Trustees Report for finances 2021 - 2022
The objects of the CIO are to establish and run a Community Centre and it is for the benefit of the inhabitants of the parish of Murton (area of benefit) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
Covid 19 restrictions on the centre had a massive impact and all groups were suspended for a time for safety reasons. Groups are slowly coming back.
Organisational structure
There is a management committee comprising 4 trustees as a ‘Foundation Model’ Charitable Incorporated Organisation the 4 trustees are the only members. The new constitution allows for a maximum of 8 trustees.
All key decisions are made collectively and in line with the constitution.
Recruitment, skills, and training of trustees
The constitution stipulates the ethos of the trustees that any person wishing to be a trustee of the charity must have a clear understanding of the roles, responsibilities, and the liabilities of being a charity trustee and have appropriate and relevant skills and experience. Each new trustee must be willing to undertake training and work to further the objects of the charity.
The trustees will accept invitations from any person eligible under the constitution and can demonstrate the skills needed and commitment to the organisation. The Chair, Secretary and an independent person will consider any applications.
Report of Trustees
Introduction
The trustees continue to show commitment in running the organisation and are always looking to update their skills and knowledge to maintain a high standard of service. Always putting Macrae House at the forefront of every decision for the benefit of the service users.
The trustees have worked extremely hard to ensure that the centre is well managed, effectively run on a day-to-day basis and can be sustainable through generating income and running a range of successful grant funded projects.
There are now management procedures in place that reflect best practice and instil confidence in the trustees, we are always looking to improve our services.
Covid had a massive impact on our volunteer numbers. We now run on a low level of centre helpers. New volunteers are being sought.
Finance and Funding
We continue to seek new grant funds for community projects and have been successful in our endeavours.
We have a healthy bank balance.
In the period covered by this report we have received funding from a wide range of providers including the East Durham Area Action Partnership, Durham County Council and Councillors Joyce Maitland and Alan Napier. Durham County Foundation,
The Big Lottery, Public Health and East Durham Trust, Murton parish Council. COOP, Morrisons and ASDA
Key Activities and Services
In addition to running the centre we have managed a range of projects and events throughout the past year.
CREE Project was changed to Community Group
The Community group was set up to reduce isolation for the people of Murton and surrounding areas. The group keep active and share interests which help reduce stress and anxiety and enhances the well-being of all. attending. The group is a vital lifeline that reduces social isolation by increasing social links with the people and other local areas.
The group users enjoy the social aspect of meeting up for chats, refreshments, and activities such as craft, puzzles, potting and maintaining plants for our gardens which.
is an ongoing project. They also enjoy trips to various venues of interest.
User Groups
The User Groups at Macrae House bring a lot of people into the Centre and contribute a lot to its running. The Centre benefits financially from these groups and all of them are very successful and managed well. Groups include.
Knit and chatter meet once a week and are a very successful group for reducing social isolation.
Teatime Club meet once a week and it is very successful for reducing poverty and bringing families together. Both adults and children, get hot food, learn new skills and have fun.
Junior club meet once a week for activities and learn new skills.
Jolly girls Club meet once a month and enjoy a range of activities such as bingo and watching entertainment. Socialising and having fun.
Muton mams/Coffee morning meet once a week and enjoy crafts and having a natter.
Room Hire
We have a room hire policy and agreed charges and have been able to generate income by renting out rooms to a range of groups, families and businesses on a regular or ad hoc basis.
Plans for the future
The key plans for the coming year are to ensure that the Macrae House Community Club is a financially viable and sustainable organisation and that the trustees have the right skills, training, and support to run an effective community centre.
We plan to hold a wide range of events that include coffee mornings, social and fundraising events. We will continue to apply for funding to deliver projects in line with our capacity to deliver and the community need.
Public benefit
The organisation’s objects are clear in providing the remit for delivery of all activities carried out by the charity.
As can be seen by the wide variety of activity and services, everything we do as an organisation is done so for the benefit of the community and the people of Murton.
We carry out regular consultations with those who use the centre and with our user groups to assess what activities and services they would like us to consider ensuring that we are providing what the public in our area of benefit wants and needs.
The trustees have been relentless in their efforts to making the Centre financially sound and have worked tirelessly to put in procedures to protect the financial management and running of the Community Centre for the benefit of all.
Thanks, from the Trustees
We would like to thank those people, organisations and agencies who have provided ongoing support for the continued development of the Centre and to those who continue to help us flourish and to move forward as a well-managed Community Centre in a positive way to benefit the community.
Charity Number 1153163 The Community Club Trustees, Annual Report and Financial Statements 31" August 2022
The Community Club Trustees, Report and Financial Statements 31 August 2022 The truste8s presgnl their report and accounts for the period ended 31" Augusl 2022 which ave been prepared following ihe recommendations in Accounting and Reporting by Charities- Statement of Recommer¥Jed Practice applicable lo charities preparing their accounts in a¢¢ordance with the Financial ReFrf)rting Standard applicable in the UK and Republrc of Ireland IFRS 1024) (effective 2 February 2016), applicable aUntIng standards and the Charities Act 2011. The Communily Club is a Charitable Incorwrated Organisation whth is registered with the Charity Commission. Reler8nce and Admlnistrallve Informallon Charity Namo The Community Club Charlty Trusteeg Victoria Laverick- resigned 08.04.22 Michelle Murray - Secretary Michele Cassidy appointed 9.5.22 Ja¢quelin8 Short appointed 11.10.21 Kathleen Wotton Lilian Kerrison Address Macra8 Hous8 Sea View Walk Murton Co Durham SR7 9NA Bankers Unity Trust Bank PLC 9 Brindley Place Birmingham B1 2HB Independent Examlner Eric Southwick BA{Hons) FCA FCIE DChA Eric Souihwick & Co Chartered Accountants 51 The Avènue Seaham Co Durham SR7 8NS
The Community Club Trustees. Report and Financial Statements 31 August 2022 Structure and Organlsatlon Organisallon The objects of the CIO are to establish and run a Communty Centre and it is for the benefit of the inhabitants ol the parish of Murton without distinction of sex, sexual orientation, age, disability, nationalty, race or political. religious or olher opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of s(Kial welfare and with th8 object of improving the corKJf(ions of life of the saKI inhabitants. Organisational slructure In this financial year there has been 1 resignation from Trustees and committee members. Unfortunately another trustee Jenny Shutl sadly died this year. There is a management committee comprising 4 truslees. As a "Foundation Model" Charitable incorporated Organisation the 4 trustees are the only members. All key decisions are made collectively and in line wih the constttulion. Trustees agreed to change bad( to the old constitution. ReerultmenL skills and tralnlng of trustees The constilution slipulates the ethos of the Iruslees that any person wishing io be a trustee of Ihe charity must have a clear understandirKJ of the roth, responsibilities and the liabilities ol being a charity trustee and have appropriate and relevant skills and experience. Each new trustee musl be willing to undertake tr&ning and work lo further Ihe objects of the charity. The trustees wll accept invitations from any person eligible under the constitution and can demonslrate the skills needed and commitmenl to the organisation. The Chair, Secretary and an independent person will consider any applications. All potential truslees interviewed will be provided knryth a copy of the constitution, annual report and accounts. Financial Review At 31. August the charity had unrestricted funds lotalling £17,311 (which were available for Ihe Irustees to use at their discretion having raised £11,174 during the year and spent £15,302 as set OLrt in accounts. The charity also had restricted fvnds 01 £30,468 having raised £4,000 and spenl £1.828 during the year. Reservès Policy It is ihe policy of the Trustees to hold reseNes, vthi¢h provide for the ongoing work of the charity whilst retaining financial slability and the potential to respond to new opportunities. At the 31 August 2022 the unrestricted reserves held were £17.311 which were available for the trustees lo use at their discretion, the trustees consider this level to be low and are seeking to incrèase them to a higher level. Revlew ot the Perlod The trustees conlinue to show commitment in running the organisation and are always looking lo updale their skills and knowledge to Mntain a high standard of service. Always putting Macrae House at the forefront of every decision for the benefit of the service users. The truslees have worked extremety hard to ensure that the centres well managed, effeclively run on a day-to-day basis and can be sustainable through generating income and running a range of successlul giant funded projecls. There are now management procedures in place that reflect besl practi¢e and instil confidence in the Iruslees, we are always looking to improve our services. Covid had a massive impact on our volunteer numbers. We now run on a low level of centre helpers. New volunteers are being sought. Flnance and Funding We continue to seek naw grant fund for community projecls and have been successful in our endeavours. We have a healthy bank balan.
The Community Club Trustees, Report and Financial Statements 31°, August 2022 Finance and Funding {Continued) In the period covered by this report we have received furKlirKJ from a Yde range of WOVKJers Including the East Durham Area Action Partnership, Durham County Council and Councillors Joyce Maitland and Man Napier. Durtiam Gounty Foundation. The Big Lottery. Public Health and East Durham Trust, Murton Parish Council. COOP, Morrison's and Asda. Key Aclivities and Services In addition to running the cenlre we have managed a range of projects and events throughout the past year. Cree project was changed to Communty Group The CommLinity group was set up to reduce isolation lor Ihe people of Murton and surrounding areas. The group keep active and share interests whh help reduce stress and anxiety and enhance the well-being of all attending. The group is a vital lifeline Ihal reduces social isolalion by increasing social links th the people and other local areas. The group users enjoy the social aspect of meetirMJ up for chats, refreshments, and actimties such as craft, puzzles, w)tting and maintaining plants for our gardens vthich is an ongoing project. They dso enjoy trips lo various venues of inlerest. User Groups The User Groups at Macrae House bring a lot of people into the Centre and contribute a lot of its running. The Centre benelwts linancially from these groups arKI all of them are very successful and managed well. Groups inc Murton Mams A Group of women who are 'mamslgrandmolhers' INing in the community who come together to relax an support each other. They meet every Friday morning, and it is a good way lo get all ol the lamilieslfriends working together. A crèche is usually available for the little ones to provide 'ME' time for the parents. The Mams have participated in a wide range of activities. The continue to take up a variety of courses. It is a safe and supportive environment. Cold Hesledon Ladiès The Cold Hesledon Ladies comprises of more than 30 members and was set up over 30 years ago. The group has been meeling at Macrae House for 5 years. The ladies meet up the first Thursday of every month when they have various entertainers and speakers. Knit and chatter meet once a week and are a very successlul group for reducing social isolation. Room Hire We have a room hire policy and agreod charges and have been able to generate income by renting out rooms to range of groups and businesses on a regular or ad hoc basis. Plans for Ihe future The Key plans for the coming year are to ensure that the Macrae House Community Club is a financially viable and sustainable organisation and that the trustees have the right skills, training, and support to run an effeclive communty centre. We plan lo hold a wde range of evenls that include coffee mornings, social and lunding events. We will continue lo apply for funding to deliver projects in line with our capacity to deliver and the community need. Public Benefit The organisalion's objects are dear in promding the remit for the delivery ol all activities carried oul by the charity. As can be seen by the WKle variety of activty and services, everything we do as an organisation is done for the benefit of the community and the people of Murton.
The Community Club Trustees, Report and Financial Statements 31 August 2022 Publlc Benelit {Conlinued) We carry regular nSUltaIlOnS wtlh users of Ihe centre to assess what activities and Seice$ they would like us lo considei ensuring thal we are providing whal the public in our area ol benefit wants and needs. The trustees have been relentless in their efforts to making the Centre financialty sound and have worked lirelessly lo put in procedures lo prolect the financial management an running ol the Community Centre for the benefits of dl. Thank you from Ihe Trustees We would like to thank those people. organisations, and agencies who have provided ongoing support lor the continued development of the centre and lo those who continue to help us Ilourish and lo move forward as a well-managed Community Centre in a positive way to benefit the local community. As Trustees we are all "hands on. volunteers and would like to thank everyone who has provided volunteer SUPF)Ort in any way io ensure that Macrae House Communty centre remains a welcoming environment for everyone in the community of Murton and other local areas. st Michelle Murray. Michele Cassidy. and Jacqueline ShorL Signed Jacqueline Short Chair Date: 29 September 2023
The Community Club Trustees, Report and Financial Statements 31 Augusl 2022 Independent examln8rfs Report to the Tfustees of The Communlty Club. I rewrt on the accounts of the charty for the peri(MJ ended 31 August 2022, which are sel out on pages 6 10 12. Respective responsibilities ol trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charsty's Irustees consider that an audit is not r&]uired for this year under section 144{2} of the Charities Act 2011 {the 2011 Act) and that an indeperKlent examination is needed. It is my responsibility to-. examine the accounts under tIOn 145 of the 2011 Act., to follow the procedures laid down in the general Directions given by th8 Charity Commission under section 14515){b} of the 2011 Act., and to state wheiher particular matters have come to my attention. Basis of Independenl examiner's report My examination was carried out in accordance with the generat Directions given by the Charity Commission. An examination includes a review of the accounting records kept by Ihe charity and a comparison ol the accounts presenled with those records. 11 also includes consideration of any Unusu items or disclosures in the accounts, and seeking explanalions from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, cons8quently, no opinion is given as to whether the accounts present a Irue and lar vievf and the report is limited to those matters set out in the statemenl below. 8t Independent examinerfs statement In connection with my examination, no matter has come to my attenlion- 111 which gives me reasonable ¢ause to believe that in any material respect the requirements to keep accounting records in accordance wtth section 130 01 the 2011 Act., and to prepare accounts which accord wtth the accounting records and comply with the accounting requirements ol the 2011 Act have not been mel., or {2) to which, in my opinion, attention should be drawn in order to enable a proper urKlerstanding ol Ihe accounls to be reached. Eric Southwick BAIHonsl FCA FCIE DChA Eric Southwick & Co Charity Accountants 51 The Avenue Seaham Co Durham SR7 8NS Date: 29 September 2023 l Eric I Southwick&co CHARIIY ACbQUN".L%T
The Community Club Trustees. Report and Financial Statements 31 August 2022 Recelpts and Payments Account for the perlod ended 31" August 2022 8 Unrestrlcled Restrletod Total funds Total fund8 funds funds 20 st Incorn and endown*nts Iron Donaiions and legacies Charitable acliwties Other trading activities Other in¢oming resources Tolal 8.496 12.496 14,491 541 1,231 20,238 36,501 1,890 1,8 11,174 15.174 Expendlture on: Charrtable activities 15,302 1,828 17.130 18,286 18,286 Tolal 15,302 1.828 17,130 Net expondnure Reconclliatlon of funds Total funds brought Iofward Tolal lunds ¢arrled forward {4,1281 2,172 {1,9581 18,215 21,438 17,311 28,296 49,734 47,779 31,519 49,734 The notes on pages 8 to 11 fom part of thase financial statements.
The Community Club Trustees. Report and Financial Statements 31 August 2022 Statement ol Assets and Liabililies As at 31" August 2022 Totsl furKIs Total funds Fixed Assets PC World - Comwter Equipment PC World- Comwter Equi)ment 600 595 1,195 595 1,195 Current assels Cash at bank and in haTr 47,779 49,734 Total eurrenl assets 48,974 50,929 Liabilites cruals {COuntant fees - 2021. 2 years} 700 1,337 The funds of the charty Restricted income funds unrestrict income lurKls 10 Total charity funds 10 30,468 17,311 47,779 21,438 49,734 The financial statements on pages 6 to 11 were approv1 by the trustees and signed on their behalf by.. Treasurer Dale.. 29 Septembèr 2023 The notes on pages 8 to 11 form part of these financid statements.
The Community Club Trustees, Report and Financial Statements 31 August 2022 Notes to the accounts 1 Accounting policles In preparing the accounls the followng accounling Folicies have been complied with: al The accounls have been prepared on a receipts and payments basis. The accounts have been prepared following the recommendations in Accounting and Reporting by Charities.. Statement of Recommended Practi akwlicable to charities preparing their accounts in accordance wth the Financial Reporting Standard applicable in the UK and Republic ol Ireland IFRS 102AI leffeclNe 2 February 2016), applicable accounting standards and tha Charities Act 2011. b) Unrestricted funds are available for use at the discretion of the truslees in furtherance ol the general objectives ol the charity- c} Restricted funds are subjected to reslriclions on their expenditure imposed by the donor or through Ihe lemis of an appeal. All incoming resources are included in the statement of fInala1 actimlies when the charity receives the income. d) Expenditure is recognised on a paymenls basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. il Charttable expenditure comprises those costs incurred by the charity in Ihe delivery of ils activities and services for its beneficiaries. It includes costs that can be allocatod directly lo such aclivities and those costs of an indirecl nalure necessary to support them. It also includes those costs associated with meeting the constitutional and stalutory requirements of the charty and include the independent examination fees and costs linked to the strategic management of the charity- ill All costs are allocated between the expenditure categories of the slatemenl of financial aclivilies on a basis designed lo reflect the use ot the iesource. Costs relating to a particular aclivity are Jlocated diredly, others are apportioned on an appropriate basis as sel OLrt in the noles. 2 Taxation Thè charity is exempt from taxalion on its income and gains where they are applied for charitable purposes. 3 Income and endowmenls from: DonatTons and legacies Unrestricted Restricted Tolal funds Total funds funds funds 2022 2021 st Grants Durham CC East Durham Communty DCC Summer FOCKJ arKI Fun Donations CAF Coop Mjrton Communty aTh ASDA cty of Durham PC Arnold Clark Total 3.000 3.000 6.130 10,960 2,232 6,130 950 950 134 600 249 782 21J) 3C(I 782 200 300 1,000 12.496 450 1,000 4,000 8,496 14,491
The Community Club Trustees, Report and Financial Statements 31" August 2022 Notes to the accounts (Contlnued) 4 Ineome and endowments from: Charltable activities UnreslrA¢ted Restricted Total funds Tolal lunds funds funds Room Hire Olher Easter Coffee Wming Christmas sales Coffee Tuck Shop Total 180 180 109 109 298 91 52 250 249 250 249 788 788 5 Income and endowmonls trom: Olher trading activities Unrestricted R8Strlcted Totsl funds Tolal funds funds funds 2022 Mjrton rns/Play Group Jsi¢ group Cold Helson Ladies Communty Ladies Group Card and Book sale Kids Club Slimming World Party Room Hire Knf( & Chattar Spied Project Craft Fair 298 10 297 147 10 297 15 23 131 176 176 30 60 394 231 394 231 154 700 60 Total 1,890 1.231 6 Othèr incoming resources Unrestrlctod Reslricled Total funds Total lunds funds fvnds 2021 Covrd 19 Lcc Restrictions Support Grant DCC Reopening &anl Total 10.142 10,096 20,238
The Community Club Trustees. Report and Financial Statements 31 August 2022 Notes lo the accounts {Contlnued) 7 Exp8ndlture on". Charitable aclivitigs Unrestricted Restricted Total funds Tolal funds funds funds 2022 2021 Heat, Light & Water Repairs & maintenare urance TelepFvJne EqLipmerrt Summer Club& Fair Surnlry Experses Travel Food safety course M Murray Wages PPL PRS LicerEe Spied Packed Lur£h Tk Shop Prirtir¥J, Postage & Office Supplies Arts & Crafts Chrislmas Garden Ewer£es Cree Expenses DCC SLA Refreshmert Cleaniro Holiday Huroer Commurllty GroLP Tea Time GroLP Easter Books Water Heater Peterlee Fire Compary Food Bart( Accounlant Ba Charges Total 1.880 5.236 4.346 746 597 597 78 12 452 790 17 245 73 137 12 452 29 1,500 238 1.500 335 151 47 47 223 255 359 47 1.479 10 1.395 1,479 10 1.395 2,633 228 265 246 137 1T7 177 328 328 51 402 734 1,320 53 3,647 638 72 18,286 171 171 30 935 657 72 30 935 657 72 17,130 15,302 1,828 10
The Community Club Trustees, Report and Financial Statements 31 August 2022 Notes to the accounls {Conlinued) 8 Employee Information No employee received emoluments in excess of £60,000 during the period. The average number ol people employed during the rIOd was Nil. 9 Truslee inlormation No trustee received any remuneration or expenses during the year. 10 ReseNes A131 August 2022 September 2021 Incomlng tgoIng rw3ources resource Transfers Reslrlcted Funds 28.296 11,828) 1,828 30,468 30,468 28,296 Unrestricled funds Ger*ral fuNI 21,438 49,734 11.174 15,174 115,302} 17,130 17,311 47,779