CHARITf IT LEADERS Registered Charity No: 1153226 Trustees Annual Report For the period ended 31" March 2024
Contents Legal and Administrative Infomiation................................. Report of the Trustees.............-........................... ... Charity Detail5.... Objectives and Activities ....................................................-...................................................-................... Report on Activities in the Period ................................................................................................................. Chairfs Report............................................................................................................................................. CEO'S Report....................................................................................................................................... ....... Public Benefit Statement...............................-...........-...........................................-...-.....-.......................... Reserves Poliry. Sources of income....... Major areas of expenditure..... Independent Examiner's Report Fortheyearended 31 March 2024...............................................-............ Income Statement......................................................................................................................................... Balance Sheet.................................................................. .........-...-............................................................... Notes to the financial statements...........-................-............
CHARITf IT LEADERS Legal and Administrative Information Chair Matthew Paul Jago (stood down 24 January 2024) Chair (Interim) th Laura Jane Dawson (appointed 25 January 2024} Deputy Chair Stuart Mc5kimming (appointed W December 2023) Treasurer Jonathan Andrew Curry {stood down 24 January 2024) Matthew Paul Jago (appointed 25° January 2024) Trustees Richard John Bailey Caroline Carruthers Jonathan Andrew Curry Laura Jane Dawson Jane Elizabeth Deal Neil Simon Edmonds Phillip Robert Edwards Seth Abraham Harman Anna Lynne Hoskins Jane Louise Huntington Matthew Paul Jago Stuart Mcskimming Laura Kay Moore Chief Executive Tree Hall Registered Address CIO Rodliffe Accounting Ltd I Canada Sq. 37th Floor, Canary Wharf, London, England, E14 SAA Registered Charity No: 1153226 Independent Examiner Audit & Accounts Pro Limited Disley The Hill Side BR6 7SD Page I
CHARITf IT LEADERS Report of the Trustees Charity Details Charity IT Leaders (CITLI is a CIO, a charitable incorporated organisation, formed on the 5th August 2013.The governing document of the CIO is its constitution which has not been materially changed since foundation. Objectives and Activities The objectives of CITL are the promotion for the public benefit of the efficienoi and effectiveness of charities and not-for-profit organisations through the promotion of study, sharing of knowledge and advancement of the use of information technology. We are a membership organisation where the member is the charity and are represented by their senior technology manager5 and other technology. data and digital specialist staff. We achieve our objective5 by: Member Meetings, where we invite speakers of interest and encourage debate and networking. Groups, formed to cover areas of interest to members, on any subject relevant to Information Technology. Our Annual Conference. Our website and social media tools. Participation in and presenting at events run by other organisation5 where there a clear relevance and benefit to doing so. Developing and delivering ad hoc initiatives that WIIS enhance skills and knowledge within our membership. Working with sponsors and other partners to develop and deliver specialist content on topics of interest and importance to members. The charity uses finance administrative services from Rodliffe Accounting. All Trustees are volunteers and receFve no remuneration for their activit¢e5 on behalf of the charity. They are elected at the Annual General Meeting which is held in December each year. Where a post is not filled the Trustees may co-opt an individual to fulfil the role until the next AGM. In January 2024, the Chair of Trustees stood down from chairing duties and an Interim Chair was appointed with the specific responsibility for recruiting a new chair through open competition. The charity has two paid permanent employees. The staff team is responsible for the sustainable development of the organisation, improving member services and engagement, developing effective relationships with sponsors and other external partners, and for raising the profile and credibility of the organisation. In addition to the CEO, each trustee is responsible for the promotion of the charity, including raising awareness of the organisation, ensuring our content and events are relevant and support continued improvement in the use of Technology, Data and Digital across the not-for-profit sector and for introducing new members and sponsors. Page 2
CHARITf IT LEADERS Report on Activities in the Period Chairfs Report I write this address in my last year as Chair and Trustee of Charity IT Leaders. I took over as Interim Chair in January 2024 from the very able and inspiring Matt Jago. My primary objective was to recruit a new Chair of Trustees from December 2024 onwards and work commenced on this in the period of the report. In 2023/24 we also took the opportunity to appoint a new'named ofFirf role of Deputy Chair to act as a support and cover forthe Chair and also provide continuity forthe charity during Chair handovers. The first appointee to this role is Stuart Mcskimming who has already proved himself more than capable. I have been involved in the organisation since 2007. when it was a group of likeminded individuals who knew that collaboration and engagement were key to supporting our charities make the best use out of technology. In my time. I have seen it grow. develop and professionalise. 2023124 was a year of stability and growth for our charity. Charity IT Leaders implemented its own new technology. Forthe first time we had, and had needed, a customer relationship management tool. With this new tool, we were able to improve our administration processes which in turn allowed our team to organise more events to the benefits of our members. A process that continues into future years. As a result of these initiatives, we were able to bring our finances to strong position, allowing us to Secure sufficient funding for future investment. We reviewed our reserves policy in 23/24, setting a cap on the level of the resenles that felt more appropriate for delivering public good. The year has also seen us build on our events including introducing Tea and Tech conversations building ever stronger networks between our members as well as running our first interactive business simulation workshop (Apollo 13 simulation) which was a valuable and safe space exercise helping charities to improve their communication skills as well as understanding organisational flow. Post report note.. l am delighted that in 2024/25 1 am handing over the chair role to the exceptional Su Crighton. Best wishes Page 3
CHARI IT LEADERS CEO'S Report Writing the CEO'S report for the annual review is always a slightly tricky task because of the need to look back to the previous financial year while being entirely focused on delivering activities in the current financial year and planning for the next financial year. Completing the mental gymnastics required has been a very positive experience. as it has given me another opportunity to celebrate the important successes we achieved during the period of this report. Probably our most transformational achievement wa5 the implementation of our new (first ever) CRM, Beacon. Having started the planning and procurement of the system in 2022-23<we continued to work with our incredible digital partners, Cygnet Digital, who implemented and configured Beacon, carried out the data migration for us and set up integration with other systems that we already had in place. We now have an excellent CRM which has already enabled us to increase efficiency, streamline processes, improve service delivery to members and sponsors and has opened up a whole new way of working for us. But this is just the start, and we are committed to ongoing investment in Beacon and the integrations to enable us to continue to improve the way in which we deliver services and support our community. We concluded our relationship with MKSAM, who had provided all our administrative and financial SUPPOrt for a number of years. Bringing all of our admin function5 in-house ha5 enabled us to get closer to our members and to make significant improvements to our operating processes. We are grateful to MKSAM for their support overthe last few years, which assisted our growth and development. The Annual Conference in October 2023 was another huge success. bringing together more speakers, delegates and sponsors than ever before, and providing even more opportunities for networking, collaborating and, building profelOnal connections. Members are the reason we exist, and we launched two new online events to facilitate more networking and discussion and sharing of ideas, challenges and opportunities. OurTea & Tech Talk Social and Deep Dives brought members together on a monthly basis for relaxed and infomial brainstorming and problem-solving. The meetings generated a lot of ideas and identified a lot of member needs, which will be built into our strategy as we move forward. We also planned a new member Resource Hub, managed in the Teams members, area, to make it easier for members to share, co113borate and access documents, templates, case studies and guidance. These are just some of the highlights of what was another excellent year for CITL and our community. We are in a very strong position to continue to grow and deliver even more benefit for our members and the wider sector. Best wishes. Page 4
CHARITY IT LEADERS Public Benefit Statement The Trustees confirm that they have complied with the duty in section 17 of the charities act 2011 to have due regard to the Charity Commission's general guidance on public benefit. The Board of Trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives and the planning of the charivs future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives set. Reserves Policy Our overall financial aim is to spend our income on charitable activities for our members, while retaining sufFicient funds to enable us to recover from a poor conference, i.e. sufficient reserves to run the charity for a year, excluding conference costs. Sources of income We have two main sources of income: Membership fees and Sponsorship income. The charity is VAT registered and does not claim any exemptions from VAT. Major areas of expenditure Our main areas of expenditure are: The annual conference Member and Special Interest Group meetings, although a significant number of these are now virtual Staff costs including costs Administration and financial management costs Website hosting and other software licences e.g. CRM Page 5
Charity IT Leaders Independent Examiner's Report Forthe year ended 31 March 2024 I report to the trustees on my examination of the accounts of Charity IT Leaders {"the Charity") for the year ended 31 March 2024. Responsibilities and basls of report As the Charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 Cyhe Acr.). I report in respect of my examination of the Charty's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions gFven by the Charity Commission under section 145(5)(b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord with the accounting records,. or accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view whh is not a matter considered as part of I have no concem and have come across no other matters in conne¢ts"on with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Fatima Siddlqul ACA FCCA For and on behalf of Audit & Accounts Pro Limited Chart•r•d A¢¢•untant• Disley The Hill Side BR6 7SD Page 6
Charity IT Leaders Statement of Financial Activities Forthe year ended 31 March 2024 Unrestslcted untricted Funds Funds 2024 Income and endowments from . Charitable acthvits'es Investments 169.580 165 138, Total incomlng resources Expendlture on: Charitable arxivthes Other 1123,874) (9.448) {148,783} (2,9CXJ} Tolal resources expended 151 Net movement in funds 36,423 (12.63n Fund balances brought forward at 1 April 2023 Fund balances carried forward at 31 March 2ff24 47 328 Ai gains and losses arising in the perityj have been induded in the Statement of Finanoal Ath"vrties. The notes on pages 11 to 13 form part of these fir)anctal statements. All funds in both 2024 and 2023 are UnreStred. Page 7
Charity IT Leaders Balance Sheet Forthe year ended 31 March 2024 2023 Current assets Debtors Cash at bank and in h 126,761 41,9&9 214,935 92,414 Creditor5'. Amounts falllng due wlthin one year Net current assots Total assets less Current Ilabllltles Funds Unrestricted fijnds.. General tsnd Totsl ¢harlty funds The notes on pages 11 to 13 form part of these finanoal statements. The accounts were approved and authoris&l for issue by tmjard on .................... and signed on its behalf by-. Trustee Page 8
Charity IT Leaders Notes to the financial statements Forthe yearended 31 March 2024 1 Accounling policies 1.1 Basls of preparatlon of the FIrnCIal Statsments The financial statements have been prepared in accordance the Statement of Recommended Practice applicable to charities preparing their attounts in accordance vAth the Financial Reporting Standar(l applic£ble in the UK and Republic of Ireland (rhe FRS 102 Chanbes SORP. second edition October 2019) and the Chartbes Act 2031. Going The Board have assessed whether the use of the going lrn basis is appropriate and have considered possible events or conditions that might cast significant doubt on the abilty ofthe charity to continue as a going cOnM. The Board have made this assessment for a period of at leasl one year from the date of approval of the financial ststements. In parb"cular the Board have considered the tharity's forecasts and impact on income sources and have conduded that the use of the going conrn basis remains appropriate. 1.2 Fund accounting Unrestricted funds are available for use at the dISet]0n of the tnjstees in fvrtheran of the general objectives of the chaiity 1.3 Incoming resources All income is recognised in the Statement of Finanaal Activities when the condTtions for the r1p1 have been met and there is reasonable assuran of receipt. conferen income is rec£Jgnised in the period in which the event tskes pla$. Annual sponsorships and subsrJiptions are rec(3nised evenly over the subscription period. 1 A Ro8ourcos expended Expenditure is recognised on an a¢xrual basis as a liabilty when irKurred. Expendrture is net of any VAT and is ported as part of the exFenditure to which r( related.. - Charitable expendrture comprises those LYJSts in¢)Jrred by the charity in the delivery of its aciivities and seNices for its beneficiaries. It indudes all costs exduding govemano $ts. - Governance costs include those ¢xssts associated meettng the constitub.onal and statutcry requirements of the charty and indude the independent examiners fees and costs linked to the strategiG management of the charity. 2. Income Troffl chartthtsk acUvrt¥ 2024 2023 Donations R1Ved Annual SsorShiP cOnferen- Sponsorsh• cOnferen- Ac££smmolation Membership 1,281 ,663 5.636 16,040 55.980 1.619 70,196 5.900 13,800 47,445 138 3. Investment income 2023 Bank interesl r1vable Page 9
Charity IT Leaders Notes to the financial statements For the year ended 31 March 2024 Expendlturn on charilable activilles 2023 Dlrect costs Support Total Total Conferen Meeting Cost Salaries and Wdges Membership servi Accountancy fee Computer running costs Sundry expenses 50.752 50.752 59,799 5,262 52,380 28,549 59,626 7.445 59,626 155 752 133 Expendlture on charitable activitles 2023 2023 Dlrect costs Support Total Conferen Meeting CJ)Sts Salaries and wages Membership seNces Computer running costs Sundry expenses 59.799 5,262 59.799 5,262 52,380 28,549 52,380 28.549 155 148 783 Staff costs 24 2023 Salaries and wages Employers pension o)ntrilxthns 58.2e6 51,020 Average number of employees vms 1 (2023: 1) No employees received emoluments more than £60,C(rfJ (2024: none). Other expenditure 2023 Govemance Cost: Independent examine¢s fee 5. During the year none of the trustees received any runeratIonS or benefits {2Iy24: £rlll). During the year the trustees wpre reimbursed £nil in exwses12024". £niD. Page 10
Charity IT Leaders Notes to the financial statements Forthe year ended 31 March 2024 6. Debtors Trade debtors Prepayments VAT Receivable Other debtors 124,2 2.541 39,145 2,511 126761 7. CredltorB: Amounts famtng due withln one yr 2024 Trade (xeditors VAT Payable Accruals and Deferred income Other Creditors Other Taxation and Social securtty 3.529.10 119,545 239 44.1C6 251 718 131183 Deferred income relates to amounts rernved in advance for membership irKome. Deferred income Membership income receNed in advan Amounts released from previous years Defeed income clfvj 173.3(Xi 663 113,145 8. Analysi$ of movement of funds Balance at 1 Apr 21)23 Incomlng IrtgOIng Balance at resources resources 31 Mar *)24 unrestrict Funds 47,328 169,745 (133.3221 83,751 9. Analysis of net assets Unrestricted Unrestricted Funds Funds 2024 2023 Current assets Creditors due thIn one year Net Assets 214.935 {131,183) 92,414 {45,086) 10. Related Parties There were no related paty transaclions during the year. Page 11