2024-12-31-accounts - Wymondham Arts Forum

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Trustees’ Annual Report for the period
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Section A
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From

Period start date Period end date 01 January 2024 31 December 2024 To

Reference and administration details

Charity name

Wymondham Arts Forum

Charity's principal address| Becket’s Chapel

2 Church Street

Wymondham

Names of the charity trustees who manage the charity

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: Name of person (or
year appoint trustee (if an
9 | Elizabeth Mary Lewis -Williams Pati Appointed April 2024 i oe he
10 | Susan Mary Zavanaiu Pa Appointed April 2024 Pe
Section B Structure, governance and management
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Description of the charity’s trusts

Type of governing document CIO — Foundation registered 1 August 2013 and amended 29 March 2021

Trustee selection methods By Appaiiiment

Additional governance issues (Optional information)

may ze to Geen Upon appointment Trustees are provided personal copies of the CIO that additional information, where . . aaa sitive relevant, about: includes details of their limits and responsibilities e policies and procedures Trustees combine with volunteers to manage the Wymondham Art adopted for the induction and_ | exhibitions and events at Becket's Chapel. The Trustees also organise a training of trustees; Literary Festival — ‘Wymondham Words’.
¢ the charity's organisational Becket’s Chapel was acquired by Norfolk Historic Buildings Trust (NHBT) structure and any wider =— —| from Wymondham Old Grammar School Foundation (WOGSF) in network with which the charity |September 2022. Significant refurbishment works commenced shortly works; thereafter. These Stage 1 works were completed in June 2023. WAF
e relationship with any related manages exhibitions and events within the Chapel, hiring the full facilities parties: under licence with NHBT. Further funding and permissions are being sought by NHBT to extend the Chapel to provide catering, eating, storage
e Trustees’ consideration of and eco-heating facilities. major risks and the system them.and procedures to manage WAF hasaa suite of policies and policies and and procedures that govern that govern govern the day to day day to day to day day
WAF hasaa suite of policies and policies and and procedures that govern that govern govern the day to day day to day to day day workings of the Charity including Complains Handling, Data Protection, Safeguarding Young Persons, Volunteers, Equal Opportunities, Health and Safety, Equality and Diversity. These policies and procedures were reviewed and updated during 2024 to ensure completeness and best practice.

Section C

Objectives and activities

WAF objectives are to advance the education of the public in the understanding and appreciation of the creative arts including music, by any appropriate method which may include but not be limited to:

Summary of the objects of the charity set out in its governing document

charity set out in its e maintaining an information exchange to facilitate participation in arts events in governing document the parish of Wymondham, Norfolk and neighbouring areas whether organised by the CIO or others
e establishing and maintaining a regular arts programme in the said parish e the management of a gallery and other facilities
Summary of the main activities undertaken for the In 2024 WAF offered a 30 week programme of arts and events within Becket’s public benefit in relation to Chapel.

these objects (include within this section the statutory The Trustees have had regard to the guidance issued by the Charity Commission declaration that trustees have | 0n public benefit. had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

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You WAF activities are management wholly by the Trustees and some 20
may choose to include volunteers.
further statements, where
relevant, about: The strengthening of the Trustee Board enabled a 4 day literary event to be
® policy on grantmaking; delivered in collaboration with local community book shop, Kett's Books.
. policy; programme related Givenand activitiesa successfulwith studentsevent in at2023, Wymondhama wider reaching Academyevent wasincludingdeliveredreadingsin 2024.
investment;
e contribution made by Further planning and preparation is in hand for musical events.
volunteers. ae . ;
Investment in visual aids such as wide screen TV or screen and projector
equipment is being considered. Grant funding might be sought in this respect.
Section D Achievements and performance
of the main
Summary : The 30 week programme of art exhibitions including wall art, ceramics,
achievements : pottery, photography, sculpture, textiles and crafts was offered. Artists
during the yearof the charity and cra ft ers came from across he the EEast Ang lianian ReciRegion andd include d The
Wymondham Art Society and Wymondham High School.
Section E Financial review
The Charity sets space rentals rates to exhibitors to be affordable, to
Brief statement of the encourage participation in arts and to generate a modest annual surplus.
charity’s policy on reserves Since incorporation, accumulated reserves have placed the Charity on a
sound financial footing. The near £10k investment in new facilities in
2023 has been well received by exhibitors. The Charity is planning
further use of reserves on audio/visual and security equipment.
Details of any funds materially deel
in deficit There are no fund deficiencies
Further financial review details (Optional information)
veu may choose ae mGINGe WAF’s prime source of funds is the exhibition space fees charged to
additional information, where
: artists and commission levied of art sales on some exhibitions.
relevant about:
ee Donations are received from the general public and there are modest
e the charity's principal sales of greeting cards and donated books.
sources of funds (including
any fundraising); A £500 grant was received in 2024 for specific application in schools
e how expenditure has during the Wymondham Words Festival.
supported the key objectives ae
of the charity; Expenditures primarily concern the management of the gallery in
Becket’s Chapel, the building running costs, insurance and the
° investment policy and publication of an arts programme. WAF has invested significantly in |
objectives including any exhibition facilities and equipment as needed to fulfil the Charity
ethical investment policy objectives.
adopted.
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Section F Other optional information

Section G

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Full name(s)

etc)

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Signature(s) ) J ( oe
| CPL KX >
VY
Christine Mary Buckton Sharon Rose Stone
Date! 5 April 2024
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iesE £9; FORCHARITY athe yestCOMMISSION Wymondham Arts Forum 1153188
Receipts and payments accounts CC16a
Section A Receipts and payments
ee Restricted funds Endowment funds Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
lExhibtionAi ReceiptsSpaceHireFees SS CSC“‘“RSCOCCCC“‘(#WMO] {JTees||A.TT tt |itt]
[DonationsromthegeneralpubicCT OT TT Tsao 6362|
[BankinterestReceved es | eee)
Wymondham[Exhibition DepositsWords receivedLiteraryEventsSSfor 2025 C“‘“‘“‘CS‘dLSSOCC“‘(#’S#$#$C:|CTC]SOS OO} TC |TO J P PE P Eso Ets82085| || PT
Subtotal (Gross income for AR) ee |
A2 Asset and investment sales, (see table).
[Sale ofSackBarow P73]
Sub total]
A3 Payments Di | [126
aS |rs [8.400||
Private View Events & Other Meetings ———<i| SCS TTC dE «EC
[Satety, Security& Storage charges | CEC SE tt
aCF Cs 0
IMinorEquipmentitemsSS SCSC—~iSC((SCT
[BankChagesCSC eTTCC dTTP
[StewardsExpenses |
Trustees’SSCSExpenses SSA [TCCas Cd a|
eet |as
A | |]
Subtotal__ tee} PP
A4 Asset and investment purchases, (see table)
[Exhibition Equipment &Vaccuum TO P8555 [|]
Sub total ee
Net of receipts/(payments) 1,498
ASTransfers between funds | )
A6 Cash funds last year end 32,370 39,720
Cash funds this year end 33,868) 33,868 32,370
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Section B Statement ofassets	Section B Statement ofassets	and liabilities at the end of the	and liabilities at the end of the	period
				Unrestricted funds	Restricted funds	Endowmentfunds
				to nearest £	to nearest £	to nearest £
						ars
			Totalcash funds	Creel 33,868		tt ee ee
		(agree	balances with receipts and payments account(s))
				Onmeemiemd funds	Restricted funds	Endowmentfunds
				to nearest £	to nearest£	to nearest £
—		——
				Fund to which asset belongs	Cost (optional)	Current value ‘optional
7s		—=
				Fund to which asset belongs	Cost (optional)	Current value ‘optional
						as ee]
B4	Assetsretainedforthecharity’sown		,			es a)
				Fund to which liability relates	Amount due optional
Signed byone or two trustees on behalf of all the trustees			Signature	Print	Name	Date of approval
			WAuhRo	CHRISTINEBUCKTON
				MWY k.0	YAMS L/S	ain