2021-03-31-accounts - Purley & Kenley Churches Together Food Hub

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

ANNUAL REPORT 2020/2021

Chair’s Report 2 & 3 Trustees’ Report 3 Highlights of 2020/2021 4 & 5 Supporting the Food Hub 6 & 7 In Our Own Words 8 Our Year in Numbers 9 Financial Report 10 Management Committee’s Report 11 What People Say 11 Annual General Meeting 2021 12 About Purley Food Hub 12

CHAIR’S REPORT

Pandemic offers chance to reflect on new way forward

by Trevor Jones, Chair of Trustees

One year on from last year’s report, I am reflecting on the Food Hub’s journey from April 2020 to March 2021 and the difficult ride that each of us was on during these 12 months.

The first six months was a time of trial and error as we switched to delivering food parcels direct to clients’ homes, and then negotiating our way through Government guidance as the country opened and closed and passed through the various Covid tiers.

At Purley United Reformed Church we moved out of the Sanctuary into rooms at the back of the church complex as the URC

prepared to reopen for worship. God continued to bless us in the work we have been called to do and we never ran short of anything.

I thank all those who have been generous with food, financial support and their time and energy.

We had hoped to reopen to clients coming to the church again in early 2021, but with rising Covid cases and the need to protect clients and volunteers, we took the decision to continue with the delivery operation for the foreseeable future, with a possible return of clients in spring 2022.

THE FUTURE

As with many other organisations, the pandemic has given us opportunity to reflect on what the Food Hub might look like in the future. We have built strong links with partner organisations, chiefly Purley Food Stop based at Old Lodge Lane Baptist Church, and also Monks Hill Food Stop at St Francis Church, Selsdon, providing them The Vine with surplus food and also financial support, as well as Food Bank in New Addington, Croydon Refugee Day Centre, Croydon Nightwatch, The Link and Happy Baby Community .

In addition, we began to offer our own clients the opportunity to access low-cost and fresh food from the Food Stops for the longer term, with advice and guidance from our Client Support Volunteer on getting further help to reduce dependency on the Food Hub.

This kind of partnership working is the likely way forward as we slowly come out of the pandemic and focus the Food Hub on clients and families in short-term crisis. The Trustees and Management Committee plan to meet shortly, hopefully in November, to think through the future direction of the Food Hub. We will be pleased to hear the views of our volunteers, friends and supporters at our AGM on Tuesday evening 5th October, or by email to me at pfchairofrustees@pfoodhub.uk

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CHAIR’S REPORT (continued)

TRUSTEES’ REPORT

What we achieved in 2020/2021

THANK YOU

the day-to-day operations, with special thanks to:

A big thank you to the returning volunteers who took up new roles, and a sad goodbye to a few who felt they couldn’t volunteer under the current arrangements. We hope they may continue to support the Food Hub however they can and perhaps return when life looks a lot more normal.

we Acting Chair Louise Willmer are very grateful for all Louise has done and continues to do;

Brian Gibbs, responsible for IT Support , who has brought the recording of stock in and out back into control;

The Trustees and I would like to thank all of our supporters who donated food and money. The food stocks were maintained throughout the normally lean summer months, and the considerable generosity of financial donors has led to the Food Hub being in a very strong financial position, as can be seen from the Financial Report on page 10.

Joanna Walker, our Finance Officer , who does such a good job keeping the accounts on track and preparing the accounts for the Examiner; and

Jean Ludlow, our Administrator , who has been amazing in organising the clients’ twiceweekly delivery schedules and dealing with the daily phone calls and emails.

As we have been blessed, so we have been able to bless other organisations with food and finances and we plan to continue doing so for as long as we are able.

Big thanks also to Julia Lee, our Client Support Volunteer , who has been excellent in encouraging and steering clients to other local organisations which can support them in the longer term.

Thank you to the Management Committee members who returned in October 2020 to run

Behind the scenes: packers Margaret and Debra at work in the storeroom

The Trustees met eight times during the year via Zoom and began reviewing our required policies, including finance, safeguarding and health & safety, and developing a new policy on recruitment.

In the early part of the year we arranged how the Food Hub should operate within the Covid lockdown conditions, and under the umbrella of Croydon Voluntary Action we co-operated with other food banks and providers across the Borough of Croydon. After the AGM on 8th October the day-to-day operations were handed back to the Management Committee under the brilliant leadership Louise Willmer . of Acting Chair

We welcomed five new trustees: Shade Odupelu, Annabel Wright, Terry and Whittaker, Mark Dakin Rev Fiona Weaver (co-opted), each bringing skills and knowledge to keep the Food Hub running in accordance with government and Charity Commission requirements.

Sadly, Derek Harris , a founder member of the Food Hub who served in many roles including Treasurer, died in February 2021. We acknowledge and thank God for Derek’s long and faithful service.

At this year’s AGM, we say goodbye and thank you to Vice Chair Ivanka Lennon who was previously Chair for three years. Her passion for helping clients with less will be sorely missed.

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HIGHLIGHTS OF 2020/2021

Home deliveries, yellow bins and amazing donations galore

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APRIL 2020

Covid lockdown rules meant that our clients couldn’t come to us any more for their food parcels - so on 4th April we launched our Home Food Delivery Service to take the food direct to clients’ homes in Waddon, South

Croydon, Coulsdon and Purley. On the first Saturday and Wednesday combined, we provided food to 79 clients and 264 family members - equivalent to more than 2,300 meals. April was our second busiest ever month, with 5,022 meals provided - only 45 meals fewer than the record set in March.

MAY 2020

New supporter Rebecca emailed to say she had seen we didn’t need more volunteers at present “so I’m thinking I could start a local collection point from home and drop donations to you once a week” from her neighbours in Redford Avenue, Coulsdon . She posted an appeal on Facebook and within minutes heard back from the first two donors. Pictured is Rebecca’s first collection.

JUNE 2020

Our first distinctive yellow wheelie bin for collecting food donations was installed at St Mark’s Church Woodcote by CCMA (Croydon Covid-19 Mutual Aid) . Big

thanks to the Church Hill area CCMA WhatsApp group for their support, and to St Mark’s Vicar Rev Fiona Weaver for helping deliver the donations to us.

JULY 2020

We were grateful to the manager and staff at Hamsey Green Co-op for reinstating a collection basket for customers’ donations, and to Reedham the pupils and staff of Park School , Purley, for £200 in coins and notes after the children voted for their final fund raising to come to the Food Hub. The school closed later in the month because of falling numbers.

AUGUST 2020

A donation was received from the grateful sister of a client who had a food parcel delivered in the first lockdown. She arranged for a “thank you” delivery from Asda of food worth more than £100.

SEPTEMBER 2020

The Mayor of Croydon, Cllr Maddie Henson , popped into the Food Hub, tweeting afterwards: “I have been humbled by the tremendous volunteer work and individuals literally changing people’s lives during hardship. They are truly unsung heroes.”

OCTOBER 2020

Head Teacher Karen Barry, ably assisted by two of her pupils, dropped off the Harvest collection of more than 350 items from Laleham Lea School , Purley. She said: “We hope this helps in some small way to support the fantastic work the Food Hub does for the local community.” It was one of 19 school Harvest donations we received.

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HIGHLIGHTS OF 2020/2021 (continued)

NOVEMBER 2020

Croydon Covid-19 Mutual Aid’s One Tin Initiative urged local people to donate one tin of food to their local food bank. One of its yellow wheelie bins, in Sanderstead, is overseen by Louisa with her daughter Freya.

Louisa explained: “Freya visited the Food Hub with her Cubs group and wanted to volunteer, so when Covid arrived, having a One Tin bin seemed a good opportunity. We’ve had a fantastic response, with our bin filling up four times in 10 days.”

DECEMBER 2020

At our final pre-Christmas session on 23rd December the morning and afternoon teams packed and delivered food parcels for 100 clients, equivalent to 900 meals.

The morning’s donations filled the entire stage of the hall at Purley United Reformed Church… which the afternoon volunteers stayed on to sort - hence the before and after photos showing a full and happily cleared stage!

JANUARY 2021

On 1st January we launched our new website . The old site had served well but was no longer user friendly - so, with massive thanks to our designer Tom, the new site was created for easy use by clients, volunteers, donors and supporters alike, with everything to know about using and supporting the Food Hub.

FEBRUARY 2021

Through social media, new supporter Georgia appealed for cash contributions from family and friends. Her appeal was so successful that she and her dad did three major food shops, using our regular monthly list of most needed items and delivering multiple carloads of food and toiletries.

She said: “I promoted the idea on Instagram and WhatsApp with a suggested donation of £3, the price of a cup of coffee. I was overwhelmed with everyone’s generosity and raised £420.”

MARCH 2021

Our newest and youngest supporter, eight-year-old Shayan , a pupil at St David’s School, Purley, told us he was doing his own sponsored Olympic-style triathlon, inspired by footballer Marcus Rashford. Over his Easter school holiday he pledged to undertake to swim 1,500m, cycle 40km and run 10km. In April he was back in in touch to say he had raised £2,090, comfortably beating his £1,500 target.

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The morning’s donations on 23rd December filled the entire stage of the hall at Purley United Reformed Church

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SUPPORTING THE FOOD HUB

Julia’s casebook: working as a Client Support Volunteer

Julia and Kevin: “Everything changed with lockdown”

My husband Kevin and I started volunteering at the Food Hub in September 2019 - we had spare time on our hands after taking early retirement and wanted to give something back to the community.

We helped at the weekly Monday sorting sessions, and I packed bags or made drinks at the client sessions.

Everything changed with lockdown, and we began doing deliveries to clients’ homes. It really opened my eyes to the very poor living conditions some of our clients face, especially single people in “homes of multiple occupation” - often with poor access, and problems with mould and damp.

I wanted to do more to help clients, so in December 2020 I started as a Client Support Volunteer. This involves meeting or calling clients, asking how they are doing and if there’s any support they need, and signposting them to services that may be able to help.

I have worked with about 50 clients over the last nine months, with the Food Hub and at Purley Food Stop.

Every person and situation is different - some just need support for a short time to get work. But many of the people I’ve met have long-term physical or mental health issues preventing them working full time and relying on Universal Credit which is very hard to live on.

We are looking for more Client Support Volunteers to join the team. You don’t need any prior experience - if you are a good listener, non-judgemental and can spare a few hours a week this is a real chance to make a difference. Training and support goes with the work and I have attended sessions including employability, debt management, housing, domestic violence and suicide prevention.

To find out more, please email pf.support2@pfoodhub.org.uk

Under pressure: three brief client stories

N was facing a £600 rent arrears bill from their housing association, which they couldn’t understand and couldn’t pay.

I referred N to Croydon Citizens Advice which took up their case with the housing association. The rent arrears bill has been withdrawn.

G was working three jobs and bringing up four children. She had a breakdown due to the stress, couldn’t work and couldn’t pay her bills. The Food Hub provided parcels for a number of weeks, and I told her she could get £15-20 worth of food for £3.50 a week at Purley Food Stop. She now visits them weekly, is back in work and far more positive.

T, aged 30, had moved to Croydon and was living with his mother in one room in a shared house

I referred him to Crisis in Croydon which is supporting him to get his own temporary housing.

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SUPPORTING THE FOOD HUB (continued)

‘[Donating food is an easy way ] ’ to make a difference

Food and toiletries arrive in all shapes and forms at the Food Hub, and we are hugely grateful for each and every item that we receive. Some of the more novel donation methods are featured in Highlights of 2020/2021 on pages 4 and 5. Here, supporters Tarun and Rita tell how they raise the cash to buy the items they bring us…

Our family is so grateful for the opportunity to serve the Food Hub. We got involved during the pandemic when we heard horror stories of people unable to feed their families.

People should never have to decide between feeding their family or skipping a meal themselves, such as a mother we met who endured hunger so her children could eat. Food banks such as the Food Hub are vital to ensure mothers like this do not go hungry.

Donating food is the easiest way to make a difference to someone’s life. Mother Theresa used to say, “If you can't feed a hundred people, then feed just one.” So, whether someone donates one item, a shopping basket or a car boot full of food, each item will go far to stop someone going hungry.

Supporters Rita and Tarun hand over to volunteers Louise and Charlotte

As a family of five, we love eating out or ordering a takeaway. Now we have started foregoing a meal out and instead using that money to fill a basket or trolley with food items from the Food Hub's monthly list.

It’s probably not much but at least whatever we purchase will stop someone’s mother from going without food.

The Food Hub has brought the community, families and individuals together whilst helping them be better versions of themselves through selfless service.

Food donations can be left at Purley URC in Brighton Road on Monday mornings, or at any of the 28 dedicated collection points around our area. Full details are on our website.

By immersing ourselves in a community and surrounding ourselves with people who are dedicated to bettering the world, we in turn become better people

CLICK HERE TO VISIT THE SITE

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IN OUR OWN WORDS

Five volunteers tell what it’s been like to work in the Food Hub during the pandemic, and the joy and privilege of being involved

It has been great to get involved with delivering food to clients' homes, especially as my husband Steve could join in as the driver. We’ve met lots of very grateful people. At first I was reticent about asking people if they would like to receive prayer, but as time went on I became bolder. Very rarely did anyone take offence. It has been a privilege to be involved.

PAULINE

Two big memories stand out for me:

The Saturday distribution sessions in late March 2020. Huge numbers of clients came to the church as we desperately tried to process and pack their food parcels while trying to protect them and each other from this new and little-understood virus.
Sorting a mountain of donations on 28th December. Tables had been set up all round the hall and these gradually became more and more heavily laden with jars, bottles, cans and cartons. People were just so amazingly generous.

FELICITY

Years ago I had real difficulty believing that organisations like Purley Food Hub were necessary .

Growing up after World War Two, my mother raised me on a small widow's pension and a cleaning job, all without recourse to a food bank. When I came to realise that food banks had become essential for feeding the poorest people I joined the Food Hub, organising my own church's contributions and collecting from supermarkets.

Why the elected authorities in a country as rich as ours cannot feed their people is another matter...

Bill passes donations from Waitrose Sanderstead and Sainsbury's Warlingham to fellow volunteer Charlotte

BILL

Masked up and sanitised , I spent my first morning as a packer and despatcher sorting donations and was amazed at the quantities and range. I enjoy choosing suitable items for clients. It is nice to start with prayer, thanking God for our generous donors and volunteers. It must be hard to admit that you need this type of help, but so good that we can offer a bit of respite.

SARAH

Since lockdown there hasn’t been the same

personal contact with clients , yet I have still

been able to get to know some of the regulars: making sure X has a bag of flour, Y has a specific ketchup for her autistic son, Z has coconut water.

It is especially good to hear that families have been helped to move on to a Food Stop. I have been inspired by people’s generosity, and greatly benefited from meeting and sharing with a group of such dedicated workers.

SALLY

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2020/2021 :, IN NUMBERS 48,042 5,338 1,947 DELIVERIES meals provided at 3 meals a dayfor 3 days for each person clients & family members received food. including 2,561 children total food deliveries to clients avera8e of 3.3 per client 592 558 232 104 clients edOne or ModeliVeries frDmthe F(x)d Hub dunngtheyear people wgvedfocd numberofdnt In Apnl 2020, refertsls or ourbu5ie5t month Pudeyticket 5,022 meals partner families&yn8 Op reTrIdf( voucher5thr(xJghour ChrtMaS projects 100 36.7% 11 7,270 tickotP3rtner agenciesrefer clientsbrfol inoE3seindelNw erwsrtsin 2019120 PÉOFloin biggest r(n58rden toothEr famitywho (wni5ationstowe f(x)d.. 6adults& totheirclients Sd)ild SUPPORTERS 124,530 379 201 Iternsdoned by thurCh, schools. organisations, emails phone cal&and text5recet¥edlsentin oneweekinApril 2020 b/Jean, OurAdmintra indMdu31 supp(Kteon mailing It0 receive tTh)nthlyYvlostNeede frAJd list 150 29 28 peOp- allvolunteeT5- vx)rkfortlE F(Kxl Hub ine roormOb hIS and churCS do1j fcoj ar Har**time sep3ratecdlethin ntsfordroppingoff PROVISIONS 106,897 7,076 5,912 , 4,482 food & ioiletry item5 distributed to Food Hub client5 including... tinned tinsol ¢3rtons of rrilk ANZ meals& plain meèt teans& SP38het 3,826 3,312 2,907 2,657 I30f peanutbutt & 53W)Ury 5kYead iarsof iamand honey DOLMIO laOf Sau bwJit5 1.735 855 220 100 sanffary wear pa¢k4of nappies tin <,GOTOPAGEI

FINANCIAL REPORT FINANCIAL REPORT

Statement of Financial Acvies for year ended 31st March 2021 Incorporang Income & Expenditure Account

Unrestricted funds
Restricted funds
Total funds
Christmas projects
£
£
£
£
INCOME
Grants & donaons
Individuals
57,790
7,511

Local organisaons
20,838
Churches
2,200
Other organisaons
1,500
Fundraising
82
Gi Aid
10,144
Renew 23 Wellbeing Café
-
92,554
7,511
100,065
Food donated
115,569
115,569
TOTAL INCOME
208,123
7,511
215,634
EXPENDITURE
Food & gis to clients
102,663
5,453
108,116
Food & grants to
related organisaons
18,949
2,500
21,449
Running costs
Insurance
1,606
General running costs
825
Carrier bags
489
Prinng & publicity
535
Computers & phones
1,324
Bus ckets
-
Depreciaon
1,765
Room hire
1,196
7,740
7,740
TOTAL EXPENDITURE
129,352
7,953
137,305
NET INCOME FOR THE YEAR
78,771
(442)
78,329
Total funds brought forward
from 31st March 2020
50,079
5,795
55,874
Total funds carried forward
to 1st April 2021
128,850
5,353
134,203
BALANCE SHEET AS AT
31st March 2021
31st March 2020
£
£
£
£
Fixed assets
5,427
6,659
Current assets
Stock of food
24,300
14,872
Gi Aid tax recoverable
5,000
-
Cash at bank & in hand
99,476
34,343
Net assets
134,203
55,874
Represented by:
Unrestricted funds
128,850
50,079
Restricted funds
__5,353
5,795
134,203
55,874

Total funds
2019/2020
£
£
19,194
3,425
1,787
-
1,921
1,775
825
28,927
83,532
112,459
94,498
5,564
1,568
1,451
103
1,126
682
2,032
3,960
-
10,922
110,984
1,475
54,399
55,874

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MANAGEMENT COMMITTEE’S REPORT

Thank you for going that extra mile

he Management Committee Treconvened in October 2020 and we drew up plans to start the Food Hub’s transition from operating in rooms at the rear of Purley United Reformed Church back into the Church Sanctuary.

We began operating out of the Sanctuary again in June and, as I write, have now almost cleared the large hall and the room we used for delivery purposes.

On behalf of the Management team I would like to thank Rev Russell Furley-Smith , the Minister of Purley URC, and the Elders for their generosity in allowing us to use so much of the building, also for their sensitive understanding of the challenges the Food Hub has faced during the pandemic.

by Louise Willmer, Acting Chair of Management Committee

I would particularly like to thank Jean, our Administrator , who all through the pandemic has liaised with ticket partners and produced detailed client delivery sheets twice-weekly. Sometimes this involved arranging drivers for more than 30 clients a session. It is only recently that she took a short very well-deserved holiday. Thank you Jean!

We have had to say goodbye to a few volunteers who have served loyally for many years, but many others who were shielding are now double vaccinated and have felt more confident to return. It is also great to see the new volunteers who have joined us to either help sort donations or play a key part in the food delivery sessions. Thank you one and all.

A lifeline in times of crisis

SUMMARY OF CLIENT VISITS AND NUMBERS OF PEOPLE FED BY PURLEY FOOD HUB, 2013 - 2021

WHAT PEOPLE SAY

Our hard-pressed clients are so grateful for the food parcels they receive. Here are just some of the comments we have received in the past year. One anonymous parent texted:

‘ Just want to say a massive THANK YOU from my boys and me for the fabulous packages... You guys do an amazing job, truly Guardian Angels. ’

Elizabeth, a resident at a group home in South Croydon, wrote:

‘ My partner and I thank you all so much for your kindness and food parcels. Not only from us but from all the residents here. We have varying degrees of mental health and physical health issues. Life would be so much harder for us if it was not for your wonderful help. God bless you and keep you safe. Thank you x ’

In October 2020 when we wrote to the Ticket Partner agencies who refer clients to us, to confirm that for the foreseeable future we would continue to deliver food parcels direct to clients’ homes, several wrote back to express their thanks:

‘ What the Food Hub has managed to do is amazing, I am sure the volunteers are a welcome sight to those in need when they see them. ’

‘ It is amazing you are still managing to do home deliveries - it is so important right now. ’

‘ Well done for all that the team do - such a blessing to the community. ’

‘ A massive thank you to the team for providing such a fantastic service. ’

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Our AGM is on 5th October at Christ Church, Purley - and you’re invited!

The Food Hub’s Annual General Meeting takes place on Tuesday 5th October at 7.15 for 7.30pm at Christ Church, Brighton Road, Purley. All volunteers, friends and supporters are warmly invited.

Guest speakers are Pastor Nick Graves , who runs Purley Food Stop at Old Lodge Lane Baptist Church; Julia Lee , the Food Hub’s Client Support Volunteer; and Sarah Burns , Head of Communities with Croydon Voluntary Action.

Two candidates are standing for election as Trustees:

Rev Lisa Fairman-Brown , Curate, Christ Church Purley. Lisa joined Christ Church in the summer of 2020. Before being called to the ministry she was a cheese expert working for a major French dairy company, and a secondary school French teacher. She is married to Chris with two sons in their 20s. She enjoys wild allotmenteering

Rev Lisa Rev Fiona Fairman-Brown Weaver

(“by which I mean it was more wild than tended!”) and walking.

Rev Fiona Weaver , Vicar, St Mark’s and St Swithun’s Churches Purley. Fiona has been ordained for 20 years and in Purley for eight years. Previously she lived in Islington where she got involved in Christian social action. She is Chair of Trustees for Toc H and All Hallows Trust, and she loves to swim and play bowls. She has been coopted as a Food Hub Trustee for the past year and is one of the volunteer drivers.

About Purley Food Hub

The Food Hub was set up in 2013 by the churches of Purley and Kenley to “care for the poor, love our neighbour as ourselves and, specifically, to feed the hungry”. We will continue doing so for as long as required, providing food to local people in crisis and seeking to show Jesus’ love in all we do and say.

To date (1st September 2021) 3,523 clients have received food parcels a total of 11,058 times from the Food Hub and we have provided food to 26,189 clients and family members. At 3 meals a day for 3 days for each person, that’s 235,701 meals since we opened in January 2013.

Each month we produce a list of the food and other items especially needed for our clients and their families. We post it on our website www.purleyfoodhub.net or we can email it direct to you if you contact us at purleyfoodhub@gmail.com

GETTING IN TOUCH

To contact Purley Food Hub you can: Email us at purleyfoodhub@gmail.com Phone us on 07546 635295 Visit our website at www.purleyfoodhub.net

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PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB Trustees Report and Financial statements for the year ended 31 March 2021

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB Trustees Report for the year ended 31 March 2021 Reference details

Name

Purley & Kenley Churches Together Food Hub

Charity registration number 1152807 Company registration 08557885 Registered ( and principal office) Purley Baptist Church, Banstead Road, Purley Surrey CR8 3EA Trustees currently serving Lizzie Englefield Terry Whittaker (appointed 8 October 2020) Annabel Wright (appointed 8 October 2020) Rev Fiona Weaver (appointed 4 November 2020) Nick Pannell Ivanka Lennon Mark Dakin (appointed 8 October 2020) Shade Odeplu (appointed 8 October 2020) Trevor Jones

Bankers

HSBC plc Wallington Surrey

Structure, Governance and Management

The charity was incorporated on the 5 June 2013 to take over the running of the Purley Food Hub. It is governed by Articles of Association. It is registered with the Charity Commission.

Trustees are appointed by the members for a period not exceeding nine years with a third retiring at each AGM. The maximum number of Trustees at any one time is nine.

The day to day running of the charity is managed by a management committee who report directly to the Trustees. The Trustees who are also Directors under the terms of the Companies Act are listed with other legal and administrative details above. In addition to the trustees listed above, Judith Johnson and Derek Harris were trustees until 8 October 2020

The company is limited by guarantee and has no share capital. The liability of every member is limited to one pound.

Objectives and activities

The main objectives are the provision of food, co-operating with or assisting other charities or undertakings whose objects are to relieve persons who are in conditions of hardship and distress and the provision of advisory services in the London Borough of Croydon and areas nearby. The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

The objectives are carried out from a distribution centre in Purley serving clients who are referred to the Centre by ticket partners covering 92 agencies at 31 March 2021.

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PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB Trustees Report for the year ended 31 March 2021

Achievements and performance

In the year to 31 March 2021 5,338 (2020: 3,905) people have been provided with food and support has been given to other agencies in the form of food and/or information. From its inception in January 2013 to the end of August 2021 the food hub has provided food to 26,173 people.

The Hub is staffed in all areas by over 150 volunteers who give their time in a variety of ways.

The food is donated by members of the twelve churches involved as well as gifts of food from schools, other churches and organisations and the general public together with monetary gifts from donors including commercial organisations. The general public give generously at supermarkets where collections are carried out on a regular basis from these premises and place food donations into collection bins placed in several local retail premises.

A more detailed review of the year is available from the website www.purleyfoodhub.net.

Financial Review

The charity had general funds of £128,850 (including fixed assets, stock and cash at bank) at the year end. The Trustees’ reserves policy is to hold cash reserves to cover food for clients and our running costs for approximately three months. The year end reserves are higher than this. The year to 31[st] March 2021 has been an exceptional year in many ways and one way has been the very generous financial donations we have received. To share this blessing Trustees have agreed to support a number of similar organisations in our part of the London Borough of Croydon. This support will be reviewed periodically to ensure we are sharing the appropriate amount and we have sufficient funds for the Purley Food Hub needs, bearing in mind the uncertainty of the times we are going through.

Plans for the future

We plan to continue the work we were called to do which is feeding the poor and caring for them in practical ways. We are continually looking at additional ways in which we can extend the ministry. We continue to improve our signposting information, realising that many clients need advice from other organisations that may be able to help them. Our client support volunteer continues to assist some of our clients who have complex needs so that they can better access help from other organisations. We will continue work with Purley and Kenley Churches Together to provide food hampers for families and toys for children at Christmas.

Approved by the Trustees on 14 September 2021 and signed on their behalf by

Trevor Jones Chair of Trustees

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PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB

Independent examiner’s report to the trustees of Purley & Kenley Churches Together Food Hub I report on the accounts of the charity for the year ended 31 March 2021, which are set out on pages 4 to 7.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention

Basis of independent examiner’s report

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
the accounts do not accord with such records; or
the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
the accounts have not been prepared in accordance with the Charities SORP (FRS102).

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

David Clarke CPFA 10 Church Hill Purley, CR8 3QN

Date: September 2021

Page 3

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT)

FOR THE YEAR ENDED 31 MARCH 2021

	---------------2021-------------	---------------2021-------------	---------------2021-------------	---------------2021-------------	------------------2020-------------	------------------2020-------------	------------------2020-------------
	Unrestricted	Restricted		Total	Unrestricted	Restricted	Total
	Funds	Fund		Funds	Funds	Fund	Funds
		Christmas				Christmas
		Projects				Projects
	£	£		£	£	£	£
Income from
Voluntary income – donations
Grants and donations	92,554	7,511	100,065		18,451	10,476	28,927
Gifts in kind – food for distribution	115,569	-	115,569		83,532	-	83,532
Total income	208,123	7,511	215,634		101,983	10,476	112,459
Expenditure
Charitable activities
Food and gifts distributed to clients	102,663	5,453	108,116		87,662	6,836	94,498
Support of related organisations:
- Food	8,329	-		8,329	2,033	-	2,033
- Grants (note 4)	10,620	2,500		13,120	3,531	-	3,531
Food Hub running costs	7,740	-		7,740	10,922	-	10,922
Total expenditure	129,352	7,953	137,305		104,148	6,836	110,984
Net income for the year	78,771	(442)		78,329	(2,165)	3,640	1,475
Reconciliation of funds
Total funds brought forward	50,079	5,795		55,874	52,244	2,155	54,399
Total funds carried forward	128,850	5,353	134,203		50,079	5,795	55,874

Page 4

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB

BALANCE SHEET

AS AT 31 MARCH 2021

Note Fixed assets 5 Current assets Stock of undistributed food Gift aid tax recoverable Cash at bank and in hand Net assets Represented by Restricted funds Unrestricted Funds	2021 £ 5,427 24,300 5,000 99,476 134,203 5,353 128,850 134,203	2020 £ 6,659 14,872 - 34,343 55,874 5,795 50,079 55,874

For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and the preparation of the accounts.

The accounts were prepared in accordance with the special provisions within part 15 of the Companies Act 2006 relating to small companies, were approved by the trustees on 14 September 2021 and signed on their behalf by:

T Jones Trustee

Company Number 08557885

Page 5

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST MARCH 2021

1. Accounting policies

1.1 Accounting convention

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102)(effective 1 January 2019)– (Charities SORP(FRS102), Financial Reporting Standard 102 (FRS102), the Charities Act 2011, the Companies Act 2006, under the historical cost convention and in accordance with applicable accounting standards.

The charity is a company limited by guarantee incorporated in England & Wales with registered office Purley Baptist Church, Banstead Road, Purley CR8 3EA. The charity is a public benefit entity.

There are no material uncertainties about the charity’s ability to continue and the accounts have therefore been prepared on a going concern basis. The accounts are presented in pounds sterling with figures rounded to the nearest pound.

1.2 Fixed assets

Fixed assets are included at cost and depreciation is charged at 25% on a reducing balance basis.

1.3 Donations and gifts

These are accounted for when the charity is certain of receipt and the amount can be measured with reasonable accuracy.

1.4 Gifts in kind and stock

Gifts in kind are donated food. These have been valued using the average price that the charity would have had to pay to acquire the goods. Gifts in kind are recognised when received. The value of undistributed goods is valued at each year end and included in the accounts as stock.

1.5 Expenditure

This is recognised when the expenditure is incurred. All costs have been directly attributed to one of the functional classifications in the SOFA.

2. Trustees

None of the trustees received any emoluments during the year or were reimbursed for any expenses incurred.

3. Members Guarantees

At 31st March 2021 there were 12 members of the company. In the event of the company being wound up the members are liable to contribute £1.

Page 6

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST MARCH 2021

4. Grants

Donations were made to the following local organisations which have similar aims of supporting local people in crisis:

5.

2021
£
General funds
Croydon Nightwatch
3,000
Happy Baby Community
5,620
Croydon Refugee Day Centre
500
The Vine Food Stop, New Addington
500
Old Lodge Lane Food Stop, Coulsdon
1,000
10,620
Christmas projects
Growbaby
500
Byron Childrens Centre
500
Purley Oaks Children Centre
500
Reach 2 Aerodrome
500
Gilbert Scott
500
2,500
Total
13,120
Fixed assets
Shelving and
equipment
£
Cost
At 1 April 2020
11,115
Additions
533
Disposals
-
At 31 March 2021
11,648
Depreciation
At 1 April 2020
4,456
Charge for year
1,765
On disposals
-
At 31 March 2021
6,221
Net book value
At 31 March 2021
5,427
At 31 March 2020
6,659

2020
£
-
2,202
-
-
-
2,202
-
-
-
-
-
-
2,202

Page 7

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB Trustees Report and Financial statements for the year ended 31 March 2021

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB Trustees Report for the year ended 31 March 2021 Reference details

Name

Purley & Kenley Churches Together Food Hub

Bankers

HSBC plc Wallington Surrey

Structure, Governance and Management

The charity was incorporated on the 5 June 2013 to take over the running of the Purley Food Hub. It is governed by Articles of Association. It is registered with the Charity Commission.

Trustees are appointed by the members for a period not exceeding nine years with a third retiring at each AGM. The maximum number of Trustees at any one time is nine.

The company is limited by guarantee and has no share capital. The liability of every member is limited to one pound.

Objectives and activities

The objectives are carried out from a distribution centre in Purley serving clients who are referred to the Centre by ticket partners covering 92 agencies at 31 March 2021.

Page 1

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB Trustees Report for the year ended 31 March 2021

Achievements and performance

The Hub is staffed in all areas by over 150 volunteers who give their time in a variety of ways.

A more detailed review of the year is available from the website www.purleyfoodhub.net.

Financial Review

Plans for the future

Approved by the Trustees on 14 September 2021 and signed on their behalf by

Trevor Jones Chair of Trustees

Page 2

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB

Respective responsibilities of trustees and examiner

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention

Basis of independent examiner’s report

Independent examiner’s statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
the accounts do not accord with such records; or
the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
the accounts have not been prepared in accordance with the Charities SORP (FRS102).

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

David Clarke CPFA 10 Church Hill Purley, CR8 3QN

Date: September 2021

Page 3

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT)

FOR THE YEAR ENDED 31 MARCH 2021

	---------------2021-------------	---------------2021-------------	---------------2021-------------	---------------2021-------------	------------------2020-------------	------------------2020-------------	------------------2020-------------
	Unrestricted	Restricted		Total	Unrestricted	Restricted	Total
	Funds	Fund		Funds	Funds	Fund	Funds
		Christmas				Christmas
		Projects				Projects
	£	£		£	£	£	£
Income from
Voluntary income – donations
Grants and donations	92,554	7,511	100,065		18,451	10,476	28,927
Gifts in kind – food for distribution	115,569	-	115,569		83,532	-	83,532
Total income	208,123	7,511	215,634		101,983	10,476	112,459
Expenditure
Charitable activities
Food and gifts distributed to clients	102,663	5,453	108,116		87,662	6,836	94,498
Support of related organisations:
- Food	8,329	-		8,329	2,033	-	2,033
- Grants (note 4)	10,620	2,500		13,120	3,531	-	3,531
Food Hub running costs	7,740	-		7,740	10,922	-	10,922
Total expenditure	129,352	7,953	137,305		104,148	6,836	110,984
Net income for the year	78,771	(442)		78,329	(2,165)	3,640	1,475
Reconciliation of funds
Total funds brought forward	50,079	5,795		55,874	52,244	2,155	54,399
Total funds carried forward	128,850	5,353	134,203		50,079	5,795	55,874

Page 4

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB

BALANCE SHEET

AS AT 31 MARCH 2021

Note Fixed assets 5 Current assets Stock of undistributed food Gift aid tax recoverable Cash at bank and in hand Net assets Represented by Restricted funds Unrestricted Funds	2021 £ 5,427 24,300 5,000 99,476 134,203 5,353 128,850 134,203	2020 £ 6,659 14,872 - 34,343 55,874 5,795 50,079 55,874

For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and the preparation of the accounts.

T Jones Trustee

Company Number 08557885

Page 5

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST MARCH 2021

1. Accounting policies

1.1 Accounting convention

The charity is a company limited by guarantee incorporated in England & Wales with registered office Purley Baptist Church, Banstead Road, Purley CR8 3EA. The charity is a public benefit entity.

1.2 Fixed assets

Fixed assets are included at cost and depreciation is charged at 25% on a reducing balance basis.

1.3 Donations and gifts

These are accounted for when the charity is certain of receipt and the amount can be measured with reasonable accuracy.

1.4 Gifts in kind and stock

1.5 Expenditure

This is recognised when the expenditure is incurred. All costs have been directly attributed to one of the functional classifications in the SOFA.

2. Trustees

None of the trustees received any emoluments during the year or were reimbursed for any expenses incurred.

3. Members Guarantees

At 31st March 2021 there were 12 members of the company. In the event of the company being wound up the members are liable to contribute £1.

Page 6

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST MARCH 2021

4. Grants

Donations were made to the following local organisations which have similar aims of supporting local people in crisis:

5.

2020
£
-
2,202
-
-
-
2,202
-
-
-
-
-
-
2,202

Page 7