## **AMERSHAM DEANERY TRUST** ## **Company Limited by Guarantee** ## **Registered Charity** **REPORT AND FINANCIAL STATEMENTS For the year ended** ## **31 DECEMBER 2021** Company registration number 8340139 Registered charity number 1153223 AMERSHAM DEANERY TRUST Report and financial statements Year ended 31 December 2021 ## THE DIRECTORS REPORT The Directors, who are also the Trustees, present their report and independently examined financial statements for the year ended 31 December 2021. The financial statements have been prepared in accordance with the Charities Statement of Recommended Practice (Charities SORP), Financial Reporting Standard 102 (FRS 102), the Charities Act 2011 and the Companies Act 2006. ## **STRUCTURE, GOVERNANCE & MANAGEMENT** ## **Governing document** Amersham Deanery Trust (“ADT”) is a charitable company limited by guarantee. It was registered as a company on 21 December 2012 and registered with the Charity Commission on 2 August 2013. It began operations on 1 January 2014 following the transfer of assets from Amersham Deanery Synod. The governing documents comprise the Memorandum and Articles of Association. In the event of being wound up, members (who are the members of Amersham Deanery Synod) may be required to contribute an amount not exceeding £1 each. The charitable company is run by the Directors (who are the members of the Standing Committee of Amersham Deanery Synod). ## **Recruitment, appointment and election of Directors** The Directors are the members of the Standing Committee of Amersham Deanery Synod, and are ex-officio or are elected or appointed every three years following the election of each Synod, in accordance with the Church Representation Rules. ## **Organisational Structure** The Directors meet together four times each year as the Standing Committee of Amersham Deanery Synod, and as the board of Directors of ADT as necessary during those meetings. ## **Related Parties** ADT is an independent charitable company but it operates to serve the Church of England and therefore relates to the parishes in Amersham Deanery, Amersham Deanery Synod, the Diocese of Oxford and the wider Church of England and Anglican Communion. 2 AMERSHAM DEANERY TRUST Report and financial statements Year ended 31 December 2021 ## **REFERENCE & ADMINSTRATIVE DETAILS** Charity name: Amersham Deanery Trust (ADT) Company registration number: 8340139 Registered charity number: 1153223 Jurisdiction of registration: England and Wales Trustees/Directors: Mrs J P Dziegiel The Rev’d Canon T J L Harper (until April 2021) The Rev’d C M B S Messervy (until April 2021) Mr L J Tebboth The Rev’d M J Williams (until September 2021) The Rev’d M Ludlow (from June 2021) Registered office: 239 Chartridge Lane Chesham Bucks HP5 2SF Independent examiner: Mr M R Hardman Oak House Botley Road Chesham HP5 1XG Bankers: Barclays Bank PLC Chesham Branch 102 The Broadway Chesham HP5 1DY Governing deed: Memorandum and Articles of Association 3 AMERSHAM DEANERY TRUST Report and financial statements Year ended 31 December 2021 ## **OBJECTIVES TO BENEFIT THE PUBLIC** ## **Purpose and aims** The objects of ADT, as set out in the Articles of Association, are “to benefit the public by furthering the work of the Church of England in the Deanery of Amersham in the Diocese of Oxford.” ## **ACTIVITIES, ACHIEVEMENTS AND PERFORMANCE** During the year, ADT undertook the following activities to benefit the public, having regard to the Charity Commission’s guidance on public benefit: The key function of the deanery team is to equip, enable, support and facilitate growth and renewal in the local church throughout the Amersham deanery. The Deanery Team consists of: Rev’d Peggy Ludlow as Area Dean Mrs Julie Dziegiel as Treasurer Mr Lawrence Tebboth as Lay Chair. Mrs Dorothy Potter as Secretary. Additional oversight of issues in the Deanery is provided by the Mission and Pastoral Committee. This committee consists of five members of the clergy including the Area Dean, and five members of the laity including the Lay Chair, and also meets four times a year. ## **Inspections and Pastoral Support** Inspections of individual parishes are delegated by the Archdeacon of Buckingham to the Area Dean and Lay Chair. The Inspection as a minimum involves completion of a standard proforma based on provision of records by the Churchwardens. Inspections usually take place in the April to July time frame following Annual Parochial Church Meetings. Outstanding issues from the inspections are logged for later follow up. A key conversation item in the inspection is the status of the parish Mission Action Plan (MAP) Inspections are planned to take place on a three year cycle. Parishes not inspected in the year are offered a pastoral visit from the Deanery Team. The continuing Covid-19 pandemic and UK national restrictions meant that while nearly all planned Inspections were carried out, the timescale was extended beyond the usual period of the months immediately following Annual Parochial Church Meetings, and two were deferred into 2022. With a large number of vacancies occurring in the Deanery in 2021 the Area Dean Team have been involved in many meetings to support churches in the vacancy period. ## **Mission Action Planning** 4 AMERSHAM DEANERY TRUST Report and financial statements Year ended 31 December 2021 Individual churches in the Deanery have MAPs that are typically reviewed on a four year cycle. An Amersham Deanery Plan is in course of preparation. Work on these has necessarily this year been a lower priority as individual parishes have been focussed on reaction and adaption to the Covid-19 pandemic. ## **Speakers at Synod meetings** Amersham Deanery Synod met three times in 2021. The March Synod included the AGM of Amersham Deanery Trust, and was held online via Zoom. Following the election of the Lay Chair for a further period of three years, a Communion Service was held with sermon by Rev’d Cassa Messervy (AAD) and celebration by Rev’d Tim Harper (co AD). As this marked the last attendance of both Cassa and Tim at Synod, the Lay Chair formally thanked them for their leading in the Deanery. No Synod meeting was held in June. September saw the first in person Synod since November 2019. Rev’d Gill Lovell, Parish Development Officer for Bucks Archdeaconry, talked on how various different churches had adapted to restrictions of the pandemic. Rev’d Brian Ludlow, who has a background in Occupational Health issues, talked on potential mental health issues and recovery. Rev’d Martin Williams chaired the meeting, and as this also marked the ending of his term as Co Area Dean, Synod thanked him for his leadership over the past few years. The Rev’d Peggy Ludlow was welcomed as Area Dean. At the December Synod the Deanery Treasurer reported on the planned allocation of Parish Share for the coming year. This was accepted by Synod. Nominations to Mission and Pastoral Committee had been received prior to the meeting. As nominations matched available positions, no voting was required and all nominated were duly elected. Synod was honoured to have as speakers Steve and Lindsey Poulson who work with street children in Honduras. ## **Support of Parishes in the Deanery** - During the year support to parishes took place in financial, pastoral and advisory capacities in small or larger ways depending on their need, including pastoral support and advice to clergy and lay people. - During clergy vacancies advice was given in the running of the parish and an active part was played in the recruitment processes. - 2021 saw significant changes in the Deanery House of Clergy. - The Rev’d Tim Harper retired from Amersham St Mary and from being Co-Area Dean. - The Rev’d Martin Williams concluded his term as Co-Area Dean, and retains Permission to Officiate. - The Rev’d Cassa Messervy resigned as Vicar of Seer Green and Jordans and Assistant Area Dean. - The Rev’d Ian Brown retired from Rector Chalfont St Giles with Seer Green and Jordans. - In Great Chesham parish, the following resigned their positions; The Rev’d John Shepherd, Team Vicar at Emmanuel Chesham, The Rev’d 5 AMERSHAM DEANERY TRUST Report and financial statements Year ended 31 December 2021 Chris Gercke, Curate in charge of St John’s Ashley Green, The Rev’d Josh Bailey, Associate Minister, and The Rev’d Simon Winn, Interim Minister Christchurch and St George’s. - The Rev’d Brian and Rev’d Peggy Ludlow jointly took the House for Duty position at Latimer within the Chenies Benefice. - The Rev’d Phil Nightingale and Rev’d Jeremy Moodey were respectively appointed Associate Minister and Curate in the parish of Great Chesham. - The Rev’d Roland Slade was welcomed as Diocese Interim Minister at Chalfont St Peter. - The Rev’d Peggy Ludlow was appointed Co-Area Dean, and subsequently as Area Dean. ## **Parish Share allocations and voluntary donations to others** Parishes were encouraged to pay their 2021 allocation of share to Oxford Diocese by the necessary deadlines and all deadlines were met, albeit with two parishes being assisted by Deanery funds. Thus share was paid in full, and enabling the 3% rebate to be received by ADT (£46,725) from Oxford Diocese. The meeting of the deadlines is facilitated by most parishes paying their Parish Share by Direct Debit, which also gains the parishes a 1% discount on their share. In the autumn the parish share allocation for 2022 requested by the Oxford Diocese of Amersham Deanery was allocated to parishes within the deanery by agreed formula and presented to treasurers, the clergy Chapter and to the November meeting of Deanery Synod, and was approved. ## **FINANCIAL REVIEW** ## **Results to 31 December 2021** During the year, all the parishes in the deanery paid 100% of their allocated parish share to Oxford Diocese in 2021, although two parishes were supported by deanery funds. The required deadlines were met and ADT qualified to receive a 3% rebate of parish share. Consequently £46,725 was received in 2021 (2020 £46,725.) Interest of £53 (2020 £400) was also received on the balance of ADT’s CBF deposit account, although this was much reduced from previous years due to both a reduced balance and lower interest rates. The administration of the Oxford Diocese direct debit scheme means that it continues to be most practical to pay a rebate to parishes in December, to enable the rebate to be taken into account when calculating the parish share direct debit payments for the following year. £42,188 (2020 £38,019) was rebated to parishes for 2021, to be credited against 2022 Parish Share payments. This sum ensures that the maximum increase asked of any parish for 2022 is 1% over 2021, and several parishes have been asked for less Parish Share, using the Deanery formula. We are very grateful for the work in the parishes that enables the Parish Share to be paid, and for the sacrificial giving and fundraising efforts of the congregations. 6 AMERSHAM DEANERY TRUST Report and financial statements Year ended 31 December 2021 There was a net deficit of £18,682 (2020 £8,879) for the year in the general fund, partly due to the deanery paying £5,975 Parish Share which was not allocated to parishes. This takes reserves further below reserves policy, but is the right use of reserves in the extraordinary situation of the continuing pandemic. Although reserves are inevitably below policy and this will need to be addressed, ADT remains in a viable financial position at the end of the year. ## **Principal funding sources** The principal funding source for ADT is the rebate paid by Oxford Diocese if 100% of parish share is received by the required deadlines (see above). ADT also receives interest on monies held on deposit in a CBF account. ## **Reserves policy** The income of ADT is entirely dependent on the parishes in the deanery being able to pay their allocated parish share amounts to Oxford Diocese by the necessary deadlines. As this is not easy at any time and particularly difficult for some parishes, the Directors of ADT have decided on a reserves policy of two years rebate. This level of reserves should enable ADT activities to be able to continue even if one or more parishes are unable to pay their parish share by the deadlines, and allows scope for ADT to support struggling parishes to pay parish share if this is appropriate. ## **FUTURE PLANS** - To continue to support individual parishes through the Covid-19 pandemic, and minister to the congregations and local communities as new norms are established. - To support parishes through vacancies and illnesses, including assisting in the appointment processes. It is envisaged that there are five new appointments and one new vacancy in the year. - To welcome Bishop Steven Croft during his visit to Amersham Deanery on 5[th] May 2022. - To respond to any training need identified from the Deanery Plan by either providing local courses or referring to other appropriate agencies. - To provide speakers at meetings of Amersham Deanery Synod that are of interest to the churches and visitors and to request ideas for useful topics. It is envisaged that most if not all Synod meetings will revert to being in person. - To encourage parishes to pay their Parish Share to Oxford Diocese in full and to consider the use of funds within the deanery or to support the wider church. 7 AMERSHAM DEANERY TRUST Report and financial statements Year ended 31 December 2021 ## **STATEMENT OF DIRECTORS RESPONSIBILITIES** The Directors are responsible for preparing the Directors report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards. Company law requires the Directors to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charitable activities for that period. In preparing these financial statements, the Directors are required to: - select suitable accounting policies and then apply them consistently - follow the methods and principles of the Charities SORP, - make judgements and estimates that are reasonable and prudent. - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The Directors are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. BY ORDER OF THE BOARD L Tebboth – Lay Chair L TEBBOTH J P Dziegiel – Treasurer JULIE DZIEGIEL 27 September 2022 8 AMERSHAM DEANERY TRUST Report and financial statements Year ended 31 December 2021 AMERSHAM DEANERY TRUST Report and financial statements Year ended 31 December 2021 ## **Independent examiner’s report to the trustees of Amersham Deanery Trust (‘the Company’)** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2021. ## **Responsibilities and basis of report** As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: MICHAEL HARDMAN September 2022 Michael Hardman FCA, Oak House, Botley Road, Chesham, Bucks HP5 1XG 10 AMERSHAM DEANERY TRUST Report and financial statements Year ended 31 December 2021 04no (y 00 00 00 li AMERSHAM DEANERY TRUST Report and financial statements Year ended 31 December 2021 BALANCE SHEET As al 31 D￿mber 2021 2021 2020 Note Current Assets Debtors Cash 11,340.00 59,786.04 71.126.04 11,340.00 79,214.82 90,554.82 Creditors.. amounts falling due within one year 746.73 746.73 Net current assets 71,126.04 89,808.09 Nel assets 71,126 04 89,808.09 Funds Unrestricted funds General funds DeS￿nated funds Total funds 63,226.04 7,900.00 71,126.04 81,908.09 7,900.00 89,808.09 For the year ending 31 December 2020 Ihe company was entiued to exemption from audit under section 477 of the Companies Act 2006. No members have required the company to obtain an audrt in accordan￿ wrth secb.on 476 of the Companies Act 2006. The director5 acknowledge their resFK)nsibility for cornplying with the Tequirements of the Act with respect to accountsng records and for the Preparati￿ of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject lo the small cornpanie5' regime. Approved by the Board: J P Dziegiel JULIE DZIEGIEL Director L J Tebbolh L TE8BOTH Director Dale 27 September 2022 12 AMERSHAM DEANERY TRUST Report and financial statements Year ended 31 December 2021 STATEMENT OF CASH FLOWS For the yrear ended 31 Decefflber 2021 2021 2020 Note Cash flow5 from operaling activities: Net cash tx(Thided by (used inl operating actMtie5 Below i 119.481.701 (18.672.391 Cash flow5 from investing aclivilies: Interest from investments 52.92 399.66 Net cash w(Mded by (used inl irmdsting actmties 52.92 399.66 Change in cash and cash equ￿dIentS in the repK*rting period Below li 19.428 78 18.272.13 Cash and cash equNalents * 1 January Cash and cash ewNalents * 31 December 79.214.82 59.786.04 97.487.55 79.214.82 Below iii Change in cash and cash equNalents 19.428.78 18.272.73 Reconcilialion of net rnovements in funds to net cash flow from operating activities Net movement in funds for the year erHled 310ecember 118.682.051 (8.879.461 Adjustments for". Interest from investments Ilncreasevdecrease in debtors Increaselldecreasel In credrtors 152.921 1399.661 {10.140.001 746.73 1746.731 Net cash wovided by (used inl O￿lS11n9 actmb.es 19.481.70 18.672.39 Anatysls of cash and cash equlvalents Cash at bank - current account Cash in CBF deposrt account 1.913.87 57.872.17 2.913 87 76.300 95 59.786 04 79,214 82 13 AMERSHAM DEANERY TRUST Report and financial statements Year ended 31 December 2021 NOTES TO THE FINANCiAL STATEMENTS For the year ended 31 December 2021 PolltlÈs The ￿ncIpal aceounting Oicies ¥e summ*sed below. The 2Ctounting [￿lueS h&e ￿en aprAied consistently throughout the year. Basis of attountiiig The finantial statÈmorts h*È wp2rÈd under ihe hisiorta cost cothention. and in ￿tOrdanCe *ith the Companies Att 2006 and the Chatrties state￿￿trt (rf Recornrnended Prdclice Ichanlies SORP IFRS 10211. Financial Rep)rting Standard 102 IFRS 1021. and the Chaiities Act 2011 bl Fund accounling Unrestncted funds are wailaiAe fvr use * the discretion irfthe trustees In furtherance of generJ obJKtNes vf the chatily Desiwaled fvDds are unrestncted fiJr￿S eatrnwked by th8 ttustee5 for pwticu13r wtwses Intome Al Income is inclvded In the staement Offinanci￿ ￿￿kneS ￿en the chanty is entrtled to. birtU211y certain to rece￿. the incotrE and the arnwrrt can be quat￿ed vith ￿aSOna1￿e Kcuracy EXPend[￿re dl Expenditure is recognised once there is a leg￿ N Construct￿ ot4igation to make a payment to a third party. rt Is wobable that settlement ￿11 be iequiied and the amount d the otAig2bon can ￿ measured Teltat4y. Ex￿ndItUre Includes any VATwhieh Cannot be fully retobered and is re[￿ed as part Df the expendrture 10 rt relates Debtor¥ Grants retewatle and other dÈMots *È Includ￿ at the sÈtUÈmÈrt am￿nI due Prepayments are vdued at the amount prepaid Creditors Credrtors and Kxomsions are rÈcognised thÈrÈ thÈ ehatty has a WÈSÈfrt otAi9ation ansing from a past È¥*nt that Mll probabty ￿sUIt in the tr8nsfer of tunds to a third p8rty and the arTh)unt due to settle the owigation can t￿ Tneasured or estitnated reliably Credrtors d wobisions are recognised at their settlernent arr￿[rt Expend[￿rÈ ¢)n Charitab￿ •cd¥itiÈs 2021 2020 Returned to Pansh85" Pansh Share paid on behaK of Sew Green & Jordans PCC Pansh Sh2rÈ rAid on beh2ff of LatimÈr PCC Pansh ShaTe paid on behatr of Flaunden Pansh Share allocated to De￿ery 10.392 00 5.904.00 2 000.00 10 303.65 4.000 00 5.976 00 22.272 00 16 303 65 Rebated to ￿1 p3ll5hes ift to P￿sh Sh3re p31d 202012020 20191 42.188.00 38.019.00 Trustse wemuneradon & rela￿d party transactlons No Trusleeg receP￿d renwneration. No expenses ￿Mb￿r5ed to truslees12020 £181.50 was reirnbjrsed to one trustee.) 14 AMERSHAM DEANERY TRUST Report and financial statements Year ended 31 December 2021 NOTES TO TrIE FINANCIAL STATEMENTS Foi the yeai ellded 31 Lknember 2021 Debtors 2020 Loan to Holrner Green ￿5h re srte redEwelownert 11 310.00 11.MOOO 11.34000 11.34000 cred1￿[$ [￿e to Flaunden re Pallsh Share 746 73 746 T3 Analysis ol net asgets beDMeen tunds GÈnÈTal Desi n*èd fund Cu￿ent assets Current I1a￿.1rtleS 63.226 04 7 900 00 71.126 04 63.L6 04 7.900.00 71.126.04 PknTeMent in funds anua cornin eCem￿r 2021 resources resources T13nsfers 2021 Unrestritted funds Deanery Discretionary Fund De¥elopm&nl Fund Totl designated fvTrJs 29)000 500000 7.S¥)0.00 2.900 00 5.000 00 7.900 00 General fvnd 81 ￿8.09 89.808 09 46 777.95 65.460 00 46.777 95 65.460 00 63.L6 04 71.126 04 Purpose ordesigna￿d The DÈ3nÈry Discretionary Fund Is held io enatAe the de2nÈry 10 supp)rt P2nshÈs In unusual circumst2neÈs requiring one-off suwrt. The Develownent Fund en3tles the deanery to make srn311 gran15 lo p3nshes to enaNe Of SUPWrt mission opwrtunrtiÈs. 15