2023-08-31-accounts - Elvington Out Of School Club

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Elvington Out of School Club

(Charity number: 1152686)

Trustees annual report & financial statements for the year ended

31st August 2023

Charity accounts preparation & independent examination service

Elvington Out of School Club

(Charity number: 1152686)

Contents
Index	Page
Report of the trustees	1
Independent examiner's report	4
Receipts & payments accounts	5
Statement of assets and liabilities	6
Notes to the accounts	7

Trustees' Annual Report

From: 01st September 2022 To: 31st August 2023

Charity's full name Elvington Out of School Club

Registered Charity number 1152686

Objectives and activities

Summary of the purposes of the charity set out in its governing document

Elvington Out of School Club was established in 2013 by a group of parents and play-workers in the village of Elvington to meet the demand of local parents for high quality and affordable out of school care. We are a not-for-profit charity run by a group of trustees.

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts

Working with the support of the Childcare Strategy and Business Service of the City of York Council and York CVS and in partnership with Elvington C.E. Primary School and Elvington Under 5's, the Club was set up as a Charitable incorporated Organisation (Ref No 1152686) in May 2013. The object of the CIO is to advance the education of primary school aged children in Elvington and the surrounding area through the provision of an after school and holiday club at the Lower Derwent Sports and Social Club.

The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.

Achievements and performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.

Elvington Out of School Club has continued with an emphasis on staff training and maintaining good relationships with school and pre-school. During this period numbers have stabilised and are still recovering since Covid. One member of staff retired with emphasis going towards training our remaining staff especially our younger staff. All staff have renewed Safeguarding, Prevent, First Aid training and are continuing their personal development. We look forward to another successful year at the Out of School Club and will be concentrating on enhancing our outdoor areas.

Financial review

Review of the charity’s financial position at the end of the period

A surplus has been made due to reducing costs. This has increased reserves.

Statement explaining the policy for holding reserves stating why they are held

Reserves are held to meet winding up costs.

Amount of reserves held £573

Reasons for holding zero reserves

N/A

Funds materially in deficit

None

Explanation of any uncertainties about the charity continuing as a going concern

Although reserves are low at the year end there are no concerns about the charity continuing as a going concern. As detailed above staff wages that were paid in arrears in previous years have been paid thus meaning funds are lower than previously. This should be compensated for in the next financial year.

Structure, governance and management

Description of the charity's trusts

Governing Document: Constitution (dated 9/5/13)

How the charity is constituted

CIO

(e.g unincorporated association, CIO)

Trustee selection methods including Trustee appointment is by committee via nomination or re- details of any constitutional selection. provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees

Additional governance issues

EOOSC is Ofsted registered and complies with all national standards. All trustees have enhanced DBS checks and undergo safeguarding training.

Reference and administration details

Charity's full name

Elvington Out of School Club

Other names the charity is known by N/A

Charity’s principal address Lower Derwent Sports and Social Club Elvington Lane Elvington York Postcode YO41 4DY

Names of the trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for wholeyear	Name of person (or body) entitled to appoint trustee (if any)
Susan Watson Chair Sally Smith Treasurer Judith Gillett Secretary

Names and addresses of advisers (OPTIONAL)

Type of adviser	Name	Address
Outsource Accountancy Services and Independent Examinations Independent Examiner Karen Wood ACMA The Hiscox Building, Peasholme Green York YO1 7PR

Bankers

Name of chief executive or names of senior staff members

Sue Challis (manager).

Declaration

The trustees declare that they have approved the Trustees Annual Report and Accounts

Signed on behalf of the charity's trustees

Signature Sally Smith Full Name Sally Smith Position Treasurer Date 20/05/2024

Independent examiner’s report to the trustees of Elvington Out of School Club

I report on the accounts of: Elvington Out of School Club (the Charity) for the year ended: 31st August 2023 which are set out on pages 5 to 7.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2 the accounts do not accord with those records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Karen Wood (ACMA)

23/05/2024

Date:

Outsource independent examination service The Hiscox Building Peasholme Green York YO1 7PR

Elvington Out of School Club

(Charity number: 1152686)

Receipts & Payments Accounts for theyear ending: 31st August 2023	Receipts & Payments Accounts for theyear ending: 31st August 2023	Receipts & Payments Accounts for theyear ending: 31st August 2023	Receipts & Payments Accounts for theyear ending: 31st August 2023	Receipts & Payments Accounts for theyear ending: 31st August 2023
Total Payments Net of Receipts/(Payments) Balance Brought Forward Independent examination fee Membership fees Bank charges Balance Carried Forward Transfers between funds Payroll fees Advertising & publicity Refreshments Payments Staff salaries Staff training & other costs Rent Insurance Total Receipts Receipts Fee income Bank interest	Unrestricted Funds £ 29,636 4 29,640 25,642 2,000 475 55 250 520 86 61 29,089 551 - 22 573	Restricted Funds £ - - - - - - - - - - - - - - - - - -	2023 Total Funds £ 29,636 4 29,640 25,642 - - 2,000 475 55 250 520 86 61 29,089 551 - 22 573	2022 Total Funds £ 29,684 -
				29,684
				26,381 68 573 2,000 393 220 - 270 86 45
				30,036
				(352) - 374
				22

Elvington Out of School Club

(Charity number: 1152686)

Statement of Assets and Liabilities at:	Statement of Assets and Liabilities at:	31st August 2023	31st August 2023	31st August 2023
Liabilities Independent examination fee Current bank account Savings bank account Assets Cash at bank and in hand	Unrestricted Funds £ 67 506 573 Unrestricted Funds £ 300 300	Restricted Funds £ - - - Restricted Funds £ - -	2023 Total Funds £ 67 506 573 2023 Total Funds £ 300 300	2022 Total Funds £ 19 3
				22
				2022 Total Funds £ 300
				300

Elvington Out of School Club

(Charity number: 1152686)

Notes to the Accounts for the year ended:

31st August 2023

1. Basis of Accounts

The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.

	Approval of Accounts for theyear ended:	31st August 2023
	Signed for and on behalf of the Trustees Print Name The report and accounts were approved at a meeting of the Trustees held on: SallySmith	Date Date Position (e.g. Chair etc) 20/05/2024 20/05/2024 Treasurer