## **St. Mary’s Church, Ash Vale** **Annual Report and Financial Statements of the Parochial Church Council for the year ended 31st December 2021** **Incumbent:** **Bank:** **Independent Examiner:** Revd. Neil Lambert, The Vicarage, 203 Vale Road, Ash Vale, Surrey, GU12 5JE The Co-operative Bank, P.O. Box 250, Dell House, Southway, Skelmersdale, WN8 6WT Michael Bishop, 3 Sadlers Close, Guildford, Surrey, GU4 7DA ## **CONTENTS** ||**PAGE**| |---|---| |Background|4| |Introduction: Legal Requirements|| |PCC: Aims, Definitions and Organisation|| |Statutory Information and Statistics|5| |PCC Membership|| |Electoral Roll and Church Attendance|| |Summary of PCC meetings|6| |Safeguarding|| |Churchwarden’s Report|| |Management|7| |Administration|| |Premises|| |Finance|| |Missions and Charities: Outward Giving|| |Review of Progress and Achievements – 2021|9| |Project Manager’s Report|| |The Parish Magazine|| |Worship and Ministry in the Church|| |Prayer|| |Pastoral Care|| |Fellowship Groups|| |Sunday School|| |Youth Work|| |Social Life and Fellowship|| |The Wider Church|| |Ecumenical Action|| |In the Community|| |Conclusions: Vicar’s Report|14| |Report of the Independent Examiner|15| |Statement of Financial Activities for Year Ended 31.12.2021|16| |Balance Sheet|17| |Notes to the Financial Statement|18| |1. Accounting Policies|| |Funds|| |Incoming Resources|| |Resources Used|| |Fixed Assets|| |2. Income in 2021|| |3. Expenditure in 2021|| |4. Staff Costs|| |5. Transfers between funds|| |6. Fixed Assets|| |7. Current Assets|| |8. Liabilities|| |9. Funds|| 3 ## Background ## **Introduction - Legal Requirements** This report is presented by the Parochial Church Council (PCC) and reflects the organisation, financial situation and activities of St Mary’s Church throughout the year 2021. This Annual Report conforms to the requirements of the Church Representation Rules and the Church Accounting Regulations 2006. St Mary's PCC is a charitable body in law and subject to the conditions of the Charities Act 2011. PCC members are legally held to be Trustees of the Charity. The PCC is required by law to present 'an annual report on its proceedings and on the activities of the parish generally', which will be received by the Annual Parochial Church Meeting (APCM). This report has to contain certain Statutory Information, and must be adopted by the PCC before presentation at the APCM. It must also be seen by the Independent Examiner when s/he is given the Annual Accounts for examination. The Report may also contain other information that may be presented and discussed at the APCM at the discretion of the PCC and Incumbent. ## **The PCC - Aims, Definitions and Organisation** The basic function of the PCC may be defined as: "having the responsibility of co-operating with the incumbent in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical." Members of the PCC are either ex-officio (licensed Clergy and Readers, the elected Churchwardens, and Diocesan and Deanery Synod Representatives), elected at the Annual Parochial Church Meeting (APCM), or co-opted because of special responsibilities they hold in the Church. Elected members serve initially for three years. The PCC meets at least six times a year to conduct its business and pray together. 4 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## Statutory Information and Statistics **Address:** St Mary's Church, Vale Road, Ash Vale, Aldershot, Hampshire, GU12 5JE (Diocese of Guildford; Aldershot Deanery; Group Ministry with St Peter’s, Ash) **Tel:** 01276 502280 **mobile:** 07863 311165 **email:** parishoffice@ash-vale.org.uk **Charity Registration No:** 1152717 **Vicar:** The Revd Neil Lambert, The Vicarage, 203 Vale Road, Ash Vale, Aldershot, Hampshire, GU12 5JE **Tel:** 07761 191060 **email:** revneil@me.com ## **PCC Membership** ## **Ex-Officio members:** **Vicar:** The Revd Neil Lambert (Chair) **Churchwarden to April 2021:** Mr Martin Lindsay (Lay Chair) from April 2017 **Churchwarden to April 2021:** Mrs Nicola Glover (Lay Chair) from July 2017 **Lay-Reader:** Mrs Jane Cox **Deanery Synod:** currently vacant ## **Elected members:** from April 2015 to April 2021; re-elected from April 2021 - April 2024: Mr Patrick Brown; from April 2017 to April 2020; re-elected from April 2020 - April 2023: Mr Peter Wickwar from April 2017 to April 2020; re-elected from April 2020 - April 2023: Mr Charles Lusty from October 2020 to April 2023: Mr Ben Philpot from October 2020 to April 2023: Mr Jonathan Retallick from October 2020 to April 2023: Mr Peter Scott ## **Co-opted members:** Alexandra Sanderson (Project Manager - Staff) Jacqueline Scott (Parish Administrator - Staff) ## **Sub-Committees of the PCC 2021** The **Standing Committee** is the only legally required sub-committee. It is made up of the Vicar, Churchwardens, Treasurer, Secretary and a PCC member. The PCC member who volunteered for the standing committee was Peter Scott **Finance and Governance Committee:** A Sanderson, P Brown, N Glover, **Premises Committee:** M Lindsay (Chair), J Retallick and N. Lambert with support from R Elsey - Verger ## **Electoral Roll and Church Attendance** At the APCM on 25[th] April 2021 the revised Electoral Roll was presented by Irene Cummings. There are 89 names on the electoral roll, of these 68 are resident in the Parish. _Irene Cummings St Mary’s Electoral Roll Officer_ The usual Sunday attendance numbers were taken over four Sundays in October. These numbers include those worshipping on Zoom as well as those worshipping in Church. The figures for a 'normal' Sunday were recorded as: 61 adults and 7 under-16s. There were 7 baptisms, 2 marriages in church, 1 funeral in church and 3 funerals were conducted by the clergy elsewhere. 5 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## Summary of PCC meetings 2021 The PCC: - continued to monitor the Covid situation in relation to how St Mary's does 'Church'. - met on 7 occasions on Wednesday evenings, often as hybrid meetings. All the meetings were quorate. At each meeting members led opening prayers. Reports were received from the Vicar, the Project Manager, Safeguarding, the Churchwardens, the Treasurer (Finance) and the Premises Committees. - continued to monitor cash flow, income and expenditure throughout the year. - has spent time discussing a local church document which is looking at how the three local churches can work together in the face of changing church environments within the Church of England. - commissioned a review of hall use in the light of changing needs of Hall hirers and the facilities that are provided by St Mary's. The review highlighted some of the limitations of the facilities as well as the strengths. It was recommended that the review is updated each year. - highlighted Safeguarding provision and spent time looking for a replacement Designated Safeguarding Officer. It was recognised that safeguarding protocols need to be reviewed and tightened as St Mary's comes out of lockdown. - considered how accessible and inclusive St Mary's is to those who are Autistic. The PCC invited a family to a meeting and heard first hand some of the issues faced and some possible solutions. This is an ongoing process. - made the decision to change the time of the morning service from 10.00am to 10.30am. - continued to look at church activities in the light of 'Roots down, walls down'. - continued to support the work of the Food Parcels Project based at the Chapel with those families who have been struggling due to the Pandemic . ## **Safeguarding Report 2021** At the time of writing Denise Weaver has stood down as Designated Safeguarding Officer (the role is to be filled by Anna White in 2022). The PCC thanks Denise for all her faithful service over a number of years. - St. Mary's continues to be committed to the safeguarding of children and vulnerable adults. St Mary's has a safeguarding policy which is reviewed and renewed annually. - The Church Safeguarding Policy is clearly displayed in the foyer by the front doors. It is updated by the PCC every year and signed. This is then forwarded on to the Diocese as a record of our commitment to safeguarding. The Church Policy is also now visible on the Church Website (as required by Church of England Policy) - Guildford Diocese strongly recommends that all members of the PCC do a basic online safeguarding training course (C1) every 3 years; all PCC members are given details in order to do this, with completion taking place as soon as possible after the APCM. Other courses are completed by individuals as needed, either online or in person. - The PCC has continued to monitor the use of Zoom as the Coronavirus Pandemic extended and made it a priority to ensure the safety of all, especially children. The PCC is mindful that online forums are not always safe places; as a consequence those attending Zoom services and activities were welcomed as they arrive in the meeting. Notices to parents were sent acknowledging the safety issues of online services and asking parents to feedback if they have concerns. - Alex Sanderson has ensured that the Safeguarding guidelines have been followed by all volunteers involved with the Food Parcel Programme at the Chapel and any concerns have been dealt with according to the Church of England Safeguarding policy. - St Mary’s Health and Safety Officer is Nicola Glover; Risk Assessments are periodically reviewed and brought up to date. The priority in 2022 for the new Safeguarding Officer will be to check that all who are working with children or vulnerable adults have current DBS certificates, and are adequately trained. 6 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **Churchwarden’s Report (Nikki Glover)** So this is my fifth term as church warden, partnered again by Martin Lindsay. Like last year, we have continued to evolve in the way we worship at st. Mary’s, using Zoom and being able to worship in church, obviously being flexible, and we have been following all Government and Diocesan guidelines; we have been very fortunate to have minimal issues with Covid in our congregation. We have had some very well attended 'Clean-up Days' which were much needed to refresh the church after minimal use of the building. We had some outside work sessions which involved tidying up some garden areas and creating a small memorial garden for a deceased congregant. I raised funds this year by holding a few events, including a quiz night, to build a raised flower bed on the church steps which will act as a repair to damage caused by cars (built in January 2022). It has been such a privilege to be one of St. Mary’s Churchwardens for the last five years and it has definitely paved the way for me to move forward in my desire to serve God and our community. I get to work with an amazing group of people and will continue to do so hopefully in a greater degree as I become part of the pastoral team. ## – Management Staff, Premises & Finance - At the end of the year **Dick Elsey** stepped down from his role as Church Verger after many years of service to St Mary's. - **Denise Weaver** stepped down from her role as Designated Parish Safeguarding Officer - Despite the lock down: - **Sally Lowe** continued to lead the Pastoral work of the church. - **Peter Wickwar** continued as Safeguarding Officer for Vulnerable Adults. - **Patrick Brown** continued as Covenant Secretary, in addition to his role as Treasurer, - **Nikki Glover** has continued in the role of Health and Safety Officer. - **David Voller** continued to manage St Mary’s insurance. - **Jane Cox** continued as Lay Reader to the parish. ## **Administration** Jackie Scott continued in the post of Parish Administrator (12 hours a week) and Alex Sanderson continued in her role as Project Manager for St Mary's and the Chapel. Last year's APCM was held in April both on Zoom and in Church. The iKnow App was purchased in 2019. It has enabled the Administrator to keep all Church members who have a computer informed about what has been happening at St Mary's during the lockdown. However, we are still only using a fraction of its capacity. Advantages of iKnow: - Storage of personal information in a GDPR compliant form - ability to send administrative emails easily - ability to book rooms for Hall hirers - Illustration of events that are happening in Church through the diary - enquirers for Weddings, Banns and Funerals can use a link from the website to send a message to iKnow for information - rotas for church can be compiled and sent out to individuals in a GDPR compliant format - prayers can be added to the dashboard **.** **Hall Bookings** are now completely managed by a team from St Mary's. With the departure of the Nursery in July, St Mary's has been looking for additional regular daytime hirers. **Premises Report** (Martin Lindsay on behalf of the Premises Committee) As in previous years, the normal regular checks were carried out again under Covid compliant restrictions – servicing of fire extinguishers, the two boilers and the Lightning Conductor. - Wifi was installed around the building and is available for users through the guest network - the external lights at the side of the church were fixed 7 ## PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE - Electrical testing of fixed equipment was carried out and remedial work was completed - New taps were fitted in the kitchen and in the ladies toilets - guttering was repaired - after evidence of mice was found in the kitchen, Pest control were called to resolve the problem. - the PCC discussed the way forward to repair the damaged front steps; Nikki Glover resolved to raise money for a raised bed to be constructed - the PCC raised the problem of the tall window at the West end of the Church that needs repair. - the doors of the Undercroft were repaired St Mary's gratefully recognises the diligent work of Dick Elsey and his team in maintaining the building. ## Finance In the previous two Annual Reports it was highlighted that we were facing a deficit for the next few years mostly as a result of a few sacrificial givers either leaving St. Mary’s or having stopped regular giving, as well as the ongoing increase in Parish Share. The membership of St. Mary’s has changed as result of the various lockdowns during 2020 and 2021 which also has had a knock-on effect on regular planned giving. We are, therefore, still facing a deficit in normal running costs of between £15,000 and £20,000 for the foreseeable future. This is not a sustainable position and our reserves (shares in the CBF investment fund) are not likely to last much beyond 2023. Our overall net worth at the end of 2021 was around £87,200 as compared with £92,300 the previous year – a reduction of around £5,100. This reduction was as a result of a reduction in restricted funds of around £15,000 which to some extent was offset by increases in unrestricted funds and a revaluation of our CBF shares of around £2,400 and £7,500 respectively. Invested funds decreased in value by around £7,000 in 2021 as compared to a decrease of around £9,900 in 2020. The relative reduction in the annual decrease was mainly as a result of the increase in revaluation of our shares of around £3,600 despite selling £16,000 worth of shares to pay our shortfall in parish share (£15,500 worth of shares sold in 2020). The market value of our shares as at 31 December 2021 was around £43,900 as compared to £50,900 in 2020. Income during the year was around £132,400 which was £15,900 lower than the previous year’s income of £148,300. This reduction was made up in reductions in both unrestricted and restricted funds of £2,400 and £13,500 respectively. The reduction in unrestricted income was mainly as a result of an increase in planned giving of around £2,300 and a reduction of once-off gift-aided and other donations of £4,700. The remaining reductions were off-set by gains in PCC Fees (weddings ,funerals etc.) and a provision for a refund on electricity payments of around of £800 each. The reduction in restricted income was mainly as a result of reductions in one-off donations and grants of around £2,700 and £11,000 respectively. The reduction in grants was mostly as a result of the one-off Covid-19 grants received in 2020 which have now been fully utilised. Expenditure during the year was around £145,000, which was £2,500 higher than the £142,500 for 2020. This was made up of a reduction in unrestricted expenditure of around £1,600 and an increase in restricted expenditure of around £4,100. The most significant reduction in unrestricted expenditure was a reduction in costs for food etc., after Sunday services of around £1,200. The increase in restricted expenditure was mainly as a result of increases in parish share of around £2,200 which was funded from sale of shares, the cost of the upgrade of our Wi-Fi funded from a grant of £1,000 (received in 2020) and the increase in expenditure for the Uganda project of around £3,400. These increases were off-set by reductions in shopping and food parcels and the Chapel Project of £1,800 and £900 respectively. The Community Centre showed a loss of around £3,800 in 2021 as compared to £3,100 the previous year, an increase of £700. This was mainly as a result of increased utility costs of around £1,500 off-set to some extent by a reduction in cleaning materials and supplies of around £500. It should be noted that income 8 ## PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE from hall hire was around the same low level as the previous year of around £5,700 which was about £8,000 lower than pre-Covid levels. This year the Parish magazine, The Parishioner, made an overall gain of around £100 as compared with a loss of £600 in 2020. This increase reflected the continuing support of advertisers during the lockdown and the reduced costs of fewer print runs. This gain of £100 was made up of the cost of the annual depreciation of £800 on the new duplicator which is applied to its value held on the balance sheet losses which was offset by the surplus in running costs of £900. Our policy on Investment did not change during 2021 and continued to be to reinvest the interest from our restricted share account held with the Church of England Central Board of Finance (CBF). Although the church buildings do not appear specifically in the Church accounts as they are consecrated property and are therefore excluded from the financial statements, the PCC has a responsibility for their insurance. Our insurance cover through the Ecclesiastical Insurance Group was £5 million for buildings and contents, £10 million for employers’ liability and £10 million for public and products liability. The insurance premium (including tax) paid during 2021 was around £1,400. ## **Missions and Charities: Outward Giving** The PCC agreed a total of around £6,360 of financial support to a variety of missions and charities both at home and overseas from our planned giving which is in line with our commitment to giving 10% of our planned income. At the PCC meeting on 12th January 2022 the PCC confirmed that 90% of this financial support would be given to the same 3 recipients as previous years , which are: 30% (£1,908) each to: Amaha We Uganda CYFA’s work at Haslemere Weeks' Music Ministry at Ash Vale Chapel Of the remaining 10% (£636) only £120 was used on small donations, each of £100 or less. ## Review of Progress and Achievements in 2021 ## Project Manager’s APCM Report 2021 Our Project Manager is Alex Sanderson, and her 16.5 hrs a week are allocated 50:50 between St Mary’s Church and The Chapel Project (Wharf Road). Despite being in the second year of the Covid 19 pandemic the team has managed to do a lot of outreach, both at St Mary’s and The Chapel. ## **Children and Families:** - **Toddlers & Preschoolers** – during lockdown this was on Zoom, but we were then able to open up in the Chapel garden for “Garden Praise”. We celebrated creation and learned about permaculture and growing our own food at the Chapel and plants to take home. From October it was too chilly and we moved indoors, adding lunch club to the session. This links well with our feeding programme work. Families had a bible story each week too. - **Picnic and Play** – This was mostly outside this year, except for the dance floor & disco provided by Martin. As part of our holiday hunger response we provided pancakes and picnic lunches, tea and coffee. Our resident artists also offered a creative activity each week. - **New Babies Support Group** – In early 2021 we were legally allowed to open a small support group for those with children under 1 year. This started on Zoom and then opened up in the church on Tuesdays. It is a small, quiet group and hugely appreciated by the parents and carers. Next year they will be ready for toddler group. - **New Community Café –** A new Friday Café started during the summer holidays and was so popular we kept it going. It has been popular with a variety of people of all ages, and is a great place to chat and connect. 9 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **Covid Crisis Support:** - The Coronavirus Support Group continued doing shopping and prescriptions for those in need, and a lot of church members were involved in helping. Patrick’s help with the finances was invaluable. - Food Parcels Project continued at The Chapel. Alex and Carla Morson jointly run this and Patrick runs the finances. An excellent team of volunteers delivered parcels to those in need every week in 2021 on Wednesdays and Fridays. We started to move towards a Community Fridge model, with a few families invited to come to the Chapel to collect food instead of having a parcel delivered. - An Aspire Voluntary Grant of £5000 was received for which we are very thankful. This grant was given because the group is part of Guildford Borough and the funds were used to continue support of those receiving food parcels. - Christmas Parcels were prepared again this year with every household on the list receiving everything they needed for a Christmas Dinner, along with toys and gifts. A truly wonderful project which local people really appreciated. - Many generous donations were received from the church and wider community – funds, food, toiletries, egg boxes and bags – all of which were hugely appreciated. - We were very grateful to receive donations from individuals and local businesses, as well as grant funding from the Aspire fund and food from the supermarkets via Fareshare and Foodshare. ## **Community Outreach events include:** - Sheep Trail February half term – sheep in windows and gardens - Holy Week Good Friday Stations of the Cross Trail - Easter Trail – art in windows & Easter gardens - Pentecost trail - Chapel Kids ran a toy stall and Food Parcels team ran a bottle tombola and lolly island at the Summer fair - Love & Light Trail & Party - St Nicholas Day lantern walk - Christingle & live nativity outdoors on Christmas Eve - Messy Church restarted in Church, with families in bubbles at their tables, a joy to be together again. Alex stepped down from Messy Church at the end of 2021 to allow her the capacity to focus on other projects. **We are seeking a team to step up and take over running Messy Church in 2022.** ## **Chapel Project:** - The Chapel is an ecumenical Fresh Expression of church, jointly run by a management committee from St Mary’s and the Hants Surrey Border Methodist Circuit. - Food Parcels continued at The Chapel (see above). - During 2021 we were able to slowly open up some of the outreach again. Chapel Kids, Picnic and Play, and Community Fridge (See above) and Theatre Rocket were welcomed back too. - We welcomed a new Circuit Superintendent Nick Oborski to the ManCo and Charlie Lusty has joined as PCC rep for St Mary’s. - Musicians in Residence Matt and Dan Weeks were crucial in keeping the Chapel going during the pandemic. It is for the largest part thanks to their contributions that there was enough income to cover costs. - Artists in residence Jono and Debi Retallick were able to run workshops on Zoom which was a huge blessing, and towards the end of 2021 their local home education group used The Chapel for a worship and movement session. - Work started back on the redecoration projects that had been on hold. Quotes to redecorate the Upper Room were sought; a project that is being implemented in 2022. 10 ## PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE - The garden was beautifully tended by Derek and Eileen Monds and we were so grateful to have such a welcoming outdoor space for picnics, toddlers and more. Alex was honoured with a “Community Heroes” award from the mayor of Guildford and also received a BEM in the New Years honours list. We were delighted to report that Cllr Carla Morson also received a “Community Heroes” award, as did the Coronavirus Support group collectively as a team. Well deserved honours indeed. Every item in this list of activities above understates the huge amount of planning, resourcing, hard graft, generosity, and kindness behind the scenes, from a whole army of people, doing God’s work and giving Him the glory. **Thank you from the bottom of our hearts, you are all heroes!** _Please keep the Project Manager role and all the projects in your prayers. Thank you._ Contact Alex for more information at any time! - projectmanager@ash vale.org.uk ashvalechapel@gmail.com Website: www.ashvalechapel.com Facebook: @StMarysAshVale @AshValeChapel ## **The Parishioner – Parish Magazine** - During the pandemic the magazine moved online. Ben Philpot was instrumental in helping to make this work, and also created a blog version of the magazine that is more legible on screen for those using mobiles and other devices. This also links through to Facebook. - In 2021 we created a special edition “Churches Together” magazine in the summer, which also went to some of the new build homes in Ash and Tongham as part of our joint church-growth work in the local area. - The Christmas edition in 2021 was our first full print run post-pandemic, with copies going to every home in Ash Vale for the first time since April 2020. - For the year ahead, PCC have agreed that the aim is to deliver something through doors at Easter and Christmas, with the Parishioner taking more of an online blog format in between. - **Alex stepped down as Editor at the end of 2021 and we are urgently seeking a new Editor.** This is to allow Alex more capacity to focus on other projects. (She will continue to provide the what’s on pages and chapel news etc and support the new Editor once appointed.) ## **Worship and Ministry in the Church (Peter Scott)** - The 10am service was held on Zoom and in church as Covid restrictions continued. - The PCC authorised a change of time for the morning service to 10.30am in the autumn - the church festivals of Easter, Pentecost and Christmas were celebrated. A service for All Saints remembering those who have died was held. - In addition to this: - Neil held services outdoors in vicarage garden during the summer - Several people from within the congregation have had the opportunity to preach on Zoom during 2021 and St Mary's is the richer for their contributions: thanks go to Derek Monds, Jono Retaliick, Jane Cox and Steve Cox. St Mary's has also benefitted from preaching by Val Turner (Neil's Sister). - Steve Cox has led and celebrated communion on a number of occasions, and especially when Neil was away in November when the service of Remembrance was held on Remembrance Sunday - The usual Carol Service could not be held in Church due to rising Covid numbers leading up to Christmas so the choir led Carol singing in a short service after the Christmas Fair outside the Church entrance **.** - **Music** - since September live music has been played in church for services - Peter Scott resumed choir practice in person in the autumn; the choir have a strong bond and enjoy meeting together to worship - Peter and Jackie Scott along with Matt Weeks have been leading worship in church - Natalie Jones and Jan Lusty have been playing the piano for services **.** 11 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **One body, many parts** As Church has opened up with Covid restrictions slowly being lifted, St Mary's PCC has been looking at what can be done to continue to provide meaningful help and support through 'Hybrid' services held in the round and on Zoom. Lockdowns have meant that many jobs that were previously carried out by teams have gone into hibernation. The PCC is looking at ways to spread the load of the many tasks that need doing out to a wider group of people. ## **Prayer (Karen Pugh)** - **Monthly Prayer Days** continued initially on Zoom and then in person ◦ Each month has had a Scripture and theme as a guide. - **The Prayer Chain** has continued to run under the auspices of Joyce and Rachel Watts; a weekly summary of prayer was sent and this was particularly helpful to focus minds on the Covid situation. - **Sunday Morning Prayers (Intercession)** have continued to be led by members of the congregation on Zoom and lately in person and are an integral part of the service. - **Prayer Ministry after the service** has not yet been restarted but is being planned for 2022 **. Goals for 2022** For St Mary’s to be Prayer Central in all that we do, to enlarge our vision for prayer and to inspire more people to get involved. Most importantly to learn to listen in prayer and then journey on the path where the Lord wants us to go…. ## **Pastoral Care** - The need for Pastoral Care has continued to be vital as the restrictions of the Pandemic have lengthened and the consequences of isolation have been recognised - It has been encouraging to note that church members have been diligent in caring for one another through phone calls and visits - Sally Lowe has continued to oversee Pastoral Care at St Mary's, despite some ill health issues of her own. Please pray for Sally in the vital work that she does. ## **Fellowship groups** - Jane Cox has taken on the role of co-ordinating homegroups for the PCC - 3 Daytime groups meet, two in church and one at home - 4 groups meet in the evening, all in homes - Groups met on Zoom at the beginning of the year and then gradually started to meet in person - Each group has chosen which material to follow; some groups have looked at the discipleship video materials based on Philippians - Neil and the PCC continue to encourage people to attend a midweek fellowship group. ## **Sunday School (Martin Lindsay)** - No formal Sunday School was held until services returned in church - There is a growing need for Sunday School as families return to worshipping in church. - With this there is a growing need for people who feel called to work with the children who are a very valued and vibrant part of our church life. - Martin Lindsay co-ordinated helpers for most weeks and has a small but faithful team - every member of the team has a valid DBS. ## **Youth Work - Haslemere Ventures** - This is an opportunity for young people to meet together outside of church environment with other young people exploring faith in the beautiful countryside - Helen and Anna Lambert were leaders at the re-formed event. - Some of our young people were able to attend and thoroughly enjoyed their first experience. 12 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **Social Life and Fellowship** - **Thursday Café (Irene Cummings)** reformed as a support cafe for vulnerable people within the congregation. It is well attended and very much appreciated by those that come. - **Social Events** - The pizza oven has been used throughout the year in the Vicarage garden after services - A quiz was organised and run by Nikki Glover in November for the first time in 20 months - Members of the church who run a Children's Society Committee organised a Summer Ball at the end of June which included a fish and chip supper, dance exhibition and dancing to the Disco run by Martin Lindsay - Two Fairs have been held – one in the summer and one in December - The summer fair was held in July and was on the same day as the summer fair in the village, so numbers were reduced, despite this there was a roaring trade in Cream Teas and Face Painting. As the first event held of this kind since the pandemic, all aspects of Covid safety and hygiene needed to be considered. it was thoroughly enjoyed by those who came - The Christmas Fair was in the form of a Christmas Market and organised by Val Hopplicher; the community were invited to have a stall for a small fee and it was held in the late afternoon in the car park as the sun set. This too was a success and thanks must go to Val for her hard work to get this off the ground within a month of its inception. ## **The Wider Church** ## **Aldershot Deanery Synod** Aldershot Deanery Synod is comprised of the eleven parishes in the Aldershot Deanery; representatives from each church meet to share news and co-operate with each other. **We currently have a vacancy for this post.** ## **Uganda Mission** St Mary's has been privileged to welcome William to its services via Zoom most weeks. This has meant that news concerning Covid in Uganda and work with the women's groups and the Tree Nursery project have been very much at the forefront of our prayers. William has been able to give information in person and by video clips. The news about progress with tree planting has been excellent. It has been fully embraced by the Ruwanzori Diocese. St Mary's was able to send finance to support pastors who have had no income during lockdown. ## **Ecumenical Action** ## **Christians Together in Ash, Ash Vale and Tongham (CTAAT)** In 2021 CTAAT activities were limited, largely due to Covid restrictions. However we did take the opportunity to work together where possible: - online resources for the world day of prayer (in March) from the women on Vanuatu were shared - a special edition ’churches together’ parishioner magazine was produced in June/July and copies to the new housing estates in Ash and Tongham were delivered - St Peters, St Pauls and St Mary’s completed a churches' review, comparing annual reports and other data, exploring opportunities for working together to promote growth and effective collaboration - Tongham hosted a picnic in August for families from the various churches giving an opportunity to get to know each other better - CTAAT volunteers provided refreshments at the Ash Centre for Remembrance Day parade - During Christmas Fantasia hot chocolate, crafts and card making were offered at The Chapel - Events were advertised within every church and awareness of each other’s groups was raised. ## **Lutheran Congregation** The Lutherans have been welcomed back to St Mary's. The original congregation is much reduced in number, but those that remain were able to meet in person twice in 2021. It remains to be seen how long the group can continue to meet with a pastor, but for those that are able to come 13 ## PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE it is a valuable link to their German heritage. ## **In the Community** Harvest gifts and Christmas gifts were re-directed to the Food Parcel scheme for those in Ash, Ash Vale and Tongham who have been in hardship due to the Pandemic. **Hear here** – the scheme set up to provide batteries and repair of hearing aids, supported by Guildford Diocese restarted in October with Jackie Scott (after refresher training) at the Church on the first Friday of the month. Regular clients have returned and are using the Friday cafe as part of their visit. ## **In Conclusion: the Vicar’s Report – Sharing Jesus in 2021 -** 14 ASH VALE PA HIAL H COUNCIL Inthpfrndenl Examlnorfs Roport to the PCC of the parish of Ash Valo 17 to 28. The charity's trustees are restxmsible for the kyeparation of the aCC￿nts. trustees ￿nSider thal an audit is not required for ttys yEar urKler sedM)n 14412) of the Charili￿ Act 2011 (the 2011 Ad) thal an irthwtht eMminaticffi i¥ n8thJ. It is my resF*Thibt'lty to . e￿mIne the urthr 145 of tt* 2011 Act Ilow the wocedures laid dovm in the General Directions gi￿ by tho Charty C(xYm1￿(Thrs in section 1445)(b) of the 2011 ACL arMJ My examinatirffi %Yas ￿rrIed (yjt in accordan￿ *iih the Gerwal Diredlors gven by tho Charity C￿nri￿. kn examinatim a review of xcx)untiNJ fe(xJrds kept by the charity and a comparison of Ihe accounts presented wlth those records. It also i1￿ludeS consideratK)n of any unusual items (Y thsc4osures in the a(xJ)unts. arKI seeking exklanations all the evidence that would b8 requir8d in an a￿jIt. arKI c(wu8nty is gTven as to bthether the accounts present a Irue and fairf Niew and ts re[￿ s linmted to Ihose matters set out in . accountiw reujrds were kepl In axxxdance wlth sefAk)n 130 of Ihe Charities or the a￿nts did Th)t uynply the apkli(xtAe requirernents corwning the fcym and cffilent of aaJ)unts sel i>Jt in the Charthes (ALwJnts and RetMNls) R￿UlatI￿￿ 21X)8 other than any requirwTEnt that the act￿nts give a Inje and fairf vlvw ￿ is r#X a pwi of an irKlep￿ should be dra•￿ in this rewt in to (thln a w(¥>er ￿)ders￿r￿ti￿ of ts ￿x￿nts tr> Mith8818thp, B.Er¥J.. MBA Guildftxd GU4 7DA May 21r22 15 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **For the year ending 31 December 2021** ||||**Unrestricted**|**Restricted**|**Endowment**|**TOTAL**|**TOTAL**| |---|---|---|---|---|---|---|---| ||||**funds**|**funds**|**funds**|**2021**|**2020**| |**_Incoming resources_**||Notes|||||| |Incoming resources from generated funds|||||||| ||Voluntary income|2(a)|79,735|39,152|—|118,888|136,712| ||Activities for generating funds|2(b)|9,401|828|—|10,229|9,564| ||Investment income|2(c)|—|1,494|—|1,494|1,791| |Incoming resources from charitable activities||2(d)|979|—|—|979|193| |Other incoming resources||2(e)|810|—|—|810|—| |**Total incoming resources**|||**90,926**|**41,474**|**—**|**132,400**|**148,259**| |**_Resources used_**|||||||| |Cost|of generating funds||||||| ||Cost of generating voluntary income|3(a)|244|384|—|628|502| ||Fundraising trading cost of goods sold and|3(b)|41|—|—|41|204| |Charitable activities||3(c)|88,034|56,058|—|144,091|141,555| |Governance costs||3(d)|250|—|—|250|250| |**Total resources used**|||**88,569**|**56,442**|**—**|**145,011**|**142,511**| |**Net incoming / outgoing resources before transfer**|||**2,357**|**(14,968)**|**—**|**(12,611)**|**5,748**| ||||||||| |**_Transfers_**|||||||| |Gross transfers between funds||5|—|—|—|—|—| |**Net incoming / outgoing before other gains / losses**|||**2,357**|**(14,968)**|**—**|**(12,611)**|**5,748**| |**_Other recognised gains / losses_**|||||||| |Gains / losses on investment assets||6(b)|—|7,460|—|7,460|3,836| |**Net movement in funds**|||**2,357**|**(7,508)**|**—**|**(5,151)**|**9,584**| |**_Reconciliation of funds_**|||||||| |**Total funds brought forward**|||**7,521**|**84,803**|**—**|**92,324**|**82,739**| |**Total funds carried forward**|||**9,878**|**77,295**|**—**|**87,173**|**92,324**| The notes on pages **18** to **27** form part of this account 16 ## PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **BALANCE SHEET AT 31 DECEMBER 2021** |||**2021**|**2020**| |---|---|---|---| |Notes||**£**|**£**| |6 (a)
6 (b)
7(a)
7(b)
8
Investments
**Current assets**
**Fixed assets**
Tangible assets
Cash at bank and in hand
**Liabilities**
Stocks and work in progress
Debtors
**Total assets less current liabilities**
**Total net assets less liabilities**
Creditors: Amounts falling due in one year
**Net current assets less current liabilities**
Designated - Administrators Float
Designated - Bookstall Fund
**Represented by**
**Unrestricted**
Unrestricted - General fund
**Designated**
Designated - Community Development
**Restricted**
Designated - Emergency Relief Fund
Designated - Nikki's Church Project
Restricted - Allchurches Trust
Restricted - Chapel Fund
Restricted - Childrens Society||43,899
45,458
1,559
67,236
71,794
82
4,476
**87,173**
**87,173**
30,079
**41,715**
50
383
6,518
423
1,250
1,254
—
872
140|50,946
53,285
2,339
42,282
46,954
82
4,590
**92,324**
**92,324**
7,915
**39,039**
50
383
6,415
423
250
—
1,000
—
—| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| |Restricted - Covid-19 Fund||2,685|4,705| |Restricted - Flood Forum||40|40| |Restricted - Emergency Relief Fund
Restricted - Food Parcels Project||1,625
11,395|1,625
7,947| |Restricted - Parishioner
Restricted - PCC Investment Fund
Restricted - Haslemere
Restricted - Maintenance Fund
Restricted - Project Manager
Restricted - PCC Memorial Fund
Restricted - Postcode Community Trust Fund||28
46,099
73
150
3,281
470
3,350|3,350
—
54,473
—
150
6,159
470| |Restricted - Refugee Project||2,634|3,274| |Restricted - Uganda Project
**Funds of the church**
Restricted - Roof Appeal
Restricted - Table Church||4,009
**87,173**
209
235|1,316
**92,324**
59
235| ||||| Approved by the PCC on and signed on their behalf by: The Revd Neil Lambert (PCC chairman) and Mr Patrick Brown (PCC Treasurer) 17 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE Notes to the Financial Statement for the year ended 31st December 2021 ## **1 ACCOUNTING POLICIES** ## **BASIS OF FINANCIAL STATEMENTS** The financial statements have been prepared in accordance with the Church accounting Regulations 2006 together with applicable accounting standards and the Charities SORP 2005. The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the financial statements of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members. ## **FUND ACCOUNTING** General or unrestricted funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted. Restricted funds are those funds that may be spent on restricted purposes and details of the funds held and the restrictions are provided in note 9, ## **INCOMING RESOURCES** ## **Voluntary income and capital sources** Planned giving collections and similar donations are recognised when received by or on behalf of the PCC. Tax received under Gift Aided giving is recognised when the incoming resource to which they relate is received. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain. Funds raised by fetes and special events are accounted for gross. Sales of books and magazines from the church bookstall are accounted for gross. ## **Other Income** Rental income from lettings of the Community Centre and church premises is recognised when the rental is due. ## **Income from investments** Dividends and interest are accounted for when due and payable, the interest entitlements are accounted for as they accrue. Tax recoverable on such income is recognised in the same accounting year. ## **Gains and losses on investments** Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on revaluation of investments at 31st December. 18 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **RESOURCES USED** ## **Grants** Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC. ## **Activities directly relating to the work of the Church** The diocesan parish share is accounted for when due. Any parish share unpaid at 31 December is provided for in these financial statements as an operational (although not a legal liability) and is shown as a creditor in the balance sheet. ## **FIXED ASSETS** ## **Consecrated property and moveable church furnishings** Consecrated and beneficed property of any kind is excluded from the financial statements by s.10 (2) and (c) of the Charities Act 2011. Moveable church furnishings held by the vicar and churchwardens on special trust for the PCC and which require a faculty for disposal are accounted for as inalienable property unless consecrated. They are listed in the Church’s inventory, which can be inspected (at any reasonable time). For inalienable property acquired prior to 2000 there is insufficient cost information available and therefore such assets are not valued in the financial statements. Items acquired since 1 January 2000 have been capitalized and depreciated in the financial statements over their current anticipated useful economic life (initially over ten years) on a straight-line basis. All expenditure incurred in the year on consecrated or beneficed buildings and individual items under £1,000 are written off when the asset is acquired. ## **Other fixtures, fittings and office equipment** Equipment used within the church premises is depreciated on a straight-line basis for - purchases at purchase price of over £4,999 over ten years - £1001 - £4,999 over five years Individual items of equipment with a purchase price of £1,000 or less are written off when the asset is acquired. ## **INVESTMENTS** Investments are valued at market value at 31st December. ## **CURRENT ASSETS** Amounts owing to the PCC at 31st December in respect of fees, rents or other income are shown as debtors less provision for amounts that may prove uncollectible. Short-term deposits include cash held on deposit either with the CBF Church of England Funds or at the bank. ## **CURRENT LIABILITIES** Amounts owed by the PCC at 31st December in respect of church fees and suppliers of goods or services to the 31st December for which accounts have not been received. They include unfulfilled commitments made by the PCC in respect of Christmas and outward giving. 19 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **2 INCOMING RESOURCES** |2(a)
Gift Aid - Envelopes
Other planned giving
**Voluntary income**
Gift Aid - Bank
Gift Aid planned giving|8,309
825
—
825
3,725
8,318
—
1,100
—
9,418
—
—
**TOTAL**
**2020**
**£**
42,284
—
2,784
—
45,068
44,649
**Unrestricted**
**Funds**
**£**
**Designated**
**Funds**
**£**
**Restricted**
**Funds**
**£**
**Endowment**
**Funds**
**£**
**TOTAL**
**2021**
**£**
6,350
—
2,550
—
—
6,350| |---|---| |Sundry Donations - Babies Support
GASDS
Tax recoverable on Gift Aid
One-off Gift Aid gifts
Other planned giving - Envelopes

Chapel - Friday Cafe
Chapel Arts
Chapel Filmshare
Chapel Kids
Chapels Share of Project Managers
Sundry Donations - Messy Church
Loose plate collections
Sundry Donations - Little Lambs
Sundry Donations - Stir Up Sunday
Donations appeals etc|—
11
—
—
—
11
226
—
—
—
12,976
—
—
11,358
24,026
30
98
—
—
—
—
240
—
—
1,619
1,235
15,853
—
18,707
2,440
370
6,462
—
9,272
320
—
—
—
482
320
395
113
119
—
5,570
—
5,570
5,570
93
2,311
243
443
—
—
15,380
—
20
17
15,572
30
—
—
—
—
240
—
—
—
—
—
—
20
—
—
—
—
—
34
—
—
35
—
35
111
154
10
—
—
—
—| |2(b)
2(c)
2(d)
2(e)
**Other incoming resources**
Utilities Refund
Thursday Cafe
General Fund Raising
Hire of Church
**Total incoming resources**
Fees for weddings and funerals
Bookstall sales to promote objectives
**Investment income**
Dividends
Bank and building society interest
Non-recurring one-off grants
Sunday Coffee Money
Church hall lettings - fund raising
Magazine income - advertising
**Incoming resources from charitable**
**Activities for generating funds**
Quiz Nights
Church Events|—
2,398
5,000
18,744
—
7,398
—
—
—
—
250
—| ||136,712
118,888
75,639
4,096
39,152
—| ||—
205
—
—
545
35
—
—
—
—
828
—
—
51
51
123
5,537
—
—
—
2,260
—
—
—
5,660
5,662
1,194
—
1,408
2,260
126
—
—
82
2,240
180
126
—
724
—
—
724| ||—
828
719
8,682
10,229
9,564| ||—
—
—
1,494
—
—
—
—
—
1,494
1,785
6| ||—
—
1,494
—
1,494
1,791| ||—
—
10
979
—
—
979
183
—
—
—
—
**activities**| ||979
—
—
—
979
193| ||810
—
—
—
810
—| ||—
810
—
—
810
—| ||| ||77,338
13,588
41,474
—
132,400
148,259| 20 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **3 RESOURCES EXPENDED** |||**Unrestricted**|**Designated**|**Restricted**|**Endowment**|**TOTAL**|**TOTAL**| |---|---|---|---|---|---|---|---| |||**Funds**|**Funds**|**Funds**|**Funds**|**2021**|**2020**| |||**£**|**£**|**£**|**£**|**£**|**£**| |3(a)|**Cost of generating voluntary income**||||||| ||Costs of stewardship campaign|—|—|—|—|—|164| ||Costs of fetes & other events|41|203|384|—|628|338| |||41|203|384|—|628|502| |3(b)|**Fundraising trading cost of goods sold**|**and other costs**|||||| ||Sunday Coffee Money|—|—|—|—|—|73| ||Thursday Cafe|—|41|—|—|41|131| |||—|41|—|—|41|204| ||**_Cost of generating funds_**||||||| |3(c)|**Charitable activities**||||||| ||Giving to missionary societies|2,120|—|—|—|2,120|2,020| ||Giving - relief and development|2,150|—|—|—|2,150|2,050| ||Home mission|2,210|—|393|—|2,603|2,100| ||Secular charities|—|—|—|—|—|145| ||Ministry parish share etc|52,515|—|16,548|—|69,063|67,025| ||Salary of parish administrator|8,217|—|—|—|8,217|7,977| ||Salary of Project Manager|—|—|11,298|—|11,298|11,038| ||Vicar's telephone|576|—|—|—|576|572| ||Health & Safety|86|—|—|—|86|796| ||Youth & Families Work|121|—|—|—|121|32| ||Outreach|159|—|—|—|159|236| ||Holiday Hunger|—|—|—|—|—|5| ||Pastoral|—|—|—|—|—|389| ||Burger Budget|—|—|—|—|—|1,182| ||Food Parcels|—|—|10,944|—|10,944|865| ||Food & Prescriptions|—|—|4,632|—|4,632|16,494| ||Houseware|—|—|552|—|552|—| ||Transport Costs|—|—|520|—|520|590| ||Church running - insurance|—|983|—|—|983|969| ||Computer Equipment / Consumables|1,530|—|1,300|—|2,830|1,556| ||Audio Visual|159|—|—|—|159|158| ||Organ & Choir|110|—|—|—|110|107| ||Church maintenance|2,234|97|—|—|2,331|2,743| ||Upkeep of services|1,487|—|—|—|1,487|1,476| ||Baptism & Confirmation|17|—|—|—|17|—| ||Messy Church|32|—|—|—|32|72| ||Administration|80|—|—|—|80|416| ||Social Events|—|—|—|—|—|199| ||Haselmere Costs|—|—|290|—|290|855| 21 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **3 RESOURCES EXPENDED (continued)** |3(c)
3(d)
Equipment Depreciation
**Governance costs**
Governance costs examination/audit
Hall running - gas
Hall running - water
Hall running - insurance
Hall running - maintenance
Hall running - electricity
Hall Running - Boiler
Uganda
Chapel
Church running - water
Magazine expenses
Church Running - Boiler
Church running - electric
Bookstall costs
**Charitable activities (continued)**
Church running - gas
Hall running - return of deposit
Hall Running - Supplies|—
—
1,097
574
118
—
1,957
—
10
**Designated**
**Funds**
**£**
**Restricted**
**Funds**
**£**
—
153
114
4,223
—
118
780
—
—
780
—
780
118
—
—
6,180
6,256
—
421
—
—
421
153
—
—
153
416
—
6,180
574
—
—
763
1,097
—
—
1,097
—
978
—
—
307
—
—
3,297
—
3,297
—
118
—
—
118
978
5,381
—
5,688
—
—
—
118
—
153
—
1,330
122
—
1,452
2,095
—
**Unrestricted**
**Funds**
**£**
—
—
978
—
—
—
1,097
—
—
978
763
**Endowment**
**Funds**
**£**
**TOTAL**
**2021**
**£**
**TOTAL**
**2020**
**£**
—
76
—
—
76
—
—
—
145
—
145
613
114| |---|---| ||74,110
13,924
56,058
—
144,091
141,555| ||—
—
—
250
250
250| ||—
—
—
250
250
250| ||| |**Total resources expended**|14,168
56,442
—
145,011
74,401
142,511| ## **4 STAFF COSTS** |Wages and salaries
Pension
Social security costs
Furloughed Staff Grant
**Total staff costs**|**2021**
**2020**
**£**
**£**
23,287
23,156
1,777
1,764
170
233
(2,398)
(2,744)| |---|---| ||22,836
22,409| During the year we employed on a part-time basis a parish administrator, a project manager and a cleaner/caretaker. 22 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **5 TRANSERS BETWEEN FUNDS** During 2020 there were no transfers between restricted and unrestricted funds. ## **6 FIXED ASSETS** ## **6(a) TANGIBLE ASSETS** ## **EQUIPMENT** |**EQUIPMENT**||||| |---|---|---|---|---| ||**Unrestricted**
**Funds**
**2021**|**Restricted**
**Funds**
**2021**|**Total**
**2021**|**Total**
**2020**| |Market value as at 1st January
Acquisitions at cost
Depreciation
Sale of Equipment
Market value as at 31st December|**£**
—
—
—
—
—|**£**
2,339
—
(780)
—
1,559|**£**
2,339
—
(780)
—
1,559|**£**
3,119
—
(780)
—| |||||2,339| During 2014 a digital printer was purchased at a capital cost of £6,800 from proceeds from the sale of shares held with the CBF Church of England Investment Fund During 2016 we purchased high capacity paper trays for the digital printer at a capital cost of £999 ## **6(b) INVESTMENTS** Income shares held with the CBF Church of England Investment Fund ||**Unrestricted**
**Funds**
**2021**|**Restricted**
**Funds**
**2021**|**Total**
**2021**|**Total**
**2020**| |---|---|---|---|---| |Market value as at 1st January
Acquisitions at cost (reinvested dividends)
Net unrealised gain / (loss)
Sale of Shares (Transfer to funds)
Market value as at 31st December|**£**
—
—
—
—
—|**£**
50,946
1,493
7,460
(16,000)
43,899|**£**
50,946
1,493
7,460
(16,000)
43,899|**£**
60,824
1,785
3,836
(15,500)| |||||50,946| Original value of the investment was £20,000. The market value quoted includes the revaluation of shares an ~~d d~~ ividends reinvested at the year end 23 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **7 CURRENT ASSETS** ## **7(a) DEBTORS** ||**Unrestricted**
**Funds**
**2021**|**Unrestricted**
**Funds**
**2021**|**Restricted**
**Funds**
**2021**|**Restricted**
**Funds**
**2021**|**Total**
**2021**|**Total**
**2020**| |---|---|---|---|---|---|---| |**£**
**£**
**£**
**£**
Tax recoverable
2,765
390
3,155
3,227
GASDS
333
40
373
130
Paid in advance
(196)
—
(196)
—
Parishioner advertising
70
—
70
190
Covid-19
—
—
—
402
Utilities Refund
810
—
810
—
Aged debtors
215
—
215
200
Other debtors
49
—
49
441
4,046
430
4,476
4,590
**Aged Debtors**: £200 of the Aged Debtors is the returnable deposit held by Ash Parish Council for the
annual barn dance which will be recovered as there are no plans to hold these events in the near
future. The remaining £15 will be written off in 2022 in deemed unrecoverable.||||||**£**
3,227
130
—
190
402
—
200
441| |||||||4,590| |**CASH IN BANK AND IN HAND**
CCLA Deposit Accounts (4)
Co-op Current Account
Lloyds Current Account
Lloyds Community Centre Account
Lloyds Refugee Project Account
Lloyds Bookstall Account
Cash in hand
General
Chapel
Project Manager
Bookstall
Admin Float||||**Total**
**Total**
**2021**
**2020**
**£**
**£**
1,306
1,306
52,982
14,697
9,070
21,525
855
1,138
2,589
3,265
282
282
—
19
50
152
69
67,236
42,282||| |||||||| |||56
55
(28)
19
50||||| ## **7(b) CASH IN BANK AND IN HAND** 24 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **8 LIABILITIES** ## **CREDITORS: AMOUNTS FALLING DUE IN ONE YEAR** ||**Unrestricted**
**Funds**
**2021**|**Restricted**
**Funds**
**2021**|**Total**
**2021**|**Total**
**2020**| |---|---|---|---|---| |Annual outward giving (current year)
Outward Giving 2020
Parish Share
British Gas|**£**
6,360
6,060
-
292|**£**
-
-
16,548
-|**£**
6,360
6,060
16,548
292|**£**
6,060
-
-
561| |Castle Water
Vicarage Phone
Chapel Project
Covid-19 Fund
Food Parcels Project
Other creditors|-
576
-
-
-
236
13,524|-
-
7
-
-
-
16,555|-
576
7
-
-
236
30,079|(504)
-
-
1,175
575
48| |||||7,915| 25 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **9 FUNDS** ## **Designated funds** Designated funds are funds held by the PCC to capture the cost of specific activities and, with the exception of the Bookstall, Thursday Café, Community Development Fund, Emergency Relief and the Administrators float, their net surpluses/deficits transferred back to the general fund at year end. Nikki’s Church Project Fund was set up in 2021 to provide for the repair of the church steps to be undertaken in 2022. ## **Restricted funds** The main restricted funds are: The PCC Investment fund which may be used for religious purposes only. The Uganda Project fund which may be used to support our work with our partners in Uganda (including the cost of visits to and from Uganda). The Chapel fund, which during previous years was used to support the work and costs associated with the upkeep of the Chapel, was transferred to the Chapel’s own bank account during 2014. From 2015 onwards the balance of income and expenditure through St. Mary’s books are transferred to the Chapel’s own bank account. The Project Manager fund was created in 2016 to partly provide for the costs of employing a part-time project manager from a re-occurring but reducing grant from the diocese. The Postcode Community Trust fund was created in 2018 as a result of a successful bid for funding for the Project Manager costs (50%) and specific arts & crafts equipment (50%). The Refugee Project was set up in 2018 to support a Syrian refugee family to settle in Ash Vale under the Government scheme run through Guildford Borough Council. The Covid-19 Fund was set up in support of the Ash, Ash Vale and Ash Green Coronavirus Support Group which through a large number of local volunteers provide shopping and collection of prescriptions for those not able to do so for themselves and to provide food parcels to those in need. Food Parcels Project was set up to provide food parcels as the need was increasing beyond the capacity of Covid-19 to solely to support them. The AllChurches Trust fund was set up from a grant from the AllChurches Trust if 2020 and was used for the upgrading of the church’s Wi-Fi in 2021. The Children’s Society Fund was set up in 2021 for fund raising activities in aid of the Children’s Society which included the Autumn ball. The other restricted funds are normally raised for their specific purposes and expended during the same year with the exception of the Memorial Fund which was set up to support local churches in need. 26 PAROCHIAL CHURCH COUNCIL OF ST.MARY’S, ASH VALE ## **MOVEMENT IN FUNDS** |**Unrestricted**
General fund
**Designated**
Administrators Float
Bookstall Fund
Community Development Fund
Community Centre Fund
Emergency Relief Fund
Nikki's Church Project
Parishioner
Thursday cafe
**Total (non restricted funds)**
**Restricted**
Allchurches Trust
Chapel Fund
Children's Society
Covid-19 Fund
Emergency Relief Fund
Flood Forum
Food Parcels Project
Haslemere
Maintenance Fund
PCC Investment Fund
PCC Memorial Fund
Parishioner
Postcode Community Trust Fund
Project Manager
Refugee Project
Roof Appeal
Table Church
Uganda Project
**Sub total**
**Total funds**|**Balances as**
**at 1st**
**January 2021**
**Incoming**
**Resources**
**Outgoing**
**Resources**
**Transfers**
**Gains and**
**Losses**
**Balances as at**
**31st December**
**2021**
**£**
**£**
**£**
**£**
**£**
**£**
6,415
77,338
74,401
(2,834)
—
6,518| |---|---| ||6,415
77,338
74,401
(2,834)
—
6,518| ||50
—
—
—
—
50
383
—
—
—
—
383
423
—
—
—
—
423
—
8,745
12,594
3,849
—
—
250
1,000
—
—
—
1,250
—
1,457
203
—
—
1,254
—
2,260
1,330
(930)
—
—
—
126
41
(85)
—| ||1,106
13,588
14,168
2,834
—
3,360| ||| ||7,521
90,926
88,569
—
—
9,878| ||1,000
—
1,000
—
—
—
—
4,184
3,312
—
—
872
—
862
722
—
—
140
4,705
2,612
4,632
—
—
2,685
1,625
—
—
—
—
1,625
40
—
—
—
—
40
7,947
14,977
11,529
—
—
11,395
—
363
290
—
—
73
150
—
—
—
—
150
54,473
1,494
17,328
—
7,460
46,099
470
0
—
—
470
—
150
122
—
—
28
3,350
—
—
—
—
3,350
6,159
8,420
11,298
—
—
3,281
3,274
180
820
—
—
2,634
59
150
—
—
—
209
235
—
—
—
—
235
1,316
8,082
5,389
—
—
4,009| ||84,803
41,474
56,442
—
7,460
77,295| ||| ||92,324
132,400
145,011
—
7,460
87,173| 27