## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 02 Jan 2023 **To** 01 Jan 2024 ## Section A Reference and administration details **Charity name** United Kingdom Punjab Heritage Association **Other names charity is known by** UKPHA **Registered charity number (if any)** 1152752 **Charity's principal address** 483 Green Lanes London **Postcode N13 4BS** ~~ee~~ **Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Amandeep Madra Chair 2 Hardeep Bath Treasurer 3 Kanwal Madra 4 Amanroop Rahal 5 Navinder Grover 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ~~ee~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
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**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
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**Address**|**Names and addresses of advisers (Optional information)**
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**Address**| |---|---|---| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution adopted 4[th] June 2013 - (eg. trust deed, constitution) Unincorporated association How the charity is constituted - (eg. trust, association, company) Elected by existing trustees at general meeting Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** All trustees give their time voluntarily and receive no remuneration or You **may choose** to include benefits. additional information, where relevant, about: The trustees do not consider there to be any major financial risks in the work undertaken. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The promotion of education, specifically to increase public learning about and knowledge of Anglo-Punjabi history, arts, culture and heritage **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 Our volunteers have continued to work on digitising, transcribing and promoting the ‘Punjab Registers’, an incredibly significant archive based on original registers created for British colonial authorities in the 1920s that will shed new light on the role of Punjabis in the First World War and help British Punjabis connect to their family histories. Our volunteers showcased the database of records at community events in Gravesend, Cardiff and Birmingham. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** In collaboration with the University of Greenwich, Commonwealth War Graves Commission and the National Army Museum, London, preparations were made to launch two fully funded PhD scholarships to explore the Punjab Registers. We have continued to keep in mind the Charity Commission's guidance on public benefit and we have undertaken the above activities accordingly. ## **Additional details of objectives and activities (Optional information)** The charity continues to be supported by volunteers who believe in our work and give their time and effort willingly. You **may choose** to include further statements, where relevant, about: Our active pool of volunteers helps with nearly every aspect of our activities. While undertaking tasks assigned to them, we encourage volunteers to highlight any inefficiencies in our processes. This forms an ongoing discussion with each individual. All effective suggestions are embedded in future work wherever possible. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Work continued on digitising and transcribing the ‘Punjab Registers’, an incredibly significant archive based on original registers created for British colonial authorities in the 1920s and today held in Lahore Museum, Pakistan. The registers encompass around 320,000 recruitment records of Punjabis who served in the First World War. The registers were compiled on a village-by-village basis, spanning 28 districts of pre-partition Punjab. Almost 1.5 million Indians served with British armies during the First World War. Of these, nearly half a million came from the province of Punjab – which was divided between India and Pakistan in 1947. The aim of our collaborative project is to investigate the role of Punjabis in the First World War and to help British Punjabis connect to their family histories. During the year, the entire digitised database of the registers was showcased at the Gravesend Dharmic Mela (April), the Cardiff Mela in partnership with the Royal British Legion (June) and in Birmingham at the Sikh Lens Film Festival (June). A team of our volunteers organised free workshops at these events to help families discover their wartime connections. At an event during South Asian Heritage Month (August), our chair, Amandeep Madra, spoke about Sikh and Punjabi military service in the world wars. Volunteers also interviewed guests who shared stories of South Asian service in the Second World War. Our vice chair, Harbakhsh Grewal, was awarded a British Empire Medal in the King’s New Year’s Honours list (December) for decades of services to Sikh & Punjabi heritage, most recently in connection with the Punjab Registers. In collaboration with the University of Greenwich, preparations were made to launch two fully funded PhD scholarships to explore the Punjab Registers. This important initiative would allow two postgraduate researchers to work on two funded projects to understand the crucial role of colonial soldiers in the world wars and the effects of colonial service on those who enlisted - as well as why these histories have been neglected and misunderstood: 1) The Commonwealth War Graves Commission Doctoral Scholarship will examine what the Punjab Registers tell us about the commemoration and non-commemoration of South Asian soldiers after the First World War. The project is expected to make a major contribution to addressing historical inequalities in the commemoration of colonial soldiers. 2) The National Army Museum Doctoral Scholarship will investigate the social, cultural and military history of the Indian Army c. 1895-1947. Exploring the Punjab Registers and the museum’s Indian Army collections, the project will provide new perspectives on the men & communities who served on behalf of the British empire in the global wars of the 20th century. **TAR** March **2012** 4 **Section E Financial review** We aim to hold sufficient reserves to meet any unforeseen expenditures **Brief statement of the** that may occur from time to time. **charity’s policy on reserves Details of any funds materially** N/A **in deficit** ~~_—_~~ **Further financial review details (Optional information)** You **may choose** to include Funds in the year were raised primarily through donation from core additional information, where supporters and members of the public. relevant about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted. **Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees’ report above.** ~~__~~ **Signed on behalf of the charity’s trustees Signature(s) Full name(s)** AMANDEEP MADRA **Position (eg Secretary, Chair, etc)**[CHAIR ] **Date** 31/10/2024 **TAR** March **2012** 5 Unitsd Kingdom Punjab Heritsge Association (UKPHA) Registsred Charfty No. 1152752 FINANCIAL ACCOUNTS FOR THE YEAR ENDED 01 JANUARY 2024 CONTENTS Pago Independent Examiner report Receipts and Payments Accounts CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of UNITED KINGDOM PUNJAB HERITAGE ASSOCIATION On accounts for the year ended 0110112024 Charity no (If any) 1152752 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {'Ihe Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable D1￿CtionS given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below '} in connection with the examination which gives me cause to believe that in, any material respect: accounting ￿CordS We￿ not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Dats: 3111012024 Slgned: Name: Charles Osei, Bsc (Hons), MSC, ACIE, AFA, ATA, MCIPP Relevant professional qualification(s) or body (if any): Association of Charity Independence Examiners Address: Flat 3, 11 Rochdale Way Depfford London SE8 4LY Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charty accounts: directions and guidance for examiners). Glve here brief detai18 of any itsms that the examlner wlshes to disclose. Unitsd Kingdom Punjab Herltay Asso¢iatlon 1152752 Receipts and payments accounts CC16a For the perlod from 0210112023 To 0110112024 Section A Receipts and payments Unrestricted fund8 Restrlcted fund8 Endowmont funds Total fund• Last yoar to th• n•amt to tho n•arn8t £ to tho n￿r••t £ to th• n￿re4t E tothe noaT•¥t £ A1 Recel ChaIrta￿e Acb"vib"88 Donations Loans Restricted Grants Sal85 3,500 37.015 3.500 Sub totsl (Gross income for AR) 40.515 40.618 15,060 A2 As8ot and Inv08tmont 8ale8, 1800 table). Sub total 40,515 40,515 15,060 A3Pa monts Consultants Copyrights & Reprographi De81on Evonts Food for Vduntfjor8 Grants In8uran¢• Oihar Overheads & IT Production Costs Publirjty and Promotr'on Research Stsff Cogts Travd for Volvntaer8 eo 420 101 60 420 328 238 308 19.500 19.$00 377 404 2.703 2.538 2.538 1.147 57 13.935 1B8 57 13.935 188 12.766 Sub total 39.243 19.929 A4 A88et and Inveslment purcha8e8. seè tsbla CCXX Rl accounts ISSI Sub total 3111012024 39,243 39.243 19,929 Net of recwpts/(payments) A5 Transfors between funds A6 Cash funds last year end Cash funds thls y•ar end .272 ,272 4.869 1.061 2,333 1,061 2.333 5,930 1.061 Section B Statement of assets and liabilities at the end of the period Unrestrlcted Restrfctod funds funds to n88ro8t £ to noar•st £ Endowment fund8 to ngarnst £ Categorles B1 Cash funds Closing Bo1once- Unrestricted Funds 2,333 Closing Balar￿- Restric￿1 Fund8 Total cash funds l•oM• bthr￿Wtth r•e•lpt• pAym￿ts ac¢>￿￿1(9)I 2,333 Unrn•trfctad fund• to n￿r•st £ Rostrlctod funds to n•af8•t £ Endowment fund• to n•ar••t £ Details Loans 82 Oth•r mon•tsry a88Ot8 F￿nd to T*hkh a•••t bolon Curr•nt v•lu• on•1 Details Co•t l0ptlon•ll Fund to 7*hkh Details Co•t l0pfjoft•l Cufr•nt valu• onal B4 Ao•et8 r•taln•d ft•r th• charity's own uso Fund to whlch Ilabll Amount du• Wh•n du• ional Details BS Llabllltle8 42.000 CCXX R2 accounts ISSI 3111012024 Slgned by one or Iwo tru8lee8 on bohalf of all the tru6te88 Dat8 of roval 3111012024 Slgnature Prlnt Name ,v,M4 (1 Amandeep Madra CCXX R3 accounts ISSI 3111012024