OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator. This document is also available as Markdown.

← Long Eaton And Sawley Foodbank

2025-03-31-accounts

Long Eaton and Sawley Foodbank

Charity No. 1152886

Trustees' Report and Unaudited Accounts

31 March 2025

Long Eaton and Sawley Foodbank Contents

Pages
Trustees' Annual Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Statement of Cash flows 8 to 14
Notes to the Accounts 15
Detailed Statement of Financial Activities 16 to 17

Page 1

Long Eaton and Sawley Foodbank Trustees Annual Report

The trustees present their report with the unaudited financial statements of the charity for the year ended 31 March 2025.

REFERENCE AND ADMINISTRATIVE DETAILS

Charity No. 1152886

Trustees

The following trustees served during the year:

M. Arnold

R. Gidlow G.G. Graver

J. Kaur

L. Rowlinson

H.M. Scott S.J. Tredwell (Resigned 23 January 2025) A.L. Wilkins

Accountants

AHBS Limited Naylor House Mundy Street ILKESTON Derbyshire DE7 8DH

OBJECTIVES AND ACTIVITIES

The object of the foodbank as set out in our Constitution is the prevention or relief of poverty in Long Eaton, Sawley, Castle Donington and surrounding areas, in particular but not exclusively by providing emergency food supplies to individuals in need and/or charities, or other organisations working to prevent or relieve poverty.

The core activity of the Foodbank is the delivery of a four times weekly food distribution programme based on the principles of the Trussell Trust. This is linked to an advisory service which aims to guide clients to other organisations which may be of further help to them. Food is only normally distributed on production of a voucher from one of our voucher holders who have satisfied themselves of the genuine need of the person concerned. We also support other charities whose objectives are similar to ours.

Page 2

Long Eaton and Sawley Foodbank Trustees Annual Report

ACHIEVEMENTS AND PERFORMANCE

Locations

Originally operating out of two sites in Long Eaton and Sawley, a third site was opened in Castle Donington in September 2018. In July 2023 the main site in Long Eaton was moved to a larger site with a refurbishment grant from Trussell Trust, creating four sites. In July 2024 the main site in Long Eaton began running a small clothes bank on the side, where people can donate old clothes and get recycled to those in need.

Volunteers

The foodbank is staffed mainly by volunteers, with an employed part-time manager, and from August 2023 a part-time assistant manager. 63 volunteers work in various capacities either in the storeroom or the distribution centres or as trustees. Additional assistance is also provided when supermarket collections take place. These volunteers have received training suited to their respective roles.

Voucher Holders

Voucher holders are the means by which we verify that a need for food exists. The foodbank issues blank voucher forms to 108 bodies or institutions who are likely to meet people in their work who are in need of food. The forms are completed by the voucher holders and given to the person concerned who brings them to the foodbank which issues a three days' supply of food. The voucher holders are aware that it is not our policy to distribute food to any one person on a long-term basis.

Donations

Donations are received either in cash or food from a number of one-off or regular donors and local organisations. During the twelve months to 31 March 2025 donations recognised in the financial statements totalled £49,978 (£50,120 in 2023-24).

In the twelve months to 31 March 2025 food donations were 31258kg (31633kg in 2023-24).

Distribution

During the twelve months to 31 March 2025, we have distributed 32258kg of food (34844kg in 2023-24).

FINANCIAL REVIEW

The financial management of the Foodbank is in the hands of the Trustees who review the financial position at each meeting when the Treasurer reports details of cash receipts and payments. A report detailing food donated and distributed and stock levels is presented at each meeting along with details of vouchers fulfilled. The Foodbank’s reserves policy is to hold three months’ operating costs, and at the present time the Foodbank's reserves are adequate for its needs. The Trustees feel that this level of reserves is needed at this stage in the life of the Foodbank as it has been able to expand its services, locations and staff.

We believe that it is important that clients become established in a viable, long-term situation, whether on the benefits system or otherwise, as quickly as possible. The increased operating space enabled a successful application for a Trussell Trust Financial Inclusion grant to fund Citizens Advice advisors working alongside our sessions for three years. Foodbank clients began to benefit from this service in July 2023 and have continued into 2025.

Page 3

Long Eaton and Sawley Foodbank Trustees Annual Report

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document and Constitution

The Long Eaton and Sawley Foodbank was set up in March 2012 as a sub-committee of the Parochial Church Council (PCC) of St. John's Anglican Church, Long Eaton. It began to distribute food in September 2012. On 16 July 2013 a Charitable Incorporated Organisation (CIO) was registered with a view to taking over the running of the foodbank. Our constitution is based on the Charity Commission 'Foundation' model and was adopted on 13 July 2013. On 1 November 2013 the assets held by the PCC in respect of the foodbank were handed over to the new body.

Trustee Selection and Management

Trustees are appointed for three years and can serve for two terms. The selection of new trustees is in the hands of the current trustees. The appointed trustees meet quarterly for the purpose of managing the affairs of the foodbank.

Related Organisations

The Long Eaton and Sawley Foodbank is part of the Trussell Trust network and subscribes to the aims and mission of that charity. In return for the annual subscription we receive guidance, training and advice. The Trussell Trust produces an Operating Manual and also operates an online Data Collection System and online Volunteer Management System which benefits both ourselves and the Trussell Trust.

Statement of trustees' responsibilities in relation to the financial statements

The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the charity's trustees

: M. P. Arnold Trustee 31[st] March 2025

Page 4

Long Eaton and Sawley Foodbank Independent Examiners Report

Independent Examiner's Report to the trustees of Long Eaton and Sawley Foodbank

I report to the trustees on my examination of the financial statements of Long Eaton and Sawley Foodbank for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Simon Robinson FCPA AHBS Limited Naylor House Mundy Street ILKESTON Derbyshire DE7 8DH 31 March 2025

Page 5

Long Eaton and Sawley Foodbank Statement of Financial Activities

for the year ended 31 March 2025

Notes
Income and endowments
from:
Donations and legacies
3
Investments
4
Total
Expenditure on:
Charitable activities
5
Other
6
Total
Net gains on investments
Net income
7
Transfers between funds
Net income before other
gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2025
£
49,479
3,101		 Restricted
funds
2025
£
24,435
-		 Total funds
2025
£
73,914
3,101		 Total funds
2024
£
81,323
2,475
52,580
165
45,138		 24,435
22,116
125		 77,015
22,281
45,263		 83,798
6,759
58,555
45,303
-		 22,241
-		 67,544
-		 65,314
-
7,277
-		 2,194
-		 9,471
-		 18,484
-
7,277 2,194 9,471 18,484
7,277
106,224
113,501		 2,194
82,809
85,003		 9,471
189,033
198,504		 18,484
170,549
189,033

Page 6

Long Eaton and Sawley Foodbank Balance Sheet at 31 March 2025

at 31 March 2025
Charity No. 1152886 2025 2024
£ £
Fixed assets
Tangible assets 9 35,315 40,904
35,315 40,904
Current assets
Cash at bank and in hand 163,617 152,197
163,617 152,197
Creditors:Amount falling due within one year 10 (428) (4,068)
Net current assets 163,189 148,129
Total assets less current liabilities 198,504 189,033
Net assets excluding pension asset or liability 198,504 189,033
Total net assets 198,504 189,033
The funds of the charity
Restricted funds 11
Restricted income funds 85,003 82,809
85,003 82,809
Unrestricted funds 11
General funds 113,501 106,224
113,501 106,224
Reserves 11
Total funds 198,504 189,033

Approved by the trustees on 31 March 2025

And signed on their behalf by:

M. P. Arnold Trustee 31st March 2025

Page 7

Long Eaton and Sawley Foodbank Notes to the Accounts

for the year ended 31 March 2025

Basis of preparation

The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.

Income

Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.

Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.

Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets

Page 8

Long Eaton and Sawley Foodbank Notes to the Accounts

Expenditure

Expenditure is recognised on an accruals basis. Expenditure includes any VAT which Recognition of cannot be fully recovered, and is reported as part of the expenditure to which it expenditure relates.

These comprise the costs associated with attracting voluntary income, fundraising trading costs and investment management costs.

Expenditure on trading costs and investment management costs. raising funds These comprise the costs incurred by the Charity in the delivery of its activities and Expenditure on services in the furtherance of its objects, including the making of grants and charitable activities governance costs. Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.

Other expenditure These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from tax on its charitable activities.

Freehold investment property

Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.

Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Page 9

Long Eaton and Sawley Foodbank Notes to the Accounts

Research and development

Expenditure on research and development is written off in the year in which it is incurred.

Foreign currencies

Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.

Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.

All exchange differences are are taken into account in arriving at net income/expenditure.

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.

Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.

Assets held under finance leases are depreciated in the same way as owned assets.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

Page 10

Long Eaton and Sawley Foodbank

Notes to the Accounts

2
Statement of Financial Activities - prior year
Income and endowments from:
Donations and legacies
Investments
Total
Expenditure on:
Charitable activities
Other
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
3
Income from donations and legacies
4
Income from investments		 Unrestricted
£
49,479
49,479		 Unrestricted
funds
2024
£
50,120
2,475
52,595
1,281
58,362
59,643
(7,048)
(7,048)
(7,048)
113,272
106,224
Restricted
£
24,435
24,435		 Restricted
funds
2024
£
31,203
-
31,203
5,478
193
5,671
25,532
25,532
25,532
57,277
82,809
Total
2025
£
73,914
73,914		 Total funds
2024
£
81,323
2,475
83,798
6,759
58,555
65,314
18,484
18,484
18,484
170,549
189,033
Total
2024
£
81,323
81,323
Unrestricted
£
3,101
3,101		 Total
2025
£
3,101
3,101		 Total
2024
£
2,475
2,475

Page 11

Long Eaton and Sawley Foodbank Notes to the Accounts

Expenditure on charitable
activities
Governance costs
6
Other expenditure
Employee costs
Motor and travel costs
Premises costs
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
General administrative costs
Legal and professional costs
7
Net income before transfers
This is stated after charging:
Depreciation of owned fixed assets
8
Staff costs
Salaries and wages
Social security costs
Pension costs		 Unrestricted
£
165
165
Unrestricted
£
17,669
961
13,245
8,580
3,079
1,604
45,138		 Restricted
£
22,116
22,116
Restricted
£
125
-
-
-
-
-
125
2025
£
8,580
2025
16,618
-
67
16,685		 Total
2025
£
22,281
22,281
Total
2025
£
17,794
961
13,245
8,580
3,079
1,604
45,263		 Total
2024
£
6,759
6,759
Total
2024
£
17,062
1,857
21,451
2,364
2,899
12,922
58,555
2024
£
2,364
2024
16,328
354
-
16,682

No employee received emoluments in excess of £60,000.

Page 12

Long Eaton and Sawley Foodbank Notes to the Accounts

9
Tangible fixed assets
Cost or revaluation
At 1 April 2024
Additions
At 31 March 2025
Depreciation and
impairment
At 1 April 2024
Depreciation charge for the
year
At 31 March 2025
Net book values
At 31 March 2025
At 31 March 2024
10Creditors:
Amounts falling due within one year
Other taxes and social security
Other creditors
11Movement in funds
Restricted funds:
Restricted income funds:
Trussell Trust Grant
Total
Unrestricted funds:
General funds
Total funds		 Land &
Buildings
£
7,600

900
8,500
-
-
-
8,500
7,600
At 1 April
2024
82,809

-
82,809
106,224

189,033		 Plant &
Machinery
£
10,775

2,091
12,866		 Motor
Vehicles
£
24,934

-
24,934		 Totals
£
43,309
2,991
46,300
1,886
2,476
4,362
8,504
8,889
2025
£
428
-
428
Incoming
resources
(including
other
gains/losses
)
£

24,435

-
24,435
52,580

77,015		 519
6,104
6,623
18,311
24,415
Resources
expended
£
(22,241)

-
(22,241)
(45,303)

(67,544)		 2,405
8,580
10,985
35,315
40,904
2024
£
3,023
1,045
4,068
At 31
March
2025
£
85,003
-
85,003
113,501
198,504

Purposes and restrictions in relation to the funds: Restricted funds:

Trussell Trust Grant

Page 13

Long Eaton and Sawley Foodbank Notes to the Accounts

12 Analysis of net assets between funds


Fixed assets
Net current assets
Reconciliation of net debt
Cash and cash equivalents
Net debt
Commitments
Operating lease commitments
Annual commitments under non-cancellable operating leases
2025
Land and
buildings
Operating leases with expiry date:
Pension commitments
The pension cost charge to the charity
£
amounted to:		 At 1 April
2024
£
152,197
152,197
152,197
are as follows:
2025
Other
£
2025
£
67		 Unrestricted
funds
£
35,315
163,189
198,504		 Total
£
35,315
163,189

198,504
At 31
March
2025
£
163,617
163,617
163,617
2024
Other
£
2024
£
-

Cash flows
£
11,420
11,420
11,420
2024
Land and
buildings
£

13 Reconciliation of net debt

14 Commitments

Page 14

Long Eaton and Sawley Foodbank Statement of Cash flows for the year ended 31 March 2025

Cash flows from operating activities
Net income per Statement of Financial Activities
Adjustments for:
Depreciation of property, plant and equipment
Dividends, interest and rents from investments
Other gains/losses
(Decrease)/Increase in trade and other payables
Net cash provided by operating activities
Cash flows from investing activities
Payments for property, plant and equipment
Dividends, interest and rents from investments
Net cash from/(used in) investing activities
Net cash from financing activities
Net increase/(decrease) in cash and cash equivalents
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
Components of cash and cash equivalents
Cash and bank balances		 2025
£
9,471
8,580
(3,101)
-
(3,640)
11,310
(2,991)
3,101
110
-
11,420
152,197
163,617
163,617
163,617		 2024
£
18,484
2,363
(2,475)
-
3,336
21,708
(43,141)
2,475
(40,666)
-
(18,958)
171,155
152,197
152,197
152,197

Page 15

Long Eaton and Sawley Foodbank Detailed Statement of Financial Activities

for the year ended 31 March 2025

Income and endowments from:
Donations and legacies
Investments
Total income and endowments
Expenditure on:
Charitable activities
Total of expenditure on charitable
activities
Employee costs
Salaries/wages
Employer's NIC
Pension costs
Staff entertainment
Staff training
Staff welfare
Motor and travel costs
Vehicles - General costs
Travel and subsistence
Premises costs
Rent
Light, heat and power
Premises cleaning
Premises repairs and
maintenance
General administrative costs,
including depreciation and
amortisation
Depreciation of
General insurances
Information and publications
Postage and couriers		 Unrestricte
d funds
2025
£
49,479
49,479
3,101

3,101
52,580
165
165
165
16,618

-
67
500
-
484
17,669
935

26
961
11,000

1,889
3
353
13,245
8,580
1,065
222
8		 Restricted
funds

2025
£
24,435
24,435
-

-
24,435
22,116
22,116
22,116
-

-
-
-
-
125
125
-

-
-
-

-
-
-
-
-
-
-
-		 Total funds

2025
£
73,914
73,914
3,101

3,101
77,015
22,281
22,281
22,281
16,618

-
67
500
-
609
17,794
935

26
961
11,000

1,889
3
353
13,245
8,580
1,065
222
8		 Total funds
2024
£
81,323
81,323
2,475
2,475
83,798
6,759
6,759
6,759
16,328
354
-
15
290
75
17,062
1,513
344
1,857
9,650
1,151
-
10,650
21,451
2,364
276
-
-

Page 16

Long Eaton and Sawley Foodbank Detailed Statement of Financial Activities

Software, IT support and related
costs
Stationery and printing
Subscriptions
Sundry expenses
Telephone, fax and broadband
Legal and professional costs
Accountancy and bookkeeping
Consultancy fees
Other legal and professional
costs
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net income
Net income before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 31
131
611
353
658
11,659
1,454

150
-
1,604
45,138
45,303
-
7,277
106,224
113,501
7,277
7,277
-		 -
-
-
-
-
-
-

-
-
-
125
22,241
-
2,194
82,809
85,003
2,194
2,194
-		 31
131
611
353
658
11,659
1,454

150
-
1,604
45,263
67,544
-
9,471
189,033
198,504
9,471
9,471
-		 -
234
994
804
591
5,263
-
12,742
180
12,922
58,555
65,314
-
18,484
18,484
18,484
-
170,549
189,033

Page 17