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2023-07-31-accounts

hhcr, basingstoke community radio

REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 JULY 2023

Charity Registration Number 1153159

REGISTERED OFFICE

The Orchard White Hart Lane Basingstoke Hampshire RG21 4AF

PRINCIPAL OFFICE

The Roger Morris Centre Eastrop Way Basingstoke Hampshire RG21 4QE

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2023

Page 1 of 15

hhcr, basingstoke community radio INDEX TO THE ACCOUNTS

Page

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2023

Page 2 of 15

hhcr, basingstoke community radio Charity Registration Number 1153159

The Committee presents its report and financial statements for the year ended 31 July, 2023, which were approved by the Committee on 10[th] August, 2023 in accordance with Section 162 of the Charities Act 2011.

The Charity changed its name from Helping Hands for the Blind to hhcr, basingstoke community radio on 1[st] October, 2022.

REFERENCE AND ADMINISTRATIVE INFORMATION

CHAIR & TRUSTEES

David Chatten-Smith Daren Bavister

Charlotte Rennie Graham Hardy

Nicholas Scott Burnett Jef Powel Richard Francis Pearson James Friis

Michael Iles

Appointed 14 May, 2013 Appointed 13 August, 2021 Resigned 1[st] January, 2023 Appointed 13 August, 2021 Appointed 13 August, 2021 Resigned 7 July, 2023 Appointed 25 November, 2019 Appointed 25 August, 2022 Appointed 25 August, 2022s Appointed 25 August, 2022 Resigned 1[st] January, 2023 Appointed 11[th] July, 2023

BANKERS

Metro Bank Chiswick House Unit 1 Festival Way Basingstoke Hampshire RG21 7LD

INDEPENDENT EXAMINER

Mrs Claire Watts 87 St. James Street Newport Isle of Wight PO30 1LB

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2023

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hhcr, basingstoke community radio TRUSTEES’ REPORT FOR THE YEAR ENDED 31[st] JULY 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Our Vision, Mission and Values

Vision

We work to enjoy a world where community radio provides a way to build stronger communities through giving a voice to all sectors of society and through the promotion of the arts.

Mission

Basingstoke Community Radio Mission Statement

Our Mission is to develop Basingstoke Community Radio to its full potential as a vibrant Community Radio station whose management and programming is based on community access and participation, and which reflects the special interests and needs of the listenership of the Basingstoke and the surrounding areas community that the Station is licensed to serve.

Basingstoke Community Radio provide an outlet to:

Values

We value radio because it is easy to produce, free to consume, and accessible to more people than any other mass media. We believe in Basingstoke Community Radio because it is a proven tool for community engagement and cultural expression. We will always be a friendly media organisation – accessible to all, inclusive, honest and fun-loving. We will ensure that we are securely and prudently run, but we will never do anything, purely for the money.

Our Objectives and Activities

HHCR, Basingstoke Community Radio is a charitable incorporated organisation (SCIO) recognised by the Charity Commission in April 2012.

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2023

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We use community radio to support communities promote the arts and provide educational opportunities across Basingstoke and Deane. Our principal activity is to manage Basingstoke Community Radio – a volunteer-run, community radio station, broadcasting on the internet and DAB+ from our base in Basingstoke. Basingstoke Community Radio was launched on 6 June 2019. Our goals include:

a) The Charity – Who We Are and Governing Document

The charity was formed in April 2012 by the current Chairperson - David Chatten-Smith. The hhcr, basingstoke community radio, formerly Helping Hands for the Blind, was registered as a charitable incorporated organisation on 31st July, 2013 as amended on 20th January, 2014. It is now governed by its Constitution adopted on 11th August, 2021.

Membership is open to:

The CIO is managed by a Board of Trustees elected from the membership or co-opted by the Board.

Trustee recruitment and appointment

HHCR, Basingstoke community radio was founded by four Trustees who then recruited primarily from within the volunteers and membership. The Trustees conduct an annual review of Board skills with a view to informing they skills and experience required to be both an effective charity Trustee and complement the existing Board composition.

b) Our People

As set out in the Charity’s governing document, the Committee shall consist of not less than three and up to twelve individuals members. Every trustee, replacement, additional and reappointed, must be appointed by a resolution passed at a properly convened meeting of the Charity’s Trustees.

The Trustees may delegate their powers to or functions to a committee or committees consisting of two or more persons, one of whom must be a Charity Trustee. The terms and conditions are set by the Charity Trustees who can alter those terms and conditions or revoke the delegation.

The current Board of Trustees as at 10 August 2023:

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2023

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Changes to Trustees since the last annual general meeting:

OBJECTIVES AND ACTIVITIES

The Charity’s objects are the following:

Public Benefit

The Charity is a public benefit entity.

We review our aims, objectives and activities each year. This review looks at what we have achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help.

This review also helps us ensure our aim, objectives and activities remain focused on our stated purpose. We have referred to the guidance contained in the Charity Commission's general guidance of public benefit when reviewing our aims and objectives and in planning our future activities. In particular the Trustees consider how planned activities will contribute to the aims and objectives they have set.

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2023

Page 6 of 15

ACHIEVEMENTS AND PERFORMANCE

Our third year of operation was full of challenges which the Trustees and volunteers met head on. The period of recovery from COVID impact is enduring and remains with us to this day. However, a boost came from an offer of some free office space for the station was welcomed for the Charity.

Supermarket investments [ Chineham Shopping Centre ] offered the Charity the free use of a large office suite located directly in the heart of a local shopping centre, giving the station a nice looking and expandable home for the interim period of 3 years.

The station moved in to the new space in April 2023, and with the help of the Trustees and volunteers managed to build a very professional looking and operating radio station that includes a Meeting room, 2 Studios, Racks / comms room and office.

The station held a public open day on Saturday 21st July with a precedence within the shopping centre and public visits to the new studios. We noticed an increase of listenership from that open day, and lifted our monthly figures to over 5000 per month. We currently have 28 volunteers which include one that is in training.

Basingstoke Community Radio, continues to produce the local talking news service for anyone in the community that has a print disability, this service has seen a digital change over the past year, with all content being amiable online only, and the stopping of a USB stick or cassette option. This service currently services approx. 172 subscribers each week and is produced with only 3 volunteers – a talking news reader, talking news sport reader and a talking news social content reader.

Our Chairperson, David Chatten-Smith was awarded by the 2022 Mayor of Basingstoke an award for his commitment to the community and also picked up an Paul Harris Fellow award from the local rotary group. The station broadcasts 24hrs a day, 7 days a week online, smart devices and across the Basingstoke on the local DAB+ network. The station continues to promote itself with in the community as much as it can, as public awareness is still an ongoing matter.

Future Plans

The light of COVID-19 impact on commercial income across the board for all charities. Basingstoke community radio will continue to seek out advertising opportunities for the station and offer affordable advertising to local businesses to help fund the stations yearly running costs, however with the current financial climate, it is proving to be a difficult task. The station is still wanting to set up and run their 3P project. The triple P course is designed for young people aged between 11 and 19, or up to age 25 with additional needs to increase their confidence and build communication skills via the medium of radio. Students learn PRESENTING, PRODUCING and PROMOTING, (hence the 3 Ps).

The course consists of 2 hrs per session, 1 or 2 times per week and runs over a 6 week period.

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2023

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Responsibilities of the Committee

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity to enable them to ensure that the accounts comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

After careful consideration the Trustees collectively approved an unsecured, dated, interest free loan of £1,000 to a fellow Trustee. The Trustees considered that this was in the interest of the Charity and carried minimal risk but now acknowledge that this is ultra vires and no Charity Commission approval had been obtained. Therefore all serving Trustees, including the beneficiary, at the date of its approval accept joint and several liability for its repayment.

This Report was approved on 10[th] August, 2023 by the Committee and signed on its behalf by:

- David Chatten Smith

David Chatten-Smith (Dec 1, 2023 14:32 GMT)

David Chatten-Smith (Chairperson) 10[th] August, 2003

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2023

Page 8 of 15

Independent Examiner's Report to the Trustees of hhcr, basingstoke community radio

I report to the Trustees on my examination of the accounts of hhcr, basingstoke community radio (the Charity) for the year ended 31[st] July, 2023, which are set out on pages 10 to 15.

Responsibilities and basis of report

As the Charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this Report in order to enable a proper understanding of the accounts to be reached.

Claire Watts

Claire Watts (Dec 4, 2023 15:04 GMT)

Mrs Claire Watts 1[st] December, 2023

87 St. James Street Newport Isle of Wight PO30 1LB

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2023

Page 9 of 15

hhcr, basingstoke community radio RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 JULY, 2023

Last
year
£
A1 Receipts
11,340
Donations Received
1,700
Grants - government
2,450
Grants - others
559
HHCR Lottery income
0
Advertising income
1,027
Other income
17,076
Sub total (Gross income)
A2 Asset and investment sales
650
Income from sale of assets
650
Sub total
17,726
Total receipts
A3 Payments
4,840
Radio expenditure
252
Access Cards
2,381
Other direct costs
0
Welfare
Travel and subsistence
262
Clothing
731
Motor expenses
2,384
Entertainment
4,095
Rent
2,232
Service charges
Light and Heat
77
Household costs
140
Telephone and fax
1,342
Internet
1,141
Stationery and printing
Postage and Courier services
170
Information and publications
350
Subscriptions
750
Security
Insurances
720
Equipment expenses		 Unrestricted
funds
£
3,203
0
12,000
608
720
0
16,531
1,472
1,472
18,003
8,929
0
0
144
422
712
0
0
2,830
0
101
0
228
673
392
318
92
0
0
971
2,409		 Restricted
funds
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 Total
funds
£
3,203
0
12,000
608
720
0
16,531
1,472
1,472
18,003
8,929
0
0
144
422
712
0
0
2,830
0
101
0
228
673
392
318
92
0
0
971
2,409

hhcr, basingstoke community radio Registered Charity Number 1153159

Year Ended 31[st] July, 2023

Page 10 of 15

Storage and removal costs
1,914
Repairs and maintenance
Network and IT Costs
6,150
Donations Made
79
Sundry expenses
60
Independent examinations
Accountancy fees
5,093
Consultancy fees
0
Advertising and PR
0
Advances
288
Licenses
35,451
Sub total
A4 Asset and Investment
purchases
3,150
Plant purchases
0
Furniture purchases
3,150
Sub total
38,601
Total payments
(20,875)
Net receipts / (payments)
A5 Transfer between funds
47,666
A6 Cash funds last year end
26,791
Cash funds this year end		 1,678
0
568
0
185
50
360
154
2,200
1,000
312
24,728
3,000
3,000
6,000
30,728
(12,725)
0
26,791
14,066		 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 1,678
0
568
0
185
50
360
154
2,200
1,000
312
24,728
3,000
3,000
6,000
30,728
(12,725)
0
26,791
14,066

The notes on pages 13 to 15 form part of these accounts

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2023

Page 11 of 15

hhcr, basingstoke community radio STATEMENT OF ASSETS AND LIABILITIES AS AT 31[st] JULY, 2023

Last
year
£
B1 Cash funds
0
Bank Deposit Account
26,791
Bank Current Account
26,791
Sub total
B2 Other monetary assets
0
Other debtors
0
Sub total
B4 Assets retained for own use
2,100
Plant (Cost)
0
Furniture (Cost)
2,100
Sub total
B5 Liabilities
410
Other Creditors
410
Sub total		 Unrestricted
funds
£
0
14,066
14,066
1,000
1,000
3,000
3,000
6,000
530
530		 Restricted
funds
£
0
0
0
0
0
0
0
0
0
0		 Total
funds
£
0
14,066
14,066
1,000
1,000
3,000
3,000
6,000
530
530

The Charity’s governing document does not require the Charity to obtain an audit of its financial statements for the year ended 31[st] July, 2023 and in accordance with Section 145 of the Charities Act 2011 the Charity Trustees have elected to have the accounts independently examined.

The Trustees confirm they have provided all information and explanations to the Independent Examiner in accordance with Section 33 of The Charities (Accounts and Reports) Regulations 2008.

These financial statements were approved by the Trustees on 10[th] August, 2023 and have authorised the Chair to sign them on their behalf.

- David Chatten Smith

David Chatten-Smith (Dec 1, 2023 14:32 GMT)

David Chatten-Smith (Trustee)

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2023

Page 12 of 15

hhcr, basingstoke community radio NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31[st] JULY, 2022

1. Accounting Policies

a) Basis of Accounting

The Charity’s gross income in the financial year does not exceed £250,000 and the Charity Trustees have therefore elected to prepare –

a) a receipts and payments account, and b) a statement of assets and liabilities

in accordance with Section 133 of The Charities Act 2011.

The principal policies of the Charity are set out as follows.

b) Financial Statements

The content and format of these financial statements are compliant with recommendations provided by the Charity Commission.

c) Reserves Policy

The Trustees have reviewed the Charity’s need for reserves in line with the guidance issued by the Charity Commission and has agreed that the cash reserve should ideally not fall below a level consistent with enabling the Charity to fund approximately twelve months core operational costs and provide sufficient financial flexibility. The Trustees report that after making full provisions for designated expenditure the current free reserves of £14,066 (2022: £26,791) represent an approximate seven months (2022: 8) of the estimated twelve months’ running costs.

d) Funds Structure Policy

Restricted funds are subject to restrictions on their expenditure by the donor. Unrestricted funds are available for use at the discretion of the Committee in furtherance of the general objectives of the Charity. Designated funds are general funds that have been earmarked for a particular purpose. At the year end the Charity had only unrestricted reserves.

2. Staff costs and trustee remuneration

Graham Hardy received fees of £nil [2022: £5,092] for services provided during the year. The Trustees have followed the guidance issued by the Charity Commission with regard to the payments. During the year a loan was made to Graham Hardy. The circumstances of the loan is explained in the Trustees’ Report.

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2023

Page 13 of 15

No other members of the Committee received any remuneration during the year. No employees had emoluments in excess of £60,000. No expenses were claimed.

3. Value Added Tax

The Charity is not registered for VAT and thus any VAT incurred is wholly irrecoverable and is charged to the specified activity for which it was incurred.

4. Taxation

The Charity is a registered charity and as such is exempt from tax on its income under Section 505 of the Income and Corporation Taxes Act 1988, as long as its income is applicable and applied for charitable purposes only. During the year all of the income was applicable and applied towards charitable purposes.

5. Assets retained for Charity’s own use

At the year end the Charity had the following assets:

Mini Bus
Computer
Outside Broadcast Trailer
Outside Broadcast Trailer -
upgrade
Plant
Furniture
Totals		 2023
Cost
Book
Value
£
£
0
0
0
0
0
0
0
0
3,000
3,000
3,000
3,000
6,000
6,000		 2022
Cost
Book
Value
£
£
12,000
0
300
0
3,100
0
3,150
2,100
0
0
0
0
18,550
2,100		 2022
Cost
Book
Value
£
£
12,000
0
300
0
3,100
0
3,150
2,100
0
0
0
0
18,550
2,100
2,100

6. Other monetary assets

Other monetary assets
2023 2022
£ £
Loan advance made 1,000 0

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2023

Page 14 of 15

7. Liabilities

.
Liabilities
Independent examiner's fee
Bookeeping services		 2023
£
50
480
530		 2022
£
50
360
410

8. Analysis of movement in Charity Funds

Restricted funds arise when the donor gives funds for a specific purpose. The Charity monitors the income and expenditure ensuring that sufficient cash reserves are maintained. On completion of the project any surplus funds are transferred to unrestricted reserves where allowed under the terms of the donation. With the change in the Charity’s objectives the brought forward restricted reserves are now no longer designated as such. The following table shows the analysis and movement in funds during the year:

Unrestricted funds
General
Total unrestricted funds
Total funds		 B / fwd
£
26,791
26,791
26,791		 Receipts
£
18,003
18,003
18,003		 Payments
£
30,728
30,728
30,728		 Transfers
£
0
0
0		 C / fwd
£
14,066
14,066
14,066

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2023

Page 15 of 15

HHCR Basingstoke Community Radio Accounts 2023

Final Audit Report

2023-12-04

Created: 2023-12-01 By: David Fields (dave@daybooks.com) Status: Signed Transaction ID: CBJCHBCAABAAD0G6gEwewrTdBaXHgiXq7Ind4a3IhjXA

"HHCR Basingstoke Community Radio Accounts 2023" History

Document created by David Fields (dave@daybooks.com)

2023-12-01 - 2:13:59 PM GMT- IP address: 86.160.204.253

Document emailed to David Chatten-Smith (info@basingstokecommunityradio.org.uk) for signature 2023-12-01 - 2:14:04 PM GMT

2023-12-01 - 2:26:36 PM GMT- IP address: 51.9.221.181

Signature Date: 2023-12-01 - 2:32:56 PM GMT - Time Source: server- IP address: 51.9.221.181

Document emailed to Claire Watts (claire.sig.watts@gmail.com) for signature

2023-12-01 - 2:32:58 PM GMT

2023-12-02 - 7:14:03 AM GMT- IP address: 66.249.93.98

2023-12-04 - 3:02:14 PM GMT- IP address: 66.249.93.102

Signature Date: 2023-12-04 - 3:04:33 PM GMT - Time Source: server- IP address: 185.17.167.219

Agreement completed.

2023-12-04 - 3:04:33 PM GMT