Woodbridge Community Hall Management Committee
Financial Statements
YEAR ENDED 31[ST] DECEMBER 2025 Woodbridge Community Hall Management Committee. Registered Charity 1153286
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Woodbridge Community Hall Management Committee
CONTENTS
| Page | Page | |
|---|---|---|
| Reference and Administrative details | 3 | |
| Report of the Trustees | 4 | - 5 |
| Report of the Independent Examiner | 6 | |
| Statement of Financial Activities | 7 | |
| Balance Sheet | 8 | |
| Explanatory Notes to Financial Statements | 9 |
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Woodbridge Community Hall Management Committee
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity No: 1153286 Trustees: Mr John Leming Chair Mr Philip Seurre Honorary Treasurer Ms Anne Keen Honorary Secretary Ms Gill Wright Hall Inspector Ms Sue Sharpe Minutes Secretary Associate Trustees: Mr Ben Osborne Mr Steve Lemon Ms Shona Hardie Resigned 8[th] October 2025 Booking Secretary: Ms Ann Rolph Bankers: National Westminster Bank Plc 2 Tavern Street Ipswich Suffolk IP1 3BO Investment: Suffolk Building Society The Thoroughfare Woodbridge Suffolk !P12 1AQ Address: Station Road Woodbridge Suffolk IP12 4AU Website: woodbridgecommunityhall.co.uk 74 Email: woodbridgecommunityhall@gmail.com Telephone: 01394 446098 Independent Examiner: Vanessa Shorten FMAAT
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Woodbridge Community Hall Management Committee
REPORT OF THE TRUSTEES
GOVERNANCE
Woodbridge Community Hall Management Committee is a charitable incorporated organisation registered as a charity with the charity commission on 7[th] August 2013 and amended on 2[nd] November 2016. The trustees have an agreement with the Town Council to manage Woodbridge Community Hall expiring in 2029. Our objective is to provide the community hall for the benefit of the inhabitants of Woodbridge Town and surrounding districts. This can include lectures and meetings as well as suitable forms of recreation and leisure. The Trustees have regard to the guidance issued by the Charity Commission regarding public benefit.
New trustees are appointed by the existing Trustees and serve a term of three years. Retiring trustees are eligible for re-appointment. Trustees are volunteers and give their time freely though reasonable expenses can be covered. One Trustee is employed, see note 2 of the financial statements for details. The Trustees met nine times in 2025.
FINANCIAL REVIEW
Income from lettings and other sources in 2025 resulted in an excess of income over expenditure of £1,375 (2024 £12,360) The Trustees have maintained the current hire rates since 2022.
The major uninsured risk continues to be bad debts. The trustees have reviewed the procedures in place and have found the risk to be minimal.
GENERAL REVIEW
The Trustees have updated a number of items in the hall during the last two years including the speaker system and renewing the whole sewerage installation. We are aware that the superstructure of the hall is showing it’s age and needs bringing up to date. Our plans for the coming years include improvements to the toilet blocks in each of the halls, refreshing the front elevation to update the appearance of the building and a review of our kitchen facilities. This all involves a considerable amount of work and time so if anyone can help or knows someone
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Woodbridge Community Hall Management Committee
REPORT OF THE TRUSTEES (cont..)
who is prepared to help as a volunteer, not necessarily as a trustee please contact any of the current committee members to discuss options.
My thanks go to the Trustees, our Booking Secretary and our single volunteer Steve Lemon for their engagement and participation during the year. Finally and most importantly my thanks go to users of the hall especially our regular hirers.
John R Leming. C.Build.E. F.Cabe: Retd.Chair 15[th] February, 2026
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Woodbridge Community Hall Management Committee
REPORT OF THE INDEPENDENT EXAMINER
The trust is a charitable incorporated organisation having a turnover less than £250,000.
Responsibilities and basis of my report.
As the charity Trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts are a “true and fair view” which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Vanessa Shorten FMAAT
Dated 22[nd] January 2026
Vine Cottage Woodbridge Road Debach IP13 6BY
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Woodbridge Community Hall Management Committee
Statement of Financial Activities for the year ended 31[st] December 2025.
| Incoming Resources Voluntary Income: Individual donations Generated Income: Hire of the Hall and facilities Interest Received Solar Panel “feed in Income” WTC Repair Contribution. Total Income Resources Expended: Salaries Honorarium Trustee Training Maintenance to premises Repairs to Equipment Electricity & Water Telephone Refuse Collection Insurance Licences Consumables Postage, stationery, IT & Office Expenses Donations & Gifts Professional Fees. Bad Debt Depreciation Restricted Expenditure: Advertising/Website Design costs. Total Resources expended Net increase / (decrease) in funds Total funds brought forward Total Funds carried forward The notes on page 10 form part of these Statements. |
Note 2 3 |
2025 £ 50 40,920 1,807 5,151 0 47,928 4,866 6,000 15 12,536 208 13,601 825 488 1,931 1,305 788 1,881 190 1,200 0 444 275 46,553 1,375 90,992 92,367 |
2024 £ 50 49,590 2,124 4,513 3,707 |
||
|---|---|---|---|---|---|
| 59,984 5,888 6,000 0 14,318 0 13,294 811 465 1,781 1,177 1,160 1,909 190 100 92 349 90 47,745 |
|||||
| 12,360 78,753 90,992 |
|||||
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Woodbridge Community Hall Management Committee
Balance Sheet as at 31[st] December 2025
| Fixed Assets Net value of equipment. Current Assets Cash at Bank Cash on Deposit Cash at Building Society Debtors Prepayments Woodbridge Town Council PAYE overpaid Current Liabilities Accounts payable Accruals PAYE payable Hire deposits Net Current Assets Total Assets & Liabilities Fund value at 1st January 2025 Net income / (expenditure) for the year Fund Value at 31st December 2025 Reserve Fund Unrestricted Fund Total Fund Value |
Note 3 4 |
8,762 32,555 58,904 2,621 2,173 617 0 |
2025 £ 1,426 |
3,738 28,238 57,364 2,750 2,048 617 10 |
2024 £ 1,217 |
||
|---|---|---|---|---|---|---|---|
| 105,632 | 94,765 | ||||||
| 13,362 264 0 874 |
3,484 100 0 1,215 |
||||||
| 14,500 | 4,799 | ||||||
| 91,132 92,558 |
89,966 91,183 |
||||||
| 91,183 1,375 |
78,823 12,360 |
||||||
| 92,558 | 91,183 | ||||||
| 40,000 52,558 |
40,000 51,183 |
||||||
| 92,558 | 91,183 |
The notes on pages 9 form part of these statements
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Woodbridge Community Hall Management Committee
Notes to the Financial Statements for the year ended 31[st] December 2025
1 .ACCOUNTING POLICIES
The financial statements have been prepared under the historic cost convention and in accordance with the Statement of Recommended Practice and Reporting FRS 102 by the charities Commission. All incoming resources are recognised once the charity has entitlement to the resources, it is certain that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability.
Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis.
2. TRUSTEE REMUNERATION AND BENEFITS
The charity employs one Trustee, salary for the year was £4,513 (2024: £3,094) There were no related party transactions in the period nor any significant matters requiring disclosure.
3. FIXED ASSETS
| Desktop Computer Kitchen Equipment Cleaning Equipment Defibrillator |
Cost Addition Disposal Depr. To 31.12.24 Depr. 2025 £ £ £ £ £ 760 653 (760) 0 (120) 1,267 521 0 0 750 0 0 0 (852) (319) (150) (121) ( 53) (150) 2,548 1,403 (760) (1,321) (444) |
Net Value @ 31,12.25 £ 533 294 149 450 |
|---|---|---|
| 1,426 |
Other assets, catering equipment, furniture etc. were written off in the year of purchase.
4. RESERVE FUND
The trustees resolved to maintain a reserve of £40,000 to cover continuing expenditure during the possible closure of the hall for major repairs or building works.
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