DocuSign Envelope ID: 49E9D9CA-C807-449E-8CFA-CDCC975E7275
Charity number: 1152822
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
WOKING GYMNASTICS CLUB
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DocuSign Envelope ID: 49E9D9CA-C807-449E-8CFA-CDCC975E7275
WOKING GYMNASTICS CLUB
CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the Charity, its Trustees, and advisers | 1 |
| Trustees' report | 2 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 - 14 |
| The following pages do not form part of the statutory financial statements: | |
| Charity Detailed income and expenditure account and summaries |
DocuSign Envelope ID: 49E9D9CA-C807-449E-8CFA-CDCC975E7275
WOKING GYMNASTICS CLUB
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 SEPTEMBER 2023
Trustees Lionel Smith-Gordon, Chair Claire Beesly, Vice Chair James Porter, Secretary Barry Rees, Treasurer Finn Chu, Trustee Charity registered number 1152822 Principal office Kingfield Road Woking Surrey GU22 9AA Accountants Menzies LLP Chartered Accountants Magna House 18-32 London Road Staines-Upon-Thames TW18 4BP Bankers HSBC Bank plc 12A North Street Guildford Surrey GU1 4AF Independent Examiner Janice Matthews FCA Menzies LLP Magna House 18-32 London Road Staines-Upon-Thames TW18 4BP
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WOKING GYMNASTICS CLUB
TRUSTEES' REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023
The Trustees present their annual report together with the financial statements of the Charity for the year 1 October 2022 to 30 September 2023.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Charity is controlled by its governing document, the Club Constitution, and constitutes a Charitable Incorporated Organisation formed on 2 July 2013. The Club started operations on 1 October 2013 when it assumed the activities of the previous charity of the same name that had operated since the early 1980s.
Trustees & Management
Trustees are appointed by way of acceptance of nomination at the Annual General Meeting or co-opted during the year as provided for in the Constitution. New trustees are provided with both statutory Charity Commission and Club-specific documentation and training to enable them to fulfil their obligations and to contribute to the running of the Club.
The day to day running of the club is delegated to the Chief Executive Officer who directly manages the administrative functions and our gymnastics programmes; the CEO is not a trustee but reports to the trustees. The trustees set the annual objectives for the Club and CEO through a formal development process with regular reviews and annual assessments of remuneration.
No trustee of the Charity had any personal interest in any contract or transaction entered into by the Charity during the year save for the fact that they are members of the Club, and their child(ren) may enjoy the facilities provided by the Club on the payment of the usual fees.
Decision Making
The Club and the Charity operate in accordance with the policies and codes of conduct of the National Governing Body, British Gymnastics.
Risk management
The trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The trustees have considered the major business and operational risks faced by the Charity and have established systems to ensure that the necessary steps are taken to mitigate these risks.
OBJECTIVE AND ACTIVITIES
Objective and aims
The objective of the Charity, as laid down in its Constitution, is the promotion of community participation in healthy recreation in particular by the provision of facilities for gymnastics.
Significant activities
The significant activities of the Club are the provision of classes and training sessions for members to undertake gymnastics activities; coaching and training of gymnasts; participation in competitions and events; promotion of well-being through gymnastics in the local community.
The Club also provides a range of activities that deliver benefit to a wider section of the public in the community, described in more depth in the section Annual Review below.
Public Benefit Reporting
The trustees have due regard to the guidance relating to public benefit published by the Charity Commission. The Club’s activities are primarily intended for the benefit of the people of Woking and the surrounding areas. Our Club is open to all, regardless of age, race, gender, or sexual orientation.
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TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023
Gymnastics requires specialist facilities, equipment, and a high ratio of qualified coaches to gymnasts to enable it to take place safely and this means that it will always be necessary to charge for the use of the facilities and for coaching received.
A bursary programme is in place to cater for situations where access to the Club would otherwise not be possible for a gymnast whose family are suffering significant financial hardship.
Charitable activities
The Club has enjoyed a full year of operations, with continued growth, whilst being mindful of the current financial climate and its effect in increasing Club overheads together with its impact on the ability of Club members to continue to participate.
Annual Review
With the Club seeking to maximise activity levels during this financial year, the operations included:
Community activities
The Club continued to devote effort to supporting the Woking area and wider community by:
-
Weekly visits to local schools promoting gymnastics.
-
Continued development of coaches and judges via our internal education programme and via our Leadership academy.
-
Delivery of free gymnastics sessions for groups with additional educational needs.
Pre-School classes
22 classes were run each week, catering for a broad age range including babies, toddler and school reception age. Classes continued to provide essential social interaction and introduction to organised gymnastics activity benefiting, on average, over 150 for children per week in this sector.
Recreational (Gymnastics for All)
Our recreational programme continues to provide a range of classes to suit all ages and abilities, with new classes added toward the end of the financial year, to satisfy demand, membership has risen from 650 members in the previous year to 770 members partticipating on a weekly basis.
Holiday courses continue to prove popular and to provide an additional revenue stream.
Other groups within the Club, such as our floor and vault group, key steps, and new tumble classes continues to grow with gymnasts achieving success at local and regional competitions.
To support our activities, we have added to our coaching team and their continual development is supported by funding staff to achieve higher coaching and judging qualifications.
Squad Artistic gymnastics
Our Men's and Women's Squads have achieved success at all levels. Squads have achieved team success at regional level and several individual gymnasts have gone on to be selected at English, Scottish, Irish and Great Britain level.
FINANCIAL REVIEW
The Club has net assets of £441,475 (2022: £429,313) after recording a surplus of £12,162 (2022: a surplus of £34,860) for the year ended 30 September 2023. Total income for the Club was £797,565 an increase of 10% on prior year (2022: £724,062). Resources expended on the provision of gymnastic services, £785,403 increased by 14% when compared to the prior year (2022: £689,202).
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TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023
Reserves policy
The Club will continue to manage its reserves to provide for future unforeseen events or risks.
Within the Club’s reserves there is a significant cash balance, which is a combination of a bounce back loan and funds generated through operations. Regardless of the ongoing profitable operational nature of the Club, and its level of Unrestricted funds, it is the Club’s policy to set aside £50,000 as a minimum level of cash reserves.
OUTLOOK AND FUTURE PLANS
The activities of the Club are led by the demands of the local community; the Club will continue to respond to the needs identified by local and national research, to provide a programme of events to meet demand and to invest in capabilities which provide services to our community.
Facilities Development
The Club continues to operate from its main facility on Kingfield Road, supported by the additional site at Egley Road for the Club’s Elite Gymnastics programme, with the demand for additional space increasing.
The trustees continue to believe that the long-term future of the Club can be secured by the development of a larger facility. Woking Borough Council continue to support us as, having exhausted all other known possibilities, we now seek to develop suitable proposals for development within the boundary of our current site at Kingfield.
STATEMENT OF TRUSTEES RESPONSIBILITIES
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of our Constitution require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period.
In preparing those financial statements, the trustees are required to:
• select suitable accounting policies and then apply them consistently
-
observe the methods and principles in the Charity SORP
-
make judgements and estimates that are reasonable and prudent
• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports).
Regulations 2008 and the provisions of the Constitution.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by:
................................................ Lionel Smith-Gordon
Date: 03-Jul-2024
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INDEPENDENT EXAMINER'S REPORT
Independent examiner's report to the Trustees of Woking Gymnastics Club ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 30 September 2023.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed:
Dated:
Janice Matthews FCA
Menzies LLP Chartered Accountants Magna House 18-32 LondonRoad Staines-Upon-Thames TW18 4BP
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WOKING GYMNASTICS CLUB
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Note Income from: Membership 2 Charitable activities 3 Fundraising 4 Investments Total income Expenditure on: Charitable activities Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 2023 £ 67,011 712,044 16,786 1,724 797,565 785,403 785,403 12,162 429,313 12,162 441,475 |
Total funds 2023 £ 67,011 712,044 16,786 1,724 797,565 785,403 785,403 12,162 429,313 12,162 441,475 |
Total funds 2022 £ 65,175 643,576 15,256 55 |
|---|---|---|---|
| 724,062 | |||
| 689,202 | |||
| 689,202 | |||
| 34,860 | |||
| 394,453 34,860 |
|||
| 429,313 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 8 to 14 form part of these financial statements.
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WOKING GYMNASTICS CLUB
BALANCE SHEET AS AT 30 SEPTEMBER 2023
| Note Fixed assets Tangible assets 8 Current assets Stocks 9 Debtors 10 Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Total assets less current liabilities Creditors: amounts falling due after more than one year 12 Total net assets Charity funds Unrestricted funds 13 Total funds |
10,210 9,357 382,896 402,463 (19,915) |
2023 £ 83,425 83,425 382,548 465,973 (24,498) 441,475 441,475 441,475 |
11,544 9,973 386,760 408,277 (24,672) |
2022 £ 79,873 |
|---|---|---|---|---|
| 79,873 383,605 |
||||
| 463,478 (34,165) |
||||
| 429,313 | ||||
| 429,313 | ||||
| 429,313 |
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
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................................................ Lionel Smith-Gordon, Chairman
Date: 03-Jul-2024
The notes on pages 8 to 14 form part of these financial statements.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
1. Accounting policies
1.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Woking Gymnastics Club meets the definition of a public benefit entity under FRS 102.
The financial statements are presented in sterling which is the functional currency of the company and rounded to the nearest £.
1.2 Going concern
We believe that adequate cash resources will be available to cover the charity’s requirements for working capital and capital expenditure for at least the next twelve months and we are not aware of any other factors that we believe could put into jeopardy the charity’s going concern status. The financial statements have therefore been prepared on the going concern basis.
1.3 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received, and the amount of income receivable can be measured reliably.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
1.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
Charitable activities and Governance costs are costs incurred on the Charity's educational operations, including support costs and costs relating to the governance of the Charity apportioned to charitable activities.
All expenditure is inclusive of irrecoverable VAT.
1.5 Tangible fixed assets and depreciation
Tangible fixed assets costing £500 or more are capitalised and recognised when future economic benefits are probable, and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
1. Accounting policies (continued)
1.5 Tangible fixed assets and depreciation (continued)
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives.
Depreciation is provided on the following bases:
- Sports hall & car park 4.18% straight line - Gymnastics equipment including 20% straight line foam Floor - 10% straight line - Office equipment & fixtures 25% straight line - Asymmetric bars 33.3% straight line - Egley Road equipment 20% & 25% straight line
1.6 Stocks
Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.
1.7 Pensions
The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year.
1.8 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
2. Membership income
| Membership subscriptions Total 2022 |
Unrestricted funds 2023 £ 67,011 65,175 |
Total funds 2023 £ 67,011 65,175 |
Total funds 2022 £ 65,175 |
|---|---|---|---|
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
3. Income from charitable activities
| Clothing & other Gymnastics activities Coaching income Total 2022 |
Unrestricted funds 2023 £ 35,864 676,180 712,044 643,576 |
Total funds 2023 £ 35,864 676,180 712,044 643,576 |
Total funds 2022 £ 31,690 611,886 |
|---|---|---|---|
| 643,576 | |||
4. Fundraising income
Income from fundraising events
| Gift aid tax refunded Club festival Other fundraising income Donations 500 Club Total 2022 |
Unrestricted funds 2023 £ 6,498 7,223 196 180 2,689 16,786 15,256 |
Total funds 2023 £ 6,498 7,223 196 180 2,689 16,786 15,256 |
Total funds 2022 £ 7,447 5,718 22 100 1,969 |
|---|---|---|---|
| 15,256 | |||
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
5. Analysis of expenditure by activities
| Recreational Gymnastics Total 2022 Analysis of support costs Staff costs Depreciation Establishment expenses Office support expenses Miscellaneous expenses Accountancy fees Other professional fee Total 2022 |
Activities undertaken directly 2023 £ 506,104 443,349 |
Support costs 2023 £ 279,299 245,853 Recreational Gymnastics 2023 £ 159,368 2,003 71,957 27,394 4,088 6,270 8,219 279,299 245,853 |
Total funds 2023 £ 785,403 689,202 Total funds 2023 £ 159,368 2,003 71,957 27,394 4,088 6,270 8,219 279,299 245,853 |
Total funds 2022 £ 689,202 |
|---|---|---|---|---|
| Total funds 2022 £ 149,891 793 55,206 24,182 3,163 9,730 2,888 |
||||
| 245,853 | ||||
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
6. Net income/(expenditure)
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Depreciation of tangible fixed assets | 31,622 | 30,859 |
| Independent Examiners fees | 6,885 | 6,259 |
During the year, no Trustees received any remuneration (2022:£Nil). During the year, no Trustees received any benefits in kind (2022:£Nil).
7. Staff costs
| Wages and salaries Social security costs Contribution to defined contribution pension schemes |
2023 £ 533,041 37,364 10,389 580,794 |
2022 £ 474,023 31,818 8,798 |
|---|---|---|
| 514,639 |
The average number of persons employed by the Charity during the year was as follows:
| Support and administration Coaching staff |
2023 No. 4 46 50 |
2022 No. 4 34 |
|---|---|---|
| 38 |
No employee received remuneration amounting to more than £60,000 in either year.
The amount of remuneration awarded to key management personnel was £246,468 which represents 6 employees. (2022: £115,208 which represents 2 employees).
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
8. Tangible fixed assets
| Cost or valuation At 1 October 2022 Additions At 30 September 2023 Depreciation At 1 October 2022 Charge for the year At 30 September 2023 Net book value At 30 September 2023 At 30 September 2022 |
Sports hall & car park £ 90,603 3,137 93,740 88,718 1,924 90,642 3,098 1,885 |
Leasehold property £ 11,683 - 11,683 11,534 149 11,683 - 149 |
Floor, foam & equipment £ 346,808 30,818 377,626 314,772 13,901 328,673 48,953 32,036 |
Office equipment & Fixtures £ 33,302 1,219 34,521 28,505 1,558 30,063 4,458 4,797 |
Egley Road equipment £ 70,360 - 70,360 29,354 14,090 43,444 26,916 41,006 |
Total £ 552,756 35,174 587,930 472,883 31,622 504,505 83,425 79,873 |
|---|---|---|---|---|---|---|
9. Stocks
| Finished goods and goods for resale 10. Debtors Due within one year Trade debtors Other debtors Prepayments and accrued income Tax recoverable |
2023 £ 10,210 2023 £ 3,949 862 4,406 140 9,357 |
2022 £ 11,544 |
|---|---|---|
| 2022 £ 4,214 553 5,066 140 |
||
| 9,973 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
11. Creditors: Amounts falling due within one year
| Bank loans Trade creditors Accruals and deferred income |
2023 £ 9,522 4,757 5,636 19,915 |
2022 £ 9,522 9,835 5,315 |
|---|---|---|
| 24,672 |
12. Creditors: Amounts falling due after more than one year
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Bank loans | 24,498 | 34,165 |
13. Statement of funds
Statement of funds - current year
| Unrestricted funds Reserves Statement of funds - prior year Unrestricted funds Reserves |
Balance at 1 October 2022 £ 429,313 Balance at 1 October 2021 £ 394,453 |
Income £ 797,565 Income £ 724,062 |
Expenditure £ (785,403) Expenditure £ (689,202) |
Balance at 30 September 2023 £ 441,475 |
|---|---|---|---|---|
| Balance at 30 September 2022 £ 429,313 |
14. Related party transactions
The Charity has not entered into any related party transaction during the year, nor are there any outstanding balances owing between related parties and the Charity at 30 September 2023.
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INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Income Donation Membership Subscriptions Gift aid tax recovered Other fundraising income Clothing & other gymnastic activities Coaching income 500 Club Club festival Other miscellaneous income Total income Less: Charity expenditure Clothing and other gymnastic activities Other gymnastic costs Bursaries Repairs and maintenance Direct costs - wages & salaries Direct costs - NI Direct costs - depreciation Direct costs - pension Support costs - depreciation Support costs - wages and salaries Support costs - NI Support costs - office support expenses Support costs - miscellaneous expenses Total Charity expenditure Governance expenditure Independent examiners fees Other professional fees Bad debts written off Total Governance expenditure Surplus for the reporting period |
2023 £ 180 67,011 6,498 196 35,864 676,180 2,689 7,223 1,724 25,707 91,656 8,757 631 382,696 22,446 29,620 10,389 2,003 150,345 14,918 27,395 4,088 6,270 8,218 264 |
2023 £ 797,565 770,651 14,752 12,162 |
2022 £ 100 65,175 7,447 22 31,690 611,886 1,966 5,718 58 22,589 70,152 6,435 4,516 335,981 19,519 29,825 8,798 793 138,042 12,299 24,182 3,163 9,730 2,888 290 |
2022 £ |
|---|---|---|---|---|
| 724,062 | ||||
| 676,294 | ||||
| 12,908 | ||||
| 34,860 |
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