GAUR GOVINDA TRUST ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Registered charity number 1152811 Company Number 08435917 FINANCIAL STATEMENTS AND TRUSTEES, REPORT for the year ended 31 March 2024 Hollys & Co, Chartered Accountants Devonshire House, 582 Honeypot Lone Stonmore Middlesex HA7 IJS Gaur Govinda Trust IhtDEX YEAR ENDED 31 MARCH 2024 Page Company information Report of the Trustees Report of the Independent Examiner Statement of financial activities Balance Sheet Notes to the accounts 8-10 Detailed Statement of Financial Artivities li Gaur Govinda Trust COMPANY INFORMATION YEAR ENDED 31 MARCH 2024 Trustees Mr Bhakti Swarup Tirtha Maharaj Mrs Rita Banerjee Mr Dwaipayan Banerjee Mr Balachandren Varath Secretary Mr Dwaipayan Banerjee Company Number 8435917 Charity Number 1152811 Re8lStered Office 26 Burnell Building I Wilkinson Close London NW2 6GN Accountants Hallys & Co Chartered Accountants Devonshire House 582 Honeypot Lane Stanmore Middlesex HA7 LIS Gaur Govinda Trust REPORT OF THE TRusfEE5 YEAR ENDED 31 MARCH 2024 The trustees who are also the directors of the company, present their report and the financial statements for the year ended 31 March 2023. Reference and Administrative Information Gaur Govinda Trust is a company limited by guarantee (No. 8435917) and 15 also a registered charity (Charity No. 1152811) and commenced its operations in March 2013. Directors and Trustees The trustees who served during the year are as stated below: Bhakti Swarup Tirtha Maharaj Rita Banerjee Dwaipayan Banerjee Balachandren Varath Objectives and Activities The primary objertives of the charitable company are to advance the Hindu religion in the UK for the benefit of the public through holding of prayer meetings. lectures, public celebration of religious festivals. Other main objectives are to produce and distribute literature on Hinduism to enlighten others about the Hindu religion. Achievements and Performance To furtherthe objects of the Charity this financial year. the magazine called "Bhagavat Vani" was published and freely distributed by volunteers to more than 18,000 persons in the UK, Europe and also the USA. The spiritual classes that were organised during the year on a weekly basis. Skype programmes were organised and coordinated by devotees in the UK. This had a reach to countries such as the USA, India, Australia, Switzerland, Malaysia, Bahrain and Nepal. Several free food distribution programs were also undertaken to the needy. This was carried out by volunteers. Many international programmes and events were organised by the Trust including lectures arranged in various residential premises in the USA. Renovation works were being carried out at the Trust's sister concerns in India. These were in Kolkata and Mayapur. A site in Vrindavan was also identified to develop a new Temple premises with accommodation. Gaur Govinda Trust REPORT OF THE TRUSTEES YEAR ENDED 31 MARCH 2024 Transcendental literature and audio CDS, DVDS and USB Media were distributed in the UK,USA, Malaysia and India. Further planning applications were submitted to Harrow Council on behalf of the Trust for significant renovation and extension work at the new Trust premises in the London Borough of Harrow. These were fully approved in September 2023. The architectural firm, Cohanim Architecture continued to deal with all applications. Some preliminary works at the new Trust premises commenced in January 2024 and these were completed in February 2024. In the meantime, negotiations were going on with several contractors in order to carry out the main works. These works were commenced in August 2023 and is expected to be completed around May 2024. The Trust also financed and organised the following charitable activities through its branches in India: l. Free Clothes distribution to the poor villagers in Navi Mumbai, Kolkata and Mayapur. 2. Free ed ucational aids distribution to the school children in Kolkata and Navi Mumbai. 3. Free Food distribution to the needy and school children in Navi Mumbai, Mayapur Kolkata. 4. Free Utensil distribution to the poor in Navi Mumbai and Kolkata. 5. Further construction and renovation works were carried out in the centresabroad in Kolkata and Mayapur. 6. Skype programmes were also organised between five and eight timesa month from London to the centres in Navi Mumbai, Kolkata and Mayapur. 7. The Trust also organised several promotional events and programs in the three main centres in India, namely in Kolkata, Mayapur and Navi Mumbai. Activities Development and Plans for the Future l. Further lectures and programs are being planned by the Trust on a regular basis. 2. Va rious social welfare activities are again being planned for the coming yea r. 3. Further renovation and construction works are being carried out in two centers in India. A new construction project is about to commence in Vrindavan around January 2025. 4. Construction and extensive renovation work will be completed next year in the new Trust premises in the UK. Once complete this centre will provide the following services: Gaur Govlnda Tntst REPORT OFTHE TRUSTEES YEAR ENDED 31 MARCH 2024 • Free Counsellln8 Meditation and Bhakti Yoga • Overseas aid and famine relief. . Religlous activities suth as prayer meetings, lerture5, teachings of scriptures. celebrat￿n of religious festivals of the Hindu faith. Flnandal Revlew All resources receNed and expended were in respert of the charitable artivities of the company and are treated a5 unrestrkted funds. All income receNed were in the forn) of donations. Structure, Governance and Mawerneftt All the actlvitie5 of the Charitable Company are fun by dedicated volunteers. The Organisation Is governed by its Memorandum and Artides of Association. The Charl￿5 activlties are planned and managed by the head of the Organisatlon Mr Bhakti Swarup firtha Maharaj and is assisted by the other trustees in organi5ing these activities. There is regular contact between head of organ15ation and the other trustees. The above report is prepared in accordan￿ wfth the special provlyons relating to small companie5 Withln Part 15 of the Companies Act 2(th. Approved by the Trustees and s*ned on their behalf ty. Dwaipayan 8anerjee Trustee 13 December 2024 Gaur Govinda Trust REPORT OF THE INDEPENDENT EXAMINER YEAR ENDED 31 MARCH 2024 I report on the accounts of the Charity for the year ended 31 March 2024. which are set out on pages 6 to 11. Re5 ective res onsibilities of trustees and examiner al The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144121 of the Charities Act 2011 Ithe 2011 Act) and that an independent examination is needed. bl Having satisfied myself that an audit is not required. it is my responsibility to- examine the accounts under section 145 ofthe 2011 Art: to follow the procedures laid down in the general Directions given by the Charity Commission under section 14515llbl of the 2011 Act- and to state whether particular matter5 have come to my attention. Basis of inde endent examiner's re My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters Set out in the statement below. ort Inde endent examinerfs statement In connettion with my examination. no matter has come to my attention: 111 which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Ad,. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Art, and with the methods and principles of the Statement of Recommended Prartice: Accounting and Reporting by Charities, have not been met: or 121 to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name.. sim arunani Organisation: Hallys & Co, Chartered Accountants Relevant professional qualification or body: Association of Chartered Certified Accountants Address: Devonshire house, 582 Honeypot Lane. Stanmore, Middlesex, HA7 IJS Date: 13 December 2024 Gaur Govinda Trust STATEMENT OF FINANCIAL AcnvrriES YEAR ENDED 31 MARCH 2024 Unrestricted Restrirted Funds funds Total 2024 Totol 2023 Note Incoming resources Incoming resources from generated funds Donations and legacies Interest receivable Grants and other income 242,987 1.973 242.987 1.973 266.551 506 1.844 Total incoming resources 244.960 244,960 268,901 Resources expended Costs ofgeneratingfvnds Expenditure on charitable actvities 109.311 109.311 105,008 Total resources expended 109,311 109,311 105,008 Net Incominglloutgoing) resources before transfers 135,649 135,649 163,893 G3in511105ses} in sale of fixed assets Net Income for the year 135.649 135.649 I63￿93 Tax on profit on ordinary artivities Net movement In funds Fund balances brought forward at l April 2022 135,649 1,483,526 135,649 1,483,526 163,893 1.319.633 Fund balances carried forward at 31 March 2023 1619 175 1619 175 1483 526 All recognised gains and losses are reflected through the statement of financial activities. All income and expenditure derive from continuing attivities. Gaur Govlnda Tntst BALANCE SHEEr YEAR ENDED 31 MARCH 2024 2024 2023 FIXED ASSErs Tangible fixed assets 867.772 867.7n 819,868 819,868 Debtors Cash at bank and in hand 752.663 665.1x12 665.fXJ2 CREDITORS: amaunts wlthln one ￿ar (1.260) {1,344) NEf CURRENT ASSErs 75L403 663,658 TOTAL ASSEfs LESS CURREKf UABIUTIES 19.175 1483.526 CAPITALAND RE5EVES General fund L619.175 1.483,526 619 175 For the year endlng 31 March 2024 the company was ertide(I to exemptlon frem audit under settion 477 of the Companle5 Art 2006 relatin8 to small companies. Director< responsibilities.. . the members have not required the company to obtain an audit of its ￿CoUnts for the year in quertion in atcor(lance with settion 476 of the Companies Act 21x￿, . the directors acknowledge their resFX)n5ibilities for complying with the requirements of the A£t tmth respett to arcountlng records and the preparation of accounts • these accounts have been prepared in &cordance with the prTr4tsions applicable to companies subiert to the small c(Knponie5' regime. They were ap￿￿d by the trustees on 13 t)etember 2024 and syed on tr￿1r behalf.. Owaipayan Baner Trustee Gaur Govinda Trust NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2024 I. ACCOUNTING POUCIES la. Basis of Accounting The financial statements are prepared under the historical cost convention, and in compliance with the Statement of Recommended Practice issued by the Charity Commissioners in 2015 and applicable accounting standards. The particular accounting policies adopted are described below. Ib. Incoming resources All incoming resources are included in the Statement of Financial Activitie5 when the charity is legally entitled to the income and the amount can be quantified with reasoanble accura￿. Donations are credited to the income and expenditure account when received. All other income and expenditure is dealt with in the period to which it relates. Ic. Resources Expended Expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be attributed to particular headings. they have been allocated to activities on a basis consistent with the use of resource5. Id. Allocatlon and Apportionment of costs All costs relate to the single activity of the charitable company and are recognised accordinglv. le. Fund Accounting Unrestricted funds can be used in accordan￿ with the charitable objettives at the discretion of the Trustees. If. Depreciation Depreciation is provided on a basis to write off the cost over the estimated lives of the assets. The rates of depreciation are as follows: Commercial vehicles Fixtures and Fittings Equipment Freehold Land and buildin8 20% Reducing balance 20% Reducing balance 20% Reduang balance Gaur Govinda Trust NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2024 2. Average Number of Employees The average number of employees. includingTrustees and directors. duringthe year was made up as follows- 2024 No 2023 No Office and management Trustees During the year, remuneration of £25,140 was received by the Trustees by way of salaries. 3. TAXATION The company is a registered Charity and is not liable to taxation on non-trade income. Tax is not due on trade profits. 2024 2023 Corporation tax on profit from ordinary trade activities Current year 4. TANGIBLE FIXED ASSErs Land and buildin8 Commercial Fixtures and Equipment vehicles Fittings Total COST At l April 2023 Additions Disposals At 31 March 2024 808.176 32.490 19.860 18.579 500 8.393 3,612 836,929 54,681 840,666 38,439 500 12,005 891,610 DEPRECIATION At l April 2023 Charge for year On disposals 11.725 5.343 416 17 4,920 1.417 17,061 6,777 At 31 March 2024 17.068 433 6,337 23,838 NET BOOK VALUE At 31 March 2024 840,666 67 867 772 At 31 March 2023 808.176 84 819 868 Gaur Govinda Trust NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2024 S. DEBTORS . due within one year 2024 2023 Other debtors 6. CREDrroRS: amounts falling due within one year 2024 2023 PAYE and National Insurance Accruals 1.260 1,260 7. Company limited by 8uarantee The company is limited by guarantee and has no share capital. Every member of the company undertakes to contribute to the assets of the company, in the event of a winding up. such an amount as may be required not exceeding £1. 8. FUND5 Balance as at Incoming 01 April 2023 resour￿5 Ougoing Transfers resources Balance as at 31 March 2024 Restricted fvnds Unrestricted funds General fund 1,483.526 244.960 109,311 1,619,175 Total Restricted 1.483,526 244,960 109,311 1,619,175 io Gaur Govinda Trust DETAILED INCOME AND EXPENDtruRE AccouKr YEAR ENDED 31 MARCH 2024 General fund Restricted Total 2024 Total 2023 funds INCOMING RESOURCES Incoming resour￿5 from generated funds 244,960 244,960 268,901 Total incoming resources 244,960 244,960 268,901 RESOURCES EXPENDED Total 2024 Total 2023 Costs of generating funds Charitable actvitles Wages and salaries Travel and subsistence expenses Light and heat and other utilities Indian Temple expenses Vehicle running costs Repairs, renewals and maintenan Insurance Printing, postage and stationery Advertising and marketing costs Storage costs Grocery and food Telecommunications and data costs Accountancy fees Legal fees Computer costs Bank charges Depreciation of plant and equipment Depreciation of motor vehicles Depreciation of fixtures and fittings Sundry expenses 25,140 1.982 5.010 32,179 3.07S 1.304 5,063 257 25,140 354 3,665 46,029 1,547 912 2,148 547 3,847 4.985 12.022 565 1,764 4.750 120 418 1,417 5.343 17 4,615 4,528 9,392 419 1,802 240 120 491 868 2.034 21 136 53 109,311 105,008 li