Trustees, Annual Report for the period Period start dale April Period end date 31 MARCH 2021 2022 From To Section A Reference and administration details Charlty namel_ EXMOUTH LIGHT ORCHESTRA Other names charlty is known by Registered charlty number (If any) 1152790 Charlty's prlnclpal addross135, POINT TERRACE EXMOUTH DEVON Postcode .EX8 1EF Names of the ¢harlty trustees who manage the charfty Trust•è nama Offic• Ilf any) Dat¢s acted If not for wholo Name of porson lor body) •ntititd year to appolnt trust•e (If any) Chairman Daphne HARLOCK 2 John HARLOCK Secretary 3 Richard COLLINS Treasurer 4 Liz JENNINGS 5 Jill NICKELS TAR July 2022 Names of the Irustees for the charlty, if any, (for example, any custodlan trustees) Name Names and addresses of advlsers (Optional Infomiallon) Type of advlser Name Address Name of ¢hlef executive or names of senior staff members (Optlonal Infonnatlon Section B Structure, governance and management Descrlption of ihfr charity's trusts Type of governing document. Foundation constitution How Ihe charity is constituted Ctrtaritable Incorporated Organisalion Trustee selection methods:.Appointed by trustees who are members of the CIO Additional governance Issues (Optional Infonnation} You may choose to include additional information, where relevant. about.. policies and procedures adopted for the induction and training of trustees.. Ihe charity's organisational structure and any wider network wilh which the charily works., relationship with any related parties., trustees, consideration of major risks and the syslem and procedures to manage them. Section C Objectives and activities TAR July 2022 ITO enhance, improve, develop and maintain public education in, and ', appreciation of, the art and science of music in all ils aspects by any means the trustees see frt. including through the presentslion of publi concerts and recitals. Summary of the objects of the charlty set out In Its governbng document I Weekly or sometimes Iwice weekly live or live streamed orchestral | rehearsals. for players lof all ages and varying abilities) of instruments used in a conventional symphony orchestra. During live rehearsals '. further instrtjction is also given in small groups to those needing more ', assistance to increase confidence and improve playing ability - I particularly in the string sections. i Two concerts per annum to the general public, to promote more interest , in classical and light music being played by acouslic orch8Stral '. instruments and to ellcourag8 SUPPOrt for those who wish to start or re- I start playing. Summary of the maln actlvltlos undertaken for the public benefit in relation to these objects (include within this se¢tion the statutory declaration that trustoes havo had regard to the guidance Issued by the Charlty Commlsslon on publ1¢ benefft) ., In planning the year's activities the trustees have had regard to the j guidance issued by the Charity Commission on public benefit. Additional details of objèctivès and activities (Optional information} TAR July 2022 You may choose lo include further statements, wheré relevant. aboul.. pdicy on granlmaking: policy programme related investment. contribution made by volunteers. Section D Achievements and performance TAR July 2022 Section D Achievements and performance The following activitses and achievements have been realised. Summary of the main achlevements of the charlty during the year Due to Covid 19. there were no live rehearsals during the Summer term, from April until July, but a series of weekly rehearsals were live streamed. About 40 players continued in this way, with music being posted or delivered by willing volunteers. This enabled players to feel that they were still playing together. As before we had a virtual end of term concert using the livestream. As govemmenl were restrictions were lifted, live rehearsals were then possible, so we had four of these during the month ofAugust which wer8 well supported. After a short break, rehearsals resumed again in September and we were able to give a concert to a live audience in December. This was enthusiastically receivèd, déspite the fact that the audience still had lo wear masks. A new session began in J8nuary with more players joining us and we now have about 65 on our regisler from teenagers lo those aged 80+ We began working on piec6s for a live concèrt in May 2022. As before, all our light music has been chosen from different spheres of music to suit all tasles and to encourage players to improve their playing. TAR July 2022 Section E Financial review Brlef statemont of tho charity's -It is the policy of the charity to maintain unrestricled funds. whi¢h are the poIIGy on T¢s¢Nes free reserves of the charity. at a level that equates to al least months unrestricted expendf(ure.This provides sufficient funds to cover management ar)d administration costs. Details of any funds materially In deflcit Further financial rnviow detalls (Optlonal iniomiallon) You may choose to include additional information, where relevant about.. the charity'5 principal sources of funds (including any fundraising)., how expenditure has supported the key objects'ves of the charity: inveslment policy and objectives including any ethical investment policy adopied Section F Other optional information Section G Declaration The trustees declare that they have approved the trustee•, report above. Signed on behalf of the charity'$ trustees Slgnaturefs) Full n8me{$),Andrew Robert John Hadock Richard Howard Collins Posilion log Socrotary, Chalf, Secretary etc) -'T￿asurer Dat• TAR Juty 2022 |**EXMOUTH LIGHT ORCHESTRA**|**EXMOUTH LIGHT ORCHESTRA**|**EXMOUTH LIGHT ORCHESTRA**|**N**
**1152790**| |---|---|---|---| |**Receipts andpayments accounts**|||| |**For the period**
**from**|01 April 2021|**To**|Period end date
31 March 2022| **CC16a** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Restricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |Subscriptions|**6,114**||||**-**||**6,114**||**4,798**| |Performance Fees(ticket sales)|**375**||||**-**||**375**||**-**| |Donations|**-**||||**-**||**-**||**55**| |**_Sub total_**_(Gross income for_
_AR)_|**6,489**||**-**||**-**||**6,489**||**4,853**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| |Instument and equipment sales|**25**||**975**||**-**||**1,000**||**310**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**|**25**||**975**||**-**||**1,000**||**310**| |**_Total receipts_ **
**A3 Payments**|||||||||| ||||||||||**5,163**| ||||||||||| |
Music Director fees|**-**||||||||**-**| |Tutor fees|**4,785**||||||||**2,085**| |Instrument Repairs & accessories|**169**||||||||**-**| |Music|**-**||||||||**193**| |Venue hire|**1,030**||||||||**280**| |Refreshments|**-**||||||||**-**| |Website hosting|**148**||||||||**131**| |Stationeryandpostages|**-**||||||||**42**| |Photocopying|**-**||||||||**-**| |Miscellaneous|**-**||||||||**-**| |Affiliation fees and Insurance|**147**||||||||**108**| ||||||||||| |**_Sub total_ **|**6,279**||||||||**2,839**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |
Instruments|||||||||**-**| |Equipment|**-**||||||||**-**| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**2,839**| ||||||||||| ||**235**||**473**||**-**||
**708**||**2,324**| |||
|**2,459**
**2,932**||||||| ||**1,834**||**2,459**||||**4,293**||**1,969**| ||**2,069**||**2,932**||**-**||**5,001**||**4,293**| CCXX R1 accounts (SS) 13/08/2022 1 |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|(agree balances with receipts and payments
account(s))
**Details**
Bank balance
Cash in hand
**_Total cash funds_**
**Details**
Instruments
**Details**
Equipment
**Details**
**Details**|**Unrestricted**
**funds**
**to nearest £**
**-**
**1**
**1**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Restricted**
**funds**
**to nearest £**
**5,000**
**1**
**5,001**
Agreement Error
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**Cost (optional)**
**-**
**-**
**Cost (optional)**
**-**
**4,349**
**1,439**
**Amount due**
**(optional)**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| **Note:** One trustee received fees for their services to the orchestra as follows: £4,785 (2021- £2,085) to Mr J Harlock as Technician and Tutor. |Signed by one or two trustees on
behalf of all the trustees|Signature|Print Name|Print Name|Date of
approval| |---|---|---|---|---| |||**DAPHNE HARLOCK**||**23/07/2022**| |||**RICHARD COLLINS**||**23/07/2022**| CCXX R2 accounts (SS) 13/08/2022 2