Trustees’ Annual Report for the period
From 01/04/2024 Period start date To 31/03/2025 Period end date
Charity name: EXMOUTH LIGHT ORCHESTRA
Charity registration number: 1152790
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To enhance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 | Weekly live, live streamed or recorded orchestral rehearsals, for players (of all ages and varying abilities) of instruments used in a conventional symphony orchestra. During live rehearsals further instruction is also given in small groups to those needing more assistance to increase confidence and improve playing ability - particularly in the string sections. Two concerts per annum to the general public, to promote more interest in classical and light music being played by acoustic orchestral instruments and to encourage support for those who wish to start or re- start playing. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning the year’s activities the trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making |
Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year we have given two public concerts, one in December, and the other in May, both of which were very well supported. As before, the live streamed and recorded rehearsals have been used extensively by players, some of whom are unable to attend any rehearsals, due to distance or other heavy commitments. This means that they can still feel part of the orchestra, and, as well as the enjoyment of playing, they receive the same tuition and can improve their playing at home. We still have a membership of between 55 and 65 players, with a wide range of ability and age. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 |
| Investment performance | Para 1.41 | |||
| against objectives | ||||
| Other | ||||
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We are in a healthy financial position with a balance of £13500, from subs and the income of £2912 from 2 concerts |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level that equates to at least two months unrestricted expenditure.This provides sufficient funds to cover management and administration costs. |
| Amount of reserves held | Para 1.22 | Restricted funds (variable) plus £1000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Foundation constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by trustees who are members of the CIO |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | EXMOUTH LIGHT ORCHESTRA |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1152790 |
| Charity’s principal address | 35, POINT TERRACE | ||
| EXMOUTH, | |||
| DEVON EX8 1EF | |||
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
DAPHNE HARLOCK |
CHAIRMAN | ||
| JOHN HARLOCK |
SECRETARY | |||
| WENDY SMITH |
TREASURER | |||
| ALASTER THOM |
01/04/24-07/10/24 | |||
| VIVIEN HITCHINGS |
||||
| NICOLA PERRY |
01/11/2024 - 31/03/2025 |
|||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
==> picture [299 x 219] intentionally omitted <==
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional ~~information)~~
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name{s) NICOLA PÉW ' I Position (eg Secretary, Chair, etc) <TrUJitsC IILLA S J i C Date 11 ) 10
| Charity Name | Charity Name | Charity Name | Charity Name | Charity Name | No(if any) | No(if any) | CC16a | ||
|---|---|---|---|---|---|---|---|---|---|
| Exmouth Light Orchestra | 1152790 | ||||||||
| Receipts andpayments accounts | |||||||||
| For the period from |
Period start date | To | Period end date | ||||||
| 01/04/2024 | 31/03/2025 | ||||||||
| Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year |
|||||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Subscriptions | 5,815 | - | - | 5,815 | 8,245 | ||||
| Performance Fees | 2,912 | - | - | 2,912 | 1,272 | ||||
| Coffee Money | 297 | - | - | 297 | 282 | ||||
| Donations | - 0 | - | - | - | 45 | ||||
| Accessory Sales | - 0 | - | - | - | 10 | ||||
| Instrument Sales | - 0 | 200 | - | 200 | - | ||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| Sub total_(Gross income for AR) _ | 9,024 |
200 | - | 9,224 | 9,854 | ||||
| ~~———~~ | ~~———~~ | ~~———~~ | |||||||
| A2 Asset and investment sales, (see table). ~~———~~ |
~~———~~ | ~~———~~ | |||||||
| ~~———~~ | - 0 ~~———~~ |
~~———~~ | - 0 | - 0 | - | ||||
| ~~———~~ | - 0 ~~———~~ |
~~———~~ | - 0 | - 0 | - | - 0 | |||
| Sub total ~~———~~ |
Sub total - 0 ~~———~~ |
~~———~~ | - 0 | - 0 | - | - 0 | |||
| ~~———~~ | ~~———~~ | ~~———~~ | 9,224 | ||||||
| Total receipts ~~———~~ |
9,024 ~~———~~ |
~~———~~ | 200 | - 0 | 9,854 | ||||
| ~~———~~ | ~~———~~ | ~~———~~ | |||||||
| A3 Payments | |||||||||
| Tutor Fees | 1,230 | - | - | 1,230 | 5,905 | ||||
| Web Services | 129 | - | - | 129 | - | ||||
| Music | - 0 | 712 | - | 712 | 155 | ||||
| Venue Hire | 1,568 | - | - | 1,568 | 1,310 | ||||
| Refreshments | 162 | - | - | 162 | 106 | ||||
| Affiliation fees and insurance | 153 | - | - | 153 | 153 | ||||
| PAT test | 20 | - | - | 20 | - | ||||
| First Aid Course | 250 | - | - | 250 | - | ||||
| Postage to Players | 6 | - | 6 | ||||||
| Enlarging score | 15 | - | 15 | ||||||
| SumUp Fees | 17 | - | - | 17 | - | ||||
| **Sub total ** | 3,550 |
712 | - | 4,262 | 7,629 | ||||
| ~~—=——_—~~ | ~~—=——_—~~ | ~~—=——_—~~ | ~~—=——_—~~ | ~~=~~ | ~~=~~ | ~~=~~ | ~~—~~ | ~~—~~ | |
| A4 Asset and investment purchases,(see table) ~~—=——_—~~ |
~~—=——_—~~ | ~~—=——_—~~ | ~~—=——_—~~ | ~~=~~ | ~~=~~ | ~~=~~ | ~~—~~ | ~~—~~ | |
| ~~—=——_—~~ | - 0 ~~—=——_—~~ |
~~—=——_—~~ | - 0 ~~—=——_—~~ |
~~=~~ | - 0 ~~=~~ |
~~=~~ | - |
~~—~~ | ~~—~~ |
| ~~—=——_—~~ | - 0 ~~—=——_—~~ |
~~—=——_—~~ | - 0 ~~—=——_—~~ |
~~=~~ | - 0 ~~=~~ |
~~=~~ | - |
~~—~~ | ~~—~~ |
| Sub total ~~—=——_—~~ |
- 0 ~~—=——_—~~ |
~~—=——_—~~ | - 0 ~~—=——_—~~ |
~~=~~ | - 0 ~~=~~ |
~~=~~ | - |
~~—~~ | - 0 ~~—~~ |
| ~~—=——_—~~ | ~~—=——_—~~ | ~~—=——_—~~ | ~~—=——_—~~ | ~~=~~ | ~~=~~ | ~~=~~ | ~~—~~ | ~~—~~ | |
| Totalpayments ~~—=——_—~~ |
3,550 ~~—=——_—~~ |
~~—=——_—~~ | 712 ~~—=——_—~~ |
~~=~~ | - 0 ~~=~~ |
~~=~~ | 4,262 |
~~—~~ | 7,629 ~~—~~ |
| ~~—=——_—~~ ~~===>~~ |
~~—=——_—~~ ~~===>~~ |
~~—=——_—~~ ~~===>~~ |
~~—=——_—~~ ~~===>~~ |
~~=~~ ~~===>~~ |
~~=~~ ~~===>~~ |
~~= ~~ ~~===>~~ |
~~===>~~ |
~~—~~ ~~===>>~~ |
~~—~~ ~~>~~ |
| Net of receipts/(payments) ~~===>~~ |
5,474 ~~===>~~ |
~~===>~~ | - 512 ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | 4,962 ~~===>~~ |
~~===>>~~ | 2,225 ~~>~~ |
| A5 Transfers between funds ~~===>~~ |
- 0 ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>>~~ | - ~~>~~ |
| A6 Cash funds lastyear end ~~===>~~ |
5,877 ~~===>~~ |
~~===>~~ | 2,707 ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | 8,584 ~~===>~~ |
~~===>>~~ | 6,359 ~~>~~ |
| Cash funds thisyear end ~~===>~~ |
11,351 ~~===>~~ |
~~===>~~ | 2,195 ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | 13,546 ~~===>~~ |
~~===>>~~ | 8,584 ~~>~~ |
| ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>>~~ | ~~>~~ |
| Section B Statement of assets and liabilities at the end of the period Categories Details Unrestricted funds Restricted funds Endowment funds ~~a~~ ~~8~~ |
|||||||||
| ~~ | ~~ | ~~ | ~~ | ~~ | ~~ | to nearest £ ~~ |
~~ | ||
| B1 Cash funds ~~ |
~~ | Bank Balance ~~ |
~~ | ~~ |
~~ | 11,241 ~~ |
~~ | ||
| Cash in Hand ~~ |
~~ | ~~ | ~~ | 110 ~~ |
~~ | ~~ |
08/10/2025
Total cash funds OK ox funds fvnd• Dotsils to nMrn•t£ 82 Other monot•ry as•el• Detail• to wthbch •M•t B3 Inve•tment amets Detalls und to w•t 84 A••et• rntaln•d for th• charlty'8 own u•e Fund to whlch Amourt du• loptlon•ri Details Wh•n B5 Llabllitle8 Slgn8d by one or two tNsl8es on beh411 ol all the Iruslees Signature Print Name Date of approval N I CL>lA &s CCXX R2 accounts {SS) 0811012025