**Woodbridge Community Hall Management Committee**
**Registered Charity Number 1153286**
# **Financial Statements for the year ended 31[st] December 2021**
**Woodbrid e Communit Hall Mana ement Committee g y g**
## **CONTENTS**
||**Page**|
|---|---|
|Reference and Administrative details|3 - 4|
|Report of the Trustees|5 - 6|
|Report of the Independent Examiner|7|
|Statement of Financial Activities|8|
|Balance Sheet|9|
|Explanatory Notes to Financial Statements|10|
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**Woodbrid e Communit Hall Mana ement Committee g y g**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Registered Charity No:** 1153286 **Trustees:** Mr Nigel Pryke Chair Mr Philip Seurre Honorary Treasurer Ms Anne Keen Honorary Secretary Ms Gill Wright Hall Inspector Ms Sue Sharpe Minutes Secretary
**Associate Trustees:** Mr Ben Osborne Mr Steve Lemon Mr John Leming **Woodbridge Town Council Representatives.** Clr. Patrick Gillard Clr. Eamonn O’Nolan
**Booking Secretary:** Ms Ann Rolph **Bankers:** National Westminster Bank Plc 2 Tavern Street Ipswich Suffolk IP1 3BO
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**Woodbrid e Communit Hall Mana ement Committee g y g**
## **REFERENCE AND ADMINISTRATIVE DETAILS cont…**
**Investment:** Ipswich Building Society The Thoroughfare Woodbridge Suffolk
**Address:** Station Road Woodbridge Suffolk IP12 4AU
**Website:** woodbridgecommunityhall.co.uk **Email:** woodbridgecommunityhall@gmail.com **Telephone:** 01394 446098 **Independent Examiner:** Vanessa Shorten FMAAT
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**Woodbrid e Communit Hall Mana ement Committee g y g**
## **REPORT OF THE TRUSTEES**
## **Governance**
Woodbridge Community Hall Management Committee (WCHMC) is a Charitable Incorporated Organisation registered as a charity with the Charity Commission on the 7[th] . Of August 2013 and amended on the 2[nd] . Of November 2016. The Trustees have an agreement with Woodbridge Town Council (WTC) to manage Woodbridge Community Hall (WCH) until 2029. On the 1[st] . Of December 2020 the Trustees were served by solicitors for WTC a notice terminating the management agreement. Solicitors for the trustees responded with legal argument that the Trustees have a legally binding management agreement with no provision for early termination. As a result of these legal discussions the notice requiring the WCHMC to quit the premises was never enforced. Throughout the year discussions have continued between WTC and WCHMC with the ambition on both sides to agree the wording of a new lease which would supersede the current management agreement. The objective of the Trustees is and has always been to provide the Community Hall and its annexes for the benefit of the inhabitants of Woodbridge for meetings, lectures and other forms of recreation and leisure at a reasonable cost. In this respect the Trustees are all volunteers and receive no monetary return from the charity. I would like to take this opportunity to thank them for their hard work during a very difficult year.
## **Review**
Whilst the year began in difficult circumstances due to restrictions on social activities caused by the Covid 19 pandemic the Hall was kept fully functioning and open for business in respect of socially distanced activities. In spite of the intention of WTC to “mothball” the Hall until a new tender for its management could be found offering “best consideration” the Trustees were able to negotiate a contract with Suffolk G.P.Federation CIC for the provision of a Covid 19 vaccination hub for Woodbridge and the surrounding district. This project lasted for 33 weeks from the 4th. of January until the 30th. of August. Clearly this usage of the hall for most of the year provided a guaranteed income at a time when most other activities would have been restricted. During the year we received donations of £150 from National Westminster Bank PLC and Woodbridge 41 Club and a restricted start up grant of £1280 from East Suffolk Council.
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**Woodbrid e Communit Hall Mana ement Committee g y g**
## **REPORT OF THE TRUSTEES cont..**
The management Committee met five times during the year in February, April, July, September and November. The AGM for 2020 took place on the 3[rd] February, 2021.
The Trustees are grateful to the staff for all their help during a difficult year.
## **Maintenance**
During 2021 the flat roof and the Perspex roof domes at the front of the building above the entrance hall and the toilets were replaced due to a prolonged period of leaks during wet weather. The drainage channels and gutters associated with all of the lower flat roofed areas were cleaned and cleared of moss. As a result of previous leaks, the ceilings were repaired and painted in the entrance lobby and the public toilets. Some of the lighting in these areas had to be dried out and reconnected. The retaining wall around the bin storage area was rebuilt due to its hazardous condition.
The Community Hall website has been completely modernised and updated and now has a calendar of bookings available to all.
The Town Council commissioned a survey of the building at the beginning of the year and the Trustees have sought an estimate for repairs to the main flat roof.
We are once again very grateful to Steve Lemon our volunteer maintenance officer who has carried out routine maintenance work throughout the year and in particular was on call to NHS managers during the period of the vaccination hub.
## **Reserves Policy**
The Trustees have reserved £25,000 to meet the costs of operation in the event of unplanned closure for any reason.
## **Nigel Pryke FNI**
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**Woodbrid e Communit Hall Mana ement Committee g y g**
## **REPORT OF THE INDEPENDENT EXAMINER**
The trust is a charitable incorporated organisation having a turnover less than £250,000.
## **Responsibilities and basis of my report.**
As the charity Trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts are a “true and fair view” which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Vanessa Shorten FMAAT
Dated 24[th] January, 2022
Vine Cottage Woodbridge Road Debach IP13 6BY
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**Woodbrid e Communit Hall Mana ement Committee g y g**
## **Statement of Financial Activities for the year ended 31[st] December 2021.**
|**Incoming Resources**
**Voluntary Income:**
Individual donations
**Grants:**
Covid-19 Hospitality & Leisure Grant.
**Restricted Grant:**
East Suffolk Start Up Grant.
**Generated Income:**
Hire of the Hall and facilities
Interest Received
Solar Panel “feed in Income”
Return of Sink Fund Balance.
**Total Income**
**Resources Expended:**
Salaries
Honorarium
Maintenance to premises
Electricity & Water
Telephone
Refuse Collection
Insurance
Licences
Consumables
Postage, stationery, IT & Office Expenses
Donations & Gifts
Professional Fees.
Depreciation
**Restricted Expenditure:**
Website Design costs.
**Total Resources expended**
**Net increase / (decrease) in funds**
Total funds brought forward
**Total Funds carried forward**|Note
6
7
2
8
4
6||**2021**
£
150
0
1,280
49,228
253
3,675
0
54,586
12,631
5,050
5,726
11,719
250
558
1,491
437
819
1,193
381
2,932
348
700
**44,235**
**10,351**
53,089
**63,440**||**2020**
£
530
10,000
0
17,569
309
3,978
7,183|
|---|---|---|---|---|---|
||||||39,569
7,473
4,650
3,973
6,764
444
736
1,675
1,205
967
1,739
138
4,300
346
0
**34,410**|
||||||**5,159**
47,930
**53.089**|
The notes on page 10 form part of these statements.
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**Woodbrid e Communit Hall Mana ement Committee g y g**
## **Balance Sheet as at 31[st] December 2021**
|**Fixed Assets**
Net value of equipment.
**Current Assets**
Cash at Bank
Cash on Deposit
Cash at Building Society
Debtors
Prepayments
HMCE – Job Retention Scheme
**Current Liabilities**
Account payable
Accruals
PAYE payable
Hire deposits
Net Current Assets
**Total Assets & Liabilities**
Fund value at 1stJanuary 2021
Net income / (expenditure) for the year
**Fund Value at 31st December 2018**
Restricted Fund
Reserve Fund
Unrestricted Fund
**Total Fund Value**|Note
4
6
5|3,675
15,001
43,231
1,150
1,693
0||**2021**
£
675|6,586
50,148
780
274
405|
|**2020**
£
1,023|
|---|---|---|---|---|---|---|---|
|||64,750|||58,193|||
|||35
1,169
18
763|||0
5,324
7
796|||
|||1,985|||6,127|||
|||||62,765
**63,440**|
|
|52,066
**53,089**|
|||||53,089
10,351|||47,930
5,159|
|||||**63,440**|||**53,089**|
|||||580
25,000
37,860|||20,000
27,930|
|||||**63,440**|||**47,930**|
The notes on pages 10 form part of these statements.
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**Woodbrid e Communit Hall Mana ement Committee g y g**
## **Notes to the Financial Statements for the year ended 31[st] December 2021**
## **1 .ACCOUNTING POLICIES**
The financial statements have been prepared under the historic cost convention and in accordance with the Statement of Recommended Practice and Reporting FRS 102 by the charities Commission. All incoming resources are recognised once the charity has entitlement to the resources, it is certain that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability.
Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis.
## **2. SALARIES**
The charity employs two part time staff. Cost is stated net of the Job Retention Grant amounting to £229 (2020 £3,648).
## **3. SINK FUND**
Woodbridge Town Council stopped contributions to the sink fund and returned the charity’s share of the balance held at 31[st] December 2019.
## **4. FIXED ASSETS**
|**£**
Desktop Computer
Two Electric Cookers
Cleaning Equipment|**Cost**
**Addition**
**Depr.**
**To**
**31.12.20**
**Depr.**
**2021**
**£**
**£**
**£**
**£**
760
0
(342)
(152)
660
257
0
0
(242)
( 70)
(132)
( 64)
1,677
0
(654)
(348)|**Net**
**Value**
**@**
**31,12.21**
**£**
266
286
123|
|---|---|---|
|||675|
Other assets, catering equipment, furniture etc. were written off in the year of purchase.
## **5. RESERVE FUND**
The trustees resolved to reserve £25,000 (2020 - £20,000) to cover continuing expenditure during the possible closure of the hall for major repairs or building works.
## **6. RESTRICTED FUND**
The Trustees successfully applied for a start-up grant from East Suffolk Council value £1,280 to cover the cost of refreshing the website and advertising the facilities of the hall. £580 remains from the grant to be applied to local advertising in 2022.
## **7. HIRE INCOME**
The complete building was hired to Suffolk GP Federation during lockdown from 4[th] January to 30[th] August 2021. Hire income for the current year was £8,428 (2020: £17,569).
## **8. Maintenance and Repairs to Premises.**
The amount stated, £5,726 is net of a contribution from Woodbridge Town Council for £3,610 being 50% of roof repairs paid in accordance with the management agreement.
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