Trustees Report for finances 23 – 24
The objects of the CIO are to establish and run a community centre to benefit the inhabitants of the parish of Murton (area of benefit) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious views or other opinions. the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social and economic circumstances. Or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
Organisational structure
There is a management committee comprising of 3 trustees. As a Foundation Model Charitable
Incorporated Organization, the 3 trustees are the only members. The new constitution allows for a maximum of 8 trustees.
All key decisions are made collectively and in line with the constitution.
Recruitment, skills, and training trustees
The constitution stipulates the ethos of the trustees that any person wishing to be a trustee f the charity must have a clear understanding of the roles, responsibilities and the liabilities of being a charity trustee and have appropriate and relevant skills and experience. Each new trustee must be willing to undertake training and work to further the objects of the charity.
The trustees will accept invitations from any person eligible under the constitution and an demonstrate the skills needed and commitment to the organisation. Th Chair, Secretary and an independent person will consider any applications.
Report of trustees
Introduction
The Trustees continue to show commitment in running the organisation and are always looking to update their skills and knowledge to maintain a high standard of service. Always putting Macrae House at the forefront of every decision for the benefit of the service users. The trustees have worked extremely hard to ensure that the centre is well managed, effectively run on a day-to-day basis and can be sustainable through generating income and running a range of successful grant funded projects.
There are management procedures in place that reflect best practise and instil confidence in the trustees, we are always looking to improve our services.
We have been successful in recruiting new volunteers which is a great benefit to the centre.
Finance and Funding
We continue to seek new grant funds for community projects and have been very successful in our endeavours.
We have a healthy bank balance.
In the period of the report, we have received funding from a wide range of providers including East Durham Area Action Partnership, Durham County Councillors Julie Griffiths and Robert Adcock, East Durham Trust,
Murton parish Council, COOP, Morrisons and ASDA. The Ballinger Trust, The National lottery.
Key Activities and Services.
Knit and chatter
Runs once a week and helps to reduces isolation. Crafters enjoy a chat with a cuppa. Teatime Club
Runs once a week and families enjoy a meal and activities together.
Junior Club
Runs once a week and is suitable for children 6 – 11 The enjoy activities outdoors and crafts. Community Drop in
Meet once a week. Enjoy chatting with a cuppa, playing bingo and other activities.
Play group
Meet once a week and is suitable for babies to toddlers. They enjoy a healthy snack, and it helps reduce isolation mothers and fathers feel whilst having young children. The children learn to socialise too. Coffee Morning
Runs once a week and reduces isolation and users enjoy a hot or cold drink in a warm safe space. Room Hire
Brings in additional funds to the centre and is used for groups, parties, conferences, meetings and other social events.
Our centre has hired out to Slimming world, Wellbeing for life team, social prescribers,
Charity Number 1153163 The Community Club Trustees, Annual Report and Financial Statements 31st August 2024
The Communityclub an tat ts st2 24 The trustees present their report and accounts forthe period ended 31"August 204which have been prepared followingthe recommendations in Accountingand reporting by Charities: Statement of recommended Practice applicable to charities preparingtheir accounts in accordance with the Financial Reporting standard applicable in the UKand republic of Ireland {FRS 102A) (effective 2 February 20161. applicable accountingstandards and the Charities Act 2011. The Community Club is a Charitable Incorporated Organisation which is registered with the Charity Commission. Reference and Adminlstratlve Information Charlty Name The Communityciub Charity Trustees Michele Cassidy- Chair Jacqueline Short- Susan Harrison-julie Griffiths Address Macrae House Sea Viewwalk Murton Co Durham SR79NA Bankers Unity Trust PLC 9 Brindley Place Birmingham B12HB Independent Examlner Adam James MAAT Eric Southwick & Co Accountants 51 The Avenue Seaham Co Durham SR7 8NS
The Community Club Trustees, Report and Financial Statements 31" August 2024 Structure and Organisation Organisation The objects of the CIO are to establish and run a Community Centre and it is for the benefit of the inhabitants of the parish of Murton without distinction of sex, sexual orientation. age. disability, nationality, race or political. religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age. infirmity or disablement. financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condrtions of life of the said inhabitants. Organisational structure In this financial year there has been O resignation from Trustees and committee members. There is a management commtttee comprising 3 trustees. As a "Foundation Mod81" Charitable incorporated Organisation the 3 trustees are the only members. Recruitment, skills and training of trustees The constitution stipulates the ethos of the trustees that any person wishing to be a trustee of the charity must have a clear understanding of the roles, responsibilities and the liabilities of being a charity trustee and have appropriate and relevant skills and experience. Each new trustee must be willing to undertake training and work to further the objects of the charity. The trustees will accept invitations from any person eligible under the constitution and can demonstrate the skills needed and commitment to the organisation. The Chair, Secretary and an independent person will consider any applications. All potential trustees interviewed will b8 provided with a copy of the constitution, annual report and accounts. Flnanclal Revlew At 31 $1 August the charity had unrestricted funds lotalling £4,111 (which were available for the trustees to use at their discretion having raised £10,936 during the year and spent £10,936 as set out in accounts. The charity also had restricted funds of £15.859 having raised £6,767 and spent £8,443 during the year. Reserves Policy It is the policy of the Trustees to hold reserves, which provide for the ongoing work of the charity whilst retaining financial stability and the potential to respond to new opportunities. At th8 31¥1 August 2024 the unrestricted reserves held were £4,111 which were available for the trustees to use at their discretion, the trustees consider this level to be low and are seeking to increase them to a higher level. Revlew of the Perlod The trustees continue to show comrnitrnent in running the organisation and are always looking lo update their skills and knowledge to maintain a high stsndard of service. Always putting Macrae House at the foretronl of every decision for the benefit of the service users. The trustees have worked extremely hard to ensure that the centres well managed, effectively run on a day-to4ay basis and can be sustainable through generating income and running a range of successful grant funded projects. There are now management procedures in place thal reflect best practice and instil confidence in the trustees. we are always looking to improve our services. Covid had a massive impact on our volunteer numbers. We now run on a low level of centre helpers. New volunteers are being sought. Finance and Funding We continue to seek new grant fund for communty projects and have be8n successful in our endeavours. We have a healthy bank balance.
The Community Club Trustees, Report and Financial Statements 31" August 2024 Finance and Funding (Continued) In the pertod covered by this report we have received funding from a wide range of providers including the Easl Durham Area Action Partnership, Durham County Council and Councillors Joyce Maitland and Aian Napier, Durham County Foundation. The Big Lottery. Public Health and East Durham Tnjst, Murton Parish Council, COOP. Morrison's and Asda. Key Activities and Services In addition to running the centre we have managed a range of projects and events throughout the past year. Our weekly groups are as follows. Knit and Chatter Our craft group meet once weekly and enjoy crafting and socialising together. Teatime Group Meet once a week and the group are ideal for families with children from birth to 11. The children have a hot meal together and craft and enjoy outdoor activities. The group gives the families a chance to meet others and ease some financial burden of the parents. Junior Group Meet once a week and is suitable for 5-11 years old. They do activilies and eat together and learn new skills and enjoy the social side of the group. They enjoy workshops from various companies and establishments. Drop-in Community Group Meet once weekly, enjoy a chat over a cuppa, play bingo and have craft sessions. They enjoy the social gatherings, which reduces Social isolation. Play Group Meet once a week and is suitable from birth to 5 years old. Coffee Morning Is held weekly and is set as a drop-in session for any age group. Discussion Group Meet once weekly and host gatherings for all centre uses to attend. Plans for the future The Key plans for the coming year are to ensure that the Macrae House Community Club is a financially viable and sustainable organisation and that the trustees have the right skills, training, and support to run an effective community centre. We plan to hold a wide range of events that indude coffee momings, social and funding events. We will continue to apply for funding to deliver projects in line with our capacity to deliver and the community need. Public Benefit The organisation's objects are clear in providing the remst for the delivery of all activtties carried out by the charity. As can be seen by the wide variety of activity and services, everything we do as an organisation is done for the benefit of the community and the people of Murton. We carry out regular consultations with users of the ntre to assess what activities and services they would like us to consider ensuring that we are providing what the public in our area of benefit wants and needs. The trustees have been relentless in their efforts to making the Centre financially sound and have worked tirelessly to put in procedures to protect the financial management an running of the Community Centre for the benefits of 211.
The Community Club Trustees, Report and Financial Statements 31 August 2024 st Thank you from the Trustees We would like to thank those people, organisations, and agencies vtho have provided ongoing support for the continued development of the centre and to those who continue to help us flourish and to move forward as a well-managed Communty Centre in a positive way to benefit the local community. As Trustees we are all "hands on" volunteers and would like to thank everyone who has provided volunteer support in any way to ensure that Macrae House Community centre remains a welcoming environment for everyone in the community of Murton and other local areas. Michelle Murray, Michele Cassidy, and Jacqueline Short. Signed Michele Cassidy Chair Date: 24 March 2025
The Community Club Trustees, Report and Financial Statements 31st August 2024 Independent examinef s Report to the Trustees of The Community Club. I report on the accounts of the charity for the period ended 31st August 2024. which are set outon pages6to 11. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to- examine the accounts under section 145 of the 2011 Act., to follow the procedures laid down in tha general Directions given by the Charity Commission under section 145(5){b> of the 2011 Act- and to state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a.true and fair view" and the r8POrt is limited to those matters set out in the statement below. Independent examinerfs statement In connection with my examination. no matter has come to my attention: (1) which gives me reasonable cause lo believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act., and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or (2) to which, in my opinion, att8ntion should be drawn in order to enable a proper understanding of the accounts to be reached. Adam James MAAT Eric Southwick & Co Accountants 51 The Avenue Seaham Co Durham SR7 8NS Date.. 24 March 2025 Eric Southwick & Co A dns Cgmpany AccDuftlants & Charity Experts
The Community Club Trustees, Report and Financial Statements 31st August 2024 Receipts and Payments Account for the period ended 31st August 2024 Unrestrttedfuthds Re5trthdfunds TOtalndS2O24 Totaltund$2023 Incomeamd •ndowwntsfrDftL Donion$and legacie5 Charitabieaciimties otheTt13dingxtlll5 6230 1.592 3.114 6.767 12,997 I92 3,114 4.995 1.720 1.241 Totsi 10.936 6.767 17,703 7.956 Expendthreon: cThartable*hities 23,075 8A43 3118 21.949 Totsi 23.075 8A43 31.518 21.949 14etexpendnure 112.1391 11ffj761 I1315) 113,9931 TrsterS lo00 iio.0001 Reconuliknon offtLnds Totalfunds brouekttDMard 6250 27535 33.785 47,779 Totsilundscetoral 4.111 15059 19.970 33.785 The notes on pages 7 to 10 form part of these financial statements.
The Community Club Trustees, Report and Financial Statements 31 August 2024 Statement of Assets and Liabilities As at 315t August 2024 $t Totdtsnds2024 Totsifunds2023 xedAssets pCWorid-¢oryutFqUipMLt PCWoiLd-ComputetEouipment 600 595 595 1.195 1.195 Currentassets Cash atbankano in hond TO1 Assets 19,971 21.166 34,034 35.??9 abiiites Ttle Ctedrtors AccYu3LslA0n1antfees-2Q241 1,809 840 1.919 840 2.649 2.759 Thefund5Dflhethlty P#ir1cd1nctsmends io Is59 27,535 Unrestriaed inconEfunds io 4.111 5250 Totsith*ttyfunds I970 33.785 The financial statements on pages 7 to 10 were approved by the trustees and signed on their behalf by.. Treasurer Date.. 24 March 2025 The notes on pages 7 to 10 form part of these financial statements.
The Community Club Trustees, Report and Financial Statements 315t August 2024 Notes to the accounts 1 Accounting policies In preparing the accounts the following accounting policies have been complied with.. a) The accounts have been prepared on a receipts and payments basis. The accounts have been prepared following the recommendations in Accounting and Reporting by Charilies.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102A) {effective 2 February 2016). applicable accounting standards and the Charities Act 2011. b) Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity- c) Restricted funds are subjected to restrictions on Iheir expenditure imposed by the donor or through the terms of an appeal. All incoming resources are included in the statement of financial activities when the charity receives the income. d) Expenditure is recognised on a payments basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. i) Charitable expenditure comprises those costs incuffed by the charity in the delivery of its activities and services for its beneficiaries. It includes costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. It also includes those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent exatnination fees arid costs linked to the strategic management of the charity. ii) All costs are allocated between the expenditure categories of the statement of financial activilies on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly. others are apportioned on an appropriate basis as set out in the notes. 2 Taxation The charity is exempt from taxation on its income and gains where they are applied for charitable purposes. 3 Income and endowments from: Donations and legacies StyILYÈlI ioiaiiiinty5 funts 2024 UnRStrktsdfvs k51rttedfuTrd5 Totsirun¢J52023 GEarts Durhamcc Ea5IDurhCOMMunitY DCCSummerFood¥d Fun TheIngE[ch21ty Donations Murtollyoungpeopie SeahaTnandthstIirtdartsdOOMinochIty ASDA Cityof DurhamPC Cprtlie.RattLePrOceS 1.767 800 1.927 1.850 818 1.767 5.DOO 10.000 330 loo 330 loo 300 ioi I297 Li.995 Toiol 6230 6.767
The Community Club Trustees, Report and Financial Statements 31$t August 2024 Notes to the accounts {Continued} 4 Income and endowments from: Charitable activltles Artiwtiesforgenwatillgtufjds Tolailund5 ilnwÈstEiCtedfunds P*ted(unds 2024 Totslfunds2023 Room Hlre Oth Eastercoffeehknrning Chrlstmassaies 430 loo 836 87 67 IS3 342 342 164 589 Cotree Tuckshop 164 589 626 Total 1,592 1592 1.72 5 Income and endowments from: Other tradlng activitles lncomlngresourt1OMCharlaiettles TOlundS 2024 UnTPstredlUTrds Reslrfctedfunds Totalfunds2023 PWGroup Teaume Cold Hptson Lajies CommunitYleS Group Drop In Caid and Booksaie SummerFun PiÈand Pea5 WEA 286 286 220 86 57 89 220 288 272 57 89 64 218 704 251 135 218 704 Summw Fair luniorciub Kids Club Slirnmingworid PartyRoom Knir&Chattei East DuthatDTYusr Others 251 135 236 20 70 7D 122 698 50 122 698 50 279 48 98 Tota 3.114 3,114 1241
The Community Club Trustees, Report and Financial Statements 31 August 2024 Notes to the accounts (Continued) 6 Expenditure on: Charitable activities ChantaDleIne5 Totalfunds Un$1e[lIvnds Restrfrtsdtsnds 2024 Toialfunds2023 HÈat,Lieht&W Ppairs &MantenancÈ Insurance Telephone Equlpment SummerClub& Fr SundryEypenses Tr8vel 5,622 8,707 $03 5.622110 8,707.00 503.00 1.394.00 3.00 S,973 948 lJ94 1.132 225 300 171 I710 114 239 179 179.00 Food safelycourse Mmurraywages PPL PRSLicense VolunieerCnrisimasLunch Tuckshop FoodlKitchenIrefreshmt 5.820 5.820.00 155.00 36.00 4,860 155 26 1,891 153 77 I,8910 153.00 77DO 38.00 PrintiTrg,P95tage&OrficeSupplies Arts& Crafts Garden EXpseS crEXpenseS DCCSLA 181 391 I,lQ3 Cleaning TeaTitneGroup Toys PeterleeFireCOmp Food 88nk 1.266.00 2,623.0 38.OQ 1,338 2,623 2.187 82D 72 1.817 243 Attountant eankcharges Pktes 700 72 2.070 700.00 720 2.070.00 Subscriptions Total 23.075 8A43 31,518 21,949 7 Employee inforniation No employee received emolumenls in excess of £60,000 during the perii)d. The average number of people employed during the period was one. 8 Trustee inforniation No trustee received any remuneration or expenses during the year. 10
The Community Club Trustees, Report and Financial Statements 31st August 2024 Notes to the accounts (Continued) 9 Reserves Ati Septenknv InMgre$oUs resource Twster5 At31August 2023 At31kngv$t2024 ResMctsdFund$ 27.535 6.767 iio,0001 15,859 27A35.00 27.535 6.7S7 iio.0001 15.859 27.535.00 Unrestrf¢tedfunds Ge[aLlnd 6250 10536 10,000 4.111 6,250 33.785 17.703 19.970 33.785.00 11