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2020-12-31-accounts

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NEWCOURT COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31[ST] DECEMBER 2020

Doc ID: 98d24974ed773da7829f0b0623d4b618d805fcca

NEWCOURT COMMUNITY ASSOCIATION

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

CONTENTS

Page
Trustees’Annual Report 1-7
Independent Examiner’s Report 8
Receipts and Payments account 9
Statement of Assets and Liabilities 10
Notes to the Financial Statements 11-12

Doc ID: 98d24974ed773da7829f0b0623d4b618d805fcca

NEWCOURT COMMUNITY ASSOCIATION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 31[ST] DECEMBER 2020

REFERENCE AND ADMINISTRATIVE INFORMATION

Charity Name: Newcourt Community Association
Working Name:
 NCA
Registered Charity Number: 1152841
Address: Newcourt Community Centre
Blakeslee Drive
Exeter
EX2 7FN
Bankers: National Westminster Bank PLC
18 St Thomas Centre
Cowick Street
Exeter
EX4 3DL
Co-operative Bank PLC
Online banking
Independent Examiner:
 Mr M B J Cronin MAAT FCIE
Bowhill Bookkeeping Services
172 Newman Road
Exeter
EX4 1PQ

Trustees: The following trustees served during the year and to the date this report was approved: (Note: Three trustees have been co-opted December 2019 to be elected officially at the AGM in 2021)

Richard Whittaker (Chair and Secretary) Paul Brady Judy Cretney Jonathan Draper Emma Kain Christina Thomas (co-opted 12[th] December 2019) David Russell (resigned 17[th] November 2020) Yvonne Russell (resigned 31[st] December 2020) Nick Postlethwaite (co-opted 12[th] December 2019 – resigned 1[st] July 2020) Stephen Collier (co-opted 12[th] December 2019 – resigned 28[th] January 2021) Officers: The following officers served during the year and to the date this report was approved: Ken Cretney - Treasurer (resigned 31[st] January 2021, awaiting confirmation of replacement) Yvonne Russell - Minute Secretary (resigned 31[st] December 2020)

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Doc ID: 98d24974ed773da7829f0b0623d4b618d805fcca

NEWCOURT COMMUNITY ASSOCIATION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 31[ST] DECEMBER 2020

The Trustees present their report along with the financial statements of the CIO for the year to 31[st] December 2020. The financial statements have been prepared in accordance with the accounting policies set out on page 11; comply with the CIO’s constitution, applicable law, and follow best practice as laid down in the SORP FRS 102.

The reference and administrative information set out on page 1 forms part of this report.

1. Structure, Governance and Management

Newcourt Community Association is a Charitable Incorporated Organisation (CIO) which is governed by an ‘associated’ model Constitution adopted on 16 June 2013. The charity was registered with the Charity Commission on 12 July 2013 and took over the bank balance as at that date of its predecessor, the unincorporated association ‘Newcourt Community Association’.

The NCA is governed by a board comprising a minimum of 3 and a maximum of 12 appointed trustees, of which at least two thirds of the trustees must be residents of Newcourt and voting members of the NCA. New trustees are appointed either through being elected by the members or co-opted by the existing trustees. New trustees appointed by the existing trustees must retire at the next AGM following their appointment, and one third of the trustees appointed by the members must also retire at the AGM. This ensures that there will always be an opportunity for at least four new trustees to be appointed each year at the AGM. However, it has been difficult to find new trustees to come forward during 2020 due to the ongoing COVID-19 pandemic, work pressures and lack of time to commit, so progress has been slower than hoped.

In December 2020, the NCA trustees decided to disband the Operations Committee (OC), this was primarily as a result of two key trustees resigning, and also the long-standing Treasurer resigning. The plan going forward is to allow the Newcourt Community Centre (NCC) to become more autonomous, still retaining reporting links to NCA trustees. This revised scheme continues to relieve the trustees of the day-to-day decisions thus allowing them to concentrate on their main aims and objectives. Such decisions focus on community feedback, community support, event funding, social activities, new ideas for developing local groups and supporting the needs of the various age groups in the area.

In 2020, and continuing into 2021, the COVID-19 pandemic has caused many financial and logistical issues for Newcourt Community Association and Newcourt Community Centre (NCC). The trustees continue to identify any major risks facing the NCA and the NCC and take such steps as they can to mitigate them in these unprecedented times. .

2. Objectives, Activities and Public Benefit

The charity’s objectives are to:

In furtherance of these aims, the CIO shall:

The trustees are satisfied that the charity’s objectives meet the public benefit purpose of the advancement of community development.

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NEWCOURT COMMUNITY ASSOCIATION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 31[ST] DECEMBER 2020

3. Values, Mission and Vision

Our Values represent who we are and why we do what we do:

Our Mission represents what we do:

Our Vision represents our long-term Vision of our future:

4. Achievements and performance

The NCA has continued to support the growing community of Newcourt which now has approx. 3,000 homes in 2020. Until the COVID-19 pandemic struck with a complete UK lockdown in March 2020, and ongoing restrictions all year, the Community Centre had become a focal point for local information and for the use and enjoyment of the residents through many activities:

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Doc ID: 98d24974ed773da7829f0b0623d4b618d805fcca

NEWCOURT COMMUNITY ASSOCIATION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 31[ST] DECEMBER 2020

4. Achievements and performance (continued)

Children’s and Youth activities – When allowed this year, Community Arts Newcourt (CAN) was well supported, providing street dance classes. At Christmas there was an opportunity to ‘Meet Father Christmas’ by appointment, with covid secure precautions in place. This raised funds for the BALLOONS charity. The NCA, (with local youth leaders), is planning a youth group at the community centre. This would initially be funded by the NCA, where they can meet in the centre after school once a week.

Achievements.

Wellbeing has been a focus for the NCA. Installation of a defibrillator funded by money raised in 2019, followed by training with South West Ambulance Service.

The NCA ‘Community Arts Newcourt’ (CAN), supported by NCA funding, provides low-cost Street Dancing in Newcourt and organises many arts related activities and projects. There are once-monthly meetings including low-cost / free demonstration and practice in pottery, painting, drawing, conversational French/German etc, as requested by participants, and children’s drama events run by the Northcott Theatre.

Business hire (charged at business rate, reduced for regular hirers ).

Business hire was severely affected in 2020 by the COVID-19 pandemic. However, those limited bookings which provided an essential service to the community to support health, wellbeing, mental health have been allowed to continue. The small income received from these bookings has helped to contribute to covering running costs / overheads of the Community Centre.

Communication, technology and conformity.

The twice-yearly newsletter posted through every letterbox, has brought residents up to date with local news and events. Regular contact was established with the Community Builder to give feedback from local people. The Community email service continued to inform residents in matters of local interest, issues and events. The Website and booking system were well used and indicate the vibrant facilities in the Community Centre.

Newcourt Mutual Aid.

This service was set up by the NCA with a new Facebook group, and a new messaging phone service to enable anyone in the community to volunteer or to request assistance during the covid-19 pandemic. The self-support Gazebo Group was set up in the car park at the Newcourt Community Centre to support members of the community who were struggling mentally with the effects of the pandemic.

Community Centre .

Additional safety lighting has been installed. Dimmable wall lights were fitted, that were more suitable for certain activities.

The centre garden has been given a ‘makeover’ to improve the facility, the paths have been improved, and new fencing and a bench for the gardeners have been installed.

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NEWCOURT COMMUNITY ASSOCIATION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 31[ST] DECEMBER 2020

5. Financial Review

– The charity made a cash deficit in the year of £11,074 (2019 cash deficit £3,918).

Total cash receipts were £62,930 a decrease of 33% compared to the previous year (2019 = £93,870). There were four minor grants totalling £29,073 during the year, and the rental income from the Newcourt Community Centre showed a 60% decrease compared to 2019 (2019 =£82,457). The income for the Community Centre was £56,196.

Total cash payments were £74,004 a 24% decrease compared to the previous year (2019=£97,788). There has been Capital Expenditure in 2020 of £5,475 to include enhanced LED dimmable room lighting / fire safety signs, essential building repairs and redecoration and a garden ‘makeover’.

Due to the COVID-19 pandemic, the Community Centre Salaries were mostly covered by the UK Government Coronavirus Job Retention Scheme (Furlough) grant. Community Centre payments showed a 19% decrease compared to 2019 (2019=£73,496). The expenditure for the Community Centre was £59,709

Total cash funds on 31[st] December 2020 totalled £86,129 (2019 was £97,203) .

A balance of £71,466 is held by the trustees in two separate unrestricted funds to continue to develop the community centre and provide community facilities (£1,466) and as a reserve which may be invested in 2021 (£70,000).

A separate operating fund for the Newcourt Community Centre has a balance £12,804. The Community Centre made a deficit of £3,513 in 2020.

A restricted fund totalling £505 holds the balance of an ECC grant and a minor amount remaining from the Newcourt community defibrillator fund.

The remaining unrestricted funds totalling £1,354 have been assigned by the trustees to be spent as outlined in note 4 on page 12 of the financial statements.

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NEWCOURT COMMUNITY ASSOCIATION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 31[ST] DECEMBER 2020

6. Reserves

The charity’s cash reserves including the unrestricted Community Centre fund total £85,624 at the year-end. The reserves cover adequately all current and anticipated financial commitments including:

The trustees continually review their reserves and as the charity grows will ensure any further monies are set aside if necessary, to ensure all financial commitments continue to be met. Equally, as the charity grows, any surpluses will continue to be spent on the charity’s objectives including:

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NEWCOURT COMMUNITY ASSOCIATION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 31[ST] DECEMBER 2020

7. Plans for the Future

The NCA has clearly defined goals and objectives that are consistent with its stated mission and vision statements. Goals provide a general sense of priority and direction for the charity’s activities and events, and the investment of its financial resources. Objectives define specific and measurable things that should be completed by a certain date. Goals can look as far ahead as five years; objectives tend to be limited to the current year. The plan is regularly reviewed by the trustees each year.

Goals

Objectives

Specifically, through 2021 we want to:

The biggest challenge the NCA faces is finding residents who have the time, inclination, and enthusiasm to help in making a difference to this growing community. The specific goals of the NCA will not be realised unless more residents get involved for the benefit of the whole community.

This report was approved by the trustees on………………………….and signed on their behalf by:

09 / 08 / 2021

Richard Whittaker (Chair)………………………………………………… Date……………………….

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

NEWCOURT COMMUNITY ASSOCIATION

I report on the accounts of the charitable incorporated association for the year ended 31 December 2020, which are set out on pages 9 to 12.

Responsibilities and basis of report

As the charity trustees of the CIO, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

Having satisfied myself that the accounts of the CIO are not required to be audited and are eligible for independent examination, I report in respect of my examination of the CIO’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the CIO as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr M Cronin MAAT FCIE Bowhill Bookkeeping Services 172 Newman Road Exeter EX4 1PQ

Signed …………………………………………………

Date ……………………………………………….

.

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NEWCOURT COMMUNITY ASSOCIATION

RECEIPTS AND PAYMENTS ACCOUNT

YEAR ENDED 31 DECEMBER 2020

RECEIPTS
Grants
Rental Income–Community Centre
Functions / Event income
Other Income/Donations
TOTAL RECEIPTS
PAYMENTS
Light, Heat & Water
Employment costs
Telephone
Rent
Maintenance (including Health & Safety)
Cleaning and Catering
Post, Print and Stationery
Information Technology
Payroll costs
Training Costs
Insurance
Events and other RF areas costs
NCA Capital Expenditure RF costs
Music Licences
Legal / Independent examination
Miscellaneous expenses
Repairs, Renewals and Equipment
Purchase of Fixed Assets–Fixt, Fittings & Furnit
Purchase of Fixed Assets–IT equipment
Purchase of Fixed Assets–General Equipment
TOTAL PAYMENTS
NET RECEIPTS/(PAYMENTS)
TRANSFERS BETWEEN FUNDS (note 3)
NET MOVEMENT IN FUNDS
CASH BALANCES BROUGHT FORWARD
CASH BALANCES CARRIED FORWARD		 Unrestricted
TOTAL
TOTAL
Unrestricted
Funds
Community
Centre Fund
Restricted
Funds
FUNDS
2020
FUNDS
2019
£
£
£
£
£
-
23,073
6,000
29,073
7,300

-
32,437
32,437
82,457
-
2,186

704
686
30
1,420
1,927
704
56,196
6,030
62,930
93,870
-
3,591
-
3,591
4,161
-
42,471
-
42,471
46,143
-
968
-
968
854
-
-
4,500
4,500
6,000
-
4,533
4,533
1,910
-
1,806
-
1,806
4,814
-
441
1,016
1,457
1,009
-
1,785
-
1,785
1,680
-
849
-
849
944
-
330
-
330
1,050
-
1,638
-
1,638
1,511
966
-
2,338
3,304
4,603
5,475
-
-
5,475
13,689
-
-
-
-
1,594
-
1,004
-
1,004
700
-
-
-
-
263
-
293
-
293
2,295
-
-
-
-
2,440
-
-
-
-
650
-
-
-
-
1,478
6,441
59,709
7,854
74,004
97,788
(5,737)
(3,513)
(1,824)
(11,074)
(3,918)
(16)
-
16
-
-
(5,753)
(3,513)
(1,808)
(11,074)
(3,918)
78,573
16,317
2,313
97,203
101,121

72,820
12,804
505
86,129
97,203

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Doc ID: 98d24974ed773da7829f0b0623d4b618d805fcca

NEWCOURT COMMUNITY ASSOCIATION

STATEMENT OF ASSETS AND LIABILITIES

YEAR ENDED 31 DECEMBER 2020

CASH FUNDS
Bank Current account
Petty Cash
TOTAL CASH FUNDS
OTHER MONETARY ASSETS
Rental Income–Community Centre
Deposits held
Other (Donations/Nct.News ADs/PayPal)
NCA C.A.N. cash-in-hand
Owed by GWR (station fund to reclaim)
MBSS Security (Overpaid Invoices)
TOTAL OTHER MONETARY ASSETS
LIABILITIES
Light and Heat & Water
Charity Donations (BALLOONS)
Charity Donations (Children’s Hospice SW)
Telephone
Independent Examination
Deposits held
Bookkeeping
Payroll costs
Information Technology
Cleaning & Catering
SWAS (procurement of DEFIB package)
MATT (Electrician to fit DEFIB at NCC etc.)
ECC (NCC Rent)
TOTAL LIABILITIES		 Unrestricted
TOTAL
TOTAL
Unrestricted
Funds
Community
Centre Fund
Restricted
Funds
FUNDS
2020
FUNDS
2019
£
£
£
£
72,820
12,621
505
85,946
97,138
-
183
-
183
65
72,820
12,804
505
86,129
97,203
-
1,005
-
1,005
5,486
-
575
-
575
-
-
114
-
114
230
-
-
-
-
130
-
-
-
-
100
-
360
-
360
~~-~~
-
2,054
-
2,054
5,946
-
444
-
444
405
59
-
-
59
~~-~~
-
-
-
-
76
-
100
-
100
-
-
1,000
-
1,000
800
-
575
-
575
-
-
88
-
88
-
-
52
-
52
-
-
25
-
25
-
-
40
-
40
-
-
-
-
-
2,160
-
-
-
-
200
-
1,381
-
1,381
-
59
3,705
-
3,764
3,641

ASSETS RETAINED FOR OWN USE

The charity holds various fixtures, fittings and furniture, IT office and garden equipment. These have an approximate value of £10,792 at the year-end.

The charity holds a 30-year lease on Newcourt Community Centre from Exeter City Council. A grant of £5,000 was granted to the charity by Exeter City Council to cover the part of £6,000 rent payable. The charity was also entitled to full rates relief.

These accounts were approved by the trustees on………………………….and signed on their behalf by:

Richard Whittaker (Chair)

09 / 08 / 2021

…………………………………………………. Date………………….

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NEWCOURT COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

1. ACCOUNTING POLICIES

Accounting Convention

The financial statements are prepared under the receipts and payments basis and comply with the Charities Act 2011 and follow best accounting practice as laid out in the SORP FRS 102.

2. TRUSTEES’ REMUNERATION AND EXPENSES

No remuneration, directly or indirectly, out of the funds of the charity was paid or is payable for the year to any of the trustees, or to any other person or persons known to be connected to any of them.

The charity’s insurance included trustee indemnity insurance.

No reimbursement of expenses in respect of services provided has been made or is due to be made to any of the trustees.

There were no related party transactions during the year.

3. RESTRICTED FUNDS/TRANSFERS BETWEEN FUNDS

Transfers
Fund From Fund
Balances Receipts Payments Unrestricted Balances
B/Forward Funds C/Forward
£ £ £ £ £
Defibrillator Fund donation 2,313 30 (2,338) - 5
DCC – N/ct. News Printing - 1,000 (1,016) 16 -
ECC – Rent grant - 5,000 (4,500) - 500
_ _ _ _ _
Total Funds 2,313
_		 6,030
_		 (7,854)
_		 16
_		 505
_

Defibrillator Fund

The aim of this fund was to provide a community defibrillator and training at the Newcourt Community Centre. Restricted donations have been given to help support this project, £2,313, brought forward from 2019 and a £30 donation in 2020. The defibrillator was installed, and training given in 2020. The fund was expected to raise further monies at events throughout 2020, however COVID-19 meant that this did not happen. A small sum is carried forward to 2021.

Devon County Council

A £1,000 grant was given to the charity for the purchase of printing services for both the Summer and Winter editions of the Newcourt News. Costs exceeded the grant given and therefore a transfer of £16 was made from the unrestricted funds.

Exeter City Council

A £5,000 grant was also given by Exeter City Council in lieu of rent payable (£6,000 in tax year).

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NEWCOURT COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

4. UNRESTRICTED FUNDS

Unrestricted Community Centre Fund

Grants from Exeter City Council were originally given to establish and develop the Newcourt Community Centre. The fund is now self-funding using rental income from the hire of the venue. It is unrestricted but has been shown separately to facilitate monitoring by the trustees. The year-end cash balance is £12,804.

Unrestricted Funds

The remaining monies are held in the charity’s unrestricted funds. This consists of £71,466 held by the trustees in two unrestricted funds to develop the Newcourt Community Centre and provide community facilities (£1,466) and as a reserve to be invested in the current year (£70,000).

The remaining year-end cash balance of £1,354 comprises as follows: NCA (Events Team), £110, Community Arts Newcourt (CAN), £96, Other Funds, £1,148.

5. OUTSTANDING GUARANTEES

The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at the period end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.

6. POST BALANCE SHEET EVENTS/GOING CONCERN

The Covid-19 pandemic continues into 2021. In line with government instructions, the Newcourt Community Centre remains seriously affected due to lack of income from rentals.

At the time of agreement/signing of the financial statements, it was impossible to estimate the full financial impact the pandemic would have on the charity.

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Audit trail

TITLE NCA 2020 Accounts FILE NAME draft report & fin stmts 2020 (1).pdf DOCUMENT ID 98d24974ed773da7829f0b0623d4b618d805fcca AUDIT TRAIL DATE FORMAT MM / DD / YYYY STATUS Completed

09 / 08 / 2021 Sent for signature to Richard Whittaker 08:08:58 UTC (mail.richardwhittaker@gmail.com) from plumtreebookkeeping@gmail.com IP: 86.27.230.171 09 / 08 / 2021 Viewed by Richard Whittaker 08:10:34 UTC (mail.richardwhittaker@gmail.com) IP: 86.164.89.202 09 / 08 / 2021 Signed by Richard Whittaker 08:10:57 UTC (mail.richardwhittaker@gmail.com) IP: 86.164.89.202 09 / 08 / 2021 The document has been completed. 08:10:57 UTC