Long Eaton and Sawley Foodbank
Charity No. 1152886
Trustees' Report and Unaudited Accounts
31 March 2024
Long Eaton and Sawley Foodbank Contents
| Pages | |
|---|---|
| Trustees' Annual Report | 2 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Statement of Cash flows | 7 to 13 |
| Notes to the Accounts | 14 |
| Detailed Statement of Financial Activities | 15 to 16 |
Page 1
Long Eaton and Sawley Foodbank Trustees Annual Report
The trustees present their report with the unaudited financial statements of the charity for the year ended 31 March 2024.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 1152886
Trustees
The following trustees served during the year:
M. Arnold R. Gidlow G.G. Graver H.M. Scott S.J. Tredwell
==> picture [298 x 86] intentionally omitted <==
Accountants
AHBS Limited Naylor House Mundy Street ILKESTON Derbyshire DE7 8DH
OBJECTIVES AND ACTIVITIES
The object of the foodbank as set out in our Constitution is the prevention or relief of poverty in Long Eaton, Sawley, Castle Donington and surrounding areas, in particular but not exclusively by providing emergency food supplies to individuals in need and/or charities, or other organisations working to prevent or relieve poverty.
The core activity of the Foodbank is the delivery of a four times weekly food distribution programme based on the principles of the Trussell Trust. This is linked to an advisory service which aims to guide clients to other organisations which may be of further help to them. Food is only normally distributed on production of a voucher from one of our voucher holders who have satisfied themselves of the genuine need of the person concerned. We also support other charities whose objectives are similar to ours.
ACHIEVEMENTS AND PERFORMANCE
Page 2
Long Eaton and Sawley Foodbank Trustees Annual Report
Locations
Originally operating out of two sites in Long Eaton and Sawley, a third site was opened in Castle Donington in September 2018. In July 2023 the main site in Long Eaton was moved to a larger site with a refurbishment grant from Trussell Trust, creating four sites.
Volunteers
The foodbank is staffed mainly by volunteers, with an employed part-time manager, and from August 2023 a part-time assistant manager. 53 volunteers work in various capacities either in the storeroom or the distribution centres or as trustees. Additional assistance is also provided when supermarket collections take place. These volunteers have received training suited to their respective roles. Voucher holders
Voucher holders are the means by which we verify that a need for food exists. The foodbank issues blank voucher forms to 108 bodies or institutions who are likely to meet people in their work who are in need of food. The forms are completed by the voucher holders and given to the person concerned who brings them to the foodbank which issues a three days' supply of food. The voucher holders are aware that it is not our policy to distribute food to any one person on a long-term basis. Financial Inclusion
We believe that it is important that clients become established in a viable, long-term situation, whether on the benefits system or otherwise, as quickly as possible. The increased operating space enabled a successful application for a Trussell Trust Financial Inclusion grant to fund Citizens Advice advisors working alongside our sessions for three years. Foodbank clients began to benefit from this service in July 2023. Donations
Donations are received either in cash or food from a number of one-off or regular donors and local organisations. During the twelve months to 31 March 2024 donations recognised in the financial statements totalled £50,120 (£48,921 in 2022-23). In the twelve months to 31 March 2024 food donations were 31633kg (38030kg in 2022-23). Distribution During the twelve months to 31 March 2024 we have distributed 34844kg of food (36502kg in 2022-23).
FINANCIAL REVIEW
The financial management of the Foodbank is in the hands of the Trustees who review the financial position at each meeting when the Treasurer reports details of cash receipts and payments. A report detailing food donated and distributed and stock levels is presented at each meeting along with details of vouchers fulfilled. The Foodbank’s reserves policy is to hold three months’ operating costs, and at the present time the Foodbank's reserves are adequate for its needs. The Trustees feel that this level of reserves is needed at this stage in the life of the Foodbank as it has been able to expand its services, locations and staff.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Page 3
Long Eaton and Sawley Foodbank Trustees Annual Report
Governing Document and Constitution
The Long Eaton and Sawley Foodbank was set up in March 2012 as a sub-committee of the Parochial Church Council (PCC) of St. John's Anglican Church, Long Eaton. It began to distribute food in September 2012. On 16 July 2013 a Charitable Incorporated Organisation (CIO) was registered with a view to taking over the running of the foodbank. Our constitution is based on the Charity Commission 'Foundation' model and was adopted on 13 July 2013. On 1 November 2013 the assets held by the PCC in respect of the foodbank were handed over to the new body.
Trustee Selection and Management
Trustees are appointed for three years and can serve for two terms. The selection of new trustees is in the hands of the current trustees. The appointed trustees meet quarterly for the purpose of managing the affairs of the foodbank.
Related organisations
The Long Eaton and Sawley Foodbank is part of the Trussell Trust network and subscribes to the aims and mission of that charity. In return for the annual subscription we receive guidance, training and advice. The Trussell Trust produces an Operating Manual and also operates an online Data Collection System and online Volunteer Management System which benefits both ourselves and the Trussell Trust.
Statement of trustees' responsibilities in relation to the financial statements
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the charity's trustees
H.M. Scott Trustee 31 March 2024
Page 4
Long Eaton and Sawley Foodbank Independent Examiners Report
Independent Examiner's Report to the trustees of Long Eaton and Sawley Foodbank
I report to the trustees on my examination of the financial statements of Long Eaton and Sawley Foodbank for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
S.Robinson FCPA CPAA AHBS Limited Naylor House Mundy Street ILKESTON Derbyshire DE7 8DH 31 March 2024
Page 5
Long Eaton and Sawley Foodbank Statement of Financial Activities
for the year ended 31 March 2024
| Notes Income and endowments from: Donations and legacies 3 Investments 4 Other 5 Total Expenditure on: Charitable activities 6 Other 7 Total Net gains on investments Net income 8 Transfers between funds Net income before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds |
Restricted funds |
Total funds | Total funds | |
|---|---|---|---|---|---|
| 2024 | 2024 | 2024 | 2023 | ||
| £ | £ | £ | £ | ||
| 50,120 | 31,203 | 81,323 | 81,271 | ||
| 2,475 | - | 2,475 | - | ||
| - | - | - | 150 | ||
| 52,595 | 31,203 | 83,798 | 81,421 | ||
| 1,281 | 5,478 | 6,759 | 1,872 | ||
| 58,362 | 193 | 58,555 | 22,254 | ||
| 59,643 | 5,671 | 65,314 | 24,126 | ||
| - | - | - | - | ||
| (7,048) | 25,532 | 18,484 | 57,295 | ||
| - | - | - | - | ||
| (7,048) | 25,532 | 18,484 | 57,295 | ||
| (7,048) | 25,532 | 18,484 | 57,295 | ||
| 113,272 | 57,277 | 170,549 | 113,254 | ||
| 106,224 | 82,809 | 189,033 | 170,549 | ||
Page 6
Long Eaton and Sawley Foodbank Balance Sheet
at 31 March 2024
| Charity No. 1152886 Fixed assets Tangible assets 10 Current assets Cash at bank and in hand Creditors:Amount falling due within one year 11 Net current assets Total assets less current liabilities Net assets excluding pension asset or liability Total net assets The funds of the charity Restricted funds 12 Restricted income funds Unrestricted funds 12 General funds Reserves 12 Total funds |
2024 £ 40,904 40,904 152,197 152,197 (4,068) 148,129 189,033 189,033 189,033 82,809 82,809 106,224 106,224 189,033 |
2023 £ 126 |
|---|---|---|
| 126 171,155 |
||
| 171,155 (732) |
||
| 170,423 170,549 |
||
| 170,549 | ||
| 170,549 | ||
| 57,277 | ||
| 57,277 113,272 |
||
| 113,272 | ||
| 170,549 |
Approved by the trustees on 31 March 2024
And signed on their behalf by:
H.M. Scott Trustee 31 March 2024
Page 7
Long Eaton and Sawley Foodbank Notes to the Accounts
for the year ended 31 March 2024
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.
-
Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 8
Long Eaton and Sawley Foodbank Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities.
Freehold investment property
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Page 9
Long Eaton and Sawley Foodbank Notes to the Accounts
Research and development
Expenditure on research and development is written off in the year in which it is incurred.
Foreign currencies
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.
Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.
All exchange differences are are taken into account in arriving at net income/expenditure.
Leased assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.
Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
Page 10
Long Eaton and Sawley Foodbank Notes to the Accounts
2 Statement of Financial Activities - prior year
| Income and endowments from: Donations and legacies Total Expenditure on: Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 3 Income from donations and legacies 4 Income from investments 5 Other income |
Unrestricted £ 50,120 - 50,120 |
Unrestricted funds 2023 £ 57,560 57,560 20,675 20,675 36,885 36,885 36,885 76,387 113,272 Restricted £ 31,203 - 31,203 Unrestricted £ 2,475 2,475 |
Restricted funds 2023 £ 23,861 23,861 3,451 3,451 20,410 20,410 20,410 36,867 57,277 Total 2024 £ 81,323 - 81,323 Total 2024 £ 2,475 2,475 Total 2024 £ - - |
Total funds 2023 £ 81,421 |
|---|---|---|---|---|
| 81,421 24,126 |
||||
| 24,126 | ||||
| 57,295 | ||||
| 57,295 | ||||
| 57,295 113,254 |
||||
| 170,549 | ||||
| Total 2023 £ 54,789 26,482 |
||||
| 81,271 | ||||
| Total 2023 £ - |
||||
| - | ||||
| Total 2023 £ 150 |
||||
| 150 |
Page 11
Long Eaton and Sawley Foodbank Notes to the Accounts
| 6 Expenditure on charitable activities Expenditure on charitable activities Governance costs 7 Other expenditure Employee costs Motor and travel costs Premises costs Amortisation, depreciation, impairment, profit/loss on disposal of fixed assets General administrative costs Legal and professional costs 8 Net income before transfers This is stated after charging: Depreciation of owned fixed assets 9 Staff costs Salaries and wages Social security costs |
Unrestricted £ 1,281 1,281 Unrestricted £ - 17,062 1,664 21,451 2,364 2,899 12,922 58,362 |
Restricted £ 5,478 5,478 Restricted £ - - 193 - - - - 193 2024 £ 2,364 2024 16,328 354 16,682 |
Total 2024 £ 6,759 6,759 Total 2024 £ - 17,062 1,857 21,451 2,364 2,899 12,922 58,555 |
Total 2023 £ 1,872 |
|---|---|---|---|---|
| 1,872 | ||||
| Total 2023 £ 101 10,101 720 6,394 42 4,401 495 |
||||
| 22,254 | ||||
| 2023 £ 42 2023 9,663 - |
||||
| 9,663 |
No employee received emoluments in excess of £60,000.
Page 12
Long Eaton and Sawley Foodbank Notes to the Accounts
10 Tangible fixed assets
| 10 Tangible fixed assets | ||||
|---|---|---|---|---|
| Cost or revaluation At 1 April 2023 Additions At 31 March 2024 Depreciation and impairment At 1 April 2023 Depreciation charge for the year At 31 March 2024 Net book values At 31 March 2024 At 31 March 2023 11 Creditors: amounts falling due within one year Trade creditors Other taxes and social security Other creditors Accruals |
£ - 7,600 7,600 - - - 7,600 - |
£ 168 10,607 10,775 42 1,844 1,886 8,889 126 2024 £ - 3,023 1,045 |
£ - 24,934 24,934 - 519 519 24,415 - |
£ 168 43,141 |
| 43,309 | ||||
| 42 2,363 |
||||
| 2,405 | ||||
| 40,904 | ||||
| 126 | ||||
| 2023 £ 3 183 547 |
||||
| - | (1) | |||
| 4,068 | 732 |
Page 13
Long Eaton and Sawley Foodbank Notes to the Accounts
12 Movement in funds
| 12 Movement in funds | |||
|---|---|---|---|
| At 1 April 2023 Restricted funds: Restricted income funds: Trussell Trust Grant 57,277 - Total 57,277 Unrestricted funds: General funds 113,272 Total funds 170,549 Purposes and restrictions in relation to the funds: Restricted funds: Trussell Trust Grant 13 Analysis of net assets between funds Fixed assets Net current assets 14 Reconciliation of net debt Cash and cash equivalents Net debt |
Incoming resources (including other gains/losses ) £ 31,203 - 31,203 52,595 83,798 |
Resources expended £ - (5,671) (5,671) (59,643) (65,314) |
At 31 March 2024 £ 88,480 (5,671) |
| 82,809 | |||
| 106,224 | |||
| 189,033 | |||
| At 1 April 2023 £ |
Unrestricted funds £ 40,904 148,129 189,033 Cash flows £ |
Total £ 40,904 148,129 |
|
| 189,033 | |||
| At 31 March 2024 £ |
|||
| 171,155 | (18,958) | 152,197 | |
| 171,155 171,155 |
(18,958) (18,958) |
152,197 | |
| 152,197 | |||
Page 14
Long Eaton and Sawley Foodbank Statement of Cash flows for the year ended 31 March 2024
| Cash flows from operating activities Net income per Statement of Financial Activities Adjustments for: Depreciation of property, plant and equipment Dividends, interest and rents from investments Increase in trade and other payables Net cash provided by operating activities Cash flows from investing activities Payments for property, plant and equipment Dividends, interest and rents from investments Net cash (used in)/from investing activities Net cash from financing activities Net (decrease)/increase in cash and cash equivalents Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year |
2024 £ 18,484 2,363 (2,475) 3,336 21,708 (43,141) 2,475 (40,666) - (18,958) 171,155 152,197 |
2023 £ 57,296 42 (150) 732 |
|---|---|---|
| 57,920 - 150 |
||
| 150 | ||
| - | ||
| 58,070 | ||
| - | ||
| 58,070 | ||
| Components of cash and cash equivalents | ||
| Cash and bank balances | 152,197 | 171,155 |
| 152,197 | 171,155 |
Page 15
Long Eaton and Sawley Foodbank Detailed Statement of Financial Activities
for the year ended 31 March 2024
| Income and endowments from: Donations and legacies Investments Other Total income and endowments Expenditure on: Charitable activities Total of expenditure on charitable activities Other expenditure Employee costs Salaries/wages Employer's NIC Staff entertainment Staff training Staff welfare Motor and travel costs Vehicles - General costs Travel and subsistence Premises costs Rent Light, heat and power Premises repairs and maintenance |
Unrestricte d funds 2024 £ 50,120 - |
Restricted funds 2024 £ 31,203 - 31,203 - - - - 31,203 5,478 5,478 5,478 - - - - - - - - 193 - 193 - - - - |
Total funds 2024 £ 81,323 - 81,323 2,475 2,475 - - 83,798 6,759 6,759 6,759 - - 16,328 354 15 290 75 17,062 1,513 344 1,857 9,650 1,151 10,650 21,451 |
Total funds 2023 £ 54,789 26,482 |
|---|---|---|---|---|
| 50,120 | 81,271 | |||
| 2,475 | - | |||
| 2,475 | - | |||
| - | 150 | |||
| - | 150 | |||
| 52,595 1,281 |
81,421 1,872 |
|||
| 1,281 | 1,872 | |||
| 1,281 - |
1,872 101 |
|||
| - | 101 | |||
| 16,328 354 15 290 75 |
9,663 - 438 - - |
|||
| 17,062 | 10,101 | |||
| 1,320 344 |
70 650 |
|||
| 1,664 | 720 | |||
| 9,650 1,151 10,650 |
5,600 779 15 |
|||
| 21,451 | 6,394 |
Page 16
Long Eaton and Sawley Foodbank Detailed Statement of Financial Activities
| General administrative costs, including depreciation and amortisation Depreciation of General insurances Stationery and printing Subscriptions Sundry expenses Telephone, fax and broadband Legal and professional costs Audit/Independent examination fees Consultancy fees Other legal and professional costs Total of expenditure of other costs Total expenditure Net gains on investments Net income Net income before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
2,364 276 234 994 804 591 |
- - - - - - - - - - - 193 5,671 - 25,532 25,532 - 25,532 57,277 82,809 |
2,364 276 234 994 804 591 5,263 - 12,742 180 12,922 58,555 65,314 - 18,484 18,484 - 18,484 170,549 189,033 |
42 235 143 541 2,978 504 |
|---|---|---|---|---|
| 5,263 | 4,443 | |||
| - 12,742 180 |
495 - - |
|||
| 12,922 | 495 | |||
| 58,362 | 22,254 | |||
| 59,643 - |
24,126 - |
|||
| (7,048) | 57,295 | |||
| (7,048) - |
57,295 - |
|||
| (7,048) | 57,295 | |||
| 113,254 | ||||
| 113,272 | ||||
| 106,224 | 170,549 |
Page 17