**Woodbridge Community Hall Management Committee**
**Registered Charity Number 1153286**
**Financial Statements for the year ended 31[st] December 2022**
**Woodbridge Community Hall Management Committee**
## **CONTENTS**
||**Page**|
|---|---|
|Reference and Administratve details|3 - 4|
|Report of the Trustees|5 - 6|
|Report of the Independent Examiner|7|
|Statement of Financial Actvites|8|
|Balance Sheet|9|
|Explanatory Notes to Financial Statements|10|
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**Woodbridge Community Hall Management Committee**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Registered Charity No:** 1153286 **Trustees:** Mr Nigel Pryke Chair Mr Philip Seurre Honorary Treasurer Ms Anne Keen Honorary Secretary Ms Gill Wright Hall Inspector Ms Sue Sharpe Minutes Secretary Mr John Leming (appointed 26.01.2022) **Associate Trustees:** Mr Ben Osborne Mr Steve Lemon
**Woodbridge Town Council Representatives.** Clr. Patrick Gillard Clr. Eamonn O’Nolan
**Booking Secretary:** Ms Ann Rolph **Bankers:** National Westminster Bank Plc 2 Tavern Street Ipswich Suffolk IP1 3BO
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**Woodbridge Community Hall Management Committee**
## **REFERENCE AND ADMINISTRATIVE DETAILS cont…**
|**Investment:**|Sufolk Building Society|
|---|---|
||The Thoroughfare|
||Woodbridge|
||Sufolk|
|**Address:**|Staton Road|
||Woodbridge|
||Sufolk IP12 4AU|
|**Website:**|woodbridgecommunityhall.co.uk|
|**Email:**|woodbridgecommunityhall@gmail.com|
|**Telephone:**|01394 446098|
|**Independent**||
|**Examiner:**|Vanessa Shorten FMAAT|
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**Woodbridge Community Hall Management Committee**
## **REPORT OF THE TRUSTEES**
The Community Hall was built with funds raised by Woodbridge Community Council under the chairmanship of Sir Ian Jacob. It was opened on the 17th. of January 1981. A charity was created the same year to manage the commercial operation, maintenance and improvement of the available facilities. The Hall is built on land formerly owned by Suffolk Coastal District Council and later transferred to Woodbridge Town Council (WTC).
Woodbridge Community Hall Management Committee (WCHMC) is a charitable incorporated organisation registered with the Charity Commission. The current trustees have an agreement with WTC to continue managing the hall until 2029. Nevertheless the WTC wishes to terminate this agreement and negotiate a new lease for the property. This process is on-going.
The objective of the trustees has always been to provide the Community Hall and its annexes for the benefit of the inhabitants of Woodbridge for meetings, lectures and other forms of recreation and leisure at a reasonable cost. The trustees are all volunteers.
## **Review of the year.**
Clearly the past two years have been challenging for the trustees due to enforced restrictions on social activities as a result of the Covid 19 pandemic. Nevertheless revenue has remained buoyant due to a grant of £10,000 in 2020 and the successful negotiation of a contract in 2021 to use the Hall as a Covid vaccination hub for the district. Therefore 2022 was always going to be a significant challenge where we were starting from scratch with most of our regular users finding it very difficult to restart their activities.
We were delighted to be able to assist when the “opera in the park” needed a substitute venue. Of course the other very significant challenge for the trustees has been the management of electricity usage as a result of ever increasing costs. In this respect the trustees have signed a contract with a new supplier from the 1st.February. The trustees met six times during the year in January/
March/ June/ August/ September and December.
_Die Fledermaus performed in the main hall 17.09.22. Photo by Charmian Berry_
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**Woodbridge Community Hall Management Committee**
## **Income and expenditure comparison last 5 years.**
2018 income £35,439 expenditure £35,106 2019 income £43,851 expenditure £40,725 2020 income £39,569 expenditure £34,410 2021 income £54,586 (boosted by NHS hire) expenditure £44,235 2022 income £39,694 expenditure £38,807
## **REPORT OF THE TRUSTEES Cont.**
Taking everything into account the financial result for 2022 is very positive. The hire rates have been kept broadly the same as last year except that the charity rate has been applied more strictly. This has meant an increase of about 10% for some of our regular users.
We have been pleased to welcome John Leming as a new trustee this year. John has particular expertise in the area of building and maintenance. The trustees have updated all of the management policies this year. These are all published on the Community Hall website.
## **Staff.**
It has been a very busy year for our booking secretary Ann who has managed to attract several new hirers. One of our regular part time cleaners, Michelle, has retired and we are changing the cleaning arrangements so that Jane can manage on her own. This is only possible because of the considerable efforts put in by our Hall Inspector Gill. I would like to thank her and all of our trustees and staff for their hard work during a difficult year.
## **Maintenance.**
_Photograph of main roof_
_taken by drone._
This year we budgeted for replacement of the main flat roof as a follow up to the repairs to the lower flat roof last year. We had a quotation for the work but a drone survey confirmed that the existing roof surface is sound.
We will consider a further drone survey next year. Following a full survey of
the building trustees met with Councillors Sanders and Sylvester to discuss a repair schedule. A list of repairs desirable for 2022 was agreed and has been completed. In June we had a fire safety inspection which highlighted that internal fire doors were not smoke proof as designed. Repairs have been completed as required. The main alarm panel and several individual alarm points required repair or replacement. These have all been completed. In November we had a
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**Woodbridge Community Hall Management Committee**
full wiring inspection which we understand had only minor issues but we are waiting for the full results from WTC.
As well as items recommended by the WTC surveyor we have fitted new external lighting, carried out repairs to the lead flashing on the main roof, replaced the main stage lighting and Installed new glitter ball lamps.
Trustees have also had two separate quotes for new external fire doors in the main hall as suggested by the WTC surveyor. The fire safety surveyor said the doors were fit for purpose and one of the manufacturers quoting for the work also reported that the existing fire doors were acceptable. The management committee has agreed to review the situation in twelve months time. Special thanks once again to Steve Lemon for all his hard work.
Nigel Pryke MNM, FNI Chair of the Trust
## **REPORT OF THE INDEPENDENT EXAMINER**
The trust is a charitable incorporated organisation having a turnover less than £250,000.
## **Responsibilities and basis of my report.**
As the charity Trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
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**Woodbridge Community Hall Management Committee**
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts are a “true and fair view” which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Vanessa Shorten FMAAT Vine Cottage Woodbridge Road Debach Dated 20[th] January,2023 IP13 6BY
## **Statement of Financial Activities for the year ended 31[st] December 2022.**
|**Incoming Resources**
**Voluntary Income:**
Individual donatons
**Restricted Grant:**
East Sufolk Start Up Grant.
**Generated Income:**
Hire of the Hall and facilites
Interest Received
Solar Panel “feed in Income”
**Total Income**
**Resources Expended:**
Salaries
Honorarium
Trustee Training
Maintenance to premises
Electricity & Water
Telephone
Refuse Collecton
Insurance
Licences|Note
6
7
2||**2022**
£
50
0
34,820
450
4,374
39,694
11,038
5,050
25
4,039
11,897
436
398
1,338
347||**2021**
£
150
1,280
49,228
253
3,675|
|---|---|---|---|---|---|
||||||54,586
12,631
5,050
0
5,726
11,719
250
558
1,491
437|
8
## **Woodbridge Community Hall Management Committee**
|Consumables
Postage, statonery, IT & Ofce Expenses
Donatons & Gifs
Professional Fees.
Bad Debt
Depreciaton
4
**Restricted Expenditure:**
Advertsing/Website Design costs.
6
**Total Resources expended**
**Net increase / (decrease) in funds**
Total funds brought forward
**Total Funds carried forward**
The notes on page 10 form part of these
Statements.
**Balance Sheet as at 31st December 2022**
Note
**Fixed Assets**
Net value of equipment.
4
**Current Assets**
Cash at Bank
5,425
Cash on Deposit
5,022
Cash at Building Society
54,000
Debtors
2,135
Prepayments
1,657
68,239
**Current Liabilites**
Accounts payable
3,265
Accruals
100
PAYE payable
62
Hire deposits
812
4,239
Net Current Assets
**Total Assets & Liabilites**|Consumables
Postage, statonery, IT & Ofce Expenses
Donatons & Gifs
Professional Fees.
Bad Debt
Depreciaton
4
**Restricted Expenditure:**
Advertsing/Website Design costs.
6
**Total Resources expended**
**Net increase / (decrease) in funds**
Total funds brought forward
**Total Funds carried forward**
The notes on page 10 form part of these
Statements.
**Balance Sheet as at 31st December 2022**
Note
**Fixed Assets**
Net value of equipment.
4
**Current Assets**
Cash at Bank
5,425
Cash on Deposit
5,022
Cash at Building Society
54,000
Debtors
2,135
Prepayments
1,657
68,239
**Current Liabilites**
Accounts payable
3,265
Accruals
100
PAYE payable
62
Hire deposits
812
4,239
Net Current Assets
**Total Assets & Liabilites**|||1,234
1,763
110
150
276
348
358
**38,807**
887
63,440
**64,327**
**2022**
£
327
3,675
15,001
43,231
1,150
1,693
64,750
35
1,169
18
763
1,985|1,234
1,763
110
150
276
348
358
**38,807**
887
63,440
**64,327**
**2022**
£
327
3,675
15,001
43,231
1,150
1,693
64,750
35
1,169
18
763
1,985|||819
1,193
381
2,932
0
348
700
**44,235**|
|---|---|---|---|---|---|---|---|---|
|||||||||**10,351**
53,089
**63,440**|
|||||**2022**
£
327||||**2021**
£
675
62,765
**63,440**|
||68,239||||64,750||||
||3,265
100
62
812||||35
1,169
18
763||||
||4,239||||1,985||||
|||||64,000
**64,327**||
|
||
9
## **Woodbridge Community Hall Management Committee**
|Fund value at 1stJanuary 2022
Net income / (expenditure) for the year
**Fund Value at 31st December 2022**
Restricted Fund
6
Reserve Fund
5
Unrestricted Fund
**Total Fund Value**|63,440
887
**64,327**
222
20,000
44,105
**64,327**|53,089
10,351|
|---|---|---|
|||**63,440**|
|||580
20,000
42,860|
|||**63,440**|
The notes on pages 10 form part of these statements.
## **Notes to the Financial Statements for the year ended 31[st] December 2022**
## **1 .ACCOUNTING POLICIES**
The financial statements have been prepared under the historic cost convention and in accordance with the Statement of Recommended Practice and Reporting FRS 102 by the charities Commission. All incoming resources are recognised once the charity has entitlement to the resources, it is certain that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability.
Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis.
## **2. SALARIES**
The charity employs one part time cleaner. Cost for 2021 is stated net of the Job Retention Grant amounting to £229.
## **4. FIXED ASSETS**
||**Cost**
**Additon**
**Depr.**
**To**
**31.12.21**
**Depr.**
**2022**
**£**
**£**
**£**
**£**
760
0
(494)
(152)
660
257
0
0
(374)
(134)
(132)
( 64)
1,677
0
(1,002)
(348)|**Net**
**Value**
**@**
**31,12.22**|
|---|---|---|
|**£**||**£**|
|Desktop Computer||114|
|Two Electric Cookers
Cleaning Equipment||154
59|
|||327|
||||
Other assets, catering equipment, furniture etc. were written off in the year of purchase.
## **5. RESERVE FUND**
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**Woodbridge Community Hall Management Committee**
The trustees resolved to reserve £20,000 (2021 - £20,000) to cover continuing expenditure during the possible closure of the hall for major repairs or building works.
## **6. RESTRICTED FUND**
The Trustees successfully applied for a start-up grant from East Suffolk Council in 2021 value £1,280 to cover the cost of refreshing the website and advertising the facilities of the hall. £222 remains from the grant to be applied to local advertising in 2023.
## **7. HIRE INCOME**
The complete building was hired to Suffolk GP Federation during lockdown from 4[th] January to 30[th] August 2021. Hire income for that year was necessarily reduced to £8,428.
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