WEST DOWN COMMUNITY PARK
(West Down Village Green Field Association) (Charity Commission number 1153245)
www.westdown.org.uk
ANNUAL GENENERAL MEETING 6.45pm 11/03/2024 West Down Parish Hall
’ - Chairman s Report 2023 2024
The West Down Community Park is in Trust for the residents West Down and managed by Volunteer Trustees who act as the Management Committee, a totally independent organisation, ie no connection to Parish Council, meeting regularly to discuss and make decisions about the day to day and long-term actions needed to ensure that this facility remains fit for purpose, also raising the essential funds for its continued operation on behalf of the residents of West Down. This Committee team has done a fantastic job over the many years and continue to be enthusiastic ensuring that the West Down Community Park remains available in perpetuity for its residents.
The Community Park is registered with our Charity Commission number being 1153245, our Constitution is as recommended by Charity Commission, and all of our annual reports continue to be kept up to date. The Community Park is protected against its disposal and development by a (Deed Of Dedication) at Fields in Trust(FIT) in perpetuity. The Community Park is currently insured for third party liability by Allied Westminster. We have in place a health & safety policy, a Risk Assessment along with a Equal opportunities policy.
There are substantial ever increasing financial costs in providing this facility for the parishioners of West Down, funds which have to be provided each year - costs such as Park maintenance and insurance – also of course, the cost of any projects undertaken, including play area along with maintenance and ongoing safety inspections.
Once again a big ‘thank you’ to all of our Volunteer Trustee’s for the time and enthusiasm that they give to ensure the continued success of this amazing community asset. Huge thanks to the Park maintenance volunteer team for keeping the Park in such a great condition. Also a huge thank also to the West Down Parish Council for their continued financial support which contributes towards the continued operation of this facility for the wellbeing of West Down Residents.
It has now been Eleven Years since the Trustee’s and volunteers started to transform a rough agricultural field into the Park finish that we have today. The West Down Community Park Trustees whilst providing this open space for its residents have:-
Developed borders and other areas of wild natural growth to encourage insects and small mammals.
Developed and equipped picnic areas within the Park.
Created allotments for those Green fingered enthusiast.
Not forgetting the Children’s Play area that we provided and installed.
More recently, planting the fruit orchard, Tree Glade and Boules court.
Over and above all this, from day one we have successfully fund raised carrying out Annual Village Fayre’s, Christmas Raffles, Band/Concert Nights at Parish Hall and even Fashion Evenings all raising many thousands of pounds allowing us to provide the facilities described above along with all our original Grass cutting and maintenance equipment.
With the support and funding from Fullabrook CIC and National Lottery in particular we have been able to fund the purchase of materials to bring a water supply into the Park, the purchase of new Grass Cutting Equipment, new Picnic Benches, Marquees, Event tables and seating.
This year has also seen the overhead power cables buried and
a new power supply to our grass cutting machinery workshop and power when running event’s.
John Stainer Chair.
.
(WDVGFA) - WEST DOWN COMMUNITY PARK ACCOUNTS - YEAR END FEBRUARY 2024
Opening balance: 1 March 2023 £15394.22
| Income | |
|---|---|
| Allotment rents | 350 |
| Eurovision | 1426.78 |
| Ladies’ football | 752.78 |
| Bric-a-brac | |
| 148.40 | |
| National Grid refund | 370.91 |
| Donations for new goals | |
| 1600 | |
| Grant – WD Parish Council | 500 |
| Camp out sponsorship | 427.26 |
| Fullabrook CIC Grant | |
| for installation of power supply and | |
| trench work to bury cables | |
| 6700 | |
| Cash c/f from 2022/23, banked | |
| 02/10/2023 | |
| 135.02 |
TOTAL INCOME 12276.13 Expenditure
Admin 527.15 Fuel – Diesel, oil, petrol 167.61 E.ON standing charge 93.89 Trench work to underground cable 2105.88 Power to field 4044 National Grid 2887.80 New gates 708 Goals 2235 1[st] Aid kit 60 Insurance – Park 662.18 Insurance – Tractor 286.32 Maintenance 262.75 Eurovision - TV + generator hire, Loos, Gas, food + drink 2219.33* Ladies’ football – Loos, Food + drink 583.75 Land drainpipe 63 TOTAL EXPENDITURE 16906.66
CLOSING BALANCE: 29 February 2024 £10898.71
NOTES
RUNNING COSTS w ithout depreciation: 1737.15 New equipment: 2389.80 Undergrounding power cable + supply to field and to Air Ambulance light: 9808.68 Grants and donations: 9170.91
*Includes surplus stock + BBQ gas.
2022-2023 Accounts audited by APB Accountants, Ilfracombe
The Trustees would like to thank West Down Parish Council for their continued support and Fullabrook CIC, Braunton Rotary Club, Ilfracombe Rotary Club, Ilfracombe Compass Rotary Club, Ilfracombe and District Lions Club and Ilfracombe Round Table for their generosity.
Chris Batstone 03/03/2024