## **Trustees’ Annual Report for the period**
**From 01/04/2023 Period start date To 31/03/2024 Period end date**
## **Charity name: EXMOUTH LIGHT ORCHESTRA**
## **Charity registration number: 1152790**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To enhance, improve, develop and maintain
public education in, and appreciation of, the
art and science of music in all its aspects
by any means the trustees see fit, including
through the presentation of public concerts
and recitals.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and 1.19|Weekly live, live streamed or recorded
orchestral rehearsals, for players (of all
ages and varying abilities) of instruments
used in a conventional symphony
orchestra. During live rehearsals further
instruction is also given in small groups to
those needing more assistance to increase
confidence and improve playing ability -
particularly in the string sections.
Two concerts per annum to the general
public, to promote more interest in classical
and light music being played by acoustic
orchestral instruments and to encourage
support for those who wish to start or re-
start playing.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning the year’s activities the trustees
have had regard to the guidance issued by
the Charity Commission on public benefit.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference|
|---|---|
||Para 1.38|
|Policy on grant making||
Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year we have given two concerts, one
in December, which was live streamed to
friends and family, and the other a public
concert in May, which was, as usual, very
well supported.
The live streamed and recorded rehearsals
have been used extensively by players,
some of whom are unable to attend any
rehearsals, due to distance or other heavy
commitments. This means that they can still
feel part of the orchestra, and, as well as
the enjoyment of playing, they receive the
same tuition and can improve their playing
at home.
We still have a membership of between 55
and 65 players, with a wide range of ability
and age.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set
||Investment performance
against objectives
Para 1.41
Other|
|---|---|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We are in a healthy financial position with a
balance of £8500, from subs and including
the income of £1272 from 1 concert.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|It is the policy of the charity to maintain
unrestricted funds, which are the free
reserves of the charity, at a level that
equates to at least two months unrestricted
expenditure.This provides sufficient funds
to cover management and administration
costs.|
|Amount of reserves held|Para 1.22|Restricted funds (variable) plus £1000|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
**Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Foundation constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed by trustees who are members of
the CIO|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|EXMOUTH LIGHT ORCHESTRA|
|---|---|
|Other name the charity uses||
|Registered charity number|1152790|
||Charity’s principal address
35, POINT TERRACE
EXMOUTH,
DEVON EX8 1EF|
|---|---|
## **Names of the charity trustees who manage the charity**
||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
|
|---|---|---|---|---|
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|DAPHNE
HARLOCK|CHAIRMAN||~~**(if any)**~~|
||JOHN
HARLOCK|SECRETARY|||
||WENDY
SMITH|TREASURER|||
||ALASTER
THOM||||
||VIVIEN
HITCHINGS||||
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Corporate trustees – names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional** ~~**information)**~~
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
Declarations
The trustses declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s
Full name(s) I
H Ifc+Wi
trv &4ttH
Posltion (eg |
Secretary, Chair. etc) rh.
Date
6- 10.2os3*