**Registered No. 08606716 (England & Wales) Charity No. 1152840**
## **ELIZABETH FRY CHARITY**
**(A company limited by guarantee) ANNUAL REPORT AND FINANCIAL STATEMENTS**
**For the year ended 31 March 2021**
## **JAMES COWPER KRESTON**
**Statutory Auditors Chartered Accountants Reading**
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## **ELIZABETH FRY CHARITY**
## **FINANCIAL STATEMENTS**
## **For the year ended 31 March 2021**
## **C O N T E N T S**
||**Pages**|
|---|---|
|Legal and Administrative Information|3|
|Chair's Report|4|
|Chief Executive's Report|5|
|Report of the Board of Trustees|6 - 10|
|Report of the Independent Auditors|11 - 12|
|Statement of Financial Activities 2021|13|
|Statement of Financial Activities 2020|14|
|Balance Sheet|15|
|Cash Flow Statement|16|
|Notes forming part of the Financial Statements|17 - 28|
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **LEGAL AND ADMINISTRATIVE INFORMATION For the year ended 31 March 2021**
## **STATUS AND ADMINISTRATION**
Elizabeth Fry Charity is a charitable company limited by guarantee, incorporated on 11 July 2013 and commenced operations on 1 April 2014
## **GOVERNING INSTRUMENTS:**
The charitable company operates under Articles of Association in accordance with the Companies Acts and under the Offender Management Act 2007 (Approved Premises) Regulations 2014
**REGISTERED OFFICE:** 6 Coley Avenue Reading Berkshire RG1 6LQ **REGISTERED CHARITY NUMBER:** 1152840 **COMPANY REGISTRATION NUMBER:** 08606716 **PATRONS:** The Rt.Hon.The Baroness Corston Her Honour Zoe Smith **TRUSTEES:** Lady A E Blakemore (resigned 6/10/2020) Mrs J Cottrell Mrs J A Howles Dr J J Powell Dr C Roberts (appointed 1/3/2021) A J Rolley Chair M J Tarling Mrs K Whitaker Dr C Wiggin (appointed 1/3/2021) The trustees are also directors of the company **COMPANY SECRETARY:** R Lawrence-Wilson **SENIOR MANAGEMENT TEAM: Chief Executive Officer** Ms F Humphreys (maternity leave to 22/2/2021) **Acting Chief Executive Officer** Ms L Oakley **Acting Operations Manager** Ms C Ashley (resigned 14/5/2021) **Finance Manager** Ms S Wilson **Referral and Support Manager** Ms N Green **BANKERS:** Barclays Bank plc 90-93 Broad Street Reading RG1 2AP **SOLICITORS:** Hewetts 55-57 London Street Reading RG1 4PS **AUDITORS:** James Cowper Kreston 8th Floor Reading Bridge House George Street Reading RG1 8LS
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **CHAIR'S REPORT For the year ended 31 March 2021**
When I wrote the report last year, I reflected on the Coronavirus outbreak that had just led to the first lockdown. I commented that Elizabeth Fry occupancy had been reduced to 21 (from 24) to allow for each resident to have a single room and to facilitate social distancing. In March 2020 it was unclear how the pandemic would spread and mutate, and what the implications would be for residential establishments like ours. We now know they were massive! In the case of Elizabeth Fry House, access to the approved premises has been limited to essential staff and visitors only. No Trustee entered the premises for the whole 12 months of the 2020-2021 financial year. As the Chief Executive Officer says in her report, new ways to work with residents were developed. Encouragingly, occupancy and throughput remained good. Staff were creative in the ways they engaged and worked with residents. A safe working environment was implemented and complied with. Sadly, and unsurprisingly, we did not completely escape COVID-19 in Elizabeth Fry House; however, the measures put in place meant the impacts were minimised.
Without entering Elizabeth Fry House, how did Trustees ensure good governance was properly ensured? Well, weekly telephone checks took place between a nominated Trustee and the acting Chief Executive Officer. Those were captured in writing and all those reports maintained by the Board Secretary. The Deputy Board Chair, who acts as Head of the Finance Committee, also had monthly conversations with the Finance Manager. Board meetings were held by while committee meetings took place using or 'Teams'. Those arrangements worked well, but
Sadly, for personal reasons, Elizabeth Fry Charity lost one of the longest serving Trustees during 2020-2021. Andree Blakemore was Chair of the Fundraising & Marketing Committee, and had been an active and influential member of the Board for over a decade. We will miss her wise counsel. Conversely, despite the difficulty in on-line recruiting and providing the comprehensive degree of induction we would have wished to deliver, we have subsequently been very fortunate in recruiting two new Trustees to the Board, Catrin Roberts and Christa Wiggin. They bring a wealth of relevant experience and knowledge that will inordinately benefit the governance role of the Charity.
Historically, the Board has operated with four Committees, but, following resignation, a decision was taken by Trustees to reduce the number of Committees by one. The work of the Fundraising & Marketing Committee has been incorporated into the remits of the three remaining Committees Finance; Personnel & Staffing, and Buildings and Health & Safety. I am very grateful for the continued commitment of Trustees and our Board Secretary, Richard Lawrence-Wilson, in ensuring that the work of the Charity has received the same scrutiny as we have always given it, despite our inability to enter the Approved Premises.
At the start of the financial year being reported on in this report, the Chief Executive Officer (CEO), Fiona Humphreys, had just commenced a term of maternity leave. Lauren Oakley assumed the CEO role on an acting basis, while Claire Ashley was given a temporary contract to act into substantial role of Operations Manager. The charity owes Lauren, Claire and the two other managers, Sam Wilson and Natasha Green, an immense debt of gratitude in keeping the AP running so smoothly despite all the problems the pandemic threw at them.
The Charity successfully applied for, and received, fundraising income from a number of different sources during 20202021; as a consequence, we ended the year in a strong financial position. Of the almost £90k received from fundraising, circa £20k was provided by Berkshire Community Foundation and £6k courtesy of Thames Valley Property Act Fund. We received just over £8.5k from the National Lottery Community Fund. The Charles Hayward Foundation provided £24k to fund our Housing & Link worker, while another generous donor provided £25k to fund the
Substance Misuse worker. We remain extremely appreciative to all our funding supporters. Through their generous contributions, we were enabled to provide additional rehabilitative services to our residents over and beyond those the Charity was able to deliver through our contract with the Ministry of Justice.
Finally, and most importantly, a word about the staff working in Elizabeth Fry House! They have worked through what will have been one of the most difficult periods of their lives with resilience and good humour. They have turned up to the AP every day, donned their PPE and ensured residents and others have been kept safe. They have delivered meaningful work to the residents, often in one to one sessions, whilst ensuring public protection has continued to be prioritised. The Board is grateful to each and every one of them.
Tony Rolley Chair to the Board of Trustees
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **CHIEF EXECUTIVE'S REPORT For the year ended 31 March 2021**
As you would expect, for much of the last year our focus has been on adapting our work with residents of Elizabeth Fry House in response to the COVID-19 pandemic. This has required staff at the Charity to work in a very different way for much of the year. The employees have continued to work throughout national lockdowns to support women on release from custody.
Women have continued to be released to Elizabeth Fry House throughout the pandemic and managers and staff have endeavoured to ensure the Approved Premises continues to be a safe and supportive environment. Indeed, during the year 81 women were supported at Elizabeth Fry House. It has been unfortunate, but unavoidable that the programme of purposeful activity has not been running consistently throughout the year, due to the risks associated with residents and staff coming together in a group. One to one sessions have continued, albeit by telephone rather than face to face contact on occasions. We have had to suspend all visits to the Approved Premises, resulting in activities delivered by external providers being cancelled. The exception to this is the support provided by Ann Collins, our Psychotherapist who has continued to offer sessions to residents either by Zoom or telephone. It is a credit to the team that, despite all the challenges, our successful move on rate has remained consistent, with 62% of women leaving Elizabeth Fry House in a planned way during the last year.
It is an understatement to say that the role that Lauren Oakley undertook whilst covering the Chief Executive role during my maternity leave was very different to the one she signed up to. It is clear that trustees, staff and residents have appreciated the enormous amount of work she has undertaken to navigate the Charity through the pandemic. It is a credit to Lauren that she was able to secure funding from the National Lottery to provide an additional member of staff during evenings and weekends to provide extra activities for residents. This additional support was vital in helping residents to relieve boredom and use their time purposefully during periods of lockdown when they were unable to leave their bedrooms or the premises for any significant length of time. As with much of the population who were confined to their homes during periods of lockdown, the impact of being required to spend long periods of time in their rooms and being unable to see family or friends has undoubtedly had an impact on the mental health of the women we support. This has been exacerbated in many cases by pre-existing mental health needs as well as experiences of custody. We have been conscious of this impact throughout and taken steps to mitigate this wherever possible.
While most staff have continued to work from the Approved Premises, our Outreach Worker, Julia Goldsmith, has been working from home for much of the year. Whilst face to face meetings have not been possible, Julia has continued to provide telephone support to women who have moved on from Elizabeth Fry to the local area. This has proved to be a lifeline as much of the community-based support that women could normally engage with has not been accessible to the same extent.
As lockdown eases we are beginning to resume many of our activities, although this is taking place slowly in line with guidance from the Ministry of Justice and reflecting the Approved unique environment. Groupwork is now taking place, with residents meeting in smaller groups for shorter sessions. One to one meetings are happening face to face and yoga sessions have recently resumed in the garden, when weather has permitted. We look forward to being able to welcome our trustees, volunteers and partner agencies back to the premises.
It is with optimism that we look forward to the next year. Whilst it will take some before all aspects of the work are operating as they were pre- pandemic; our priority will continue to be the wellbeing of residents and staff.
Approved Premises staff are a group of keyworkers who are not in the general awareness, but who provide a truly essential role in supporting those released from custody and keeping the public safe. I therefore wish to take this opportunity to thank Lauren and the team for their dedication and hard work during the last year in the most challenging of circumstances.
Fiona Humphreys Chief Executive Officer
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **REPORT OF THE BOARD OF TRUSTEES For the year ended 31 March 2021**
The Board of Trustees is pleased to present its Annual Report together with the Financial Statements for the year ended 31 March 2021. The Financial Statements have been prepared in accordance with United Kingdom Generally Accepted Accounting Practice, Standards of Recommended Practice (SORP 2005), the Charities Act 2011, Companies Act 2006 and the governing documents.
The Charity runs as an Approved Premises, governed as a limited company charity under its 2013 constitution when is also governed by the requirements of the Offender Management Act 2007 and Offender Management Act 2014. From 1 April 2018 the Charity entered a new three year contract with Ministry of Justice to provide and manage the Approved Premises. The Charity continues to operate the Approved Premises in accordance with the Ministry of Justice Contract and Service Specification.
## **Our Purpose, mission and activities**
When the Charity was founded in 1853 as the Elizabeth Fry Refuge, the original objects were in line with the social situation of the day, and the application of these objectives has been kept in line with the changing situation of today.
The purpose of the Charity is: "For the public benefit to facilitate the care of alleged offenders and offenders and their rehabilitation."
The Charity's mission statement is as follows:
Elizabeth Fry Charity provides support to women, mostly on licence from prison, who present with a range of complex needs. Through the work we undertake, we help women to begin to address the issues they face, to
The Charity runs the Elizabeth Fry Approved Premises, a 24 bed Ministry of Justice approved hostel for women in the criminal justice system. The Approved Premises provides accommodation, support and monitoring for women on licence, bail or community sentence and who are assessed as posing a medium to high risk of causing serious harm to others. The Charity provides a structured regime of interventions aimed at enabling residents to begin to address the issues that led to their offending and empowering them to make positive changes to their lives.
Over the past year we have achieved an average monthly occupancy of 81.75% (2020: 65.85%). A bed booking system and Elizabeth Fry Charity making available two additional bed spaces, has enabled us to meet the needs of women being released from custody at times of peak greatest need. Occupancy levels are dependent on the number of women being referred to the Charity along with successful move on rates and any recalls which may occur, and is out of the control of the Charity.
We aim to continue to achieve high occupancy rates through ongoing work to develop effective working relationships with referrers in prisons, the National Probation Service and Community Rehabilitation Companies.
## **Organisation**
The staff team is led by a Chief Executive Officer, who is responsible for working with Trustees to develop the strategy and oversee its implementation. The CEO reports to the Trustees. The Operations Manager, supported by a team of professional and household staff, is responsible for the day-to-day running of the Approved Premises. The Finance Manager is responsible for all aspects of the organisation's finances and, alongside the CEO, for developing and maintaining monitoring systems and financial policy and procedures. The Referral and Support Manager, responsible for processing referrals to the Approved Premises and for the physical state of the building, is the final member of the management team.
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
**REPORT OF THE BOARD OF TRUSTEES (** _**Cont'd**_ **.) For the year ended 31 March 2021**
## **Organisation (Cont'd)**
Trustees are led by the Chair, who is responsible for ensuring the Charity pursues its charitable purposes and the Board fulfils its responsibilities for governance. The Charity operates the following committees which each focus on a specific aspect of the running of the Charity and report back to the full Board:
Finance
Personnel & Safeguarding, and
Buildings and Health & Safety
There is a rigorous and robust recruitment process for new Trustees. Potential Trustees apply by completing an application form and skills summary. The next step is to be invited for a discussion with the Chair of Trustees and CEO. If successful, potential Trustees are then asked to meet with two current Trustees and to observe a Board Meeting. References and a DBS check are obtained before an individual is formally appointed as a Trustee. There is
## **Finances**
From 1 April 2018 the Charity entered into a three year contract with the Ministry of Justice. The contract has been extended for a fourth year continuing in to 2021-22.
There is a significant actuarial shortage in the value of the Royal County of Berkshire pension fund. To address this, Trustees continue to build up resources in a specific designated pension fund, with a view of eventually having a fund that matches the Royal County of Berkshire fund scheme liability.
The three relevantly qualified managers of Elizabeth Fry Charity may participate in the Royal County of Berkshire pension fund, part of the Local Government Pension Scheme, which is a multi-employer defined benefit scheme. All other staff are auto-enrolled in a defined contribution scheme run by NOW Pensions, for which the Charity in 202021 made an employee contribution of 5%.
The day to day running of the Approved Premises continued to be funded through our contract with the Ministry of Justice. However, Trustees felt strongly that, in order to provide an effective and supportive service to our residents, this needed to be enhanced by the provision of additional services and opportunities. Trustees were therefore indebted to our many financial contributors who gave so generously over the financial year. We feel we should make special mention of the following benefactors in our accounts:
**Berkshire Community Foundation** donation to be used to further our counselling services provided to the residents, funding of Outreach Worker for 9 months and items purchased for residents to promote social distancing. **Charles Hayward Foundation** funding of a Housing and Link Worker for two years. **Greenham Trust** provide items for 20 Coping Skills Toolkits for residents **Her Honour Zoe Smith** donation to be used to further our charitable services. **National Lottery** funding an extra member of staff for 20 hours per week for 6 months. **St Lawrence Church** purchase of clothing for new residents. **Thames Valley Police** to provide resource boxes for residents **The Pilgrim Trust** funding of a Substance Misuse Worker to May 2020.
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
**REPORT OF THE BOARD OF TRUSTEES (** _**Cont'd**_ **.) For the year ended 31 March 2021**
## **Finances (Cont'd)**
As at the date of this report, the recent coronavirus pandemic has created a significant amount of uncertainty and disruption across the charity sector and beyond. While the financial position of Elizabeth Fry Charity will be negatively impacted, it is in the fortunate position of having sufficient reserves and a healthy cash balance in place in order to keep the organisation running for the foreseeable future.
While some income streams will be affected, our contract with the Ministry of Justice provides a regular, predictable income, and the charity is confident that this will continue to enable services to run in a manner as close to normal as possible.
During the pandemic, stock markets have fluctuated and has seen our investment value increase significantly. At the year-end, Elizabeth Fry Charity's investment balance was £639,049.
## **Pay Policy for Senior Staff**
Trustees consider the CEO, Operations Manager, Finance Manager and Referral and Support Manager to comprise the key paid management personnel of the Charity. All Trustees give of their time freely and no Trustee received remuneration in the year.
Staff will usually commence their employment at the bottom of the scale for their role and move up one point annually until they reach the top of the scale. However, should recruitment to a specific post prove difficult or an applicant demonstrate that they have significant relevant knowledge and skills coming into a role, then consideration is given to appointing higher than the bottom of the scale. Annual pay awards for staff are considered by Trustees, taking account of the financial situation of the Charity, the environment in which the Charity operates and anticipated future events. The pay award for 2020-21 took effect from 1 April 2020 and was 2%.
In 2018-19 the Personnel & Safeguarding Committee undertook a review of the the Common Pay Spine, and as a result The Charity is satisfied that the pay spine is competitive with pay scales for the National Probation Service which operates most Approved Premises. Elizabeth Fry is a stand alone Charity and not part of a larger organisation. Consequently, members of the senior management team are expected to undertake work and hold responsibilities in excess of those held by their peers in NPS and this is taken into account in setting the actual salary band for each of the four posts covered by this policy.
## **Risk review**
Through day to day management arrangements, Board and committee meetings, the Trustees and CEO keep the activities under review. In addition, the Charity undertakes a review of its risk register annually that focuses on the potential areas of risk that Elizabeth Fry Charity may be exposed to, the impact of the identified risks and the steps that will be taken to mitigate the risks.
As of 1 April 2018 Elizabeth Fry Charity entered into a three year contract with the Ministry of Justice, which provides the Charity with financial security. The contract has been extended for a fourth year, continuing in to 2021-22, however Tustees continue to explore strategic opportunities to provide additional services to residents.
Trustees are aware of the ongoing costs of maintaining the building to an acceptable standard and have separate designated funds for the continuing up-keep and refurbishment of the premises to acknowledge this.
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
**REPORT OF THE BOARD OF TRUSTEES (** _**Cont'd**_ **.) For the year ended 31 March 2021**
## **Investment policy**
The overall investment objectives of the Charity are to create sufficient funds through income and capital in order to enable the Charity to carry out its purposes consistently, year by year and with due and proper consideration for future needs.
As a result of a review of the investments in 2017-18, the Charity appointed Smith & Williamson as advisors for its portfolio. Trustees believe the portfolio held with Smith & Williamson has been invested prudently to achieve both minimum half-yearly basis.
## **Reserves policy**
Trustees have examined the Charity's requirements for reserves in the light of the main risks to the Charity, and, during the year, conducted the annual review of the level of free reserves required to take account of any immediate cash flow implications.
Elizabeth Fry Charity recognises the need to hold charitable funds as free reserves in order to safeguard continuity of provision of required services to women, nearly all of whom will be subject to licence conditions following their release from prison, and to fund periods of unexpected expenditure in excess of income received.
In order to ensure stability, adequate contingency funds should always be available. Trustees have agreed a Reserves policy that requires reserves to be maintained at a level that allows core activities to continue for a period of unforeseen difficulty. Elizabeth Fry Charity aims to maintain the equivalent of three months of operating costs as available funds (£242,174). As at 31 March 2021 the charity has one month of operating costs (2020: three) within its level of general reserves. The substantial increase in the pension deficit liability has had a large impact on the charity's available resources. The Charity's pension scheme deficit does not impact its cashflow in the short term, and as such, the Charity's available funds excluding the pension scheme deficit allows for twenty one months of operating costs to be met (2020: nineteen).
Trustees continue to monitor the pension scheme deficit. The pension scheme deficit at 31 March 2021 is £1,643,000, an increase of £686,000 compared with 2019-20. Although this indicates a liability, it does not result in an immediate cash flow impact for Elizabeth Fry Charity. The actuary conducts a triennial valuation of the Local Government Pension Scheme, and sets the employer's pension contribution rate so as to ensure the deficit is made good over time. The next revaluation is scheduled for March 2023.
The general reserves of Elizabeth Fry Charity are mainly represented through the value of land and buildings, cash and offset by its pension deficit.
## **Public benefit**
As a charity registered in England and Wales, the charitable company also reports in accordance with the Charity
The Charity advances community development by rehabilitating women offenders for the benefit of individuals, businesses and society in general, who bear the economic costs of crime. Our activities are organised to ensure that the risk of harm residents pose is well-managed, their likelihood of reoffending reduced and their vulnerability addressed. Without compromising those objectives, we will not place unnecessary restrictions on those who access our services.
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **REPORT OF THE BOARD OF TRUSTEES (** _**Cont'd**_ **.) For the year ended 31 March 2021**
## **Board of Trustees' responsibilities in relation to the financial statements**
Company law requires the Trustees to prepare financial statements for each financial year, which gives a true and fair view of the state of the Charity as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure for the financial year. In preparing those financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgments and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue on that basis.
The Board of Trustees is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
The Board of Trustees confirm that so far as they are aware, there is no relevant audit information of which the Charity's auditors are unaware. They have taken all the steps that they ought to have taken as trustees in order to make themselves aware of any relevant audit information and to establish that the Charity's auditors are aware of that information.
Approved by the Board of Trustees on 7 September 2021 and signed on its behalf by:-
Mr A J Rolley _(Chair)_
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **Report of the Independent Auditors to the Trustees For the year ended 31 March 2021**
## **Opinion**
We have audited the financial statements of Elizabeth Fry Charity (the for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Balance Sheet and the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 Financial Reporting Standard applicable in the UK and Republic of (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements:
- give a true and fair view of the state of the charitable affairs as at 31 March 2021 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
- have been prepared in accordance with the requirements of the Companies Act 2006.
## **Basis for opinion**
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the United Kindgom, including the Financial Reporting Ethical Standard, and we have fulfilled our ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
## **Conclusions relating to going concern**
We have nothing to report in respect of the following matters in which the ISAs (UK) require us to report to you
- the use of the going concern basis of accounting in the preparation of the financial statements is not appropriate, or
- the Trustees have not disclosed in the financial statements any identified material uncertainties that may cast significant doubt about the charitable ability to continue to adopt the going concern basis of accounting for a period of at least twelve months from the date when the financial statements are authorised for issue.
## **Other information**
The Trustees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our report thereon. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to We have nothing to report in this regard.
## **Matters on which we are required to report by exception**
We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:
- the information given in the Trustees' Report is inconsistent in any material respect with the financial statements; or
- the charitable company has not kept sufficient accounting records; or
- the charitable company financial statements are not in agreement with the accounting records and returns; or
- we have not received all the information and explanations we require for our audit.
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **Report of the Independent Auditors to the Trustees (Cont'd) For the year ended 31 March 2021**
## **Responsibilities of Trustees**
As explained more fully in the Trustees' Responsibilities Statement, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the Trustees are responsible for assessing the charitable ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance.
The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
The specific procedures for this engagement that we designed and performed to detect material misstatements in respect of irregularities, including fraud, were as follows:
- Enquiry of management and those charged with governance around actual and potential litigation and claims;
· Enquiry of management and those charged with governance to identify any material instances of non-compliance with laws and regulations;
- Reviewing financial statement disclosures and testing to supporting documentation to assess compliance with
- applicable laws and regulations;
· Performing audit work to address the risk of irregularities due to management override of controls, including testing of journal entries and other adjustments for appropriateness, evaluating the business rationale of significant transactions outside the normal course of business and reviewing accounting estimates for evidence of bias.
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our Auditor's report.
## **Use of our report**
This report is made solely to the charitable company's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company's trustees those matters we are required to state to them in an Auditors' Report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members, as a body, for our audit work, for this report, or for the opinions we have formed.
Senior Statutory Auditor
Date:
## 16 December 2021
For and on behalf of:
**James Cowper Kreston** - 8th Floor, Reading Bridge House, George Street, Reading RG1 8LS
James Cowper Kreston is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **STATEMENT OF FINANCIAL ACTIVITIES (including Income and Expenditure Account) For the year ended 31 March 2021**
**----- Start of picture text -----**
Unrestricted Restricted Total Funds
Notes Funds Funds 2021
£ £ £
Income and endowments from:
-
Donations and legacies 1,713 1,713
Charitable activities 3 1,027,381 90,120 1,117,501
Investments 4 21,490 - 21,490
Total 1,050,584 90,120 1,140,704
Expenditure on:
Charitable activities 5 1,144,596 76,682 1,221,278
Total 1,144,596 76,682 1,221,278
Net gain on investments 9 130,006 - 130,006
Net income/(expenditure) 35,994 13,438 49,432
Other recognised losses:
Actuarial loss on defined benefit pension
schemes 16 (643,000) - (643,000)
Net movement in funds (607,006) 13,438 (593,568)
Reconciliation of funds:
Total funds brought forward at 1 April 2020 1,719,781 40,963 1,760,744
Total funds carried forward at 31 March 2021 1,112,775 54,401 1,167,176
**----- End of picture text -----**
The charity has no recognised gains or losses in the year other than that shown above. All the above results were derived from continuing operations.
The notes on pages 17 to 28 form part of these financial statements
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **STATEMENT OF FINANCIAL ACTIVITIES (including Income and Expenditure Account) For the year ended 31 March 2020**
**----- Start of picture text -----**
Unrestricted Restricted Total Funds
Notes Funds Funds 2020
£ £ £
Income and endowments from:
-
Donations and legacies 2,277 2,277
Charitable activities 3 983,696 65,710 1,049,406
Investments 4 16,897 - 16,897
Total 1,002,870 65,710 1,068,580
Expenditure on:
Charitable activities 5 1,095,529 51,080 1,146,609
Total 1,095,529 51,080 1,146,609
Net loss on investments 9 (63,819) - (63,819)
Net income/(expenditure) (156,478) 14,630 (141,848)
Other recognised gains:
Actuarial gains on defined benefit pension
schemes 16 112,000 - 112,000
Gains on revaluation of fixed assets 451,958 - 451,958
Net movement in funds 407,480 14,630 422,110
Reconciliation of funds:
Total funds brought forward at 1 April 2019 1,312,301 26,333 1,338,634
Total funds carried forward at 31 March 2020 1,719,781 40,963 1,760,744
**----- End of picture text -----**
The charity has no recognised gains or losses in the year other than that shown above. All the above results were derived from continuing operations.
The notes on pages 17 to 28 form part of these financial statements
- 14 -
## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **Balance Sheet at 31 March 2021**
**----- Start of picture text -----**
2021 2020
Notes £ £ £ £
FIXED ASSETS
Tangible assets 8 1,664,183 1,707,170
Investments 9 639,049 491,034
2,303,232 2,198,204
CURRENT ASSETS
Debtors 10 32,843 50,985
Cash at bank and in hand 555,240 567,759
588,083 618,744
CREDITORS:
Amounts falling due within one year 11 (81,139) (99,204)
Net current assets before pension scheme deficit 506,944 519,541
Net assets before pension scheme deficit 2,810,176 2,717,744
Pension scheme deficit 16 (1,643,000) (957,000)
Net assets after pension scheme deficit 1,167,176 1,760,744
FUNDS
Restricted funds 54,401 40,963
Unrestricted funds
Designated Funds 1,026,574 1,472,764
General Funds 86,201 247,017
13 1,167,176 1,760,744
**----- End of picture text -----**
The financial statements were approved and authorised for issue by the Trustees on 7 September 2021 and signed on its behalf by:-
Mr A J Rolley
(Chair)
- 15 -
## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **Cash Flow Statement for the year ended 31 March 2021**
**----- Start of picture text -----**
2021 2020
Notes £ £
Cash generated from operating activities 17 (16,000) (14,580)
Cash flows from investing activities
Interest income 293 1,282
Investment income 3,188 5,647
Cash provided by investing activities 3,481 6,929
Decrease in cash and cash equivalents in the year (12,519) (7,651)
Cash and cash equivalents at the beginning of the year 567,759 575,410
Total cash and cash equivalents at the end of the year 555,240 567,759
**----- End of picture text -----**
- 16 -
## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
**NOTES FORMING PART OF THE FINANCIAL STATEMENTS For the year ended 31 March 2021**
## **1 ACCOUNTING POLICIES**
## a) **Basis of Accounting**
The financial statements of the charitable company have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019) - (Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## b) **Going concern**
The Trustees have considered the impact of the global COVID-19 pandemic on the ability of the charity to continue trading for the foreseeable future. This review has included considering the impact of the pandemic to the date of signing the financial statements and updating financial projections and performing rigorous stress testing on these projections in respect of income and the supply chain. Based on this review and taken together with existing financing facilities the directors believe that the financial statements have been prepared appropriately on the going concern basis.
- c) **Income**
All income is recognised in the year in which they are receivable.
## _**Ministry of Justice**_
The Ministry of Justice funds approved premises under a contract agreement.
## _**Government Grants**_
Government grant income is recognised in the year in which it is receivable and treated as restricted funds.
## _**Interest receivable and investment Income**_
Interest receivable and investment income is recognised in the year in which it is receivable.
## _**Donations**_
Donations subject to specific wishes of the donors are treated as restricted funds.
## _**Resident Maintenance charge**_
While at Elizabeth Fry House a weekly maintenance charge is paid by residents as a contribution to their food, accommodation and utility costs.
## d) **Expenditure**
Expenditure is included on an accruals basis inclusive of any VAT which cannot be recovered. All costs are considered to be direct charitable costs except the governance costs which relate to the running of the Charity.
## e) **Fund Accounting**
- (i) Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the objectives of the Charity.
- (ii) Designated funds are 'unrestricted' funds allocated by the Trustees for particular purposes.
- (iii) Restricted funds are those donated for use in a particular area or for specific purposes.
## f) **Pension**
- In respect of some staff the Charity contributes to a superannuation scheme at rates set by the scheme actuary and advised to the Charity by the scheme administrator.
- 17 -
## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
**NOTES FORMING PART OF THE FINANCIAL STATEMENTS (** _**cont'd)**_ **For the year ended 31 March 2021**
## **1 ACCOUNTING POLICIES (CONTINUED)**
## h) **Tangible Fixed Assets**
- (i) Depreciation is provided on all tangible assets in order to write off their cost/valuation less residual value over their estimated useful lives at the following rates:
Freehold buildings 50 years (2%) straight line basis Building improvements 10 years (10%) straight line basis Fixtures and fittings 5 / 7 years (20% / 14%) straight line basis Computer equipment 3 years (33%) straight line basis
(ii) Assets with a value of £5,000 or more are capitalised. Furniture and equipment are written off in the year of purchase, as these are deemed to not have a long useful life.
(iii) Land and Buildings were last revalued in 2020 and will be revalued every 5 years from 31 March 2020 or if Trustees deem any material change in market value before this time.
## i) **Tax**
The company is a registered charity. It has no liability to corporation tax on bank interest received provided the income is spent on its charitable activities.
## j) **Investments**
Investments are included at closing mid-market value at the Balance Sheet date. Gains or losses on revaluation or on disposal are taken to the Statement of Financial Activities.
## **2 JUDGEMENTS IN APPLYING ACCOUNTING POLICIES AND KEY SOURCES OF ESTIMATION UNCERTAINTY**
In the application of the charity's accounting policies, which are described in note 1, Trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period or in the period of the revision and future periods if the revision affects the current and future periods.
## **3 INCOME FROM CHARITABLE ACTIVITIES**
|**Ministry of Justice**
**Government grants**
**Other**
Residents maintenance charge
Grants
Sundry income
**_2020_**|**Unrestricted**
**Funds**
**£**
1,005,079
2,492
19,435
-
375
1,027,381
_983,696_|**Restricted**
**Funds**
**£**
-
-
-
89,205
915
90,120
_65,710_|**Total**
**2021**
**£**
1,005,079
2,492
19,435
89,205
1,290
1,117,501
_1,049,406_|**_Total_**
**_2020_**
**_£_**
_964,596_
_10,000_
_18,740_
_54,680_
_1,390_|
|---|---|---|---|---|
|||||_1,049,406_|
- 18 -
## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **NOTES FORMING PART OF THE FINANCIAL STATEMENTS** _**(cont'd)**_ **For the year ended 31 March 2021**
## **4 INCOME FROM INVESTMENTS**
|**INCOME FROM INVESTMENTS**|||||
|---|---|---|---|---|
|Investment income
Gain/(loss) from sale of investments
Bank interest
**_2020_**|**Unrestricted**
**Funds**
**£**
15,803
5,394
293
21,490
_16,897_|**Restricted**
**Funds**
**£**
-
-
-
-
_-_|**Total**
**2021**
**£**
15,803
5,394
293
21,490
_16,897_|**_Total_**
**_2020_**
**_£_**
_20,395_
_(4,780)_
_1,282_|
|||||_16,897_|
**5 TOTAL RESOURCES EXPENDED**
|**TOTAL RESOURCES EXPENDED**|||||
|---|---|---|---|---|
|Salary costs
Agency staff
Premises expenses
Repairs and improvements to premises
Insurance
Provisions
Equipment costs
Household expenses
Medical expenses
Residents' expenses
Residents' counselling
Residents' activities
Staff training
Recruitment costs
Staff travel and expenses
Residents' travel expenses
Telephone and fax costs
Stationery and postage
Bank charges
Finance costs (pension)
Sundry expenses
Legal and professional fees
Audit and accountancy fees
Charity and trustees expenses
Marketing and advertising costs
Depreciation
Activity fund
Governance costs
**_2020_**|**Direct**
**Costs**
**£**
838,443
12,980
25,785
79,016
17,244
15,811
884
17,586
6,852
2,880
4,451
25,462
4,524
1,841
2,776
140
1,868
4,853
230
43,000
964
17,796
-
-
193
42,987
969
1,169,535
51,743
1,221,278
_1,094,475_
_52,134_
_1,146,609_|**Governance**
**£**
44,843
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
6,900
-
-
-
-
51,743
(51,743)
-
_52,134_
_(52,134)_
_-_|**Total**
**2021**
**£**
883,286
12,980
25,785
79,016
17,244
15,811
884
17,586
6,852
2,880
4,451
25,462
4,524
1,841
2,776
140
1,868
4,853
230
43,000
964
17,796
6,900
-
193
42,987
969
1,221,278
-
1,221,278
_1,146,609_
_-_
_1,146,609_|**_Total_**
**_2020_**
**_£_**
_791,635_
_7,988_
_26,485_
_100,402_
_16,591_
_15,827_
_3,125_
_10,658_
_11,931_
_3,136_
_3,721_
_16,139_
_14,165_
_3,955_
_6,183_
_81_
_2,141_
_4,398_
_271_
_54,000_
_1,379_
_23,787_
_6,300_
_991_
_1,071_
_19,234_
_1,015_|
|||||_1,146,609_
_-_|
|||||_1,146,609_|
- 19 -
## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **NOTES FORMING PART OF THE FINANCIAL STATEMENTS** _**(cont'd)**_ **For the year ended 31 March 2021**
|**6**
**EXPENDITURE**
Net income is stated after charging:
Depreciation
Pension costs
Audit fees
Trustees' expenses
**7**
**STAFF COSTS**
Wages and salaries
Social security costs
Superannuation costs
Agency staff
The average number of employees during the year was:
The average number of FTE employees during the year was:|**2021**
**£**
42,987
62,540
6,900
-
**2021**
**£**
754,547
66,199
62,540
883,286
12,980
896,266
**No.**
30
19|**2020**
**_£_**
_19,234_
_60,531_
_6,300_
_991_
**_2020_**
**_£_**
_672,087_
_59,017_
_60,531_|
|---|---|---|
|||_791,635_
_7,988_|
|||_799,623_
**_No._**
_31_
_18_|
One employee earned between £60,000 and £70,000 (2020: Nil).
None of the Board of Trustees received any remuneration other than the reimbursement of travelling expenses totalling £nil (2020: £991).
The total of employee benefits (salary and employer's pension contribution) paid to the senior leadership team in the year totalled £240,436 (2020: £223,466). Key management personnel are deemed to be the senior leadership team.
- 20 -
## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **NOTES FORMING PART OF THE FINANCIAL STATEMENTS** _**(cont'd)**_ **For the year ended 31 March 2021**
**----- Start of picture text -----**
8 TANGIBLE FIXED ASSETS Computer Freehold Fixtures &
Equipment Property Fittings Total
£ £ £ £
Cost/Valuation
At 1 April 2020 1,529 1,660,000 72,826 1,734,355
As at 31 March 2021 1,529 1,660,000 72,826 1,734,355
Depreciation
At 1 April 2020 1,529 4,853 20,803 27,185
-
Charge for the year 29,115 13,872 42,987
As at 31 March 2021 1,529 33,968 34,675 70,172
Net Book Value
As at 31 March 2021 - 1,626,032 38,151 1,664,183
At 31 March 2020 - 1,655,147 52,023 1,707,170
Historical cost 826,558
9 FIXED ASSET INVESTMENT
2021 2020
Quoted Investments £ £
Market Value:
At 1 April 2020 491,034 544,885
Income reinvested 17,185 19,723
Unrealised investment gain/(loss) 130,006 (63,819)
Gain/(loss) from sale of investments 5,394 (4,780)
Fees (4,570) (4,975)
At 31 March 2021 639,049 491,034
Historical cost 549,321 549,321
**----- End of picture text -----**
- 21 -
## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **NOTES FORMING PART OF THE FINANCIAL STATEMENTS** _**(cont'd)**_ **For the year ended 31 March 2021**
**----- Start of picture text -----**
9 FIXED ASSET INVESTMENT (CONTINUED)
2021 2020
£ £
Shares are held in:
Smith & Williamson - Bonds Government - Index Linked 10,948 11,161
Smith & Williamson - Bonds Fund 62,297 56,249
Smith & Williamson - Alternatives 30,150 19,620
Smith & Williamson - Property 71,113 62,022
Smith & Williamson - Equities United Kingdom 169,236 127,565
Smith & Williamson - Equities Global 266,333 185,133
Smith & Williamson - Cash 28,972 29,284
10 DEBTORS
2021 2020
£ £
Trade debtors 4,565 9,241
Prepayments 13,955 35,950
Other debtors 14,323 5,794
32,843 50,985
11 CREDITORS: AMOUNTS DUE WITHIN ONE YEAR
2021 2020
£ £
Trade creditors 16,466 42,707
Accruals 9,908 10,138
Social security costs and other taxes 18,389 18,484
Other creditors 36,376 27,875
81,139 99,204
12 FINANCIAL INSTRUMENTS
2021 2020
£ £
Financial instruments included within the accounts comprise:
Financial assets measured at amortised cost 588,083 618,744
Financial liabilities measured at amortised cost (81,139) (99,204)
**----- End of picture text -----**
- 22 -
## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
**NOTES FORMING PART OF THE FINANCIAL STATEMENTS** _**(cont'd)**_ **For the year ended 31 March 2021**
## **13 FUNDS**
## **Movement in Funds - Current year**
|**FUNDS**
**Movement in Funds - Current year**||||||
|---|---|---|---|---|---|
|At 1 April 2020
Incoming resources
Outgoing resources
Realised/unrealised investment gain
Actuarial loss
Transfers
**Balance at 31 March 2021**
Restricted funds
Activity Fund
Counselling Fund
Counselling- Oxfordshire Fund
ETE Assistance Fund
Cookery Fund
TVP Property Act Fund
TVP Property COVID-19 Fund
The Pilgrim Trust Substance
Misuse Worker Fund
Substance Misuse Worker Fund
BCF Outreach Worker Fund
BCF 1:1 Intervention Fund
BCF COVID-19 Resources Fund
St Lawrence Clothing Fund
Greenham Trust Coping Skills
Toolkit Fund
Charles Hayward Foundation
Housing and Link Worker Fund
National Lottery Community Fund
Total restricted funds
Unrestricted funds
_Designated funds_
Revaluation Fund
Capital Fund
AP Development Fund
Resident Pathways Fund
Mary Phillips Resettlement Fund
Pension Fund
Total designated funds
_General funds_
Total unrestricted funds|**Balance at**
**1 April 2020**
**£**
279
9,143
316
23
2,750
1,062
-
2,390
25,000
-
-
-
-
-
-
-|**Unrestricted**
**Funds**
**£**
247,017
1,050,584
(1,101,702)
130,006
(643,000)
403,296|**Designated**
**Funds**
**£**
1,472,764
-
(42,894)
-
-
(403,296)|**Restricted**
**Funds**
**£**
40,963
90,120
(76,682)
-
-
-|**Total**
**Funds**
**£**
1,760,744
1,140,704
(1,221,278)
130,006
(643,000)
-|
|||86,201
**Incoming**
**Resources**
**£**
915
2,195
-
-
-
-
6,000
500
25,000
4,000
10,000
6,421
2,000
568
24,000
8,521|1,026,574
**Outgoing**
**Resources**
**£**
(969)
(4,286)
(165)
(23)
-
(1,062)
(6,000)
(2,890)
(18,149)
(4,000)
(10,000)
(6,421)
(2,000)
(568)
(16,002)
(4,147)|54,401
**Transfers &**
**Gains/(Losses) **
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|1,167,176
**Balance at**
**31 March 2021**
**£**
225
7,052
151
-
2,750
-
-
-
31,851
-
-
-
-
-
7,998
4,374|
||40,963|90,120|(76,682)|-|54,401|
||1,016,925
50,921
3,612
9,544
3,762
388,000|-
-
-
-
-
-|-
(35,037)
(2,049)
(3,971)
(1,837)
-|(15,296)
-
-
-
-
(388,000)|1,001,629
15,884
1,563
5,573
1,925
-|
||1,472,764
247,017|-
1,050,584|(42,894)
(1,101,702)|(403,296)
(109,698)|1,026,574
86,201|
||1,719,781|1,050,584|(1,144,596)|(512,994)|1,112,775|
||1,760,744|1,140,704|(1,221,278)|(512,994)|1,167,176|
Included within the inter-fund transfers is £15,296 which represents the amount of depreciation reallocated on the revalued element of the property.
- 23 -
## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **NOTES FORMING PART OF THE FINANCIAL STATEMENTS** _**(cont'd)**_ **For the year ended 31 March 2020**
## **13 FUNDS (CONTINUED)**
## _**Movement in Funds - Prior year**_
|**FUNDS (CONTINUED)**
**_Movement in Funds - Prior year_**|**FUNDS (CONTINUED)**
**_Movement in Funds - Prior year_**||
|---|---|---|
|_At 1 April 2019_
_Incoming resources_
_Outgoing resources_
_Realised/unrealised investment loss_
_Actuarial gain_
_Gain on revaluation of fixed assets_
_Transfers_
**_Balance at 31 March 2020_**
**_Balance at_**
**_1 April 2019_**
**_£_**
_Restricted funds_
_Activity Fund_
_263_
_Counselling Fund_
_5,019_
_Counselling- Oxfordshire Fund_
_961_
_ETE Assistance Fund_
_655_
_Cookery Fund_
_2,786_
_TVP Property Act Fund_
_2,720_
_Lloyds Housing & Link Worker_
_Fund_
_7,195_
_The Pilgrim Trust Substance_
_Misuse Worker Fund_
_-_
_Alana House Outreach Worker_
_Fund_
_6,734_
_Substance Misuse Worker_
_Fund_
_Ministry of Justice "Emotional_
_Regulation" Kits Fund_
_-_
_Total restricted funds_
_26,333_
Unrestricted funds
_Designated funds_
_Revaluation Fund_
_573,936_
_Capital Fund_
_20,000_
_AP Development Fund_
_30,000_
_Development Manager Fund_
_63,580_
_Resident Pathways Fund_
_7,943_
_Mary Phillips Resettlement_
_Fund_
_3,737_
_Pension Fund_
_380,000_
_Total designated funds_
_1,079,196_
_General funds_
_233,105_
_Total unrestricted funds_
_1,312,301 _
_1,338,634_||**_Unrestricted Designated_**
**_Restricted_**
**_Total_**
**_Funds_**
**_Funds_**
**_Funds_**
**_Funds_**
**_£_**
**_£_**
**_£_**
**_£_**
_233,105_
_1,079,196_
_26,333_
_1,338,634_
_1,002,845_
_25_
_65,710_
_1,068,580_
_(1,015,617)_
_(79,912)_
_(51,080)_
_(1,146,609)_
_(63,819)_
_-_
_-_
_(63,819)_
_112,000_
_-_
_-_
_112,000_
_451,958_
_-_
_-_
_451,958_
_(473,455)_
_473,455_
_-_
_-_|
|||_247,017_
_1,472,764_
_40,963_
_1,760,744_
**_Incoming_**
**_Outgoing_**
**_Transfers &_**
**_Balance at_**
**_Resources_**
**_Resources Revaluation Gains 31 March 2020_**
**_£_**
**_£_**
**_£_**
**_£_**
_1,031_
_(1,015)_
_-_
_279_
_7,200_
_(3,076)_
_-_
_9,143_
_-_
_(645)_
_-_
_316_
_-_
_(632)_
_-_
_23_
_-_
_(36)_
_-_
_2,750_
_-_
_(1,658)_
_-_
_1,062_
_-_
_(7,195)_
_-_
_-_
_22,480_
_(20,090)_
_-_
_2,390_
_9,585_
_(16,319)_
_-_
_-_
_25,000_
_-_
_-_
_25,000_
_414_
_(414)_
_-_
_-_|
||_26,333_|_65,710_
_(51,080)_
_-_
_40,963_|
||_573,936_
_20,000_
_30,000_
_63,580_
_7,943_
_3,737_
_380,000_|_-_
_-_
_442,989_
_1,016,925_
_-_
_(6,079)_
_37,000_
_50,921_
_-_
_(34,434)_
_8,046_
_3,612_
_-_
_(26,000)_
_(37,580)_
_-_
_-_
_(13,399)_
_15,000_
_9,544_
_25_
_-_
_-_
_3,762_
_-_
_-_
_8,000_
_388,000_|
||_1,079,196_
_233,105_|_25_
_(79,912)_
_473,455_
_1,472,764_
_1,002,845_
_(1,015,617)_
_26,684_
_247,017_|
||_1,312,301 _|_1,002,870_
_(1,095,529)_
_500,139_
_1,719,781 _|
||||
||_1,338,634_|_1,068,580_
_(1,146,609)_
_500,139_
_1,760,744_|
_Included within the inter-fund transfers is £8,969 which represents the amount of depreciation reallocated on the revalued element of the property._
- 24 -
## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
**NOTES FORMING PART OF THE FINANCIAL STATEMENTS** _**(cont'd)**_
**For the year ended 31 March 2021**
## **13 FUNDS (CONTINUED)**
## **Restricted Funds comprise:**
_Activity Fund_
Financed by weekly payments from the residents, with residents deciding how the monies are to be spent.
## _Counselling Fund_
The provision of counselling services provided to the residents.
## _Counselling Oxfordshire Fund_
The provision of counselling services provided to residents who originate from Oxfordshire.
_ETE Assistance Fund_
To assist residents to increase their employability and/or undertake education or training.
## _Cookery Fund_
To provide cookery classes for residents.
## _Thames Valley Police (TVP) Property Act Fund_
To fund 'move on' packs for residents leaving the premises .
_Thames Valley Police (TVP) Property COVID-19 Fund_
To fund additional resource boxes for residents.
_The Pilgrim Trust Substance Misuse Worker Fund_
To fund the position of a Substance Misuse Worker for three years to May 2020.
## _Substance Misuse Worker Fund_
To fund the position of a Substance Misuse Worker for four years from May 2020.
## _Berkshire Community Foundation (BCF) Outreach Worker Fund_
To fund an Outreach Worker to support women resettling back into the community in Reading to June 2020.
## _Berkshire Community Foundation (BCF) 1:1 Intervention Fund_
To provide items at the premises to promote social distancing and for additional items within 'move on' packs when residents are leaving the premises.
## _Berkshire Community Foundation (BCF) COVID-19 Resources Fund_
Used to fund an Outreach Worker to support women resettling back into the community in Reading from July to December 2020.
## _St Lawrence Clothing Fund_
To fund the purchase of clothing for new residents from August 2020.
## _Greenham Trust Coping Skills Toolkit Fund_
To provide items for 20 Coping Skills Toolkits for residents during COVID-19.
## _Charles Hayward Foundation Housing and Link Worker Fund_
To fund a Housing and Link Worker for two years.
## _National Lottery Community Fund_
To fund an extra member of staff for 20 hours per week for 6 months.
## **Designated Funds comprise:**
## _Capital Fund_
To fund future AP decorating costs alongside refurbishment of Warden's kitchen and showers.
## _AP Development Fund_
To fund AP garden landscaping.
## _Resident Pathways Fund_
To help aid successful move on for residents through funding of counselling, education and 'move on' packs.
## _Mary Phillips Resettlement Fund_
Fund set up in memory of Mary Phillips to help aid successful 'move on' for residents.
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
**NOTES FORMING PART OF THE FINANCIAL STATEMENTS (** _**cont'd)**_ **For the year ended 31 March 2021**
## **14 ANALYSIS OF NET ASSETS BETWEEN FUNDS Net Assets - Current year**
|Fixed assets
Investments
Net current assets
Pension scheme deficit
**_ssets - Prior year_**
_Fixed assets_
_Investments_
_Net current assets_
_Pension scheme deficit_|**Unrestricted**
**Funds**
**£**
662,554
639,049
427,598
(1,643,000)
86,201
**_Unrestricted_**
**_Funds_**
**_£_**
_690,245_
_491,034_
_22,738_
_(957,000)_
_247,017_|**Designated**
**Funds**
**£**
1,001,629
-
24,945
-
1,026,574
**_Designated_**
**_Funds_**
**_£_**
_1,016,925_
_-_
_455,839_
_-_
_1,472,764_|**Restricted**
**Funds**
**£**
-
-
54,401
-
54,401
**_Restricted_**
**_Funds_**
**_£_**
_-_
_-_
_40,963_
_-_
_40,963_|**Total**
**Funds**
**£**
1,664,183
639,049
506,945
(1,643,000)|
|---|---|---|---|---|
|||||1,167,176
**_Total_**
**_Funds_**
**_£_**
_1,707,170_
_491,034_
_519,540_
_(957,000)_|
|||||_1,760,744_|
_**Net Assets - Prior year**_
## **15 POST YEAR-END COMMITMENT**
Work was started during the year for two projects which were delayed from 2019-20 due to COVID-19. Re-fit of the Warden's kitchen was installed in 2020 and re-decoration of the Approved Premises will be completed in Spring 2021. All expenditure has come from the Capital Fund in 2020-21 accounts, apart from £1,971 which has been incurred after the year end.
## **16 PENSIONS**
The three relevantly qualified managers of Elizabeth Fry Charity may participate in the Royal County of Berkshire Pension Fund, part of the Local Government Pension Scheme, which is a multi-employer defined final salary statutory scheme. The Fund is administered by the Royal Borough of Windsor and Maidenhead, in accordance with the Local Government Pension Scheme.
The most recent formal review of the Scheme was carried out by Barnett Waddingham and covered the three years to 31 March 2019.
Contributions to the scheme are charged to the statement of financial activities so as to spread the cost of the pensions over the employees' working lives with Elizabeth Fry Charity.
The movement in value of the pension deficit has been fully reflected within the actuarial loss on the scheme.
||**2021**|**_2020_**|
|---|---|---|
|**Assumptions**|||
|Price increases|3.15%|_2.65%_|
|Salary increase|3.85%|_2.85%_|
|Pension increases|2.85%|_1.85%_|
|Discount rate|2.05%|_2.35%_|
|CPI increase|2.85%|_1.85%_|
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
## **NOTES FORMING PART OF THE FINANCIAL STATEMENTS** _**(cont'd)**_ **For the year ended 31 March 2021**
**----- Start of picture text -----**
16 PENSIONS (CONTINUED)
2021 2020
Fair Value of Assets £'000 £'000
Equities 878 727
Other bonds 239 120
Property 181 177
Target return 60 54
Commodities - 8
Infrastructure 120 106
Longevity insurance (80) (56)
Cash 67 152
Total 1,465 1,288
Net Pension Liability
Estimated employer assets 1,465 1,288
Present value of scheme liabilities (3,108) (2,245)
Net Pension Liability (1,643) (957)
The reconciliation of assets was:
Opening fair value of assets 1,288 1,362
Interest on assets 30 33
Return on assets (less interest) 134 (53)
Administrative expenses (1) (1)
Contributions by employer 39 39
Contributions by scheme participants 15 12
Estimated benefits paid net of transfers in (40) (63)
-
Other actuarial (losses)/gains (41)
Fair value of assets carried forward 1,465 1,288
The reconciliation of liabilities was:
Opening scheme liabilities (2,245) (2,377)
Current service cost (59) (55)
Interest cost (52) (58)
Change in financial assumptions (832) 287
Contributions by scheme participants (15) (12)
Estimated benefits paid net of transfers in 40 63
Change in demographic assumptions 25 39
Experience (loss)/gain on defined benefit obligation 30 (120)
-
Past service costs, including curtailments (12)
Present value of scheme liabilities (3,108) (2,245)
**----- End of picture text -----**
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## **ELIZABETH FRY CHARITY**
**(Registered number: 08606716)**
**NOTES FORMING PART OF THE FINANCIAL STATEMENTS** _**(cont'd)**_ **For the year ended 31 March 2020**
## **16 PENSIONS (CONTINUED)**
## **Analysis of amounts to be recognised in gains and losses section of SOFA:**
|Actuarial (Loss)/Gain in Scheme
**History of experience gains and losses**
Defined Benefit Obligation
Scheme Assets
Deficit|**2021**
**£'000**
(643)
(3,108)
1,465
(1,643)|**_2020_**
**_£'000_**
_112_
_(2,245)_
_1,288_
(957)|
|---|---|---|
## **17 RECONCILIATION OF NET INCOMING RESOURCES TO NET CASH INFLOWS FROM OPERATIONS**
|Net (expenditure)/income (as per the statement of financial activities)
Add back depreciation charge
Less unrealised loss on investments
Less investment income shown in investing activities
Decrease/(increase) in debtors
(Decrease)/increase in creditors
Add back defined pension scheme charges
**Net cash provided in operating activities**|**2021**
**£**
49,432
42,987
(130,006)
(21,490)
18,142
(18,065)
43,000|**_2020_**
**_£_**
_(141,848)_
_19,234_
_63,819_
_(16,897)_
_(19,845)_
_26,957_
_54,000_|
|---|---|---|
||(16,000)|(14,580)|
## **17 RELATED PARTY DISCLOSURES**
Our Chair, Anthony Rolley, became a Trustee of The Independent National Approved Premises Association Community Interest Company (NAPA) in April 2019. The Charity paid NAPA £4,800 (2020: £6,000) for a range of services including the organising and hosting of meetings with Independent Approved Premises (IAP) managers and Trustees from across England, an annual conference for IAP managers and Trustees and staff training.
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