Elvington Out of School Club
(Charity number: 1152686)
Trustees annual report & financial statements for the year ended
31st August 2021
Charity accounts preparation & independent examination service
Elvington Out of School Club
(Charity number: 1152686)
| Contents | |
|---|---|
| Index | Page |
| Report of the trustees | 1 |
| Independent examiner's report | 4 |
| Receipts & payments accounts | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 |
Trustees' Annual Report
From: 01st September 2020 To: 31st August 2021
Charity's full name
Elvington Out of School Club
Registered Charity number 1152686
Objectives and activities
Summary of the purposes of the charity set out in its governing document
Elvington Out of School Club was established in 2013 by a group of parents and play-workers in the village of Elvington to meet the demand of local parents for high quality and affordable out of school care. We are a not-for-profit charity run by a group of trustees.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts
Working with the support of the Childcare Strategy and Business Service of the City of York Council and York CVS and in partnership with Elvington C.E. Primary School and Elvington Under 5's, the Club was set up as a Charitable incorporated Organisation (Ref No 1152686) in May 2013. The object of the CIO is to advance the education of primary school aged children in Elvington and the surrounding area through the provision of an after school and holiday club at the Lower Derwent Sports and Social Club.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
Achievements and performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
This year our main focus was on re-building our client list following the COVID pandemic and enforced closures. We have been fortunate enough to receive funds from the Government Furlough scheme and so were able to furlough and retain all our staff ensuring the security of jobs and the provision. Once restrictions were lifted we were able to re-open in a COVID secure way, with enough staff to run bubbles for different age groups of children. We also had enough money to invest in other COVID support facilities such as a hand sanitiser dispenser and supplies of sanitiser and antibacterial cleaning products. Staff wages have also increased due to staff working longer hours to allow for cleaning and more staff to be working at one time to cover different bubbles. Following the removal of restrictions we have continued to welcome more and more children into the setting and are now operating close to pre-pandemic levels which will hopefully ensure that we will have money to invest in staff training and new equipment.
Financial review
Review of the charity’s financial position at the end of the period
A slight defecit has been made this year reducing reserves.
Statement explaining the policy for holding reserves stating why they are held
Reserves are held to meet winding up costs.
Amount of reserves held £374
Reasons for holding zero reserves
N/A
1
Funds materially in deficit
None
Explanation of any uncertainties about the charity continuing as a going concern
Although reserves are low at the year end there are no concerns about the charity continuing as a going concern. As detailed above staff wages that were paid in arrears in previous years have been paid thus meaning funds are lower than previously. This should be compensated for in the next financial year.
Structure, governance and management
Description of the charity's trusts
Governing Document: Constitution (dated 9/5/13)
How the charity is constituted CIO
(e.g unincorporated association, CIO)
Trustee selection methods including Trustee appointment is by committee via nomination or re- details of any constitutional selection. provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
Additional governance issues
EOOSC is Ofsted registered and complies with all national standards.
All trustees have enhanced DBS checks and undergo safeguarding training.
Reference and administration details
Charity's full name
Elvington Out of School Club
Other names the charity is known by N/A
Charity’s principal address Lower Derwent Sports and Social Club Elvington Lane Elvington York Postcode YO41 4DY
Names of the trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for wholeyear |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Susan Watson Chair Sally Smith Treasurer Judith Gillett Secretary |
Names and addresses of advisers (OPTIONAL)
| Type of adviser | Name | Address |
|---|---|---|
| Outsource Accountancy Services and Independent Examinations Independent Examiner Karen Wood ACMA The Hiscox Building, Peasholme Green York YO1 7PR |
Bankers
2
Name of chief executive or names of senior staff members
Sue Challis (manager).
Declaration
The trustees declare that they have approved the Trustees Annual Report and Accounts
Signed on behalf of the charity's trustees
Signature Full Name Sally Smith Position Treasurer Date 19/06/2022
3
Independent examiner’s report to the trustees of Elvington Out of School Club
I report on the accounts of: Elvington Out of School Club (the Charity) for the year ended: 31st August 2021 which are set out on pages 5 to 7.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Karen Wood (ACMA)
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20/06/2022
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Date:
Outsource independent examination service The Hiscox Building Peasholme Green York YO1 7PR
4
Elvington Out of School Club
(Charity number: 1152686)
| Receipts & Payments Accounts for theyear ending: 31st August 2021 |
Receipts & Payments Accounts for theyear ending: 31st August 2021 |
Receipts & Payments Accounts for theyear ending: 31st August 2021 |
Receipts & Payments Accounts for theyear ending: 31st August 2021 |
Receipts & Payments Accounts for theyear ending: 31st August 2021 |
|---|---|---|---|---|
| Total Payments Net of Receipts/(Payments) Balance Brought Forward Independent examination fee Ofsted fees Furloughed staff payments Balance Carried Forward Transfers between funds Payroll fees Advertising & publicity Refreshments Payments Staff salaries Staff training & other costs Rent Insurance Total Receipts Receipts Fee income JRS Government grant |
Unrestricted Funds £ 28,026 28,026 - 28,026 25,533 - - 1,550 398 220 184 270 59 28,214 - 28,214 (188) - 562 374 |
Restricted Funds £ - - 3,749 3,749 - - - - - - - - - - 3,749 3,749 - - - - |
2021 Total Funds £ 28,026 28,026 3,749 31,775 25,533 - - 1,550 398 220 184 270 59 28,214 3,749 31,963 (188) - 562 374 |
2020 Total Funds £ 26,357 |
| 26,357 | ||||
| 11,116 | ||||
| 37,473 | ||||
| 20,719 200 956 2,100 398 220 887 270 73 |
||||
| 25,823 | ||||
| 11,116 | ||||
| 36,939 | ||||
| 534 - 28 |
||||
| 562 |
5
Elvington Out of School Club
(Charity number: 1152686)
| Statement of Assets and Liabilities at: | Statement of Assets and Liabilities at: | 31st August 2021 | 31st August 2021 | 31st August 2021 |
|---|---|---|---|---|
| Liabilities Independent examination fee Current bank account Savings bank account Assets Cash at bank and in hand |
Unrestricted Funds £ 71 303 374 Unrestricted Funds £ 270 270 |
Restricted Funds £ - - - Restricted Funds £ - - |
2021 Total Funds £ 71 303 374 2021 Total Funds £ 270 270 |
2020 Total Funds £ 259 303 |
| 562 | ||||
| 2020 Total Funds £ 270 |
||||
| 270 |
6
Elvington Out of School Club
(Charity number: 1152686)
Notes to the Accounts for the year ended:
31st August 2021
1. Basis of Accounts
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
Approval of Accounts for the year ended: 31st August 2021 The report and accounts were approved at a 19/06/2022 meeting of the Trustees held on: Date 19/06/2022 Signed for and on behalf of the Trustees Date Treasurer Sally Smith Print Name Position (e.g. Chair etc)
7