2022-07-31-accounts

hhcr, basingstoke community radio

REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 JULY 2022

Charity Registration Number 1153159

REGISTERED OFFICE

The Orchard White Hart Lane Basingstoke Hampshire RG21 4AF

PRINCIPAL OFFICE

The Roger Morris Centre Eastrop Way Basingstoke Hampshire RG21 4QE

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2022

Page 1 of 15

hhcr, basingstoke community radio INDEX TO THE ACCOUNTS

Page

• 3 Reference and Administrative Information

• 4 - 8 Trustees’ Report

• 9 Independent Examiner's Report

• 10 Receipts and Payments Accounts

• 12 Statement of Assets and Liabilities

• 13 - 15 Notes forming part of the Accounts

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2022

Page 2 of 15

hhcr, basingstoke community radio Charity Registration Number 1153159

The Committee presents its report and financial statements for the year ended 31 July, 2022, which were approved by the Committee on 6[th] Deember, 2022 in accordance with Section 162 of the Charities Act 2011.

The Charity changed its name from Helping Hands for the Blind to hhcr, basingstoke community radio on 1[st] October, 2022.

REFERENCE AND ADMINISTRATIVE INFORMATION

CHAIR & TRUSTEES

David Chatten-Smith Daren Bavister Charlotte Rennie Graham Hardy Nicholas Scott Burnett Jef Powel Richard Francis Pearson James Friis Christine Rowley

Appointed 14 May, 2013 Appointed 13 August, 2021 Appointed 13 August, 2021 Appointed 13 August, 2021 Appointed 25 November, 2019 Appointed 25 August, 2022

Appointed 25 August, 2022 Appointed 28 November, 2018 Resigned 5 January, 2022

BANKERS

Metro Bank Chiswick House Unit 1 Festival Way Basingstoke Hampshire RG21 7LD

INDEPENDENT EXAMINER

Mrs Claire Watts 87 St. James Street Newport Isle of Wight PO30 1LB

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2022

Page 3 of 15

hhcr, basingstoke community radio TRUSTEES’ REPORT FOR THE YEAR ENDED 31[st] JULY 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

A message from our Chairperson

With the external world changing at pace both economically and environmentally and more directly changes occurring within our board, it seemed like the perfect opportunity for the charity to undergo a review of its core ambitions, to ensure our charity remains focused on the needs of our community.

As such the board spent time reflecting and evolving our Vision and Mission, providing clarity and purpose to position ourselves to be the voice of our local community.

Our Mission is to develop HHCR, Basingstoke Community Radio to its full potential as a vibrant Community Radio station whose management and programming is based on community access and participation, and which reflects the special interests and needs of the listenership of the Basingstoke and the surrounding areas community that the Station is licensed to serve.

Basingstoke Community Radio will provide an outlet to:

• promote local community, arts, cultural and sporting groups and events

• support local musicians, writers and poets

• promote the history of the region

• cater for alternative musical tastes

• support the indigenous community

• provide a voice for the disabled

• promote education and learning as a lifetime experience

• enable multicultural access

• highlight local social areas of concern

• promote tourism in the region

We would like to take this opportunity to thank:

• Our volunteers, without your support we would not be able to provide the radio

• service to the local community.

• Our Trustees past and present for their time, advocacy and experience. All kindly

• donated.

Thank you. David Chatten-Smith Chairperson.

a) The Charity – Who We Are and Governing Document

The charity was formed in April 2012 by the current Chairperson - David Chatten-Smith.

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2022

Page 4 of 15

The hhcr, basingstoke community radio, formerly Helping Hands for the Blind, was registered as a charitable incorporated organisation on 31st July, 2013 as amended on 20th January, 2014. It is now governed by its Constitution adopted on 11th August, 2021.

It provides the town of Basingstoke with their very own radio station, community driven with the community in mind.

Produces a weekly talking news service to the sight loss and the print disabled community with local news, sport and entertainment, and towards the end of 2022 provides a community outside broadcast trailer for other community organisations to help with their events and fundraising.

b) Our People

As set out in the Charity’s governing document, the Committee shall consist of not less than three and up to twelve individuals members. Every trustee, replacement, additional and reappointed, must be appointed by a resolution passed at a properly convened meeting of the Charity’s Trustees.

The Trustees may delegate their powers to or functions to a committee or committees consisting of two or more persons, one of whom must be a Charity Trustee. The terms and conditions are set by the Charity Trustees who can alter those terms and conditions or revoke the delegation.

At General Meeting held on 25[th] August, 2022 the members appointed the following as the Charity Team:

• Mr David Chatten-Smith

• Mr Daren Bavister

• Miss Charlotte Rennie

• • Graham Hardy

• Nicholas Scott Burnett

Appointed from 25[th] August 2022.

• Jef Powel

• Richard Francis Pearson

• James Friis

Charity Board members stepping down:

Christine Rowley

Appointed 28 November, 2018 Resigned 5 January, 2022

Thank you all for your hard work and dedication as trustees of Helping hands for the blind. The energy and enthusiasm for those living with disabilities across the Boroughs of Basingstoke has been inspiring and we wish you all the very best.

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2022

Page 5 of 15

The Trustees are elected to bring a wide range of skills to the Charity.

The Committee may appoint sub-committees and the chair of the sub-committee has delegated powers to make financial decisions on behalf of the Committee should a decision be required quickly and outside of the timescales of the Committee meetings. The subcommittee meets as and when required.

OBJECTIVES AND ACTIVITIES

The Charity’s objects are the following:

• (a) to relieve the needs of blind and partially sighted people in Basingstoke and the surrounding areas through the provision of support, education and practical advice;

• (b) to advance the education of the general public in all areas relating to blindness and visual impairment;

• (c) the promotion of social inclusion among blind and partially sighted people who are socially excluded from society, or parts of society, as a result of being blind or visually impaired by:

• a. providing education and information

• b. raising public awareness of the issues affecting blind and visually impaired people both generally and in relation to their social exclusion.

Public Benefit

The Charity is a public benefit entity.

We review our aims, objectives and activities each year. This review looks at what we have achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help.

This review also helps us ensure our aim, objectives and activities remain focused on our stated purpose. We have referred to the guidance contained in the Charity Commission's general guidance of public benefit when reviewing our aims and objectives and in planning our future activities. In particular the Trustees consider how planned activities will contribute to the aims and objectives they have set.

ACHIEVEMENTS AND PERFORMANCE

Services & Activities

Basingstoke Community radio - (4,869 supported)

• Local community radio station for the community of Basingstoke with music local news and local programmes, online and via a smart phone app and smart speakers.

Talking news service - (2,860 supported)

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2022

Page 6 of 15

A weekly talking news service free to anyone that has a print disability, delivered online and smart speakers.

Community Events service (5 supported)

Supporting other community groups with an free events service and outside broadcast.

Free community group advertising- ( 25 supported)

Supporting other community groups with free radio advertising.

Volunteer training- (34 supported)

Supporting volunteers with training in the radio and media field.

Local community collaboration & Partnerships - Thank you!!

We aim to collaborate with the local community to better support the local community as a whole.

We are proud of our many local partnerships.

We would like to take this opportunity to thank each of the local charities, groups, businesses and individuals who have supported our charity.

• Basingstoke Observer,

• • Basingstoke Community Transport,

• Basingstoke Deane Rotary,

Objectives for the coming year

As at the end of the financial year (July we are still in the hands of the virus known as Covid19, although it is not as it used to be, we must still be aware just how difficult things can get with this virus, Lockdown made it very difficult to promote our services, and many small groups didn’t come out of that lockdown.

Focusing on what is the Charity’s control, with our updated vision and mission and a passionate Trustee board we want to continue to build on the successes seen from the community radio station for the local community.

A key priority will be to secure funding to continue our core work.

The stations launch on to the Digital radio network [ DAB ] in November / December.

We will also be launching our Triple P project. The Triple P Project aims to provide young people aged 11-19 with the opportunity to build their confidence and improve their communication skills using the key ingredients of radio. Our students often come from disadvantaged backgrounds and/or have additional needs. We want to offer the course to as many young people as possible and the age limit extends up to 25 for those with additional needs. Through working with young people in a safe and fun environment, we aim to significantly improve our students life chances by giving them a platform to build from.

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2022

Page 7 of 15

Contact us - How to get in touch & Keep up to date Social Media

Keep up to date by liking our page on Facebook:

https://m.facebook.com/HHCRBasingstokecommunityradio/

via our website www.basingstokecommunityradio.org.uk, or tweet us @BStoke_Radio

Financial Review

Copies of these annual accounts may also be requested by emailing [e-mail] In addition to the notes provided to the accounts the Charity review confirms:

• On-going the main task is to generate more income and self-fund raise.

• There has been no spending outside of England and Wales.

• There were no serious incidents to be reported in the last year.

Grants & Fundraising

• Total Grants income of £4,150

• Income from fundraising activities in the year amounted to £559

Responsibilities of the Committee

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity to enable them to ensure that the accounts comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved on 6[th] December, 2022 by the Committee and signed on its behalf by:

David Chatten-Smith (Trustee) 6[th] December, 2022

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2022

Page 8 of 15

Independent Examiner's Report to the Trustees of hhcr, basingstoke community radio

I report to the Trustees on my examination of the accounts of hhcr, basingstoke community radio (the Charity) for the year ended 31[st] July, 2022, which are set out on pages 10 to 15.

Responsibilities and basis of report

As the Charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

• 1) the accounting records were not kept in accordance with section 130 of the Act; or

• 2) the accounts do not accord with those records; or

• 3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulation 2008 other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this Report in order to enable a proper understanding of the accounts to be reached.

Claire Watts Signature:

Claire Watts (Mar 6, 2023 12:59 GMT) Email: [e-mail]

Mrs Claire Watts 87 St. James Street Newport Isle of Wight PO30 1LB

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2022

Page 9 of 15

hhcr, basingstoke community radio RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 JULY, 2022

Last year £ A1 Receipts 5,877 Donations Received 18,708 Grants - government 11,900 Grants - others 433 HHCR Lottery income 393 Other income 37,311 Sub total (Gross income) A2 Asset and investment sales 0 Income from sale of assets 0 Sub total 37,311 Total receipts A3 Payments 8,264 Radio expenditure Access Cards 250 Other direct costs 12 AGM Costs 735 Welfare Clothing 952 Motor expenses Entertainment Rent Service charges Household costs 194 Telephone and fax 1,997 Internet 250 Stationery and printing Information and publications Subscriptions Security 177 Equipment expenses 192 Software 1,260 Repairs and maintenance Donations Made 762 Sundry expenses	Unrestricted funds £ 11,340 1,700 2,450 559 1,027 17,076 650 650 17,726 4,840 252 2,381 0 0 262 731 2,384 4,095 2,232 77 140 1,342 1,141 170 350 750 720 0 1,914 6,150 79	Restricted funds £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0	Total funds £ 11,340 1,700 2,450 559 1,027
			17,076 650
			650
			17,726 4,840 252 2,381 0 0 262 731 2,384 4,095 2,232 77 140 1,342 1,141 170 350 750 720 0 1,914 6,150 79

hhcr, basingstoke community radio Registered Charity Number 1153159

Year Ended 31[st] July, 2022

Page 10 of 15

Independent examinations Consultancy fees 19 Advertising and PR 430 Licenses 15,494 Sub total A4 Asset and Investment purchases 3,100 Plant purchases 3,100 Sub total 18,594 Total payments 18,717 Net receipts / (payments) A5 Transfer between funds 28,949 A6 Cash funds last year end 47,666 Cash funds this year end	60 5,093 0 288 35,451 3,150 3,150 38,601 (20,875) 2,875 44,791 26,791	0 0 0 0 0 0 0 0 0 (2,875) 2,875 0	60 5,093 0 288
			35,451 3,150
			3,150
			38,601
			(20,875)
			0 47,666
			26,791

The notes on pages 13 to 15 form part of these accounts

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2022

Page 11 of 15

hhcr, basingstoke community radio STATEMENT OF ASSETS AND LIABILITIES AS AT 31[st] JULY, 2022

Last year Unrestricted funds £ £ B1 Cash funds 9,457 Bank Deposit Account 0 38,209 Bank Current Account 26,791 47,666 Sub total 26,791 B4 Assets retained for the Charity's own use 3,100 Plant (Cost) 2,100 3,100 Sub total 2,100 B5 Liabilities 60 Creditors 410 60 Sub total 410	Restricted funds £ 0 0 0 0 0 0 0	Total funds £ 0 26,791
		26,791 2,100
		2,100 410
		410

The Charity’s governing document does not require the Charity to obtain an audit of its financial statements for the year ended 31[st] July, 2022 and in accordance with Section 145 of the Charities Act 2011 the Charity Trustees have elected to have the accounts independently examined.

The Trustees confirm they have provided all information and explanations to the Independent Examiner in accordance with Section 33 of The Charities (Accounts and Reports) Regulations 2008.

These financial statements were approved by the Trustees on 6[th] December, 2022 and have authorised the Chair to sign them on their behalf.

david chatten smith

Signature: david chatten smith (Mar 4, 2023 18:42 GMT) Email: [e-mail]

David Chatten-Smith (Trustee) 6[th] December, 2022

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2022

Page 12 of 15

hhcr, basingstoke community radio NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31[st] JULY, 2022

1. Accounting Policies

a) Basis of Accounting

The Charity’s gross income in the financial year does not exceed £250,000 and the Charity Trustees have therefore elected to prepare –

a) a receipts and payments account, and b) a statement of assets and liabilities

in accordance with Section 133 of The Charities Act 2011.

The principal policies of the Charity are set out as follows.

b) Financial Statements

The content and format of these financial statements are compliant with recommendations provided by the Charity Commission.

c) Reserves Policy

The Trustees have reviewed the Charity’s need for reserves in line with the guidance issued by the Charity Commission and has agreed that the cash reserve should ideally not fall below a level consistent with enabling the Charity to fund approximately twelve months core operational costs and provide sufficient financial flexibility. The Trustees report that after making full provisions for designated expenditure the current free reserves of £26,791 (2021: £44,791) represent an approximate 8 months (2021: 60) of the estimated twelve months’ running costs.

d) Funds Structure Policy

Restricted funds are subject to restrictions on their expenditure by the donor. Unrestricted funds are available for use at the discretion of the Committee in furtherance of the general objectives of the Charity. Designated funds are general funds that have been earmarked for a particular purpose.

2. Staff costs and trustee remuneration

Graham Hardy received fees of £5,092 for services provided during the year. The Trustees have followed the guidance issued by the Charity Commission with regard to the payments. No other members of the Committee received any remuneration during the year. No employees had emoluments in excess of £60,000. No expenses were claimed.

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2022

Page 13 of 15

3. Value Added Tax

The Charity is not registered for VAT and thus any VAT incurred is wholly irrecoverable and is charged to the specified activity for which it was incurred.

4. Taxation

The Charity is a registered charity and as such is exempt from tax on its income under Section 505 of the Income and Corporation Taxes Act 1988, as long as its income is applicable and applied for charitable purposes only. During the year all of the income was applicable and applied towards charitable purposes.

5. Assets retained for Charity’s own use

At the year end the Charity had the following assets:

Mini Bus Computer Outside Broadcast Trailer Outside Broadcast Trailer - upgrade Totals	2022 Cost Book Value £ £ 12,000 0 300 0 3,100 0 3,150 2,100 18,550 2,100	2021 Cost Book Value £ £ 12,000 0 300 0 3,100 3,100 15,400 3,100	2021 Cost Book Value £ £ 12,000 0 300 0 3,100 3,100 15,400 3,100
			3,100

6. Liabilities

Independent examiner's fee Bookeeping services	2022 £ 50 360 410	2021 £ 60
		60

7. Analysis of movement in Charity Funds

Restricted funds arise when the donor gives funds for a specific purpose. The Charity monitors the income and expenditure ensuring that sufficient cash reserves are maintained. On completion of the project any surplus funds are transferred to

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2022

Page 14 of 15

unrestricted reserves where allowed under the terms of the donation. With the change in the Charity’s objectives the brought forward restricted reserves are now no longer designated as such. The following table shows the analysis and movement in funds during the year:

Restricted funds Police and Crime Commissioner Total restricted funds Unrestricted funds General Total unrestricted funds Total funds	B / fwd 01-Aug-21 £ 2,875 2,875 44,791 44,791 47,666	Receipts £ 0 0 17,726 17,726 17,726	Payments £ 0 0 38,601 38,601 38,601	Transfers £ (2,875) (2,875) 2,875 2,875 0	C / fwd 31-Jul-22 £ 0
					0
					26,791
					26,791
					26,791

hhcr, basingstoke community radio Registered Charity Number 1153159 Year Ended 31[st] July, 2022

Page 15 of 15

HHCR Basingstoke Community Radio Accounts 2022

Final Audit Report

2023-03-06

Created: 2023-03-02 By: David Fields ([e-mail]) Status: Signed Transaction ID: CBJCHBCAABAAIWnhUBheVR5JP2xM48iP9M6XW6_zwu-R

"HHCR Basingstoke Community Radio Accounts 2022" History

Document created by David Fields ([e-mail])

2023-03-02 - 2:55:29 PM GMT- IP address: 109.152.146.2

Document emailed to [e-mail] for signature

2023-03-02 - 2:59:11 PM GMT

Email viewed by [e-mail]

2023-03-04 - 6:40:09 PM GMT- IP address: 51.7.113.73

• Signer [e-mail] entered name at signing as david chatten smith

2023-03-04 - 6:42:40 PM GMT- IP address: 51.7.113.73

• Document e-signed by david chatten smith ([e-mail])

Signature Date: 2023-03-04 - 6:42:42 PM GMT - Time Source: server- IP address: 51.7.113.73

• Document emailed to Claire Watts ([e-mail]) for signature 2023-03-04 - 6:42:45 PM GMT

Email viewed by Claire Watts ([e-mail])

2023-03-06 - 12:58:34 PM GMT- IP address: 66.249.93.95

Document e-signed by Claire Watts ([e-mail])

Signature Date: 2023-03-06 - 12:59:20 PM GMT - Time Source: server- IP address: 185.17.165.75

Agreement completed.

2023-03-06 - 12:59:20 PM GMT