Charity reglstration number. 1152841 Newcourt Community Association Annual Report and Financial Statements for the Year Ended 31 December 2024 WESTCOTTS CHARTERED ACCOUNTANTS & 8U51NESS ADVISERS
Newcourt Community Assoclatlon Contents {contlnued) Reference and Administrative Details Trustees, Report 2to5 Independent Examine¢s Report ReIpts and Payments Account Statement of Assets and Liabllltles Notes to the Financial Statements 9t013
Newcourt Community Associatlon Reference and Administratlve Details Chairman Gordon Edwards Trustees: Paulene Godfrey Helen Harper Samantha Prestwood Gill Westcott (resigned 2 October 2024) Peter Howard-williams Sarah Barnett (appointed 3 October 2024) Charity Registration Number 1152841 PrinGipal Office Newcourt Community Centre Blakeslee Exeter EX2 7FN Independent Examiner Westcotts (SW) LLP 47 Boutport Street Barnstaple Devon EX31 1SQ National Westmlnster Bank PLC 18 St Thomas Centre Cowick Street Exeter Devon EX4 3DL Bankers CAF Bank Limited Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ Page 1
Newcourt Communlty Association Trustees. Report The trustees present the annual report together with the financial statements of the charity for the year ended 31 Dember 2024. Objectives and activities Objects and aims The chartws objective5 are to.. To benefrt the resident5 of the Newcourt district of Exeter. Devon and its neighbourhood (without distinction of sex, sexual orientation, race or of political, religious or other opinions) by associating together these residents and the relevant local authorities. voluntary and other organisations in a common effort to improve community life and to provide facilities in the interests of social welfare and the local environment with the objective of improving the conditions of life for the residents In furtherance of these aim5. but not othemise, the CIO shall; communicate local information, gather and consider residents, ideas, concerns and opinion5 design, manage and promote activities consult and liaise with local authorities and other relevant parties. Community Centre The Newcourt Community Centre is run by the Newcourt Community Association under lease from Exeter City Council. Events and Activities The Association uses it surplus generated from letting the centre to employ a community and engagement lead. This post looks to put on events for the community and identrfies way the community and the association can connect. Community Information The association produces a newsletter periodically through the year which is distributed to homes in the area. The association maintains a mailing list of residents and regularly send out emails to that membership. The trustees also meet with local representatives to identify local issues regarding planning, road safety and local infrastructure. As part of the work the charity has developed a small grants scheme to help activities in the community. This support is provided by offering free or reduced hire of the community centre or by paying for equipment which can be used by the community. Alongside our trustees we have a number of volunteers who have supported the work of the Association this year by managing the allotment plots, helping run our community discos and supporting us at the AGM. The trustees would like to record our thanks to each volunteer for their contrrbution. Publlc benefit The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. Page 2
Newcourt Community Associatlon Trustees. Report (contlnued) Structureg governance and management Newcourt Community Association is a Charitable Incorporated Organisation (CIO) which is governed by an 'associated' model Constitution adopted on 16 June 2013. The charity was registered with the Charity Commission on 12 July 2013 and took over the bank balance as at that date of f(s predecessor, the unincorporated association 'Newcourt Community Association,. The NCA is governed by a board comprising a minimum of 3 and a maximum of 12 appointed trustees. of which at lease Iwo thirds of the trustees must be residents of Newcourt and voting members of the NCA. New trustees are appointed either through being elected by the members or c(Fopted by the existing trustees. New trustees appointed by the existing trustees must retire at the next AGM following their apFX)intment. and one third of the trustees appointed by the members must also retire at the AGM. This ensures that there will always be an opportunity for at least four new trustees to be appointed each year at the AGM. The charity continues to have a safeguarding policy. with Helen Harper being the safeguarding lead. Achievements and performance 2024 has been a year of reflection and consolidation for the tharity. We recognised that despite our best efforts liaising wth other community organisations was proving difficult. Consequently we restricted our staff team and our community engagement officer left us in June 2024. We are now putting more of our efforts into community running events at the Newcourt Community Centre. We ran well established events like our Halloween Disco but ran our first makers market, supporting local makers and crafters in November. We continue to represent the views of the Greater New¢ourt Residents to the local authorities and the developers in the area. It was positive that local developer Persimmon answered many of the questions we raised with them by email but dlsappointing that despite previous assurances they did not attend our AGM in person. Engagement with Exeter City Council; remains patchy. On some issues such as the lease of the Community Centre and café trading we have had good support. However, in other areas such as the Community Centre rent review and planning applications the support has been less good. The fact that no City Councillors accepted the invite to our AGM was noted. We are grateful that NCA Trustee. Peter Howard Williams was able to represent local residents at a planning tribunal regarding access to the St Bridgefs nursey development. As this is written we are still awaiting the outcome of that tribunal. We continue to distribute the Newcourt News to Newcourt and Seabrook Orchards. The residents found our edition on local planning developments very useful and appreciated the free advertising we offered to local businesses. Support the community remains at the heart of what we do. To that end we spent £10,533 on the following activities: Supporting the running costs of a café van for the use of users of the centre. Running fo()d cooking classes Supporting Trinity School wth their forest school area Paying to have a defibrillator located at the Newcourt Community centre for another three years. Subsidy for room hire for our local volunteer led activities via our community small grants scheme. Supporting our community builder start a regular games night at the centre. We also set aside £10,000 to fund a schc()I crossing near Trinity School. However, we have not been able to progress that project, and those funds have been released for other works. The charity continues to run the Newcourt Community Centre which is still very well used. Page 3
Newcourt Community Association Trustees. Report (continued) In the latter half of 2024 the trustees had a strategy planning meeting. The outcome of the meeting was as follows: 1) To continue to run the Newcourt Community Centre as at trading surplus 2) To use thal trading surplus to fund community activities through our small grants scheme. 3) To work to establish a new community building al Seabrook Orchards. Financial review The Charity's principal source of funding is hire income from letting the space at the community ntre £95,413. (2023 £94,494). In 2024 Exeter Cily Council stopped it's rent grant scheme which gave us £5,000 last year. We also did not apply for any extemal funding. We did receive £907 in event ticket income and held a £350 grant for a community group games night. Consequently, total income in 2024. {£97,917) was lower than in 2023 (£104,909) but still higher than in 2022 (£82,575) During the year the Association spent £108.855. (2023 £104,919). Of this £11,679 was spent on community activities, £156 on the community games night and £97,020 on the community centre and charity govemance activities. The single largest item of expenditure was on staff salaries £56,898 (2023 £55,520) Overall the association made a deficit of £10,938 (2023 -£10). This is represented by a deficit on community activities of £12,163 offset by a trading surplus at the community ntre of £1,225 We seek to place excess funds in interest bearing short notice savings accounts to make the best use of the cash reserves we have whilst maintaining good liquidity. The charity holds cash reserves to ensure the continued wnning of the community centre. This includes replacement of the lift in due Course, a cash buffer in case lettings fall and funds we have pledged to community projects. This contingency reseNe is valued al £50.000. The Association plans to use any cash surpluses not needed elsewhere to benefit the community through the small grants scheme. On 31st December 2024 the value of cash reserves help by the charity was £73,947 of which £194 was restricted. 2025 represents a year of consolidation for us. Like may organisations we are facing rising costs, and the loss of the rent grant has also made running the community centre at a surplus more challenging. Consequently in 2025 the spend on community activities wll be redud. However we have a renewed focus on making the Community Centre the first choice for community activities in the local area and to this end we will seek to do more advertising of the centre and will continue to offer our good range of communiiy events. Looking forward to 2025 and beyond we recognise that along with Seabrook Orchards, Newo)urt Edge will have its own management company managing some of the public facilities instead of Exeter City Council. Consequently, the NCA will move its focus to representing residents of the Newcourt Development. which is still looked after by Exeter City Council, whilst liaising and supporting residents, groups such as the Seabrook Orchards Residents Group (SORG) who are best placed to advise with the specific issues of their developments. We of course still want to work together on matters of mutual inteiest. Statement of Trustees, Responsibilities The trustees are responsible for preparing the trustees, report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations. The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and appIltIon of resources of the charity for that period. In preparing these financial statements, the trustees are required to,. Page 4
Nowcourt Communlty A•8oclatlon Trust••s' R•port (contlnu•d) •al•Gt trA• •rAwndrrfJ pollcl•• And th•n apply th•m c4n•l•t•, ob• th• m•thath and prfnclpl•• In th• Charfd•• 8ORP; ffl•k•hThnl• and 0MIt•• that ar• rna•on•bl• Ind Pn•nI. stst• ap0 Kcounllng itandard• hav• b••n follow, aubjoct to any materfal depa168 dlyaooed and •xploln•d In the flnonclal •tat•m•nts; And th• Ilnanclal ststements on the conGam be9 unl•s• It l• Inapproprlate to presume Ihat the thwlty wlll g)ntlnue In bu8lne88. trustw arn rosponslblo for ke8plng propor aecountlng record8 that d18d080 reasonable •C%rnGY at any dma the financlal posltlon of thè charlty and anable them to ensure that the finan¢ial sthtWnts comply the Charftl68 Act 2011, tha Charttles (Accounts and Reports) R•aulations 2)8. and tho provlslons of the nstitUtIon. The Irust888 are al80 responslble for safeguarding the 0s88ts of the (*arity and h8nc8 for tsking rnasonable steps for the prevention and detection of fra1 arnj othw trTwAarities. The are responsible for the maintenanc4 and integrity of the rpOrate and financial rf(¥ffl induded on the charitable mpanIS website. Legislation goveming the preparation and of financial ststements may differ frorn legislation In other jurisdictions. anrvjal rwrt was approved by the tswst•88 of the ¢haTIty on ....... and slgned on 115 Pag• O
Newcourt Community Association Independent Examiner's Report to the trustees of Newcourt Community Association I report to the trustees on my examination of the accounts of Newcourt Community Association for the year ended 31 December 2024. Responsibilities and basis of report As the charity trustees of Newcourt Community Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examinaliDn of the Newcourt Community Association's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. 1. accounting records were not kept in respect of Newcourt Community Association as required by section 130 of the Act,. or 2. the accounts do not accord with those records; or I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Catherine Williams FCA DChA Independent Examiner Westcotts (SW) LLP 47 Boutport Street Barnstaple Devon EX31 1SQ Page 6
Newcourt Communlty Association Receipts and Payments Account for the Year Ended 31 December 2024 Unrestricted funds Restricted funds Total 2024 Total 2023 Note Receipts: Donations and legacies Other trading activitie5 Investment income Rental income Rental Extras Advert Sales Rental deposits held 350 350 1,253 901 95.413 8,026 1,925 315 94,494 1.253 901 95.413 50 Total receipts 97,567 350 97,917 104,909 Payments: Wages and salaries Light and Heat Telephone Rent Cleaning and Catering Post, Print and Stationery Information technology Payroll costs Training costs Insurance Events and other RF areas costs Bank Charges Music Licences Legalllndependent examination Repairs, Renewals and Equipment (56.898) (9,192) (440) (6,000) {2,062) (1,300) (3,237) (209) (98) (2.981) (56.898) 19.192) (440) (6,000) (2,062) (1,300> (3,237) {209) (98) (2,981) {55,520) 16,755) (972) (6,000) (3,837) (400) {2.000) 1198) (98) (1,750) (10,911) (145) (1,025) (924) 111,835) (145) (1,025) (12.146) (344) (1,982) (1.788) (1,788) (1,812) 11,645 11,645 (11,105) Total payTnents 1107.931) (924) (108,855) (104,919) Net payments (10,364) 84,117 (574) 768 110,938) 84,885 (10) 84.895 Cash brought forward Cash carried forward 73,753 194 73,947 84,885 All of the charity's activities derive from continuing operations during the above periods. The funds breakdown for 2023 is shown in note 8. The notes on pages 9 to 13 form an integral part of these financial ststements. Page 7
N•wcourt Communlty A••ocl•tlon (R•gl•tratlon numb•r: 1152841) St•t•m•nt of A8••ts and Ll•bllltl•• ll• al [31 D•c•mb•f 2024 2024 2023 C••h at and kn h•nd Tolal fvnd8 73,753 73,947 84.117 Th&fin nclal slatemonts on pages 7 to 13 wwe approv•d by the Iru8tse8, and aUthwI for issue . and signed on thelr b6half by. Th• nots• M pag8• 9 to 131orni an Int•grnl part of th•M Ilnandal •tatemonts. Pag• 8
Newcourt Communlty Association Notes to the Flnancial Statements for the Year Ended 31 December 2024 1 Accounting policies Basis of preparation Newcourt Community Association meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared on the receipts and payments basis. Going concern The trustees consider that there are no material uncertainties about the CharItS ability to continue as a going concem. Income and endowments All incoming resources are included in the statement of financial activities when the charity reIVeS the income. The following specific policies are applied to particular categories of income: Donations are received by way of grants, donatlons and gifts and is included in full in the Statement of Financial Activities when reived. Grants, induding grants for the purchase of fixed assets, are regnised in full in the Statement of Financial Activities in the year in which they are receivable. The value of services provided by volunteers has not been induded. Expenditure Expenditure is recognised on a payments basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to whid) it relates. Taxation The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity 15 Potentially exempt from taxation in respect of income or capital gains received within categorie5 covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992. to the extent that such income or gains are applied exclusively to charitable purposes. Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Fund structure UnrestriGted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charty. Restricted income funds are those donated for use in 8 particular area or for specific purposes, the use of which is restricted to that area or purpose. Page 9
Newcourt Communlty Assoclatlon Notes to the Financial Statements for the Year Ended 31 December 2024 (continued) 2 Income from donations and legacies Restricted funds Total 2024 Grants 350 Restricted funds 350 Total 2023 Grants 8,026 8.026 3 Income from other trading activities Unrestricted funds General Total 2024 other income from other trading activities 1,253 1.253 Unrestricted funds General Total 2023 Other income from other trading activities 1,925 1.925 4 Investment income Unrestricted funds General Total 2024 Interest receivable on bank deposits 901 901 5 Other income Unrestricted funds General Total 2024 Rental income 95,413 95.413 Unrestricted funds General Total 2023 Rental income 94,643 94,643 Page 10
Newcourt Communlty Association Notes to the Flnancial Statements for the Year Ended 31 December 2024 (continued) 6 Trustees remuneration and expenses No trustees, nor any persons connected with them, have received any remuneration from the charity during the year. No trustees have received any reimbursed expenses or any other benefit5 from the charity during the year. 7 Taxation The charity is a registered charity and is therefore exempt from taxation. Page11
Newcourt Community Assoclatlon Notes to the Flnancial Statements for the Year Ended 31 December 2024 (continued) 8 Funds Balance at 1 January 2024 Balance at 31 December 2024 Incoming resources Resources expended Unrestricted funds General General Fund5 84,117 97,567 (107.931) 73.753 Restricted funds Thrive with Five - Workshops & Community Planting events Colabs IT Sessions Community group games night 563 205 (563) (205) (156) (924) 350 194 768 350 194 Total funds 84,885 97.917 {108,855 73,947 Balance at 1 January 2023 Balance at 31 December 2023 Incoming resources Resources expended Unrestricted funds General General Funds 84.795 96,883 (97.561) 84,117 Restricted funds ECC- Rent Grant Warm Rooms Grant Thrive with Five - Workshops & Community Planting events Colabs IT Sessions 5.000 (5,000) (100) 100 2,580 446 (2.017) (241) (7.358) 563 205 100 8,026 768 Total funds 84,895 104,909 (104,919) 84,885 Page 12
Newcourt Community Association Notes to the Financial Statements for the Year Ended 31 December 2024 (continued) 9 Analysis of net assets between funds Total funds at31 December 2024 Unrestricted funds General Restricted funds Cuent assets 73,753 194 73,947 Total funds at31 December 2023 Unrestricted funds General Restricted funds Current assets 84,117 768 84.885 10 Related party transactions There were no related party transactions in the year. Page 13