## **Trustees’ Annual Report for Year Ended 30 September 2024** ## **Charity name: The White Hut Community Hall** ## **Charity registration number:1153229** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|The purpose of the White Hut
Community Hall (hereafter referred to
as the White Hut) is to provide a public
location where members of the local
community can gather for group
activities, social support, public
information and learning, social events
and other purposes. The White Hut
serves as a place for people to gather,
learn, access services and have fun.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17
and 1.19|During this period, the White Hut has
provided a base for numerous
community support groups, charities
and clubs. The White Hut has provided
a venue for celebrations such as
birthdays, christenings and weddings.
The White Hut has also held events to
raise money to support the
sustainability of the charity and allow us
to provide free or subsidised ‘give back’
community events such as family fun
days and live comedy nights.| |Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|
The White Hut Constitution sets out the
requirements of the Charity
Commission guidance to which trustees
must have regard. All trustees are
provided with a copy of the constitution
prior to being appointed as trustees and
are required to familiarise themselves
with the requirements and their
associated responsibilities.| Page 1 |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| ||SORP
reference|| |Policy on grant making|Para 1.38|The White Hut does not make grant
payments.| |Policy on social
investment including
program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|As already mentioned during this
period White Hut Charity has provided
a base for community support groups,
charities and clubs such as the
Women’s Institute, parent and baby
group and stroke choir etc. The White
Hut has helped tackleloneliness,
create support groups for many and
support community spirit and cohesion.| Page 2 ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of
fundraising activities
against objectives set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| |||| ## **Financial Review** |Review of the charity’s
financial position at the
end of the period|Para 1.21|The income of the White Hut was
£71,978 during this period compared to
the 22-23 figure of £46,664.| |---|---|---| |Statement explaining the
policy for holding
reserves stating why they
are held|Para 1.22|It is the White Hut policy to maintain a
balance on unrestricted funds of at
least three months’ unrestricted
payments to cover any emergency
situations that may arise from time to
time. At no point during the period was
this policy not adhered to.| |Amount of reserves held|Para 1.22|£7,577. More receipts than payments
during this period has resulted in a
surplus of £222 increasing the Hall’s
reserves from £7,355 in 22-23 to
£7,577.| |Reasons for holding zero
reserves|Para 1.22|**NA**| |Details of fund materially
in deficit|Para 1.24|**NA**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|**NA**| Page 3 ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the
principal risks facing the
charity|Para 1.46|| |Other||| |||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal charter)|Para 1.25|White Hut Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |
Trustee selection
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled to
appoint one or more
trustees|Para 1.25|Existing trustees are responsible for the
recruitment of new trustees but in doing
so the trustees may seek the views and
recommendations of the local
community. In selecting new trustees
the existing trustees look to recruit
community members with an interest
and enthusiasm in objectives of the
White Hut and with useful and relevant
experience.| **Additional information (optional)** You may choose to include further statements where relevant about: Page 4 |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|The White Hut Community Hall| |---|---| |Other name the charity
uses|Hollybush and Coed Eva Community Hall| |Registered charity number|1153229| |
Charity’s principal address|The White Hut Community Hall
Hollybush Way,
Coed Eva,
NP44 7AG.| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted**
**if not for**
**whole year**
**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**| |---|---|---| |Alison Black|Chair|
| |Dan Baribeault|Treasurer|| |Wayne Pask|Vice Chair|| – Corporate trustees names of the directors at the date the report was approved **Director name NA** Page 5 **Name of trustees holding title to property belonging to the charity** **Trustee name Dates acted if not for whole year NA** **Funds held as custodian trustees on behalf of others** Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements NA for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of Name Address adviser NA** ## **Name of chief executive or names of senior staff members (Optional information)** **Exemptions from disclosure** Reason for non-disclosure of key personnel details **NA** **Other optional information** **NA** Page 6 ## **THE WHITE HUT COMMUNITY HALL** ## **ACCOUNTS FOR YEAR ENDED 30 SEPTEMBER 2024** ## **Receipts and Payments Account** ||**2023/24**|**2023/24**|**2022/23**|**2022/23**|**2022/23**|**2021/22**|**2021/22**|**2021/22**| |---|---|---|---|---|---|---|---|---| |**Receipts**|**£**||**£**|||**£**||| |Hire of Hall||13,812||15,529|||19,651|| |Bar Takings||56,630||30,435|||21,424|| |Ticket Sales||1,536||0|||0|| |Grants - Covid||0||0|||249|| |Grants - Other||0||300|||0|| |Donations||0||0|||100|| |Other Income||0||400|||965|| |**Total Receipts**||**71,978**||**46,664**|||**42,389**|| |||||||||| |||||||||| |**Payments**||||||||| |Staff Wages||30,735||27,100|||19,627|| |Bar Supplies & Running Costs||25,909||21,867|||14,306|| |Hall Maintenance & Repair||4,015|||3,942|||120| |Gas||2,276|||600|||600| |Electricity||1,000|||600|||600| |Water||1,268|||1,708|||273| |Waste Collection & Recycling||1,304|||2,008|||394| |Telephone & Internet||1,264|||1,700|||1,458| |Insurance||714|||667|||648| |Bank Charges & Payment Processing||802|||819|||726| |Event Performers||795|||0|||0| |Music Licence||797|||0|||0| |Consumables||0|||716|||584| |Subscription Fees||156|||121|||120| |Miscellaneous||721|||2,041|||1,592| |||||||||| |**Total Payments**||**71,756**||**63,889**|||**41,048**|| |||||||||| |||||||||| |**Surplus / (Deficit)**||**222**|
**-17,225**||||**1,341**|| |||||||||| |||||||||| |||||||||| Page 7 |**Balance Sheet as at 30 September 2024**
**(Abridged)**|||| |---|---|---|---| ||**2024**|**2023**|**2022**| ||||| |**CURRENT ASSETS**|||| ||||| |Bank Account & Cash|7,577|
7,355|
24,580| ||||| |NET CURRENT ASSETS|7,577|
7,355|
24,580| ||||| |**REPRESENTED BY:**|||| ||||| |Accumulated Funds Brought Forward|7,355|
24,580|
23,239| ||||| |Receipts and Payments Surplus/(Deficit)|222|
-17,225|
1,341| ||||| |Accumulated Funds Carried Forward|7,577|
7,355|
24,580| Signed: Date: 7 October 2025 Alison Black Chair of the White Hut Signed: Date: 8 October 2025 Nigel Crew FCCA Independent Examiner Page 8 ## **NOTES TO THE ACCOUNTS:** 1. Accounts have been prepared on a receipts and payments basis reflecting the small and simple nature of the charities financial activities. 2. No fixed asset register can be located and it may be that one has never been compiled and maintained. Unrecorded assets were received on transfer when the charity was established. The building is owned by Torfaen CBC and building improvements accrue to them. In the event of winding up the residual fixture and fittings assets will be transferred to any successor entity but are likely to have only a low residual value. In these circumstances it has been decided to write off the unverifiable value of the unidentified fixed assets in the balance sheet. ## **Declarations** The trustees declare that they have approved the trustees’ report above. **Signed on behalf of the charity’s trustees: Full name: Alison Black Position: Chair Date: 7 October 2025** Page 9 ## **Trustees’ Annual Report for Year Ended 30 September 2024** ## **Charity name: The White Hut Community Hall** ## **Charity registration number:1153229** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|The purpose of the White Hut
Community Hall (hereafter referred to
as the White Hut) is to provide a public
location where members of the local
community can gather for group
activities, social support, public
information and learning, social events
and other purposes. The White Hut
serves as a place for people to gather,
learn, access services and have fun.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17
and 1.19|During this period, the White Hut has
provided a base for numerous
community support groups, charities
and clubs. The White Hut has provided
a venue for celebrations such as
birthdays, christenings and weddings.
The White Hut has also held events to
raise money to support the
sustainability of the charity and allow us
to provide free or subsidised ‘give back’
community events such as family fun
days and live comedy nights.| |Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|
The White Hut Constitution sets out the
requirements of the Charity
Commission guidance to which trustees
must have regard. All trustees are
provided with a copy of the constitution
prior to being appointed as trustees and
are required to familiarise themselves
with the requirements and their
associated responsibilities.| Page 1 |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| ||SORP
reference|| |Policy on grant making|Para 1.38|The White Hut does not make grant
payments.| |Policy on social
investment including
program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|As already mentioned during this
period White Hut Charity has provided
a base for community support groups,
charities and clubs such as the
Women’s Institute, parent and baby
group and stroke choir etc. The White
Hut has helped tackleloneliness,
create support groups for many and
support community spirit and cohesion.| Page 2 ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of
fundraising activities
against objectives set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| |||| ## **Financial Review** |Review of the charity’s
financial position at the
end of the period|Para 1.21|The income of the White Hut was
£71,978 during this period compared to
the 22-23 figure of £46,664.| |---|---|---| |Statement explaining the
policy for holding
reserves stating why they
are held|Para 1.22|It is the White Hut policy to maintain a
balance on unrestricted funds of at
least three months’ unrestricted
payments to cover any emergency
situations that may arise from time to
time. At no point during the period was
this policy not adhered to.| |Amount of reserves held|Para 1.22|£7,577. More receipts than payments
during this period has resulted in a
surplus of £222 increasing the Hall’s
reserves from £7,355 in 22-23 to
£7,577.| |Reasons for holding zero
reserves|Para 1.22|**NA**| |Details of fund materially
in deficit|Para 1.24|**NA**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|**NA**| Page 3 ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the
principal risks facing the
charity|Para 1.46|| |Other||| |||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal charter)|Para 1.25|White Hut Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |
Trustee selection
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled to
appoint one or more
trustees|Para 1.25|Existing trustees are responsible for the
recruitment of new trustees but in doing
so the trustees may seek the views and
recommendations of the local
community. In selecting new trustees
the existing trustees look to recruit
community members with an interest
and enthusiasm in objectives of the
White Hut and with useful and relevant
experience.| **Additional information (optional)** You may choose to include further statements where relevant about: Page 4 |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|The White Hut Community Hall| |---|---| |Other name the charity
uses|Hollybush and Coed Eva Community Hall| |Registered charity number|1153229| |
Charity’s principal address|The White Hut Community Hall
Hollybush Way,
Coed Eva,
NP44 7AG.| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted**
**if not for**
**whole year**
**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**| |---|---|---| |Alison Black|Chair|
| |Dan Baribeault|Treasurer|| |Wayne Pask|Vice Chair|| – Corporate trustees names of the directors at the date the report was approved **Director name NA** Page 5 **Name of trustees holding title to property belonging to the charity** **Trustee name Dates acted if not for whole year NA** **Funds held as custodian trustees on behalf of others** Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements NA for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of Name Address adviser NA** ## **Name of chief executive or names of senior staff members (Optional information)** **Exemptions from disclosure** Reason for non-disclosure of key personnel details **NA** **Other optional information** **NA** Page 6 ## **THE WHITE HUT COMMUNITY HALL** ## **ACCOUNTS FOR YEAR ENDED 30 SEPTEMBER 2024** ## **Receipts and Payments Account** ||**2023/24**|**2023/24**|**2022/23**|**2022/23**|**2022/23**|**2021/22**|**2021/22**|**2021/22**| |---|---|---|---|---|---|---|---|---| |**Receipts**|**£**||**£**|||**£**||| |Hire of Hall||13,812||15,529|||19,651|| |Bar Takings||56,630||30,435|||21,424|| |Ticket Sales||1,536||0|||0|| |Grants - Covid||0||0|||249|| |Grants - Other||0||300|||0|| |Donations||0||0|||100|| |Other Income||0||400|||965|| |**Total Receipts**||**71,978**||**46,664**|||**42,389**|| |||||||||| |||||||||| |**Payments**||||||||| |Staff Wages||30,735||27,100|||19,627|| |Bar Supplies & Running Costs||25,909||21,867|||14,306|| |Hall Maintenance & Repair||4,015|||3,942|||120| |Gas||2,276|||600|||600| |Electricity||1,000|||600|||600| |Water||1,268|||1,708|||273| |Waste Collection & Recycling||1,304|||2,008|||394| |Telephone & Internet||1,264|||1,700|||1,458| |Insurance||714|||667|||648| |Bank Charges & Payment Processing||802|||819|||726| |Event Performers||795|||0|||0| |Music Licence||797|||0|||0| |Consumables||0|||716|||584| |Subscription Fees||156|||121|||120| |Miscellaneous||721|||2,041|||1,592| |||||||||| |**Total Payments**||**71,756**||**63,889**|||**41,048**|| |||||||||| |||||||||| |**Surplus / (Deficit)**||**222**|
**-17,225**||||**1,341**|| |||||||||| |||||||||| |||||||||| Page 7 |**Balance Sheet as at 30 September 2024**
**(Abridged)**|||| |---|---|---|---| ||**2024**|**2023**|**2022**| ||||| |**CURRENT ASSETS**|||| ||||| |Bank Account & Cash|7,577|
7,355|
24,580| ||||| |NET CURRENT ASSETS|7,577|
7,355|
24,580| ||||| |**REPRESENTED BY:**|||| ||||| |Accumulated Funds Brought Forward|7,355|
24,580|
23,239| ||||| |Receipts and Payments Surplus/(Deficit)|222|
-17,225|
1,341| ||||| |Accumulated Funds Carried Forward|7,577|
7,355|
24,580| Signed: Date: 7 October 2025 Alison Black Chair of the White Hut Signed: Date: 8 October 2025 Nigel Crew FCCA Independent Examiner Page 8 ## **NOTES TO THE ACCOUNTS:** 1. Accounts have been prepared on a receipts and payments basis reflecting the small and simple nature of the charities financial activities. 2. No fixed asset register can be located and it may be that one has never been compiled and maintained. Unrecorded assets were received on transfer when the charity was established. The building is owned by Torfaen CBC and building improvements accrue to them. In the event of winding up the residual fixture and fittings assets will be transferred to any successor entity but are likely to have only a low residual value. In these circumstances it has been decided to write off the unverifiable value of the unidentified fixed assets in the balance sheet. ## **Declarations** The trustees declare that they have approved the trustees’ report above. **Signed on behalf of the charity’s trustees: Full name: Alison Black Position: Chair Date: 7 October 2025** Page 9 The White Hut Community Hall. Hollybush Way, Coed Eva, NP44 7AG. Website: www.the-white-hut.co.uk Email: thewhitehutinfo@gmail.com Tel: 01633 864270 or 07715 638636 Registered Charity Number: 1153229 ## **INDEPENDENT EXAMINER’S REPORT** I report to the trustees on my examination of the accounts of The White Hut Community Hall charity number 1153229 for the year ended 30 September 2024. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts conducted under section 145 of the Act and in conducting my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. There is an ongoing dispute with SSE regarding the liability for gas and electricity, which has now been appealed to the ombudsman. It is clear that the understatement of the charge will have a material effect on the financial position of the charity. Were accounts prepared on an accruals rather than a cash basis a substantial deficit would have arisen. Financial controls were defective in respect of cash management. The Trustees are aware of this and are instituting changes to improve matters, including reducing the reliance on cash and issuing of receipts for hall rental.The trustees have implemented software for analysing bar takings which greatly improved control. The accounts do comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached. Signed:…… … Date: 1 September 2025 **Nigel Crew FCCA 213 The Highway, Croesyceiliog, CWMBRAN, Torfaen, NP44 2NX Disclosures** Page 1 The White Hut Community Hall. Hollybush Way, Coed Eva, NP44 7AG. Website: www.the-white-hut.co.uk Email: thewhitehutinfo@gmail.com Tel: 01633 864270 or 07715 638636 Registered Charity Number: 1153229 Payments were made to SSE based upon estimated amounts over a period of nearly four years. The Trustees did not prohibit SSE from reading the meters and believe that the utility company contributed to underpayments arising. The amount claimed by SSE is **£15,711.** The Trustees believe that SSE is only entitled to claim arrears for a limited period and believe the liability to be about one third of the amount claimed. They have appealed to the ombudsman. Lack of detailed financial information makes it impossible to assess the profitability of bar activities. There is confusion on the allocation of cash receipts between hall rental and bar takings, and undocumented cash disbursements made prior to banking. Banking is infrequent and is not supported by any reliable analysis of income source. Good progress has been made with software to itemise bar takings but further work is required to improve overall cash management. It is essential that the trustees establish financial accounting procedures that provide full analysis of cash book items back to properly referenced and recorded supporting documents. _All bank account transactions should be referenced to a supporting invoice or receipt._ Clause 130 of the Charities Act 2011 states: - 1 The charity trustees of a charity must ensure that accounting records are kept in respect of the charity which are sufficient to show and explain all the charity's transactions, and which are such as to — - (a) disclose at any time, with reasonable accuracy, the financial position of the charity at that time, and - (b) enable the trustees to ensure that, where any statements of accounts are prepared by them under section 132(1), those statements of accounts comply with the requirements of regulations under section 132(1). - (2) The accounting records must in particular contain — - (a) entries showing from day to day all sums of money received and expended by the charity, and the matters in respect of which the receipt and expenditure takes place, and - (b) a record of the assets and liabilities of the charity. Page 2 The White Hut Community Hall. Hollybush Way, Coed Eva, NP44 7AG. Website: www.the-white-hut.co.uk Email: thewhitehutinfo@gmail.com Tel: 01633 864270 or 07715 638636 Registered Charity Number: 1153229 It is important that the trustees put in place a system of financial control and management that provides day-to-day information presenting them with control information. It is important for trustees to note that they are jointly and severally responsible for the implementation of the Section 130 legal requirements. Page 3