Company registration number". 4682749 Charity registration number- 1152966 Arkwright Meadows Community Gardens known as AMC Gardens (A company limited by guarantee) Annual Report and Financial Statements for the Year Ended ) l March 2024 Community Accounting Plus Units l & 2 North West 41 Talbot Street Nottingham NGI 5GL Arkivright Meadows Community Gardens known as AMC Gardens Contents Reference and Administrative Detai15 Trustees, Report 2to4 Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial StateTnents 8t0 16 Arkivright Meadows Community Gardens known as AMC Gardens Reference and Administrative Details Truslees Robert Diamond. Chair Wendy Whiley. Vice Chair Zoe Pallis. Treasurer Renate Hallet Christopher Pryke Hendy Hannah Bailey Amy Phipps Karen Warner Magdalena Rupcic Rebecca Ciarla Emil Bobok Secretary Steph Dall'omo Senior Management Team Sally Rootham. Volunteer co-ordinator Rachel Smith. Community Engagement Officer Esme Arn]or. Community gardener Kathleen Pollit¢ Community gardener Stephanie Dall'omo, Finance worker Claire Simpson. Activitie5 c￿ordInatOr Eleanor Kirkwood, Funding & athnin worker Steve McLaughlin, Play leader Natalie HuT5t. Play worker Charity Registration Number 1152966 Company Registration Number 4682749 Registered Office Kirkby Gardens The Meadows No￿INGHAm NG2 2HZ Independent Examiner John O'Brien. employee of Community Accounting Plus Unils l & 2 North West 41 Talbot Street Nottingham NGI iGL Page I Arkivright Meadows Community Gardens known as AMC Gardens Trustees, Report The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the chariiable company for the year ended J l March 2024. Truslees and officers The trustee5 and otTicers serving during the year and since the year end were as follows: Trustees" Robert Diamond, Chair Wendy Whiley, Vice Chair (appointed 16 May 2023) Zoe Pallis. Treasurer Renate Hallet Christopher Pryke Hendy Hannah Bailey Gemma Hale (resigned 17 October 202J} Amy Phipps Karen Warner Ma?dalena Rupcic (appointed 6 November 202J) Rebecca Ciarla (appointed 2) November 2023) Emil Bobok (appointed I I September 2023) Secretary.. Steve Collins (resigned JO January 2024} Steph Dall'omo (appointed )0 January 2024) Structureg governance and management ature ofgoverning document The charity is a company limited by guarantee and re£istered charity. It is operdted under the rllles of its memorandum and articles of association daled ?81021200) and most recentlj. amended 2210511 J. It h&s no share capital and the liability of each member in the event of winding-up is limited to £1. Recruilmenl and appoinlmenl oflru51ees Trustees are usually recruited from our pool of local volunteers. Interested Trustees are invited to attend and observe a Trustees Meeling and then lo meet the A(Imin Officer to be made aware of their duties and responsibilities. They are then fonnall). accepted at our Annual General Meeting. Objeetives and aetivities Objeclives, sÉra¢egies and uctivilies The principal objects of the company are- to advance education and training and relieve unemployment- the relief of poverty, the promotion of health and the provision of recreation and leisure facilities in the interests of Social welfare, in particular through the Promotion ol a horticultural project for the benefit of the inhabitants of The Meadows, Nottingham. Page 2 Arkivright Meadows Community Gardens known as AMC Gardens Trustees, Report Activities To develop the Gardens as a community led folxl growing project. The Gardens run a variety of events and activities including volunteer learning sessions and large public events. We engage with the Meadows community though a programme of health and ￿'elIbeing activiiies for all ages and its broad demographic. Achievements and performanee In addition to the outcomes and activities funded through the Lottery Reaching Communities grant the Gardens continues to remain open to the public for the sale of fresh fruit and vegetables as well as plant sales. The large events and some of our smaller activities and workshops remain very popular. This year, our cook and eat session has proved extremely popular and over 60's Artspeak group continues to thrive. Our Kids Club on a Thursday afternoon has again been successful with all places available Cu￿entlY being taken up. Many local families have been supported through our Saturday morning Family Session5 and holiday Sessions. Once again it has been a very successful year lor the Gardens which are now in their 20th year. To help us in achieving thi5 success we would like to thank all OUT volunteers, staff and visitors. We would also like to thank the National Lottery Community Fund lor the continuation funding of the 'GrowiT]g Well Together, project, Children in Need for the funding of our Kid5 Club. and other funder5 including the Freema50ns (for works on site) and the Lottery A￿'ardS for All. Public benefit We provide a unique inner city space for health. education. activity. recreation and training- we encourage people to grow and eat healthier food and to take part in activities to improve their skills and to work together. Meadows residents will have improved unders￿nding. greater interaction and social cohesion within this diverse community. (hhers including vulnerable and long tern) unemploy'ed adults will acquire new skills, tangible achievements and improved prospects. Oiher socially isolated people will report reduced isolation leading to improved emotional, physical and mental well being. The trustees confirm that they have complied M-ith the requirements of section 17 of the Charitie5 Act 201 I to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. Financial review The financial position of the Gardens ￿MaInS healthy and all expenditure is within the budget forecasts. The 'Growing Well Together, Lottery funded project ends in ) l1101?024 and the Trustees are aware that there needs to be sufficient in reserves to temporarily Susthin ihe Gardens in the event of there being no further successful funding bids, or to pay out redundancy in the eveni that insufficient funding can be found in the long term. Policy on reserves Our reserves would Cover approximately 6 months running costs. assumiiig no changes and no redundancy payouts, which is in-line with our current policy. Ideally. we would like to increase our reserves to 9 moiiths running costs, though this may take time. Page i ,Irkivrlght Nle*doM'J Communlly GArdeny known #J AIM C Gardens Tru5tees' Report Fill.￿￿1 rL*k nuin financial nsk Is ihai are hcavily r¢liani on funding. du¢ lo th¢ natUTC of ihis project and thc arca hKh il .45 ofthl pL￿PIC serye are from low" io extremely low income li0￿￿Chol(Ls. we would fiThJ li diificult io bccome seif-5USlainittg N'iih our current rn)del of op¢ralion. Also. grant funding lla5 become inLYaLqingly compctitil'e io l(Kal council budgel cul& St>ttmemt of Trustees, RupoDsibillties The trU￿e¢S Im.1￿ are also the directors ol Arknvrighi Mvadows Community G#id¢lls for thc Purpos￿ of la￿.) respollsibl¢ lor preT)arintt the tn151ees' r¢port and the f￿anCIal statements in accordance with aFvlicdble la￿ and LDited Kingdom AcLounuDg Standard5 (United Kingdom Generally Ac¢epi¢d Accounting Pn¢iicLI. includlng FRS 10? 'Th¢ Financial Reporting Siandard applicabl¢ in the UK and Republi¢ of Ireland" The rwn and aecounts hase prepared in ac¢ordartce with the provisiorLS in the Companies Art 2006 l¥in¢y io small Compantes. Company laik requires th¢ In￿1¢¢$ (o prepar¢ fllLinciui stalcm¢llLS for ￿Lh financial year. Under cornpany law thc M￿￿1 noi appTOVe thc financial slatancnls Unl￿ they are saiisfied Ihai thry give a truc and fair vicw oi the 5ts1r vf dffaiis of th¢ cbantable Company and of the incim)it)g resouT¢¢5 and ipplic¥tion of resourrps. iniluding its incom¢ 2nd e.xpeDdihJre. of the Charitable company for thai period. In pr¢paring these financial st3￿Ments. the mLStee5 are required to: 5¢1e£t suitable account￿¥ policies and apply thern Consistently, obseTh"¢ the methods and ptillciples in the CbaTities SORP. make judgements aDd estimates thai are re850nabl¢ and prudent: State V*bether applicable accounting 5wdards. Lomprising FRS 102 have beeD follo￿ed. subject to any nwerial dqjanurrs di5Lluird •MI cxplaiucd in ih¢ finati¢ial swt¢rn¢nts: and prepare th¢ financial sthiemenLs on the going COr￿ern basis unles5 it is inappropriate io p￿Sume that the charitsble company will conlsnue in busin￿. The tsusrees are responsible for k¢¢pirtg wop¢r accounting r¢coriLs that can disclose with reasonabl¢ accuracy at any umc the fifianci￿ pjsition of Ihe churitable company and enablc th¢m io cnsurc that the financial swiemcnts cThnpl}' with the Companie5 Aci 2006. Thej are also respoftsible for safeguarding the assets of the charitable omtAn) and he￿e fL>r tsking reaNurtable sleps fur Ihe prevenliun and deieLlion fraud dnd otber irregwlarities. Sm*ll companiu pr(ty*ision S￿leMe￿I Thi5 rewt has been prepared in accordance ivith ik small companies regime under the Companie5 .4ct 2006. The ann epon was ap y thc tsU5lccs of the charity on 18 Noverni￿r ?024 and signed on its behalf bj,: Rubrn Diamond TrusL¢e PJ¥¢ 4 Arkivright Meadows Community Gardens known as AMC Gardens Independent Exarniner's Report to the trustees of Arkwright Meadoivs Cornmunity Gardens ('the Company,) Independent examiner's report to the trustees of Arkwright Meadows Community Gardens ('the Company'} I report to the charity trustees on my examination of the accounts of the company for the year ended 3 l March 2024. Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the Cotnpany are not required to be audited under Part 16 of the 2006 Act and are eligible for independent eiamination: I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independenl examiner's stalement I have completed my examination. I confirni that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect- accounting records were not kept in respect of the Company as ￿qUIred by section J86 of the 2006 Act. or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the accounting requirements of section J96 of the 2006 Act other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination- or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by Charities [applicable to charities preparing their accounts in accordance with the Financlal Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concern5 and have come acr055 no other matters in connection with the examination to which attention should be draw￿ in this report in order to enable a proper understanding of the account5 to be reached. il O'bririi NIS- FAIA, FCCA, FCIE, employee olcommunity Accounting Plus Fellow of the Association of Charity Independent Examiner5 Units l & 2 North West 41 Talbot Street Nottingham NGI 5GL 0311212024 Page 5 Arkivright Meadows Community Gardens known as AMC Gardens Statement of Financial Activities for the Year Ended 31 March 2024 (Including Income and Expenditure Account) Total 2024 Total 2023 Unrestricted Restricted Note Income and Endowments from: Donations and legacies Charitable activities 13,633 1?,9?4 13,633 120,257 15,306 90,378 107,333 Total income 26,557 107,3J) 133,890 105,684 Expendilure on: Charitable activities (15,660) (l? J.769) {139,429) (127,568) Total expenditure (15,660) (l? J.769) {139,429) (127,568) Net incomel(expenditure) 10,897 (16,436) (5,539) (21,884) Net movement in funds 10,897 (16,436) (5,539) (21,884) Reconciliation of funds Total funds brought forward l i7,8)4 178,210 200,094 Total funds carried forward 16 148,7J I 23.940 17?,671 178,210 Unrestricted funds Reslrieled funds Total 2023 Note Income and Endoivments from: Donations and legacies Charitable activitie5 15.306 10,662 15,306 90,378 79,716 Total income 25,968 79,716 105,684 Expenditure on: Charitable activities (81,554) (46,014) (127,568) Total expenditure (81,5i4) (46,014) (127,568) Net (expenditure)/income (55,586) (21,884) Net movement in funds (55,586) (21,884) Reconciliation of funds Total funds brought forward 19J,4?0 6,674 200,094 Total funds carried forward 16 l J7,8J4 40,376 178,210 All of the charity's activitie5 derive from continuing operation5 during the above two periods. The funds breakdown for the period is shown in note 16. The notes on pages 8 to 16 fonn an integral part of these fmancial statements. Arkivright Megdom's Community Gardens known as AMC Gardens IRegistration number: 4682749) Balance Sheet as at 31 March 2024 2024 2023 Note Fixed x55ets Tan2ible a55ets 12 R3.435 93,535 Curren( a59ets Debiots Cash at ballL" and in hand 13 14 2.584 88.315 82.430 90.899 86.036 Cr￿lt￿r$= Amounts falling due wlthln otte year (1,663) (1.3611 et euTrent a55ets 89.?36 84.675 #ssets 172.671 178.210 Fullds of tbe cbarlry= Restri￿ed in¢onJe funds Restricted funds 16 23.940 40.376 Unrestrided in¢ome funds LnrestriCi¢d fvnds 148,731 137.834 Tot*1 funds 16 172.671 178.210 For the fLoancial year ending 31 Mar¢b 2024 ih¢ cbariry Was eDiitled w ¢xemption from audit under section 477 of ihe Cornpanles Act 2006 relating to Small companie$. Director6, r￿￿)nsIbilities. The Members hav¢ not required the charity to obtsin an audil of its accounts for the year in question in aLC4)rdance M'ith S￿li￿rt 476; and The direaors acknowlcdge their rL5ponsibililic5 for cornplying wsth ih¢ r¢quir¢menls of thc Act with r¢spect to accouniing record5 and ihc prq)arniion of3ccounls. These financial statements have ￿.¢ll prcpJrLYJ in aLcordanc¢ wilh thL' SPLYial provisions r¢lating io companie5 subject ￿ the small companies regime within Part 15 of the Companies Act ?006. The findllcidl bldtenicnts on pagc% 6 10 16 were approved by the irnsiees. and auihoriscd for issuc on 18 Noi'emb U24 and signLd r Ixhalf by- Roben DI￿Ond o•s M lo l fi fonn an iniegrnl part ofihese financial slatements. -I'he TM)ie.s on pa. Arkivright Meadows Community Gardens known as AMC Gardens Notes to the Financial Statements for the Year Ended 31 March 2024 l Aecounting policies Summary of significant accounting policies and key accounting estimates The principal accounting policies applied in the prepardtlon of these fmancial slatements are set out below. These policies have been conslslently applied to all the years presente(L unless othenvise slated. Statement of compliance The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) (Charities SORP (FRS 102}). the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Basis of preparation ArkThri￿t Meadows Community Garden5 Tneets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unle55 Othen¥ise stated in the relevant accounting policy notes. Going concern The financial Statements have been prepared on a going concern basis. The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going Concern. The twstees make this assessment in respect of a period of one year from the date of approval of the financial $￿teMentS. Exemption from preparing a cash flow statement Under the exemption available to smaller charilies the Board of Trustees h&s chosen not to include a Statement of Cash Flows within the financial slalements. Income and endowmenls Volunlary income including donations. gifts. legacies and grdnts that provide core funding or are of a geiieral nature is recognised ￿'hen the charity has entiilement to the income, it is probable that the income will be received and the amount can be measured ￿'1th sufficient reliabllity. Donalions and legacies Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subjecl to condilions thal require a level of perforniance by the charity before the charity is eniitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilrnent of those conditions is M'holly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period. Arkivright Meadows Community Gardens known as AMC Gardens Notes to the Financial Statements for the Year Ended 31 March 2024 Expendilure All expenditure is recognised once there is a legal OT constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that categorv. Where costs cannot be directly attributed to particular headings they have been allocated on a basi5 consistent with the use of resources, with central staff Costs allocated on the basi5 of time spent. and depreciation charges allocated on the portion of the asset's use. Other 5UPPOrt costs are allocated based on the spread of staff costs. Charilable aclivities Charitable expenditure cotnprise5 those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activitie5 and those costs of an indirect nature necessary to support them. Taxation The charity is considered to pass the tests set out in Paragraph I Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respeci of income or capital gains received within categories covered by Chapter ) Part I l of the Corporation Tax Act ?01 O or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or galns are applied exclusively to charitable PLwposes. Tangible fixed assets Individual fixed assets cosling £500 or more are initially recorded at cos¢ less any subsequent accumulated depreciation and subsequent accumulated impainnent losses. Depreciation and amortisation Depreciation is calculated to ￿'rite down the cost or valualion. less estimated residual value, of all Lqngible r￿ed assets with a cost exceeding £500 over their expected useful lives on a straight line basis. Asset class Land & buildings Fumiture & equipment Computer equipment Depreciation meihod and rate Variable 20.00/0 Trade debtors Trade debtor5 are amounts due from customers for merchandise 501d or Services performed in the ordinary course of business. Trade debtor5 are recognised initially at the transaction Price. They are subsequently measured at amortised cost using the effective interest metho(L less provision for impairment. A provision for the impairnient of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original tern]s of the receivables. Page 9 Arkivright Meadows Community Gardens known as AMC Gardens Notes to the Financial Statements for the Year Ended 31 March 2024 Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-tern] hI￿lY liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Fund structure Unrestricted income funds are general funds that are available for use at the tru5tees' discretion in furtherance of the objectives of the charity. Restricted income funds are those grants for use in a particular area or for specific purposes. the use of which is restricted to that area or purpose. Pensions and other post retirement obligations The charity operates a defined contribution pension scheme for employees. The assets of the scheme are held separately from those of the charity. Pension costs Cha￿eS in the Statement of Financial Activities represent the contributions payable by the charity during the year. 2 Income from donations and legacies Unrestricted funds Totsl 2024 Total 2023 General Donations and legacies; Donations from companies: trusts and similar proceeds Donations from individuals Gift aid reclaimed 11,4(A 1,899 270 11,464 1.899 270 11,500 15,306 3 Income from charitable activities Unrestricted funds General Restricted funds Total 2024 Totsl 2023 Events & activitie5 Fee5 & room hire Sales Grants & donation5 Sundry income 1,082 4,711 4,869 79,716 5,596 6,595 5,596 6,595 107,333 425 107,333 425 107,J)) 120,257 Page 10 Arkivright Meadows Community Gardens known as AMC Gardens Notes to the Financial Statements for the Year Ended 31 March 2024 4 Grants & donations Unrestricted lunds Restrieted fllnds Total National Lottery Community Fund Children in Need Garfield Weston Thoma5 Farr Awards for all Wesleyan fund Social farnis and garden5 Gift aid Sundry grants & donation5 67,860 7.500 10,000 3.000 18,973 67,860 7,500 10,000 18,973 9,964 1,500 270 1,899 9,964 1,500 970 1,899 107,3J) 120,966 5 Trustees remuneration and expen5e5 No trustees, nor any persons connected with them, have received any remuneration from the charity during the year. No trustees have received any reimbursed expenses or any other benefits from the charity during the year. 6 Fees payable to indepeTJdent examiner During the period. the fees payable (excluding VAT) to the charity""s independent examiner Community Accounting Plus are analysed as follows= 2024 2023 Independent examination Other financial services 900 865 1,154 949 2.054 1,814 7 Taxation The charity is a registered charity and is therefo￿ exempt from taxation. 8 Charity status The charity is a company limited by guardnlee and consequently does not have share capital. Each of the trustees is liable to contribute an amounl not exceeding £1 to￿ardS the assets of the charity An the event of liquidation. Pagell Arkivright Meadows Community Gardens known as AMC Gardens Notes to the Financial Statements for the Year Ended 31 March 2024 9 Expenditure on charitable activities Unrestricted fund5 General Restricted funds Total 2024 Total 2023 Activities Broadband & line rental Engagement Depreciation Waste disposal Gardening Fundraising costs Insurance 2,750 2,750 4,482 741 12,090 i50 12,090 550 11,692 546 1,890 106 201 201 1,245 699 1,245 699 1,197 IT & website Sundry expenses Legal & professional Payroll fees Postage Publications & subscriptions Shop Site Stationery & copying Telephone Training & conference Travel & sub51Stence Utilitie5 Volunteers expenses Wages, Nl & pension Catering costs Equipment 71 71 224 192 1,645 2,129 55 1,318 47 7.470 1,977 408 9.447 408 6,411 22 758 758 55 60 87 96 1,803 1,340 95,604 495 116 36 1,796 1,541 89,363 733 806 1,340 87,776 495 116 7,828 15,660 1?3,769 139,429 127,568 Page 12 Arkivright Meadows Community Gardens known as AMC Gardens Notes to the Financial Statements for the Year Ended 31 March 2024 10 Net incomingloutgoing resources Net outgoing resources for the year include- 2024 2023 Depreciation of fjxed assets 12,090 11,692 I I Staff costs The aggregate payroll costs were as follows: 2024 2023 Slaff cosls during the year were: Wages and salaries Pension costs 93,088 2,516 95,604 89,363 The monthly average number of persons (including senior management team} employed by the charity during the year was as follows.. 2024 2023 Average number of employees 10 10 5 (202J - 4) of the above employees participated in the Defined Contribuiion Pension Schemes. Contributions to the employee pension schemes for the year totalled £2,516 {202J - £2, IJ l ). No employee received emoluments of more than £60,000 during the year. The total employee benefits of the key management personnel of the charity were £95,604 (2023 - £84,588). Page li Arkivright Meadows Community Gardens known as AMC Gardens Notes to the Financial Statements for the Year Ended 31 March 2024 12 Tangible fixed assets Land and buildings Furniture and equipment Computer equiptnent Total Cost At l April 202J Additions 242,975 587 247,477 1,990 1,990 At J l March 2024 242,975 5.905 587 249,467 Depreciation At l April 2023 Charge for the year 149,440 1,692 3.915 398 587 153,942 12,090 At 31 March 2024 161,1)2 4,31) 587 166,032 Net book value At J l March 2024 1.592 83,435 At J l March 2023 93,535 93,535 13 Debtors 2024 2023 Trade debtors Prepayments 1,197 1.387 2,358 1,248 2.584 14 Cash and cash equivalents 2024 2023 Cash on hand Cash at bank 165 88,150 82,386 88,315 IS Creditors: amounts falling due within one year 2024 2023 Other creditors 1,361 Page 14 Arkivright Meadows Community Gardens known as AMC Gardens Notes to the Financial Statements for the Year Ended 31 March 2024 16 Funds Balanee al I April 2023 Incoming resources Resources expended Balance at 31 March 2024 Unrestricted funds General General 137.8J4 26,557 (15,660) 148,731 Restricted funds Kids Club Growing partners 7.500 {6,667) (117,10?) 833 23,107 40,376 Total restricted fund5 40,)76 107.J)) (1 ?),769) 23,940 Tot21 funds 178,210 133,890 (139,429) 172,671 The specific purposes for which the funds are to be applied are as follows: Kids Club.. Funded by Children in nee