PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB Trustees Report and Financial statements for the year ended 31 March 2025 1111111111 'AEGPJ(MJM* 0411212025 COMPANIES HOUSE A26
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PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB Trustees Report for the year ended 31 March 2025 Reference details Name Purley & Kenley Churches Together Food Hub Charity registration number Company registration Registered (and principal office) 1152807 08557885 Purley Baptist Church, Banstead Road, Purley Surrey CR8 3EA Trustees currently serving Mark Dakin Rev Lisa Fairman-Brown (resigned 9 July 2024) Noel Brownsell Trevor Jones Shade Odupelu {resigned 10 October 2024) Nick Pannell George Sarkodie (appointed 10 October 2024) Rev Fiona Weaver Terry Whittaker Annabel Wright Bankers HSBC plc Wallington Surrey Structure, Governance and Management The charity was incorporated on the 5 June 2013 to take over the running of the Purley Food Hub. It is governed by Articles of Association. It is registered with the Charity Commission. Trustees are appointed by the members for a period not exceeding nine years with a third retiring at each AGM. The maximum number of Trustees at any one time is nine. The day to day running of the charity is managed by a management committee who report directly to the Trustees. The Trustees who are also Directors under the terms of the Companies Act are listed with other legal and administrative details above. The company is limited by guarantee and has no share capital. The liability of every member is limited to one pound. Objectives and activities The main objectives are the provision of food, co-operating with or assisting other charities or undertakings whose objects are to relieve persons who are in conditions of hardship and distress and the provision of advisory ServIS in the London Borough of Croydon and areas nearby. The trustees have had regard to the guidance issued by the Charity Commission on public benefit. The objectives are carried out from a distribution centre in Purley serving clients who are referred to the Centre by ticket partners covering 72 agencies at 31 March 2025. Page 1
tl,. PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB Trustees Report for the year ended 31 March 2025 Achievements and performance In the year to 31 March 2025 4,476 (2024: 4,726) people have been provided with food and support has been given to other agencies in the form of food andlor information. From its inception in January 2013 to the end of July 2025 the food hub has provided food to 44,391 people. The Hub is staffed in all areas by over 140 volunteers who give their time in a variety of ways. The food is donated by members of the twelve churches involved as well as grfts of food from schools, other churches and organisations and the general public together wrth monetary gifts from donors including commercial organisations. The general public give generously and can place food donations into collection bins placed in several local retail premises. In addition there are a number of 'yellow bins, throughout the area where donations can be made. A more detailed review of the year is available from the website www.purleyfoodhub.net. Financial Review The charity had total funds of £192,421 (including fixed assets, stock and cash at bank) at the year .end. £20,000 of this is set aside to support Christmas Projects in the future, leaving general funds ,of £172,421. The Trustees, reserves policy is to hold ring fend cash reserves of £50,000. This ,would cover food for clients and our running costs for approximately three months, based upon 202412025 expenditure levels. The year end cash tsalans far exed the specified and required reserves level. The year to 31 March 2025 has been an eXptIOnal year in many ways and one way has been the very generous financial donations we have reived. To share this blessing Trustees .have continued to support a number of similar organisations in our part of the London Borough of Croydon. This support has been reviewed periodically to ensure we are sharing the appropriate amount and we have sufficient funds for the Purley Food Hub needs. Plans for the future We plan to continue the work we were called to do which is supporting those in food povety or providing food to people in crisis and caring for them in practical ways. We are continually looking at additional ways in which we can extend the ministry. We continue to improve our signposting information, realising that many clients need advice from other organisations that may be able to help them. Our client support volunteers are continuing to assist some of our clients who have complex needs so that they can better access help from other organisations. We will continue work with Purley and Kenley Churches Together to provide food vouchers for families and toys for children at Christmas. Approved by the Trustees on 2nd September 2025 and signed on their behalf by Trevor Jones Chair of Trustees Page 2
PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB Independent examinerfs report to the trustees of Purley & Kenley Churches Together Food Hub I report on the accounts of the charity for the year ended 31 March 2025, which are set out on pages 4 to 7. Respectlve responslbllities of trustees and examiner The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charty's trustees consider that an audit is not required for Ihis year under section 144 of the Charilies Act 2011 {Ihe Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention Basis of independent examinerfs report My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. 11 also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from Ihe trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limited to those matters set out in the slatement below. Independent examiner's statement In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: accounting records were not kept in accordan wrth section 386 of the Companies Act 2006,. or the accounts do not accord with such records; or the accounts do not comply with relevant accounling requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination; or the accounts have not been prepared in accordance with the Charrties SORP (FRS102}. I have come across no other matters in conneclion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Clarke 10 Church Hill Purley, CR8 3QN Date: 7, 66f. 2025 Page 3
PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNTI FOR THE YEAR ENDED 31 RCH 2026 .2025-......-...-.- Unr••lrlctod R•strlct•d T•t•l FLrnd• Fund• Fund• Christmas ProJeGts .2024...-..-.-.- Unr••trlctsd R••trl¢t•d Fund• Total Fund Fund• Cljnslmas Energy Proj&cls Project Incom• from Volunl8ry income- d¢)nalions Grants and donations Gifts in kin¢J- food for di8lribulion Interest Total incom• 72,915 128.471 8,781 79,696 128,471 89.943 13S,537 6,318 98,261 135,S37 Exp•ndltur• Charitable activities Food and 9ift$ diglribuled lo client$ Support of related organi8alions'. Food Grants In¢lo 41 Feod Hub running ¢ost8 Total expenditure 141,734 8,781 162,347 156,029 8,318 182,347 1,957 53,924 1,957 53,924 3,S99 44,120 3,599 44,120 04 24 Not l•xp•ndltur•ylncom• for th• y••r Tran8f•r befven fund8 115,6661 115,6551 2,362 2,362 311 13111 R•Gonclllatlon of lunds Total funds brought forward 192 421 311 JQL59 Total funds carried forward The Christmas Projects restricted fund Supported th• proj8cts lo provid8 food vouchers and toys lo famili8s al Christmas. The energy projects lund was intended lo Support those struggling with energy bi118 but was nel continued and the donors agreed that donations Could be transferred lo the general fund. Page 4
PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB BALANCE SHEET AS AT 31 MARCH 2025 2025 2024 Note Flxed assets 2,619 3,493 Current assets Stock of undistributed food Gift aid tax recoverable Cash at bank and in hand 29,455 7,400 137 292 174,147 26,467 5,400 157 061 188,928 Net assets Represented by Restricted funds Unrestricted Funds 176766 192421 For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their sponSibl11tY for complying with the requirements of the Act with respect to accounting records and the preparation of the accounts. The accounts were prepared in accordance with the special provisions within part 15 of the Companies Act 2006 relating to small companies, were approved by the trustees on 2nd September 2025 and signed on their behalf by: T Jones Trustee Company Number 08.557885 Page 5
PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies 1 .1 Accounting convention The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102)(effective 1 January 2019)- (Charities SORP(FRS102}, Financial Reporting Standard 102 (FRS102), the Charities Act 2011, the Companies Act 2006, under the hislorical cost convention and in accordance wilh applicable accounting standards. The charity is a company lirnited by guarantee incorporated in England & Wales with registered office Purley Baptist Church, Banstead Road, Purley CR8 3EA. The charity is a public benefit entity. There are no material uncertainties about the charity's ability to Continue and the accounls have therefore been prepared on a going concem basis. The accounts are presented in pounds sterling with figures rounded to the nearest pound. 1.2 Fixed assets Fixed assets a included at cosl and depreciation is charged at 250h on a reducing balance basis. 1.3 Donations and gifts These are accounted for when the charity is certain of receipt and the arnount can be measured with reasonable accuracy. 1.4 Gifts in kind and stock Gifts in kind are donated food. These have been valued using the average price that the charity would have had to pay to acquire the goods. Gifts in kind are recognised when received. The value of undistributed goods is valued at each year end and included in the accounts as stock. 1.5 Expenditure This is recognised when the expenditure is incurred. All cosls have been directly attributed to one of the functional classifications in the SOFA. Trusteas None of the trustees reiVed any emoluments during the year or were reimbursed for any expenses incurred. Members Guarantees At 31 March 2025 there were 12 members of the company. In the event of the company being wound up the members are liable to contribute £1. Page 6
PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Grants Donations were made to the following local organisations which have similar aims of supporting local people in crisis: 2025 2024 General funds Croydon Nightwatch Happy Baby Cornmunity Croydon Refugee Day Centre The Vine Food Bank. New Addington St Francis Food Stop, Monks Hill Purley Food Stop (Old Lodge Lane Baptist Church) Renew 23 (Purley & Kenley Churches Together) Christ Church café Fieldway Farnily Centre, New Addington 3,900 6,380 4.540 8,183 9.765 12.073 2.898 200 1,800 5,700 3,360 6,310 8,410 11,850 2,690 Flxed assets Shelving and equipment Cost At 1 April 2024 Additions Disposals At 31 March 2025 14,083 Depreciation At 1 April 2024 Charge for year On disposals At 31 March 2025 10,590 874 Net book value At 31 March 2025 At 31 March 2024 Page 7