charity registration number: 115332811

Objectives and Activities

-		SORP reference	ae
Summary ofthe purposes of	Para 1.17
the charity as set out	in its		as itsobjectivethe development and education
governing document			ofchildren andyoung people, in particular by:
			(1) promotingtheir careand safety, (2)
			promotingtheireducation and promoting
			parental involvement, (3) promoting their
			health and wellbeing, (4) providing services to
			support them and their families and carers, (5)
			providing services to individuals holding
			membership ofthe ClO, and (6) furthering the
Summary ofthemain activities in relation to	= those	pie 1.17and	aims ofthe Pre-School LearningAlliance. Ourmain activity istodelivertheEarlyYears Foundation Stage, within ourfully inclusive
purposes forthe public benefit, in particular, the activities, projects or services identified in the accounts.			setting for 2 to S-year-olds,. In ordertodo this, weemploychildcaremanagers and practitionerswho undertake joint daily planning ofactivitiesto meettheneedsand interestsofthechildrenattendingoursetting.
			We deploy a key person approach to ensure
			that the progress and well-being of all
			individual children is constantly monitored and
			feeds into future planning. We ensure that our
			staff are well trained and therefore able to
			successfully meet the needs ofthe children in
			our care.We promote the importance ofthe
			learning environment and endeavour tomake
			this as stimulating as possible. We listen to the
			views of children, parents and staffand use this
			feedback to inform ourimprovement work. We
			accurately assess our children and provide this
			information to KCC as requested. We develop
			positive relationships with parentsand carers
			and invitethem into our setting as observers or
			helpers. We value all children as individuals
			and celebrate Britain’s diversity of culture of
			ethnicity. We help the children in our care to
			behappyandhealthy.Wehavepoliciesand

af a eS

procedures in place for all aspects of safeguarding, child protection and health and safety, and we use staff training days and meetings to ensure all staff are fluent in these. We follow the recommendations offered by our Childcare Sufficiency Officer and the guidance available from the Pre-School Learning Alliance. Statement confirming Para 1.18 In all of our work we (the trustees) have regard whether the trustees have to the guidance issued by the Charity had regard to the guidance Commission on public benefit. issued by the Charity Commission on public benefit

Achievements and Performance

| Although Covid continued to be disruptive, our staff continued to put the children first and Summary[of][the][main] . provide: as consistent a pre-school experience : s Para 1.20 as possible. achievements of the charity, identifying the difference the We are pleased to confirm that the new KCC charity s work has made to lease has been signed for Magpie to continue ocesincntnmemesieenesiner using the school grounds for the next 10 years beneficiaries and any wider g ii j iis benefits to society as a There has however been a rent increase. whole. Staffin Unfortunately, after two years we said goodbye to our Deputy Manager but are pleased to welcome her replacement, who has many years of experience in Early Years including at Magpie where she started off her career. We have also had change of Lead practitioner. Newer members of staff have/are settling well and working together as a team and bonding with their key group children.

Maintenance

The following maintenance and repairs have been undertaken:

e Replacement of damaged fence posts
e Replacement of main pre-school heaters
e Areview of the cabin structure and cladding has been done and we await details of recommended repairs.
e Avisit from KCC’s compliance officer has provided us with guidance

	regarding our water hygiene, fire and
	emergency lighting procedures.
Maintenance/purchases still required include:
@	One ofthe sail posts needs to be
	replaced.
*	Recommended replacement of the foul
	waterpumpisbeingmonitored.

Financial Review

Review ofthe charity's	Para 1.21	Expenditure exceeded Income by£3287.90
financial position at the end		during this financial period.
of the period
Statement explaining the policy for holding reserves statingwhy they are held	Para 1.22	Our policy isto hold the equivalentof a term’s funds as a reserve. (There are 6terms within our financial year.) This enables ustomanage
		our cash flow during the autumn months
		(Terms 1 & 2), when our income is significantly
		lower.
		Where possible unspent monies are also held
		in reserve to cover unplanned as well as
		expected maintenance costs ofthe building
		and grounds.
		Restricted access reserves are held in the
		savings account to cover redundancy and other
		known costs should there be an unforeseen
		need to close the pre-school.
Amount ofreserves held	Para 1.22	At the end ofthe period the balances were:
		HSBC Community Account £40,262.25
		HSBC Savings £12,570.91
		Cash £150
		TheCommunityAccount is used for day-to-day
		banking including payment ofoverheads and
		salaries. It isthe account KCCfunding
		payments and fee payments are received into.
		Reserves retained in the Savings account are
		kept separate to cover redundancy.
		Cash is held as a petty cash balance for
		purchase of snacks and resources.
Details offund materially in		Para 1.24
deficit
Explanation ofany	Para 1.23	There are no currentconcernsthough we are
uncertainties about the		awareofhow things can quickly change in the
charity continuing as a going		wintertermswhen numbers are lower. Careful
concern		managementofexpenditure atthistime is
		neededasistheflexibilityofstaff.

eeA ee

Additional information (optional)

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||||||||||| |---|---|---|---|---|---|---|---|---|---| |You|may|choose|to|include|further|statements|where|relevant|about:| |The|charity’s|principal|sources|of funds|are|fees| |The|collected from children|(mainly aged 2 years)| |charity’s|principal|attending the|Pre-School|and|income|received| |sources offunds|(including|||Pa" 147|from KCC for those children aged|3 and above| |any fundraising)|who|are|entitled|to funded|sessions. We| |receive|a|smaller amount|of funding|in|total|for| |children|identified|as|FF2.|

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|||||||||| |---|---|---|---|---|---|---|---|---| |Structure,|Governance|and|Management| |trusts:| |Description of charity’s|an| |How|is|the|charity|Pack|tise|cio| |oe||||| |Trustee|selection|methods|Para|1.25|Members of the|preschool|(i.e|family| |including|details|of any|members) may|offer|to|become|a trustee|at| |constitutional|provisions|e.g.|any|point though|are|invited|to|put themselves| |election|to|post|or name|of|forward|at|the AGM.| |any|person|or body|entitled|Trustees are appointed|by existing committee| |to|appoint one|or more|members/trustees.| |trustees|

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Additional information (optional)

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||||||||||| |---|---|---|---|---|---|---|---|---|---| |You|may|choose|to|include|further statements|where|relevant|about:| |Trustees|complete|DBS|checks|in|line|with| |statutory|requirements.|Trustees|meet| |Policies|and|procedures|regularly|(at|least once|a|term),|are|in email| |adopted|for the|induction|ashi|contact|as necessary and work collaboratively| |and|training|of trustees|on|all|aspects of the|role.|Induction and| |training take|place|as|part|of our|regular| |meetings.| |Trustees|are|required|to|agree|to|and|signa| |trustee|Code|of Conduct,|Confidentiality|policy| |and|Declaration|of|Interest|policy.| |Trustees|are|also|provided|an|introductory| |level|of safeguarding|training|as|non-childcare| |volunteers.| |All|trustees|give|their time voluntarily|and| |receive|no|benefits|from|the|charity.|Any| |expenses|reclaimed|from|the|charity|are|set| |out|in|the|notes|to|the|financial|statements.| |The|Pre-School|management|structure|consists| |The|of a full-time pre-school|Manager who has| |charity's|organisational|overall|responsibility|for the|pre-school and the| |structure and|any wider|asain|staffing team. A Deputy Manager leads on the|

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network with which the floor supported by a lead practitioner to charity works ensure the daily childcare and safety needs are met. The Manager is the Ofsted nominated person and also is a committee member. The committee work closely with the Manager to ensure all requirements and legislation are met and work together on staff recruitment. Staff salaries are reviewed by the trustees annually. The Manager is excluded from discussion of their salary review. 7 : Where beneficial or appropriate, the Manager Relationship and/or Trustees meet with the Head Teacher related with any Para 1.51 and/or Early years lead at Boughton Primary parties school. Magpie pre-school is separate to, but is situated with on the grounds of the school.

Reference and Administrative details

Magpie Pre-school Other name the charity uses Registered charity number 115332811 Charity’s principal address Magpie Pre-school c/o Boughton-under-Blean & Dunkirk Primary School School Lane Boughton-under-Blean Faversham - ME13 SAW —

Names of the charity trustees who manage the charity

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2[Annette Gamer [Treasurer =| [SSSC~=“~~s~iSC“‘CSCSCO##~‘C™]
3| LouiseFrings [Secretary |CT
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4[Joa n e Buckman |
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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s) AL; 05
BA =
Full name(s) Ethie Mod LOUISE FRINGS ;
Position (eg Secretary,
Chair, etc) HAVE Secreto ,
Date
xfs. to 123.
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MAGPIE PRE-SCHOOL

Financial Statements for the period 01/09/2020-31/08/2021

Income
	Fees paid in Cash	3007.00
	Fees/Vouchers	74768.20
	Fundraising + Donations	102.67
	RingFenced	461.62
	Uniform, Misc	46.00
	Interest on Savings Account	1.27
			78386.76
Expenses
	Wages, Tax,NI	68995.61
	Electricity	789.51
	Water& Drainage	480.00
	Telephone & Website	920.16
	Insurance	1030.07
	Rent	2000.00
	Refreshments	519.54
	Cleaning & Waste Removal	1782.37
	Resources	1683.45
	Stationary	607.86
	Art Supplies	267.52
	Services	806.92
	Repairs	950.35
	Courses	841.30
			81674.66
Surplus Income over Expenditure			-3287.90
Balance at Bank as at 1st Sept 2020			50211.65
Balance at Bank as at 31st Aug 2021			52833.16
Change in Balance at Bank			2621.51
	Net items(Expense) in 2019/20 processed by	Bank in 2020/21.	212.62
	Less Income received in 2020/21 that relates to 2021/22		6122.03
Change in Balance at Bank for year2020/21			-3287.90
Statement	ofAssets as at 31stAug. 2021
HSBC CommunityAccount				40262.25
HSBC Savings				12570.91
Cash				150