## Uzima In Our Hands **Registered Charity Number 1153181** ## **Interim Trustees’ Annual Report For the period 1.8.2019 to 31.12.2020 (Extended Financial Year) For Uzima In Our Hands** _Figure 1: 'Uzima Children Orphan Centre' in the Samia district of Western Kenya_ Uzima In Our Hands has decided to align its financial year with Uzima Children Orphan Centre, which runs per calendar year. For that reason, the 2019/2020 financial year runs from 1 August 2019 – 31 December 2020. Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## **New Patron** As per 6 November 2020, Clare Griffin MBE became our first Patron. Clare is manager of West Wight Sports and Community Centre and has been a supporter of Uzima In Our Hands for a long time and has visited Uzima Orphanage twice. Her role is to support the work of the Trustees and help the Charity develop its work and fundraising initiatives. _Figure 1: Clare Griffin with Clare Griffin Joy, the daughter of Evans, the director of Uzima Children Orphanage Centre._ ## **A word from our Patron Clare Griffin MBE** I am honoured to have been asked to become Uzima in Our Hands first patron. I have supported Uzima for several years and have made two visits there. Having seen the work that the charity does on the ground in Kenya I know just how important Uzima is to the lives of the children it supports. As the manager of a charity on the Isle of Wight, I know only too well what challenges there are - complying with regulations, employing staff, working with volunteers, raising, and managing finances, managing news and media - to name but a few! I am in awe of Joy, Louise, Rachel, and Viv who do this as volunteers in their spare time. On top of that they have the added complication of being thousands of miles away from the work of the charity! In the time I have been involved, I have seen real progress. In 2017 on my first visit, there was no kitchen other than a tin shack with a wood fuelled open fire in it where the cook produced two meals a day for the 300 children. It was so full of smoke I could not even stand in the doorway, but this amazing woman spent every day in there cooking for all the children. Her health was, not too unsurprisingly, extremely poor as a result. In 2019 on my second visit, a purpose-built kitchen had been built and working conditions had significantly improved for her. On my first visit, we treated numerous children for jiggers – a parasite that burrows into bare feet and causes long term pain and deformities in children’s feet. Through regular checks by volunteers on each visit, and the purchase of shoes twice a year this has now all but been eradicated amongst the children. My passion is sport, and on my second visit we took football kits. It was one of the most inspiring and moving moments when I saw the children transformed when changing from their raggedy clothes and replacing them with the football kit. They suddenly looked like any other child anywhere in the world. If I ever needed proof that sport was a great leveller – this was it! These are just some small examples of the fantastic work Uzima does. I really hope I can help the Trustees build on that work and continue to improve the lives of Uzima's children. Page - 1 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## **Uzima In Our Hands** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Charity Uzima In Our Hands (“the Charity”) was constituted as a trust by a trust deed made on 1[st] August 2013. The Charity’s primary aim is to provide funding for the Uzima Children Orphan Centre. However, Uzima In Our Hands is a wholly separate entity from Uzima Children Orphan Centre. New Trustees are appointed by the existing Trustees. All Trustees give of their time freely and no Trustee remuneration was paid during the year. During this financial year the Trustees were: - Joy Mowle (Chair) - Louise Collins (Treasurer) - Rachel Beasley (Secretary) - Vivienne Collins (from 9[th] Oct 2020) The Trustees met 8 times during this financial year: 6 September 2019 18 October 2019 26 November 2019 16 January 2020 20 March 2020 17 April 2020 5 June 2020 17 July 2020 18 September 2020 30 September 2020 9 October 2020 6 November 2020 11 December 2020 _Figure 2: School is out_ ## **New Patron** As per 6 November 2020, Clare Griffin MBE became our first Patron. Clare is manager of West Wight Sports and Community Centre and has been a supporter of Uzima In Our Hands for a long time and has visited Uzima Orphanage twice. Her role is to support the work of the Trustees and help the Charity develop its work and fundraising initiatives. Page - 2 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## **Recruitment and Training:** Any Trustee can suggest a new Trustee to current Trustees. If agreement is reached, the potential Trustee is informally interviewed by one of the Trustees; if further consensus is reached, the person is then invited to a Trustees meeting where an informed discussion and exchange of views takes place between all parties. At a separate meeting (possibly on the same day if appropriate), a decision is reached whether to invite the person to join the Trust. By this stage it is normally apparent whether the person is / is not suitable and would accept the role of Trustee if offered. If the person has accepted the role, they are then formally invited to a Special Meeting of Trustees which would immediately precede the next Trustees meeting at which they would be formally welcomed to the Charity and the statutory record of Trustees would be amended accordingly. Prior to appointment, Trustees are sent full details of the Trust and Charity Commission guidance on Trustees’ roles and responsibilities. ## **Small Charity Coalition** With changing regulations, ongoing training for the existing Trustees and volunteers is important. This year we became a member of the Small Charities Coalition which offers a wealth of information and about 40 – 60 online training events, on a very varied range of topics, most of which are for free. We have already attended a number of events, which have proved to be very valuable. ## **Policies** With the growing and maturing of Uzima In Our Hands, the Charity has undertaken an inventory of the policies and either updated existing policies or written the missing policies. The following policies are available to guide the Trustees and volunteers while working for the Charity. - Anti-bribery and corruption - Conflict of interest - Equality, Diversity and Inclusion policy - Financial Policy, including Reserve and Expense Policy - Privacy and Data protection - Roles and Responsibilities - Code of Conduct for Trustees - Safeguarding policy (including Social Media Policy) ## **Keyperson exposure and continuity** Work has started to identify Keypersons for both the UK and Kenya and to set up structures to ensure continuity if something happens with these persons. The main key person identified in the UK is Joy Mowle and in Kenya it is the director Evans Bwire Barasa. Page - 3 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## **OBJECTIVES AND ACTIVITES** ## **The purposes of the Charity as set out in its governing document:** 1. The relief of sickness and preservation of health and well-being. 2. The advancement of education. 3. The relief of financial hardship in particular, but not exclusively, for Uzima Children Orphan Centre in the Samia district of Western Kenya ## **A summary of the main activities in relation to those purposes for the public benefit** _Figure 2: Evans Bwire Barasa_ employed by Uzima Children Orphan Centre offers further child and family support. Joy, the Chair of Trustees, or another Trustee, visits Uzima Children Orphan Centre every year usually with a small group of supporters. In this way the communication and the understanding of the issues 'on the ground' are regularly improved and strengthened. The Charity achieves its purposes for the public benefit through regular quarterly grants to Uzima Children Orphan Centre. Uzima Children Orphan Centre focuses on the public benefit of families with the care of orphaned or disabled children and children in exceptional need. Help and support are offered irrespective of tribe or religious affiliation. All children at Uzima Children Orphan Centre attend pre-school or primary school classes. During the school day they receive 2 free meals. The children at Uzima Children Orphan Centre can access basic health care without charge at the nearby Buburi Health Clinic. Uzima Children Orphan Centre has a programme to offer extra support to children with special needs, and also those who are slower learners. A further 4 attend a local special school. A social worker Page - 4 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## **Covid-19** The following table gives an impression of the COVID cases in Kenya, compared with the UK during the start-up if the pandemic. _Figure 3: Covid Cases in Kenya compared to the UK (source: covid19kenya.org @ 28th August 2020) https://corona.help/compare/logarithmic/kenya/united-kingdom_ When looking at these figures it is important to realise the following points: - Reporting: Although the methodology of measuring and counting Covid cases is different per country and has changed over time, with an increase of insight, we also have to realise that the counting can be expected to be less exhaustive in Kenya due to lack of access to healthcare, tests and internet. As we know that in the UK many Covid cases were unaccounted for, we can expect this to be the case even more in Kenya. - Health Care - In 2014, Kenya had 0.2 medical doctors (including generalist physicians and specialist medical practitioners) per 1000 people, compared to 2.81 medical doctors per 1000 people in the UK. Kenya had only half the hospital beds with 1.4 beds per 1000 people in Kenya compared to the 2.93 beds per 1000 people in the UK (data from 2010, source covid19kenya.org). So, you can expect that the consequence of being exposed to the Covid virus is more dangerous in Kenya than in the UK. _Figure :4 One of the local board members is a taxi driver, and he is delivering the food around the community by truck_ Page - 5 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 On a positive note, Kenya was relatively late in having the first Covid cases and quickly implemented several measures to contain the spread of the virus. These measures include: - Closing the border with Tanzania and Somalia - Testing drivers entering the country - A nationwide dusk-to-dawn curfew - A lockdown of the Nairobi Metropolitan Area and the Counties of Kilifi, Kwale, Mombasa and Mandera (this is not _where_ Uzima Children Orphan Centre _is situated_ ) - All bars, social places and entertainment venues were closed - Halving the capacity of public transport - Washing hands, wearing facemasks in public - - All schools in Kenya remained totally closed until October 2020, after which they reopened with reduced capacity _Figure 5: Happy faces when food is delivered_ - Final year exams, usually taken in October and November, have also been cancelled. - Students to repeat a year as schools had closed in mid-March, three months after the school calendar had begun. - Colleges and universities were due to reopen in September 2020 if they could abide by strict guidelines As you can imagine, these rules, necessary as they are, have a real impact on Uzima Children Orphan Centre. As the centre is closed, the 340 children won’t get their daily meals either. So the amazing team at Uzima Children Orphan Centre has redeployed themselves: - Teachers are visiting pupils to stimulate ongoing education - Teams from Uzima Children Orphan Centre distribute food, not only for the 340 children, but also their families (which could amount to about 1,700 people!) - Buburi Clinic has made soap for Uzima Children Orphan Centre, which is distributed to the families. - Face masks are distributed Evans cannot distribute food as often as needed: each round of visits costs about KSh 170,000 (≈ £1,300). The current quarterly food budget of KSh 495,000 allows for one round per month. Given that the team not only feeds the children, but also their families, we think at least two rounds per month would be required. _Figure 6: Newly delivered soap put to good use_ Page - 6 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## **Covid 19 at Uzima Children Orphan Centre** Uzima Children Orphanage Centre has not been immune from Covid. At the time of writing this – and as far as we know - 3 parents of pupils had the virus and one guardian had died. However, none of the children had shown symptoms. Evans, himself, had spent 5 days in a hospital at Nairobi (as there are only a few hospitals in the country with intensive care units) for Covid 19 in November 2020 He had been in ICU for one night, but thankfully he did not need a ventilator. **----- Start of picture text -----**
Reopening of the school
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_Figure 7: Desk sharing in practice_ When the schools are re-opening, Uzima Children Orphan Centre will need to abide by a number of rules. In November, 100 pupils were back in school. The idea was to erect big gazebos on concrete platforms, to have more space and eventually get everybody back. However, this was not allowed, so we have to wait till the schools are opening officially with pre pandemic legislation before all the children can come back. The school will need more desks, as children currently share desks. While the school is working at a reduced capacity, the temperature of staff and children is taken every day, and the staff have regular Covid tests. The local bank, KCB, is giving account holders a one-off hardship payment of 5% of the sum in their account, which will be claimed by Evans when the rules allow. While the school was closed because of Covid, they had an additional issue with bats having invaded the roofs, and several children have been bitten. As a result, additional medical treatment was needed, to avoid the children developing rabies. Measures have been taken to remove the bats from the school. Page - 7 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## **ACHIEVEMENTS AND PERFORMANCE** ## **1. The relief of sickness and preservation of health Buburi Clinic** Buburi Clinic, which is about 4 miles from Uzima Children Orphan Centre, has played an essential role in the health care for Uzima Children Orphan Centre. With the withdrawal of funding from the Friends of Buburi, their only income comes from the NHIF (National Hospital Insurance Fund) and the clinic is short of funds and hanging on by a thread. On top of that, the Covid crisis has created a real threat to the clinic and the people depending on the health care they deliver. There is a severe shortness of PPE and no ICU for very sick patients. It is clear they will be unable to care for the most serious cases. Despite this, the team has been incredibly helpful to Uzima Children Orphan Centre, treating the children free of charge. In December alone, Buburi Clinic treated about 50 Uzima children for malaria, diarrhoea and other ailments. Uzima In Our Hands donated KSh 240,000 (£1,900) to Buburi Clinic for that reason. Uzima In Our Hands also paid directly for the soap (£65). It is a situation which requires the continuous attention of the Trustees as Uzima Children Orphan Centre depends on Buburi for the medical care. - Buburi has difficulties – their only income is from the NHIF. - In December 2020, around 50 Uzima children have been treated there, for malaria, diarrhoea and other ailments. The mosquito nets are helping, but sometimes the children sit outside after dark, and may be bitten then. ## **Malaria** _Figure 8: Photo credit: USAID/Wendy Stone_ There has been lots of rain and following that quite a few cases of malaria. Nearly 40 children from Uzima Children Orphan Centre have had the disease and have been treated at Buburi clinic. Some had it relatively mildly, and were given a cheap treatment, but 12 or 13 had to be hospitalised and were treated with artesunate, which is expensive. All children have been given the mosquito nets, 320 nets in total (each can cover 3 children), and are treated with a product which repels mosquitoes (KSh 100,000 or ca. £740). **Typhoid** Page - 8 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 In September 2019, several teachers and children came down with typhoid. Due to an initiative by one of our amazing sponsors, Uzima In Our Hands was able to pay for vaccination against typhoid. Our latest news was that there were no cases of typhoid at Uzima Children Orphan Centre. ## **Other news** Before the Covid crisis, all children at the Centre received two meals a day, five days a week during term time. The Centre has been able to produce some of the food they eat, as well as rearing poultry and keeping some milking cows (7) with their calves. A school-based deworming program has provided worming tablets for every child at 6- monthly intervals. Treatment and prevention of jiggers has become less of a priority as only a very few children were found to be affected with jiggers. These children are monitored and treated. Medical Access letters from the school are issued to all the children at the Centre who need treatment, enabling them to obtain basic health care and treatment without charge through Buburi Health Clinic. 932 children were treated at Buburi between 1[st] August 2019 and 31[st] July 2020. There was one girl (aged 9) who attended hospital as an inpatient for a leg problem. She went to CoRSU hospital in Uganda for surgery. She is not a pupil at Uzima Children Orphan Centre, but this treatment was funded for her. Uzima Children Orphan Centre deals with a number of pregnant teenagers and tries to support them where possible. There is the risk that these children stop their education which could jeopardise their chances of a better life. During the Covid 19 crises, we saw an increase in the number of pregnant teenagers. One boy had a serious head injury. He stopped breathing and had to be revived. Evans wrote the following about the incident: _I took him to Nangina mission hospital they did x-ray and told me he had his head fractured and they could not help him. They referred me to Busia government hospital after they had a delay of two days (because they wanted to make business out of him. ...ridiculous). I rushed him to Busia government hospital, where after the examination the doctor openly told me that they will attend to him but they don't have capacity. As he would definitely die if he wasn’t treated, he advised me to take him to a private hospital in Bungoma, which is well equipped and well staffed with serious medical professionals. I rushed to Bungoma, where they did a CT scan. They said he should be attended to as soon as possible. I went to the office of costing and alas they told me a ridiculous amount I asked the doctor will if he can get better and he said as long as we don't delay the treatment. I offered to ask for a bank loan to save the life of the lad. I thank you all that due to your prayers God has done a miracle. I'm able to get a loan payable for 22 months but also have saved a life...Thank you so much for standing with us. God bless._ The lad was discharged from hospital on 22[nd] December. The loan of KES 433,177 (approx. GBP 3,100.00) taken on by Evans was paid back by the Charity in late December. Page - 9 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 Three children severely disabled by cerebral palsy have come to our attention during the visit. Uzima Children Orphan Centre will arrange for them to be assessed at Nangina and Evans will check if Uzima Children Orphan Centre is allowed to give these kids day care in a free classroom as far as the Kenyan Government is concerned. Also being investigated is the option to use Uzima Children Orphan Centre as a base to distribute wheelchairs for the wheelchair charity _Through the Roof_ , to distribute them in the local area. This could make sense as there is plenty of demand in the area. The water tower, the kitchen and the toilets, which we wrote about in our previous annual report, have been installed, thanks to generous donations of our supporters and hard work of the team in Kenya: _Figure 10: The new water tower_ _Figure 9: Pascalia with the new stove_ _Figure 11: Toilets being constructed_ Page - 10 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## **2. The advancement of education** Salaries for 17 teaching staff, including a special needs teacher, 4 cooks, 1 groundsman, a social worker and 2 night-watchmen have been funded through grants from the Charity. The total number of pupils at the end of the school year in December 2019 was 340 (up from 315). The grievance policy, which was implemented last year, has now been signed by all staff, and the Roles and Responsibility document has clearly improved the organisation at the school. ## Special Needs Education Four children with disabilities whose special needs cannot be met within the Centre have attended two different boarding schools for children with special needs. Uzima Children Orphan Centre continues to provide for their school fees, transport to and from school and essentials such as bedding, uniform and toiletries. Vivienne Collins, who was again part of the visiting team, was able to continue helping special needs training with her teaching experience and to review the system for special needs provision. Her work with the slower learners’ teachers was very much appreciated. Lilian, a new teacher, was excellent and will head up the slower learners teaching. _Figure 12: Special Needs Classes_ ## Teacher’s training The eight unqualified teachers continue to work on their qualification, following the requirements of the Kenyan government. They had all passed the first year but there will be 1 or 2 years more to go. ## Business training To start thinking about vocational training, Louise Collins, one of our Trustees, and Maarten Herman gave an “Introduction to business” course, a Bible-based business training based on the work of Reconxile. There was an encouraging response. Linked to this, Uzima Children Orphan Centre is planning to make contact with 5 Talents (www.fivetalents.org.uk), which is a simple way people can join together in developing countries and borrow a small amount of capital to set up their own business. _Figure 13: Business Training_ Page - 11 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## Vocational Classroom The Vocational Classrooms are now being used under new Kenyan Government regulations to accommodate the school itself. When the new regulations came in, schools weren't allowed to have partitions in classrooms. This means the whole school is now spread between the two buildings (original school & vocational classroom block) and because we had this space, it was allowed to stay open. So, although this was not the intentional use of the block, it saved the school! _Figure 14: Vocational Classrooms_ Page - 12 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## **3. The relief of financial hardship** The Trustees consider the best method of achieving their aim of the relief of financial hardship to be through the provision of education and free school meals. In addition, extra support has been made available for families within the local community who care for orphans or vulnerable children and are in exceptional need. Three families have benefitted from some extra income or food to enable them to continue to care for orphaned children. Especially during the period of the Covid crisis, while the school is closed, the relief of hardship through food deliveries has become an important pillar of the work at Uzima Children Orphan Centre. Page - 13 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## **4. Visitors from the UK** This year we had two groups going to the centre, with 10 people in total. They brought with them donations of uniform, sports equipment and educational materials. Joy, the chair of the Trustees, stayed at Uzima Children Orphan Centre for over 5 weeks in total. These visits are not a holiday. Each visitor is allocated activities to support the work of the Centre. Also, these visits are physically demanding: most visitors suffered some health issues while in Kenya, with one supporter falling terribly ill with amoebic dysentery. She was treated very well at Buburi Clinic and recovered soon. _Figure 15: We’re on our way! With special thanks to Wightlink, Isle of Wight Ferries, Savills and The Priory School_ ## Works in the pipeline During the visit and following correspondence with the centre, it was clear there is still a lot to do, to make the centre more sustainable. On the list of important investments are: - Finalising the water-harvesting tank and guttering - Additional desks and thermometers for when the school reopens - Lightning conductors to protect the buildings - Books for lower school curriculum - Repair of play equipment - Replace glass in window with toughened glass - Sort out electric from solar to pump for borehole - Piki piki for school to help with the transport - Nairobi yearly sporting event - Fencing back field as insecure from people moving onto land. - Mend flooring where it is uneven around school (pointed out as a fault by inspector) - Remaining teacher training costs _Figure 16: Local transport_ Page - 14 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## **5. Other activities and news** ## Clothing Uzima In Our Hands bought shoes for the children and new sweatshirts, as the previous ones were worn out. That is not a surprise, as for most children it is one of the only pieces of clothing they have. All the children also received a drawstring bag with little goodies in it. _Figure 18: The Christmas elves have been busy: 340 drawstring bags..._ _Figure 17: Replacement required..._ _Figure 19: New Shoes!_ ## Animals Uzima Children Orphan Centre has several animals which helps with the feeding of the Centre. There are: Cows: There are at present 9 cows, which are being milked. The milk is given to the most vulnerable children in the centre. Chickens: However, they are not laying many eggs at the moment as there is not always enough food for them. Pigs: There are now two pigs on the compound. Page - 15 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## 10) Play equipment The much-used play equipment (see photo) at the centre needed repair. Uzima In Our Hands has sent money to repair them, which has happened in the meanwhile. _Figure 21: The seesaw is in good use..._ _Figure 20: New play equipment_ ## Board Committee A Board Committee oversees the functioning of Uzima Children Orphan Centre. The Board consists of 7 members plus Evans, the Director. Joy, as Chair of the Trustees, sits in on the meeting when visiting the Centre. In the last year, a new member joined the Committee, who is a church elder from the local Pentecostal church. The Board meets a number of times per year. One of the responsibilities of the Board members is to visit the Centre regularly. Each member visits at least once a month. Page - 16 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## **SERIOUS INCIDENTS** ## Theft in Kenya While in Kenya, the bedroom of Joy was entered and Kenyan shilling to the value of £235.70 was taken. This money was meant to pay for the cost of local purchases for the centre. The Trustee used private money to be able to continue the work in Kenya and this money was reimbursed. To prevent this from happening in the future, the money will be left with Evans, the director of the Centre, in a safe. ## Fraud During the year, Uzima In Our Hands was the victim of a bank fraud, which more or less cleared the account of the Charity and the account of one of our Trustees. As it was evident that the security on the side of the bank was sub-optimal, all the funds were reimbursed by the bank. We have ensured that all appliances used for the administration have up to date anti-virus scanners and firewalls. Where possible, we have implemented 2-step verification on all accounts. The current bank, NatWest, has a number of security concerns, including no dual authorisation for payments and automatically linking personal accounts to business accounts (i.e. no adequate ringfencing of the business accounts). The Trustees of the Charity have decided to change bank, but this will be implemented in a way which causes limited impact on the supporters. Although the fraudsters will have had sight of the NatWest bank accounts and were able to see the names of the supporters who donate by standing order, they won’t have seen any account numbers, address details or other personal information. Together with the ICO, we judged that it was not necessary to contact each supporter individually. The fraud has been reported to NatWest, ICO and Action Fraud. So, in the end, the damage to the Charity and its Trustees was limited to sleepless nights and a near nervous breakdown. If you have any concerns about this, please do contact the Charity. Page - 17 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## **FINANCIAL REVIEW** ## **Reporting period** Uzima In Our Hands has decided to align its financial year with Uzima Children Orphan Centre, which runs by calendar year. For that reason, the 2019/2020 financial year was extended and ran from 1 August 2019 – 31 December 2020 (17 months). ## **Funding** The Charity’s primary source of funding is from standing orders from individuals in the form of sponsorship. This money thus donated is not given to the individual child but is used to provide a reliable source of income to keep the Orphan Centre running. This is made clear to would-be sponsors. Specific fundraising events are held to raise money for new projects such as the building of vocational classrooms. During the Covid crisis, it was very hard to start up or continue fundraising events. But with some creativity and some imagination, some of our supporters were able to make an impact. _Figure 22: One of our most dedicated supporters is doing a 200-mile sponsored swim in aid of Uzima Orphan and Day-Care Centre......2 miles to go........and lockdown happens. Finishing off with some dry swimming!_ ## **Reserves Policy** During the financial year, the Charity has succeeded in its stated aim to build a contingency fund of approx. £5k. This level of reserves means that the Charity can respond to unforeseen emergencies or other unexpected needs for funds. It also ensures continuity in the event of a large variation in income, or fluctuations in the exchange rate. Our aim is to retain sufficient funds to provide Uzima Children Orphan Centre with a steady income, and to consider planned commitments such as school fees and building work which may not be met by future income of the Charity alone. Uzima In Our Hand also builds up a reserve during the year, to be able to pay the school fees and costs for the 4 children attending a Special Needs school. ## **Running Cost** At the moment, the quarterly budget for Uzima Children Orphan Centre is as follows: |**unning Cost**
t the moment, the quarterly budget for|Uzima Children Orphan Centre is as follows:| |---|---| |Salaries|KSh 549,000| |Food|KSh 495,000| |Transport|KSh 64,500| |Airtime|KSh 19,500| |Social security, pension, etc|KSh 228,160| |Stationery|KSh 19,600| |Exams|KSh 29,400| |Expenses for hospital visits|KSh 40,000| ||KSh 1,409,160| Page - 18 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 Current regular monthly giving (including Gift Aid) is between £2,700 and £2,900 per month. The quarterly running costs, as detailed above, are over 1,409,060 KS, i.e. around £10,000 – we are in fact around £1,500 short per quarter. Regular giving is very important as it allows us to be sure we can meet our commitments. During 2019 (calendar year), Uzima Children Orphan Centre was 91% funded by Uzima In Our Hands (the remaining amount was a donation from KCB, the bank Uzima Children Orphanage Centre uses). This is a concern for the Trustees as to raise this amount is a stretch for Uzima In Our Hands, especially as additional funds are required for repairs and improvement of the infrastructure (borehole, lightning conductors, windows, etc.). This has been raised with Evans the Director. ## **Grants received** On top of the donations received from our supporters, Uzima In Our Hands received a grant from the Kitchen Table Trust (£6,000) which is used for the waterharvesting project, which entails the installation of new pump + 3 water-harvesting tanks. We will need to find an additional £3,000 to complete the project. _Figure 23: The existing water-harvesting tank_ ## **Review of the Charity’s financial position at the end of the period** The accounts are prepared in accordance with GORP 2005, using the receipts and payments basis. There have been no payments to the Trustees, related parties or volunteers except for the reimbursement of £235.70, which was used to repay for material paid for while in Kenya. The Charity has no stock or any assets except the cash balances at the bank accounts or payment providers. We continue to monitor our costs. To manage the banking charges, we have closed our account with Give As You Live as they charge 4%, compared to donations received via Facebook & PayPal (1.8%) or TotalGiving with Stripe 1.38%. Gift Aid continues to be a focus for the Charity as it makes a significant difference. Last year we received £22,292 in Gift Aid, which is 14% of the total income of the Charity. The average monthly receipts in our financial year 2019/2020 have been £1,244 higher than the previous financial year. This is mainly due to the tremendous effort of the Emergency appeal at the end of 2020, raising £28,513 in 3 months. We paid £135,572 to Uzima Children Orphan Centre, which is an average of £ 7,975 per month, compared to £8,432 per month last year. Our internal costs (consisting of bank charges, website and fundraising cost) were 0.7% (i.e. 99.3% of the received funds are going directly to Uzima Children Orphan Centre). ## **Details of fund materially in deficit** Not applicable Page - 19 - Uzima In Our Hands (1153181) Annual Report 1 Aug 2019 - 31 December 2020 ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Registered Charity Number** 1153181 ## **Principal Address** 12, Sunset Close, Freshwater, Isle of Wight, Postcode: PO40 9JR _Figure 24: Website: www.uzimainourhands.org_ ## **Names of the Charity Trustees who manage the Charity** Joy Mowle Chair Vivienne Collins Secretary Louise Collins Treasurer Rachel Beasley Trustee Page - 20 - Uzima In Our Hands111531811 Annual Report l Au 2019- 31 December 2020 CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and Payments Accounts U2ima In Our Hands Charity numberlrfanyl 1153181 For the pewlodfrom 01/￿/20 311IV2020 Section A Receipts and payments Al Recelpts Uwe51rthd Restrtled Erth)￿nt Total FU￿ Full Fund5 fuThJ5 Fund5 Financial year 110.814 styear Donations 110,814 63.473 Fund Rai51ng GiftAid 14325 14.325 15,978 22.239 22.239 13.498 Grants other Incorne 812 812 Interest 154.192 154.192 93.952 A2A55etand inve5tmentsales etc. Totsl Receipts 154.192 154.192 93.952 A3 Payments Grants to Uzima Orphan and Day-care Centre Grants to Uzima Orphan and Day-care Centre SIN nk charges 133.186 133.286 97,385 3,140 718 321 FOB Transfer Cost School Shirts 662 Fund R3i5ingCost Admln Cost 339 339 116,629 136.629 101,568 A4Assetand irwestmertpurchase5. etc Totsl Payments . Netof re(iptsl (Pa￿￿ts1 136,629 136,629 101,568 17,563 17,563 7,617 A5Transfer of funds A6Ca5h funds la5tyearerMI Cash frJndsthi5yew end 1,820 1.825 9,291 19,383 19.388 1.678 Page-21- Seclion B Ststernentof assets and liabilities atthe e￿1 of the peri(rtl Details Funds furK Fund5 8ICash funds Bènk- Maln .130 Speoal Vocatiorial R(x)rn Give Asyou Live Paypal Paypal Giving Fund stnpe 196 Totsl (x5h fund5 19.383 Detal Unrestricted Ilestrited Fund5 fur FurK15 B2 Other MonetsryAs5ets Detsl Fundstowhlch a55et bebongs Costlopti￿a1j Currentvalue Ioptionall 83 Irwestmentassets Detsils Fundstot*thlth Currentvalue Ioptionall C05tlOpknall Details Fundstowhich Ilablllty relates CurTentValue C05t Ioptionall Ioptlonall 5 Liabiities Drteof opwov41 Signature Loo1& CoLLithJI IbhYII &gnature Deleted Page-22- CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustee members of Uzima In Our Hands On accounts forthe year ended 31 December 2020 Charity no (if any) 1153181 Sot out on pages 21 and 22 I report to the trustees on my examination of the accounts of the above ¢hanty 1.the TrusVI for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the p￿paratIOn basis of report of the accounts in accordance wth the requirements of the Charities Act 2011 (Yhe Acr). I report in respect of my examination of the Tnjst's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)Ib} of the Act. I have completed my examination. I confim that no material matters have ome to my attention (other than that disdosed below "l in connection with the examination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not appty. Signed: 1310912021 Name: Joshua Fagelman Relevant professional qualification(s} or body Ilf any): C.C.A Address: E603 Royal Crescent Apartments Southampton S014 3AF IER Octobér 2018 Page-23-