## **Trustees Report for finances 2021** The objects of the CIO are to establish and run a Community Centre and it is for the benefit of the inhabitants of the parish of Murton (area of benefit) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. Covid 19 restrictions on the centre had a massive impact and all groups were suspended for safety reasons. Until advised otherwise by government bodies ## **Organisational structure** There is a management committee comprising 8 trustees. As a ‘Foundation Model’ Charitable Incorporated Organisation the 8 trustees are the only members. The new constitution allows for a maximum of 8 trustees. All key decisions are made collectively and in line with the constitution. ## **Recruitment, skills, and training of trustees** The constitution stipulates the ethos of the trustees that any person wishing to be a trustee of the charity must have a clear understanding of the roles, responsibilities, and the liabilities of being a charity trustee and have appropriate and relevant skills and experience. Each new trustee must be willing to undertake training and work to further the objects of the charity. The trustees will accept invitations from any person eligible under the constitution and can demonstrate the skills needed and commitment to the organisation. The Chair, Secretary and an independent person will consider any applications. ## **Report of Trustees** ## **Introduction** The trustees continue to show commitment in running the organisation and are always looking to update their skills and knowledge to maintain a high standard of service. Always putting Macrae House at the forefront of every decision for the benefit of the service users. The trustees have worked extremely hard to ensure that the centre is well managed, effectively run on a day-to-day basis and can be sustainable through generating income and running a range of successful grant funded projects. There are now management procedures in place that reflect best practice and instil confidence in the trustees, we are always looking to improve our services. ## **Finance and Funding** We continue to seek new grant funds for community projects and have been successful in our endeavours. We have a healthy bank balance. In the period covered by this report we have received funding from a wide range of providers including the East Durham Area Action Partnership, Durham County Council and Councillors Joyce Maitland and Alan Napier. Durham County Foundation, The Big Lottery, Public Health, Ballinger Trust and East Durham Trust, ## **Key Activities and Services** In addition to running the centre we have managed a range of projects and events throughout the past year. ## CREE Project The CREE Project continues to operate successfully to increase social interaction and reduce isolation for the men of Murton. The group keep active and share interests which help reduce stress and anxiety and enhances the well-being of all. The group was put on hold due to Covid 19 attending. The Men’s CREE is a vital lifeline that reduces social isolation by increasing social links with the men of Murton and other local areas. The Men enjoy the social aspect of meeting up for chats, refreshments, and activities such as craft, puzzles, potting and maintaining plants for our sensory garden which is an ongoing project. They also enjoy trips to various venues of interest. ## **User Groups** The User Groups at Macrae House bring a lot of people into the Centre and contribute a lot to its running. The Centre benefits financially from these groups and all of them are very successful and managed well. Groups include: ## Murton Mams A group of women who are ‘mams/grandmothers’ living in the community who come together to relax and support each other. They meet every Friday morning, and it is a good way to get all of the families/friends working together. A creche is usually available for the little ones to provide ‘ME’ time for the parents. The ‘Mams’ have participated in a wide range of activities. They continue to take up a variety of courses. It is a safe and supportive environment where members can have a cuppa and a chat. The group was put on hold due to Covid 19 ## Cold Hesledon Ladies The Cold Heseldon Ladies comprises of more than 50 members and was set up over 30 years ago. The group has been meeting at Macrae House for 5 years. The ladies meet up the first Thursday of every month when they have various entertainers, speakers and trips organised. ## Jolly Girls The Jolly Girls had 15 members and was set up 27 years ago. They meet every Wednesday evening and have a programme set out of a range of activities and events. Jolly Girls ceased partway through the financial year ## Bowls Club The Bowls Group meets every Tuesday and has10 members. The group has been running for 11 years and all of the members enjoy indoor carpet bowls. There are several elderly people who enjoy being spectators. Bowls group ceased partway through the financial year. ## Bingo Ladies The Bingo Ladies have at least 10 members, they meet on a Monday and Thursday afternoon. As well as playing bingo, members enjoy socialising with others. Nightly bingo sessions now run with 20 members and is a success. Bingo ladies ceased partway through the financial year. Knit and chatter meet once a week and are a very successful group for reducing social isolation. The group was put on hold due to Covid 19 ## **Room Hire** We have a room hire policy and agreed charges and have been able to generate income by renting out rooms to a range of groups and businesses on a regular or ad hoc basis. ## **Plans for the future** The key plans for the coming year are to ensure that the Macrae House Community Club is a financially viable and sustainable organisation and that the trustees have the right skills, training, and support to run an effective community centre. We plan to hold a wide range of events that include coffee mornings, social and fundraising events. We will continue to apply for funding to deliver projects in line with our capacity to deliver and the community need. ## **Public benefit** The organisation’s objects are clear in providing the remit for delivery of all activities carried out by the charity. As can be seen by the wide variety of activity and services, everything we do as an organisation is done so for the benefit of the community and the people of Murton. We carry out regular consultations with those who use the centre and with our user groups to assess what activities and services they would like us to consider ensuring that we are providing what the public in our area of benefit wants and needs. The trustees have been relentless in their efforts to making the Centre financially sound and have worked tirelessly to put in procedures to protect the financial management and running of the Community Centre for the benefit of all. ## **Thanks, from the Trustees** We would like to thank those people, organisations and agencies who have provided ongoing support for the continued development of the Centre and to those who continue to help us flourish and to move forward as a well-managed Community Centre in a positive way to benefit the community. The Community Club Trustees, Re ort and Financial Stalemenls 31st Au Statemenl of Assets and Liabllltles As at 31sI Augusl 2020 ust 2020 Total fundg Totsl funds 2019 Flxed P6s8ts PC Worfd - Compuler E(¥Jiynent PC Wodd- CompLrter Ecpjpment 595 1,195 1,195 Current assets Cash at bank and in haThl 31,519 15,862 Tolal currenl assets 32,714 17,057 Llabllltos cruals (kcountant fees - 2 years) 638 Tha funds of the charlty Restricted income furmts 10 29.703 1,816 31.519 15,456 Unr8Stricted irKome fv￿ls 10 Total charlty tunds 15,862 The financial stalements on pages 5 10 10 were approved by the trLSStees and slgn8d on their b8hall by: Signéd Lllian Kerrison Treasurer Date.. The notes on pages 7 to 10 form part of these financial statements. The Community Club Trustees, Report and Financial Statements 31 sl August 2020 Noles to the accounts 1 Accountlng policies In preparing the accounts the following acc(wntirvJ w)licies have been complied with: al The accounts have been prepared on a receipts and payments basis. The accounts have been prepared following the recommendations in Accounting and Reporting by Charities.. Statement ot Recommended Practice applicable to charities preparing their accounts in accordance with the Financid Reportng Standard applicable in the UK and Republic ol Ireland IFRS 102A} (ettectwe 2 Febnjary 2016}, applicable accounting standards and the Charities Act 2011. bl Unrestricted funds are aV￿lable for use at the discretion of the trustees in furthèrance of the general objectives ol the chartty- c} Restricted funds are subjected io restrtctions on their expenditure imposed by the donor or through the terms of an appeal. All incoming resources are induded in the statement of financial activrties when the charity receives the income. dl Expendtture is recognised on a payments basis. Exp8ndtlure includes any VAT which cannot be fully recovered. and is reported as part of the expenditure to which il relates. 1> Charitable expenditure comprises those costs incurred by the charity in the delivery of its activitie5 and setvices for tts beneficiaries. Et includes costs that can be allocated directty to such activilies and those costs of an indirect nalure necessary to SUPF)Ort them. li also includes those cosls assoGiated with meeting the constitutional and statutory requirements of the charity and include the independent examination fees and costs linked to the strategic management of the charity. ii) Al costs are allocated between the exFenditure categories of the stalement of financial actrvf(ies on a basis designed to reflect the use of the resource. Costs relating to a particular activty are allocated directly. others are apportioned on an aF)propriate basis as set out in the notes. 2 Taxalion The charty is exempt from taxation on its income and gains where they are applied for charitaLle purposes. 3 Incorne and endowmenls from: Donatlons and legacies Unrestricted ReStrI￿ed Total funds Total funds funds funds 2020 2019 Grants Durham CC East Durham Communty Pioneerning Icare Donations CAF Coop CDHG Well Beiro &ant Durham CC Cree DCC ￿￿1￿￿ng Fknds Bdive Fk)using Totsl 600 7.182 7.782 8,172 1,470 247 5,589 342 500 2,069 5,756 5,756 500 3.169 18,438 21.607 16,320 The Community Club Trustees, Report and Financial Statements 31st Au Noles to the accounts (Contlnued) 4 Incomo and endowments from: Chariiable aclivitss Unrestrlcted Restrlcled Total funds Totsl lunds lunds fvnds 20 2019 USI 2020 Rty)m Hire Other FunderisirvJ Tuck Shop Coffee Tuck Shq) Totsl 173 10 742 160 49 373 49 373 779 1,085 S Income and endowmonts from: Other trndlrrfj acllvltles Unre8trlcted Reslrlcled Total funds Tolal funds lunds lund8 2020 2019 rton BirKJo Ladies Cree Cold Helson Ladies Summerclub Jolly Girls Kids Club Bowls Group Slimming Worhj Party Room Hire Knit & Chatter Wellbeing Craft Fair Total 204 75 1,354 15 15 255 439 57 188 188 58 50 25 389 190 45 195 202 64 25 186 35 1,692 1,692 3,259 6 Olher Incomlng r030urc•s Unrestricted Restrlcled Total funds Total lunds funds lund8 2020 2019 Covid 19 DCC grant Total 10,000 10.¢M) 10,CrfJO 10,000 The Community Club Trustees. Report and Financial Statements 31st Augusl 2020 Noles to the accounts (Continued) 8 Employee inforniatlon No employee roceiv8d emoluments in excess of £60,000 duriThJ the peric#J. The average number ol peo￿0 employed during the period was Nil. 9 Trustee Inlormatlon No trustee received any remuneration or expenses during the year. 10 Reserves At1 September 2019 A131 Augusl 2020 hcoming Outgolng resources resource Trdnsfers Restrictsd Funds 15,456 15,456 18,438 {4,1911 29.703 Unre8lrlcled funds General lurKJ 15,640 (14.230) 18,421 1,816 31,519 15,862 10 The Community Club Trustees. Report and Financial Slatemenls 31 St August 2020 Noles to tl* accounts (Continued) Expendlture on: Charltable acltvili8S Unre8trlcted Reslrlcled Tolal funds Total tunds lunds funds 2019 Heat. Light & Water Repairs & Mainteror hsurarce Teleph)r£ Equipment Summer Ckk>& Fair S￿￿lry Expertses Travel New Direction Sign Glebe Donatiors Wellbeing Yoga Creative YoLrth T￿k Shop Printiro. Postage & Offlce Supplies Arts & Crafts Xmas Garden E>pertses Cree E)perEes DCC SLA Refreshmert CleanirYJ Holiday Huroer Peterlee Fire Compary Food Bank Accolrtant PRS Music LiCe￿e Bank Charges Total 4.226 7,499 467 522 467 467 78 78 85 276 321 321 339 1.172 1,756 126 1C 1,172 1,756 126 100 637 425 255 418 23 110 1,417 690 1,043 694 197 197 181 285 1.341 123 352 181 1,341 76 55 1.415 618 138 72 72 14.230 4.191 18,421 21,673 The Community Club Trustees, Report and Financial Ststements 31 St August 2020 Independent examinerfs Rèport to the Trustees of Th8 Community Club. I report on the accounts af the charity for the Fjeriod ended 31* August 2020, which ale sel oul on pages S to 10. Respe￿1Ve responsibllities ot truslees and examiner The charity's Irustees are rèsponsible for ihe preparation of the a￿OUnt8. The charity's trustees consider Ihat an audtt is not required for this year under seclion 144(2) of the Charities Act 2011 (the 2011 A¢t} and that an in(kperKJent examination is needed. It is my responsibility to: examine the a￿ountS urmfjer se￿10n 145 of the 2011 Act., to follow Ihe prc(edures laid down in the general Directions given by the Gharity Commission under section 145151{b) of the 2011 Act" and to sta18 whether particular matters hava come to my attention. Ba$13 of Indepondent examlnefs report My examinalion was carried out in acGordan¢e the general Directions given by the Charity Commission. An examination includes a review of the accounting rècords kept by the charity and a comparison of the accounts presented with thos8 records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking èxplanations Irorn you as trustees concerning any such matters. The procedures undertaken do not provide all Ihe evidence thal would be required in an audit and, consequenlly, no opinion Is given as to whether the accounts presenl a Irue and fair view" and the report is limited to those matt9rs set out in the statement bdow. Indepondont examlnor's stalemenl In Connection wilh my examinalion. rK) matter has come to my attention: {1 I which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance wilh section 130 of the 2011 Act; and lo preparé accounts which accord with ihe acc￿untIng records arKI comply with the accounling requiremenls of the 2011 Act have not been met", or 121 to whlch. in my opinion, attention should be drawn In order to enable a proper understandlng of the accounts to be reached. Eric Southwck BA{Hons) FCA FCIE DChA Eric Soulhwick & Co Chartity Accountants 51 The Avenue Seaham Co Durham SF17 8NS Date: Eric Southwick&co CHARITY ACCOUNTILNTS