RYEDALE METHODIST CIRCUIT 29134 TRUSTEES, ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020 RYEDALE METHODIST CIRCUIT ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2020 ADMINISTRATIVE INFORMATION Circuit Number. 29134 Circuit Staff: Ordained.. Superintendent Minister. Rev Peter Sheasby 7 Pinfold Garth, Mallon, North Yorkshire, Y017 7XQ Rev Ken GovAand Deacon Fion8 de Botts Rev Anthony de Bc4tz Rev Jane Pickering {fr¢Jm 1 September 2019) Ministers.. L8y.- Pastoral Lay Employ￿". Missional Lay Employee.. Administration Assslanl.. Mrs Linda Stannard Mrs K?￿n Pattison Mrs Ann Thcrnas Trustees-. All membets of the Circuit Meeting. A full list is avaWe on requesL Circuit Stewards.. Ms Kate Gibbs (fr￿ 12° Sept￿ber 2019) Mrs Julia Branson Mr Paul Emberley Mr Robert Rayner Circuit Treasurer. Mr Philip Roy Evans FCCA Independent Examiner.. Mr Michael Ric￿Ond FCG4 Champleys Chartered Cerbfied Ac¢ountsnts Champleys Mew5, Market Place Pickering North Yorkshire Y018 7AE STRUCTURE GOVERNANCE AND MANAGEMENT The Governing Doclynent Deed Of Union11932) artd Methodisl Church Act {19761 Constsluted Act of Patlianenl Selection of Tnjstees Appointed by local thurches and existing trustees Ministers are automats'caly trustees struc*ure Part of the York and Hull Distn"cl of the Methodist Churth Accountable lo the Methodist Conference Risks Considered by the Leadership Team Take prcle&sional a(fvI￿ when required Adopted Safeguarding Pdicy OBJECTIVES AND ACTIVITIES The Vision of Ryedale Methodist Circuit is to build fellcNvships of committed folloNsErs of Jesus Christ, who will share the Gospel, grow in faith arKI demonslrale this through loving seivice in both the loca ccrnmunity and the wider world. This VI￿On will be worted OLrt by.. Increasing awareness of Go(fs presence and declartng His love in our daily live4 Offering safe places for worship where everyone is m&Je to feel wel¢(￿ne and accepted,. -Providing opportunib.es for spiritual growth and leaming", Providing time and space for church and eommunity ath"vth"e& Showing care and support for all.. Sharing tasks of ministy among both lay arKI ordained peo￿e. Worting forjustice and pea￿ for all peo￿e. and Regularfy reviewng OPFJ)rbJrbitiesfor misson. miNsty and w)rshp both within the Methodist Circuit 8nd wth others of faith. Objectwes". The purposes of the Methodist Church are and shall be deemed to have been since the Date of Union the a(fvancement of.. a) The Christian farth in a￿rdance ￿￿th the ¢kntn"n4 standards and discipline of The Methodist Church.. b) Any charitable purpyjse for the time ￿Ing of any Connexional. Distrid, Circurt, IcKal or other organisation of The Melhodisl Church.. c) Any Charitable purpose for the time ￿n9 of any ￿lÈty or insts"lution substdiary or anullary to The Methodist Church., d) Any purpose for the tsme being of any charity being a tharity sub&diary or ancillary to The Melhcxthst Church. STRUCTURE AND DECISION MAKING The Circuit slaff work as a team shanng reSp￿sibilitieS across the Circuit Day-to-day management deasions are taken by the Circuil Leadership Team {CLT). The CLT is comF)osed of the Circuit Stewards and ordained stsff. The Circuit Meeting is the prinapal deasion-making body responsible for the affair5 of the Circuit and the development of ryrcuil pdicy.11 also acts as the foca point of the working fellowship of the churches in the Circurt, overseeing their pastoral, training arxl evangelistic work. 11 meets ￿ce yearly, in the autumn and spring. CLT meets bety￿en Circuit meets.ngs lo: discuss the life and wort of the Circurt 2. fomiulate reccxnmendalions for the Circuit Meeting carry out wort( on beha￿ of the Q"rcuit Meeting, where appropriate. 4. to ensure the Circuit effedively uses it5 finanaal resources through.. agreeing proposals for the annual ctrcuil budget in alfvan￿ of the Q"rcwt Meeting morwloring financial procedL5r The CLT is responsible for the Maintenan￿ and upkeep of the manses and has the authority to approve emergency works to manses on behalf CA the Circuit Meeting. All property schemes wthin the Circuit are examined by the CLT reccxnmend an appropriate response to the Circuit Meeb'ng. The CLT may seek clarrficab.on or morftfication of an apF4ication before maknng ils reccrnmendation to the Circuit Meeting. In addition lo seeking approval, a chureh may seek financial yjpport from the Circuit. For small propety sch¥nes ILFP to £5000} the CLT may reccynmend that the Circuit M￿ting grant from the Circuit Model Trust Fund up lo 15Yo of the budgeted cost of the scheme Isutty'ect to funds being availat4e) dep￿dIng on wdl the scheme fits the approva criteria. RISKMANAGEMEP The Trustees have examined the m•4or strategic and operatiorial risks facing the Circuit and have establish￿ the necessary systems to manage or mts'gale these risk& In parts"cular. insurance ¢over is in pla the finances of the Circuit are kept under revEw the Circuit has adopted the Methodist Church Safeguarfing Poficy and ensuTed il is rolled out to the churches., appointed a Circuit Safeguarding C(M)rdnator.' appropriate Disdosure and Barring Service IDBS} checks are made and there are regular audits of Safeguarding wxb.ces across the Cireuit and all ils churches. Public 5en8fft We ¢onfim th81 the trustees have had regard to the ChaTty C￿nmIS￿On's guidance on pu￿1¢ benefit. Ryedale Methodist Circuit carries oul a range of aclivib.es in pursuance of its mi￿on. The Trustees consder that these aclivilies, summarised below, provide benefrt lo those who are members of the Ctrcuil through the local Methodist churches and the wider ccxnmunity. ACHIEVEMENTS AND PERFORMANCE Reli ious Activit￿$ Acts of worship and pastoral ca The Circurf( produces a quarterty pre*hing plan lo ensure regular acts of worship take Pla￿ at each of the Methodist ¢hur¢hes and Local Ecumenical Partnerships under rts remit. These are open to all people, ￿thout charge. The Ministers have pastoral care for these churche& Baptisms, Weddings and Funerals The C1￿Ult staff conducted baptisms. weddings and funerals at each of the churches in the Circuit. These services are available at the discretion (rf the person wlh pastoral charge. No charge is made for baptssms. A modest sel feè is usually eharged for weddings and funerals. WO￿ with Children, Youth, and Families in the k¢81 C(xnmurrity The Circuit supports the work done in the local ch¥Jrches to reale and strengthen relaty"onships and help people along their lrfe'sjoLFmey ensure people feel welcome and gel a FK)&tive experien￿ of ch￿￿h lrfe encourage people to start and continue a joumey inlo farth. We aim to make these seryices available to erfery￿e. le ert P￿$byterS, Deacons and Local Preachers The Circuit spiritually and financially supported the akn)ve naxed Presbyters and Deacon throughout the year {or for the period shown)," a number of active Local P￿aCherS and severa Supemumerary Ministers took setvices and preached in the Circuit's ¢hurche5 during the year. Lay Employees The Circuit funded.. 2 part b'me Lay Employees A part-lime Athinislralor Property manegement The CireuTt maintained three manses, &ich of whth were co)Jpied by ministers during the year. Three further fomier manses were commeraaly let During the year two redundant churches ￿ere . Volunteers A substantial part of the Circurfs ministy is accomplished by volunteers. AJI the Cir￿lt Stewards and the other mernbers of the Circuit Meeting, except for the Ministers and paid lay emtAoyees, are volunteers. AJI the local preachers arè volunteers FINANCIAL REVIEW The Accounts for the year ending 31 August 2020 and the Statement of Assets and Liabilities as al 31 August 2020 are contained in Appendix 1. These show net inccme of £138,000 in the year. wth lotsl cash fynds of £7C6,000 at the end of the year. This posilNe nel inc(me figure was ma1￿Y attributsble to the sale of redundant churches and a reduction in full lime staff and ministers and was a¢h￿Ved after pay¥ng £12.000 in repairs to manses and £3.000 relab.ng lo the inspection of other buildings and chijrches. The rental of a spare rnar￿e resulting frcm the reduthon in full time ministepial staff achieved additional rental inccffte of £7.000. The sale of tsvo redundant church builth'ngs raised £159.0￿ nel of sales eosts. of %thich £128,000 was retained in the Circuit Iwlhin the Circuit Model Trust Fund {CMTFII aThJ the remaining £31,000 was donated lo the wder Methodist Corinexion Iper the standard approach on such sales). There was a150 a donab.on of £21,000 from the C￿F lo the Yortshire North and East District of the Methossible sae of land. STATEMENT OF ASSETS AND LIABILrriES AS AT 31 AUGUST 2020 o￿nIng balances Closing balances CASH FUNDS HELD Bank ￿Erent a¢count 23,922 55,166 G￿traI Finan￿ Board deposrt ￿1)Urt 131.341 139.063 Trustees for methoth.sl Churth Purposes 412,154 511.815 Other funds Totsl ca$h funds held by circult 567.487 706,044 OTHER ASSETS AND LIABIUTIES Investsnents 10.928 10.757 Land and buildings 2.045.610 1.544.183 Ott)er assets 17.242 11712 Loans a0,0￿j Other li8￿.11￿.es 48.577 45,022 APPENDIX 2: RESERVES POLICY Our ReseNes Policy relates to our general lunresthctedl funds wthich are freety availab￿ to be used for any or all of the purposes of the Circuit. Other funds ale also induded for the sake of danty and openness and to show that the Circuit has a polFcy for the management of JI of i(s morkey nol gmply tho* wA)ich are defined as reseNes. Aims To secure and gjstain Ihe Qrcuivs viaLilty arKI fErture. To reassure the general public that the Qrcui( which is a chaiity, intends to use all of the money coming into its care for the purp)ses of the chartty. Three Step Process In line with Connexional guidance, we urbdertake a three step process in selbng reseNes poliry.. set out our mission aims decide what finanaal plans wll be neee&8ary to achieve those aims determine the apwopriate level of resetves required to meet our finanaal plans. 11} Mission Policy The Circuit's Mission Poltcy is set out in a separate doC￿ment develoFed durFng the merger prO￿s￿. Essenb'ally, it Provides for. lal The ministeriaf oversight and pastoral care of the more than tr￿nty local churches in the CircuiL Ibl The support of a ministy team of three presbyteral Ministers (currently 2). one Deacon. several Su￿rnumerary ministers and three lay emFJoyees ltsvo plus an Adminislrator currentty). Icl The maintenance of the four Circuit manses. tsvo foThner manses which are C￿￿enty let out ccmmereially, and any closed chapels which are in the prLKess of being sold. 12} Flnanclal Plans Each year. the required levels of expenditure and inc£Yne are reVIe￿d and a Circuit budget is produced. This covers". the totsl levd of expenditure ￿Uired by the Circuit to meet the costs of 1{a). {b} and {c) above expected income from the let properties requirement for contributions lo the Circuit frLYn individual Chapels appropriate levd of transfer from Circuit Model Trust Fund {budgeted at £10,000 as a general amount for 2020121 plus an exeepb.onal transfer of up to £20.000 lo cover the purchase of Ccfflmunication equipment for churches lo facilitate on line services and excepts.onal transfers each quarter lo cover unpaid quartedy assessments by churches short of furKls) We make Pfovision for our property maintenance pr￿rarnme by deggnaling an 8rnount per annum for each manse lo maintain the properties, and an amount per annum to ftEnd a program of periodic pr￿rtY inspections (3) Reserves Policy The Circuit General Fund Under Standing Orders the Circuit must meet its finanaal obtigation$ refation to the support of its ministeTS and the Maintenan￿ of the manses. The total budgeted expenditure for the next finanrial year linduding planned contributions to the Manse Fund and the Property Inspection Fund) 15 c_£259,000. Our Reserves Policy is lo hold al least six month's expenditure in hand. At 31108120, the balance w85 e..£219 000 Ohat is c. £170.000 balance Wth net assets. including an £80.000 loan, of c. £49,000} so represented about tén months expenditure. The Manse Fund This is a designated furKI which exists to cover expenditure required to manlain the CircLNt manses in good condition and to fulfil requiTemenls of quinquennial inspections. Our policy is lo support this fund fr¢xn the General Fund by means of 8n annual anount per annum, sel so as lo balance expenditure oveT a five year cycle. A5 Such, there is no specffic target level of reserves al any point in time, but an objective of covering requirements wthout undLFe vc4ab.lity in the annual transfer. AI 31108120, the balance %WdS just over £16,000. The budgeted annual levd of funding for the fo1bv￿ng year was £7,500 li.e. £2,500 per manse) but, followng a period where self distsncing meant rewrs were kept to a minimum, a(kSilional reseNes are availatrAe lo cover unexpected repairs. Thè Property Inspection Fund Thi5 15 a designated fund whieh exists to cover the cost (( quinquennial and other le.g. eleclrical} inspections for bolh individual ¢huTches and circuit properb"es. Our policy Is lo support this fund from the General Fund by means of an annual amount per annum for each manse, set so as lo balan￿ expenditure over a fwe year cycle. As SL￿h. there is no specffic target levd of resetves at any point in lime, but an o*"ectThie ol covering requirements without uThlue vdatilty in the annual transfer. Al 31108120, the fund balance wasjust over £4000: the bLbJgeted annual level crf funding for the followng year £5,600. Circult Model Trust Fund This fund derives fron sales of chapels and manses. Historicauy. the use of this fund has been restricted to specffic purposes by the Conferen￿. bul MO￿ recentty Circuits have been given the ability to use their CMTF as they see fil. Our policy is to use the fund to provide support to the General Fund to further the wofk of the Circuit Ibudgeled al £10,000 in 20201211 and to provKle wecific support for pr¢)pety related expenditure in indThiidual chapels, Ihiough a hoc contributions to signrficant prqects and through an inrtiative to provide 1 5% of small property schemes. The call upon CMTF reseNes will be further increased during 2020r21 for the purchase of communication equiKYnent to faolilate on line *rvi¢es in the future. as deemed necessary, and lo ccmpensate for assessments not paid by churches where frnancial drfficullies are eXperIen￿d by Specific churehes. Our Reserves Policy is lo hokl suffiaent in the C￿F to cover prc4ected expenditvre, over a 5 year h￿z0￿, after allowng for anticipated Proce￿IS from propety sales- this expenditure ccmnpri￿ng.' Continuing support for the General Fund (budgeted at £10.000 for 20201211 Specific allowance for &gnificant projects already ccynmitted lo or antiapated Contributions of £20,000 per annum to future signfficanl prctyeds A running cost of £5,000 per ann￿n from the-15% scheme. A5 Outlined above, there ￿11 be a specffic requirement for funds of £20,000 foi ccmmunicatson equiixnent in 2U20121 ar￿ an unknown level of need to cover unpaid assessmenls. This would suggest a requirement of £195.000 plus the cost (rf specrfic projects and the amount of unpaid assessments, less proceeds frun sales of closed chapels {nel of levies and fees). The actual balance in CMTF at 31108120 ￿ds £494,000. Restrfcted Funds The* funds comprise trusts managed by Trustees for Methc*list Church Purposes ffMCP), where the incc¥ne is available for general use bLrt the caprtal cannot generally be accessed. Restrictiorts for these funds are in line wth the wshes of the benefactors. These lurbds amounted to IU5t over £19,000 as at 31108r20. There were also holdings of just under £3,0(K). part of vthich was held ￿thIn a segregated bank account for specific purposes and part had previously been hdd in a segregated savings aceount and was being treated as restricted until any reqUIr￿)ents relating lo its provenance coukl be confim)ed. APPENDIX 3: List of Trustees @31" August 2020 Role Name Superintendenl Revd P*er Sheasby . Circuit Minister Revd Ken GovAand Circuit Minister Deacon Fiona de Bomz Su￿rnUMerary Revd Peter Clark Supernumerary Revd Jane Pid(ering Supernumerary Rwd Brian Sh￿[elOn Supemumerary Revd Michael Williams Minister Resident in Circurt Revd Mark Haynes Minister Resident in Circurt Revd Dr Peneiope Worth Lay Employee Karen Pattiso Lay Employe Linda Stann Circuit Steward Julia Bransr*n Circuit Steward VirJ¢ nia Cdlin9)n Circuit Ste￿ard Paul Embedey Circuit Steward Rtknrt Rayner Circuit Steward ITreasu¥er) Phil Evans CM Secretsry Ann Th￿n8$ Quinquennial Report RepresentalÉve Mike Leng LP Secretary Rachel Prest Allerston Steward Howard Parr Allerston Treasurer Mary Kemp Appleton Represenlattve Jean Lishman 10 -Applerton RepresentatNe Malcdm Led(enby Ebberstr)n Representslive Helen Leng Ebberston Steward Mike Peck . Hartofi Representative Brenda To5￿￿ Hartoft Stevrdrd chrisb.ne Jackson Helmsley Representstive Andrew Leckenby Helm￿eY Representative Chrissie Govland Helm￿eY Steward Les Helm Helm￿eY Treasurer chrisb.ne Wright Hovingham Stevrdrd Sue Gor¥thMII Kirkdale Steward Beatrice Barflett Kirkdate Treasurer Brian Bartlett KMS Representstive Kath Hall KMS Representsbve Audrey Windre5S KMS Steward Janet Bru KMS TRasurer Mike Gray Leavening Steward Steve Langton Leavening Treasurer Narbcy Spencer Mamon Represenlatwe Nigel Hard¥Md( Malton Steward Richard Lukey Malton Treasurer Roger Hadfield Norton Bethel Representabve Jonathon Piercy Norton Bethel Steward Veronra Pierc Norton Bethel Treasurer Margaret Grah Norton Trinity Representstive Audrey Henderson Norton Trintty Representative John Hubery Norton Trinity Steward Sue Holmes .Norton Trinity Treasurer Suzanne West Pickering Repiesentative Vacancy Pickering Representative Pam Sellers ' Pickenng Stewafd NwJel Path"son Pickering Treasurer Martin Redgard Rievaulx RepresentatTrie Ntholas Dunn Rievaulx Steward E¢fvKrd Garbutt Rievaulx Treasurer Sheila Foster Scaggleth0￿ Steward Paul Douthvrdite ScagglethO￿ Treasurer Nancy Wilson ScagglethoTpe Repre*ntstive Janel Smith Slingsby Steward David S¢￿Ing Slingsby Representative Stephen Prest Slingsby Steward Audrey Foster Slingsby Treasurer Lri Marshall Thornton Dale Representative Mary Hoggarth Thornton Dale Sleward Mervyn Hand Thomton Dale Treawjrer John Woodmansey SupErnumerary Revd Tonyde Bot Synod Rep Kate Gibbs 12 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE RYEDALE METHODIST CIRCUIT FOR YEAR ENDED 31 AUGUST 2020 I report on the accounts of Ryedale Methodist Circuit {Charity No.. 1152920} for the year ended 31 st Marth 2020, which are sel out on pages 2 10 12. Respective Responsibilities of Trustees and Examiner As the Circuit's trustees. you are responsible for the preparation of the accounls in accordance wth the requirements of the Charities Act 2011 Ilhe Acl'l. The charity's trusl*s consider that an audit is not required for this year under section 144 of the Charits"es Act 2011 (the Charities Act) and that an indeFendent exanination is needed. 11 is my responsibility lo". exanine the accounts under section 145 of the Charities Act", lo fdlow the pro￿ureS laid down in the general t￿r￿￿'on$ given by the Charity Cemmisson (under section 14515llbl of the Charities ACAI, and lo slate whether particular matters have wne to my attention. Basis of the Independent Examingrfs Report My examination was carried out in accordance with Ihe general directions given by the Charity c(￿MisSIon. An examination includes a review of the accounting records kept by the charity and a compariyJn of the accounts presented wth those records. It also Indudes ¢onyderalion of any unusual items or disclosures in the a(£ounls, and seeking explanations from you as Iwslees concerning any such matter5. The pro¢edures undertaken do not provide all the evidence that would be required in ar* audit and consequently no opinion is given as lo whelhef the aco)unts present a 'lrue and fair vtevl and the report is limited to tho* matters set out in the statement bdow. Indgpgndent Examinerfs Ststoment I have ccmpleled my exaninab"on. I confinn that no materia matters have c￿e to my attention in connection with the examination which give me Cause lo believe that in. any material respecL the accounting records were not kept in accordance with section 130 of the Aet,. or the accounts do nol accord %wlh the accounting records. I have no concerns and have c(me across no other matters in connection wth the examination to which attention should be drawn in this report in order lo enable a proFer understanding of the aceounts to be reached. I have obtained independent verification of all investments with the Tnjstees for MelhoL*st Church Purposes or held in other trusts, bank balances and funds at the CentraÉ Finance Board of the Melhcxjisl Church which are indivithjally in excess of £10.000 (ten thousand pounds) at the balan￿ sheet dale. Signaturg of tho Independent Examin9r Michael Richmond FCCA BA (Honsl MAAT Champleys Chartered Certified Accountsnts Champleys Mews. Market Place, Pid(ering Y018 7AE 27" November 2020 13