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2021-03-31-accounts

THE BEDE FOODBANK CIO

REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2021

Charity Number 1152656

The Bede Foodbank

The Lillia Centre

Benwell Lane

Newcastle-upon Tyne NE15 6LX

THE BEDE FOODBANK CIO

TRUSTEES’ ANNUAL REPORT

For the year ended 31 March 2021

The Trustees of The Bede Foodbank are pleased to present their annual report together with the financial statements of the Charity for the year ended 31 March 2021.

These financial statements comply with the Charities Act 2011, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Our Purpose

Our Objectives and Activities

We have identified strategic objectives to achieve our purposes. These are:

Direct Services Activity

During the period of this report, we operated a total of six food distribution centres across Newcastle City together with our warehouse. These distribution centres are

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THE BEDE FOODBANK CIO TRUSTEES’ ANNUAL REPORT For the year ended 31 March 2021

situated in The Bede Church Hall, Benwell, Byker, Heaton, Lemington and Galafield in northwest Newcastle. The Venerable Bede Church on the West Road and Benwell are the principal distribution centres in the west of the city. The other distribution centres in Byker, Heaton, Lemington and Walker are satellite centres operated in partnership to provide a citywide network of centres for people living in poverty and affected by food insecurity. This reflects agreement with some of the existing foodbanks in the east of the city to sustain their operations.

The Foodbank also provided bulk food donations to Newcastle Central Mosque, a partnership which commenced in November 2020. Development of this network of food distribution centres was in direct response to an increased demand for food due to the worsening socio-economic situation caused by the Coronavirus pandemic and its disproportionate impact on vulnerable communities.

In this reporting period, the Foodbank honoured 24,100 food parcel vouchers which fed approximately 56,850 people across our network of centres. Many of these beneficiaries were children (23,172) living in families blighted by poverty. It took 310,000kg of food to fill the parcels issued by our distribution centres. Much of this food (256,000kg) was received in donations from members of the public, schools, the business community, supermarkets, and other foodbanks. A further 54,000kg of food was purchased by the Charity at a cost of £63k from suppliers. In total, the Foodbank issued food to its beneficiaries with a combined in-kind worth of circa £542k if valued at £1.75 per kg using the Trussell Trust’s estimate formula. Our charity is grateful for the food donations received as they are a vital resource which enable the Foodbank to fulfil its objectives and activities.

Awareness Raising Activity

The Charity remained actively engaged in a series of media campaigns to increase public awareness of food insecurity and poverty. In this reporting period, the work of the Foodbank has received regular coverage in the local press and on regional radio and television. Our Charity uses its website, Facebook pages and Twitter to promote a greater awareness about the challenges of living in poverty and our work to reduce its effects on people’s lives.

Regard to Public Benefit

When exercising any powers or duties in the operation of The Foodbank, the Trustees have complied with their duty to have due regard to the guidance issued by the Charity Commission on public benefit.

2

THE BEDE FOODBANK CIO

TRUSTEES’ ANNUAL REPORT For the year ended 31 March 2021

Contribution made by Volunteers

The contributions of volunteers to the services the Foodbank provides are immeasurable. Many of our volunteers had to shield from COVID-19 which hindered their regular attendance. However, others were able to continue volunteering and their efforts enabled the Charity to keep its doors open throughout lockdown. We are grateful for their compassion, commitment, and contribution to all aspects of the Charity’s services. Over the course of the year, we had 78 people who provided 14,300 hours of their time, making an estimated in-kind contribution of £124k to the Charity by serving people in their time of need. The importance of the roles fulfilled by our volunteers is greatly appreciated and essential for the delivery of our services.

In addition to the support from private individuals, we also record our appreciation to the organisations that provide volunteers throughout the period to augment our regular volunteers volunteering activity at the Foodbank, which include, among others, CISCO, NUFC Fans Foodbank and the Newcastle United Foundation.

Achievements and Performance

This year has brought challenges like no other for the Foodbank. Coronavirus has impacted on peoples’ lives in unimaginable ways and has arguably hit the poorest sections of our society hardest. In response to the increased demand for food, whilst respecting social distancing and the challenge to maintain our welfare services, the Charity revised its food supply chain, restructured its distribution centres and expanded its network and the Pathways welfare support was aligned within the volunteer teams. The use of e-vouchers was introduced to streamline the client referral process and the referral networks were strengthened by adding new agencies offering improved coverage for client access across the city.

The Pathways Out of Hunger Project, with support from Newcastle City Council Round 10 Fund, continued the development of its welfare programme to support people as they tackle the causes of poverty and other factors that brought them to the Foodbank. In the 12 months to 31[st] March 2021, Pathways assisted 342 people presenting a variety of issues which were adversely affecting their wellbeing and livelihoods. Often, having no money was the major factor that people faced and the Pathways project helped to generate £98k in financial gains through benefit maximisations for a significant number of service users. The Pathways’ project supported 12 people to a stage where they no longer needed the Foodbank due to their improved financial circumstances.

One effect of the pandemic was a change in people’s shopping habits as many moved online to buy home deliveries. As a result, in-store food donations reduced as did the

3

THE BEDE FOODBANK CIO

TRUSTEES’ ANNUAL REPORT

For the year ended 31 March 2021

drop-off donations at our centres from the public. Lockdown and social distancing safeguards also saw the continued suspension to football games at St James’ Park and, with it, the end to donations from match-day collections. To counteract the loss of these donation streams, the Foodbank increased its online presence and social media activity to generate more donations through the Charity’s website donation platform. The positive response and the funds generated from this approach have enabled the Foodbank to purchase food and address the shortfall in donated food items.

Future Proofing

The Charity plans to continue its development and strengthen its capacity to tackle hunger and poverty in Newcastle. Fallout from Coronavirus will increasingly impact most on the people who use the Foodbank and its welfare services.

To mitigate these challenges the Charity will:

Financial Review

The Charity, through the strong commitment of its staff, volunteers, external donors and fundraisers, has generated a stable financial outcome for the period. Total income for the year ended 31 March 2021 was £1,378k (2020: £586k), which included donations of food to the value of £478k (2020: £270k).

The Charity reported a surplus of £594k (2020: £190k). The balance sheet shows total funds carried forward of £1,006k (2020: £411k). Stock values of £117k (2020: £102k) are included in total funds.

Reserves Policy

The Trustees consider that, due to its reliance upon voluntary donations, the Charity should have a policy of holding at least twelve months’ running costs, totalling

4

THE BEDE FOODBANK CIO

TRUSTEES’ ANNUAL REPORT

For the year ended 31 March 2021

approximately £300k in free reserves. Free reserves are unrestricted reserves not invested in fixed assets or stock and are held to cover shortfalls in funding and provide working capital. The Trustees are pleased to be able to report that the level of free reserves has increased to £837k at 31 March 2021 (2020: £274k).The growth in free reserves will enable the Charity to expand the range of its activities across the city and the Trustees are developing plans for capital expenditure and other additional areas of investment to respond to the demands arising from this strategy.

Preparation of the accounts on a going concern basis

The financial statements have been prepared on a going concern basis. The Trustees have reviewed and considered relevant information, including the annual budget and future cash flows in making their assessment. In response to the COVID-19 pandemic, the Trustees have revised their forecasts to take into account the impact on the business of possible scenarios brought on by the impact of COVID-19, alongside the measures that they can take to mitigate such impact. Based on these assessments, given the measures that could be undertaken to mitigate the current adverse conditions and the current resources available, the Trustees have concluded that they can continue to adopt the going concern basis in preparing the annual report and accounts.

Audit dispensation

An audit dispensation for the financial year ended 31 March 2021 was granted on 15 September 2021 for the Foodbank under Regulation 34(3)(b) of the Charities (Accounts and Reports) Regulations 2008. This dispensation is for the financial year ended 31 March 2021 only and allows an independent examination in place of an audit for this year. The dispensation was given based upon the information provided by the Trustees that:

Funding Strategy

We have a Funding Strategy and Fundraising Plan to ensure that we secure the funds required to deliver all our charitable activities. Grant income has increased during the year, and we have seen a significant increase in the level of online cash donations. In

5

THE BEDE FOODBANK CIO

TRUSTEES’ ANNUAL REPORT

For the year ended 31 March 2021

addition, we are especially grateful to those significant donors who are named in Note 6 to the financial statements who have supported us in this difficult year. During the coming year, we shall be refreshing our Strategy and fundraising activity.

Risk Management

The Foodbank has a wide range of policies in place which provide it with the means to manage the key risks. These policies include those for health and safety, equality and diversity, safeguarding, data protection, finance and employment and codes of conduct for staff and volunteers.

Reference and Administrative Details

Charity Name: The Bede Foodbank
Registered Charity Number: 1152656
Operational address: The Lillia Centre
Benwell Lane
Newcastle-upon-Tyne
NE15 6LX
Trustees : Revd. D J Coad (Chair)
Mr. S J Lightley (Treasurer)
Ms. D M Robertson
Mr. P D Rogerson
Mrs. J Slesenger
Independent Examiner: J. Dodds FCIE
Connected Voice Business Services Ltd
Higham House,
Higham Place
Newcastle-upon-Tyne
NE1 8AF
Bankers: CAF Bank Ltd
25 Kings, Hill Avenue
Kings Hill, West Mailing
Kent,
ME19 4JQ

6

THE BEDE FOODBANK CIO

TRUSTEES’ ANNUAL REPORT For the year ended 31 March 2021

Changes in Board of Trustees

Since the year end, Ms D M Robertson has retired as a Trustee. Ms Robertson has given exceptional service as a Trustee over many years and the Trustees wish to record their appreciation for the significant contribution she has made to the development of the Charity and its operations.

Structure Governance and Management

Governing Documents

The Bede Foodbank is a Charitable Incorporated Organisation (CIO), first registered on 1 July 2013, and has a constitution as its governing document.

Appointment of Trustees.

Every Trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the Trustees. In selecting individuals for appointment as Trustees, the Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

The Trustees meet at least quarterly and deal with the administration of the Charity encompassing the strategic vision, financial accountability and risk management. The operational management of the organisation is undertaken by the Chief Executive Officer and the Charity’s employees.

Trustees’ Responsibilities in Relation to the Financial Statements

The Charity’s Trustees are responsible for preparing a Trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The Charity’s Trustees are required to prepare financial statements for each year which give a true and fair view of the state of affairs of the CIO and of the incoming resources and application of resources, including the income and expenditure, of the Charity for that period. In preparing the financial statements, the Trustees are required to:

7

THE BEDE FOODBANK CIO

TRUSTEES’ ANNUAL REPORT

For the year ended 31 March 2021

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity. They are also responsible for safeguarding the assets of the Charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the Charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

By order of the Board of Trustees and signed on their behalf by:

……………………………. Revd. Dr D J Coad Chair of Trustees

16 November 2021

8

THE BEDE FOODBANK CIO

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

For the year ended 31 March 2021

I report on the financial statements of The Bede Foodbank CIO for the year ended 31 March 2021, which are set out on pages 10 to 23.

Respective responsibilities of Trustees and Examiner

The charity's Trustees are responsible for the preparation of the accounts. The charity's Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.

The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a Fellow of the Association of Charity Independent Examiners.

An independent examination was allowed by dispensation in place of an audit, the date when the Commission dispensed with this requirement was 15 September 2021.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of Independent Examiner's Statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jim Dodds FCIE Connected Voice Business Services Ltd Higham House Higham Place Newcastle upon Tyne NE1 8AF Date: 16 November 2021

9

THE BEDE FOODBANK CIO

STATEMENT OF FINANCIAL ACTIVITIES

For the year ended 31 March 2021

6
7
8
Other income
9
10
Expenditure on:
12
13
Raising funds
Operation of the charity
Total expenditure
Net income/(expenditure)
Net movement of funds
Charitable activities
Total income
Donations and legacies
Income from:
Investments
Charitable activities
Grants and contracts
Sale of donated goods
Notes
Total funds carried forward
Reconciliation of funds
Total funds brought forward		 Unrestricted
Funds
£
1,259,265
23,008
7,480
4,189
1,457
1,295,399
443
667,329
667,772
627,627
627,627
371,712
999,339		 Restricted
Funds
£
23,075
59,124
-
-
-
82,199
-
115,675
115,675
( 33,476 )
( 33,476 )
39,643
6,167		 Total
2021
£
1,282,340
82,132
7,480
4,189
1,457
1,377,598
443
783,004
783,447
594,151
594,151
411,355
1,005,506		 Total
2020
£
495,481
77,526
977
11,508
740
586,232
121
396,067
396,188
190,044
190,044
221,311
411,355

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities

The notes on pages 13 to 23 form an integral part of these accounts.

10

Charity Number 1152656

THE BEDE FOODBANK CIO

BALANCE SHEET

As at 31 March 2021

Fixed assets
Tangible assets
20
Total fixed assets
Current assets
Stock
21
Debtors
22
Cash at bank and in hand
23
Total current assets
Creditors:amounts falling due within
one year
24
Net current assets
Total assets less current liabilities
Total net assets
Funds of the charity
Unrestricted income funds
Restricted income funds
Total funds
Notes		 £
116,725
3,749
860,589
981,063
( 20,525 )		 Total
2021
£
44,968
44,968
960,538
1,005,506
1,005,506
999,339
6,167
1,005,506		 £
101,563
14,192
283,394
399,149
( 23,431 )		 Total
2020
£
35,637
35,637
375,718
411,355
411,355
371,712
39,643
411,355

The notes on pages 13 to 23 form an integral part of these accounts. These financial statements were approved by the Board on: 16 November 2021 and are signed on its behalf by: Stephen Lightley Treasurer

11

Charity Number 1152656

THE BEDE FOODBANK CIO

STATEMENT OF CASH FLOWS

For the year ended 31 March 2021

Cash flows from operating activities
Net movement in funds
Depreciation
Deduct interest income shown in investing activities
Increase in inventory
Decrease (increase) in debtors
(Decrease) increase in creditors
Cash generated from operations
Cash flow from investing activities
Purchase of property, plant and equipment
Sale of property, plant and equipment
Interest received
Net cash used in investing activities
Increase in cash and cash equivalents
Cash and cash equivalents at start of year
Cash and cash equivalents at end of year
Notes		 2021
£
594,151
14,779
( 1,457 )
( 15,162 )
10,443
( 2,906 )
599,848
( 24,110 )
-
1,457
( 22,653)
577,195
283,394
860,589		 2020
£
190,044
5,318
( 740 )
( 46,294 )
( 6,525 )
20,264
162,067
( 29,275 )
-
740
( 28,535)
133,532
149,862
283,394

The notes on pages 13 to 23 form an integral part of these accounts.

12

THE BEDE FOODBANK CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

1 Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation or uncertainty in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The Bede Foodbank CIO meets the definition of a public benefit entity under FRS 102.

2.2 Preparation of the accounts on a going concern basis

The financial statements have been prepared on a going concern basis. The Trustees have reviewed and considered relevant information, including the annual budget and future cash flows in making their assessment. In particular, in response to the COVID-19 pandemic, the Trustees have revised their forecasts to take into account the impact on the business of possible scenarios brought on by the impact of COVID-19, alongside the measures that they can take to mitigate the impact. Based on these assessments, given the measures that could be undertaken to mitigate the current adverse conditions, and the current resources available, the Trustees have concluded that they can continue to adopt the going concern basis in preparing the annual report and accounts.

3 Income

3.1 Recognition of income

Income is recognised when the charity has entitlement to the resources, any performance conditions attached to the item(s) of income have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliability.

3.2 Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.

3.3 Grants and donations

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of the provision of a specified service is deferred until the criteria of income recognition are met.

13

THE BEDE FOODBANK CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

3.4 Donated goods and services

Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so.

Donated services and facilities are included in the SoFA when received at the value of the gift to the charity provided that the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with the equivalent amount recognised as an expense under the appropriate heading in the SoFA.

3.5 Volunteer help

The value of volunteer help received is not included in the accounts but is described in the Trustees' annual report.

3.6 Interest receivable

Interest on funds held on deposit is included when received and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

3.7 Fund accounting

Unrestricted funds are available to spend on activities that further any purpose of the charity. Designated funds are unrestricted funds of the charity which the Trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

4 Expenditure and liabilities

4.1 Liability recognition

Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

4.2 Charitable activities

Expenditure on charitable activities includes the costs of food distribution and other activities undertaken to further the purposes of the charity and their associated support costs.

4.3 Governance and support costs

Support costs have been allocated between governance and other support costs. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

4.4 Irrecoverable VAT

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

4.5 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

14

THE BEDE FOODBANK CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

5 Assets

5.1 Tangible fixed assets for use by the charity

Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:

Office equipment Straight line over four years Kitchen equipment Straight line over four years Garden structures Straight line over four years Vehicles Straight line over four years

15

THE BEDE FOODBANK CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

Analysis of income

6
7		 Donations and legacies
Arnold Clark
Bruce Grant
Celtic FC Foundation
Charities Aid Foundation
Community Foundation
County Durham Community
Foundation - Sherburn House
Department for Environment,
Food and Rural Affairs
Gainford Group
Eversheds Solicitors
Food Nation
intu Metro Centre
Karbon Homes
Manning Trust
Newcastle Building Society
NUFC Foundation
Power Systems Consultants
Reuben Foundation
Unison Newcastle
Watches of Switzerland
Womble Bond Dickinson
Wor Flags
Private donations > £2,000
Charitable activities
Income from grants
The Trussell Trust
The National Lottery Community Fund
Citylife Line Grant Newcastle
Donated goods for distribution to beneficiaries
LGA Foundation
Asda Foundation
Morrison Foundation
Sage Foundation
Newcastle City Council - Newcastle Fund
Gift Aid
Fundraising
Jeremy Beecham Schools
The Joseph Strong Trust
Other donations and gifts < £2,000
Elim Pentecostal Church Newcastle
NISA Making A Difference Locally		 Unrestricted
Funds
£
478,183
3,000
-
2,500
10,100
-
10,000
-
10,000
7,000
2,000
-
-
-
-
2,000
2,000
5,400
10,000
4,800
5,000
4,500
30,000
4,900
-
35,666
584,905
46,428
883
1,259,265
-
15,752
-
-
-
5,256
2,000
-
-
23,008		 Restricted
Funds
£
-
-
-
-
-
6,000
-
5,000
-
-
-
2,050
-
5,000
2,995
-
-
-
-
-
-
-
-
-
-
-
2,030
-
-
23,075
10,001
-
3,000
-
13,881
-
-
10,000
22,242
59,124		 Total
2021
£
478,183
3,000
-
2,500
10,100
6,000
10,000
5,000
10,000
7,000
2,000
2,050
-
5,000
2,995
2,000
2,000
5,400
10,000
4,800
5,000
4,500
30,000
4,900
-
35,666
586,935
46,428
883
1,282,340
10,001
15,752
3,000
-
13,881
5,256
2,000
10,000
22,242
82,132		 Total
2020
£
270,193
-
2,000
5,000
-
13,271
-
-
-
-
-
-
2,576
-
-
-
-
-
-
-
-
-
-
-
3,700
-
136,590
13,474
48,677
495,481
9,201
-
14,085
20,000
13,957
7,500
2,000
-
10,783
77,526

16

THE BEDE FOODBANK CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

Analysis of incomecontinued
8
Sale of donated goods
Auction of donated items
9
Other income
10 Income from investments
Bank interest
Other income		 Unrestricted
Funds
£
7,480
7,480
4,189
4,189
1,457
1,457		 Restricted
Funds
£
-
-
-
-
-
-		 Total
2021
£
7,480
7,480
4,189
4,189
1,457
1,457		 Total
2020
£
977
977
11,508
11,508
740
740

Income was £1,377,598 (2020: £586,232) of which £1,295,399 was unrestricted (2020: £507,708) and £82,199 was restricted (2020: £78,524).

Donated goods, facilities and services
Value of food donated to the Foodbank		 2021
£
478,183		 2020
£
270,193

11 Donated goods, facilities and services

The charity recognises the value of donated food with reference to the average value of food per kilogram, (Trussell Trust valuation of £1,75 per kilogram).

The charity has also benefitted from, but not recognised in its accounts, the contribution of services made by unpaid general volunteers.

17

THE BEDE FOODBANK CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

Analysis of expenditure on charitable activities

12
13		 Raising funds
Charitable activities
Direct costs
Storage
Project resources
Other direct costs
Support costs
Small equipment
Governance costs
Rent and rates
Heating and electricity
Premises
Travel and subsistence
Volunteer costs
Insurance
Printing, postage and stationery
Telephone
Independent examiner's fees for reporting on
the accounts
IT costs
Depreciation
Subscriptions and fees
Legal and professional fees
Bank charges
Staff salaries
Value of food purchases distributed to
beneficiaries
Other staff costs
Transport costs
Vehicle depreciation
Value of donated goods distributed to
beneficiaries
Fundraising costs		 Unrestricted
Funds
£
443
443
88,736
3,117
-
2,609
65
3,667
2,126
7,221
6,243
463,021
42,100
1,277
2,409
13,268
1,271
977
889
1,622
7,396
7,558
1,648
9,004
109
996
667,329		 Restricted
Funds
£
-
-
74,610
3,246
-
1,099
-
7,441
896
-
2,190
-
22,261
-
-
615
-
2
-
3,265
50
-
-
-
-
-
115,675		 Total
2021
£
443
443
163,346
6,363
-
3,708
65
11,108
3,022
7,221
8,433
463,021
64,361
1,277
2,409
13,883
1,271
979
889
4,887
7,446
7,558
1,648
9,004
109
996
783,004		 Total
2020
£
121
121
121,035
1,972
239
1,045
-
4,586
8,334
4,444
6,197
223,899
5,236
1,243
3,209
355
1,025
933
713
1,216
1,892
874
35
6,401
188
996
396,067

Expenditure on charitable activities was £783,447 (2020: £396,188) of which £667,772 was unrestricted (2020: £371,778) and £115,675 was restricted (2020: £24,410).

18

THE BEDE FOODBANK CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

14 Fees for examination of the accounts

Independent examiner's fees for reporting on the accounts
Other accountancy services paid to the examiner		 2021
£
996
8,170
9,166		 2020
£
996
6,701
7,697

15 Analysis of staff costs and the cost of key management personnel

Salaries and wages
Social security costs
Pension costs (defined contribution pension plan)		 2021
£
147,658
12,495
3,193
163,346		 2020
£
109,596
9,154
2,285
121,035

No employee received remuneration above £60,000 (2020: nil).

The key management personnel of the charity comprise the Trustees and the CEO. The total employee benefits of the key management personnel of the charity were £50,031 (2020: £46,235).

16 Staff Numbers

The average monthly head count was 6 staff (2020: 5.5 staff) and the average monthly numbers of full-time equivalent employees during the year were as follows:

The parts of the charity in which the employees work were:
Charitable activities		 2021
Number
6.0
6.0		 2020
Number
5.5
5.5

17 Transactions with Trustees

None of the Trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.

Trustees' expenses

No Trustee expenses have been incurred in the year.

Transactions with related parties

There have been no related party transactions in the reporting period.

18 Defined contribution pension scheme

The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund.

The employer's pension costs represent contributions payable by the charity to the fund and amount to £3,193 (2020: £2,285). There was £590 outstanding as at 31 March 2021 (2020: £526).

19

THE BEDE FOODBANK CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

19 Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.

Office
Kitchen
20 Tangible fixed assets
equipment
equipment
£
£
Cost
Balance brought forward
2,835
28,568
Additions
1,896
-
Disposals
-
-
Balance carried forward
4,731
28,568
Depreciation
Basis
SL
SL
Rate
25%
25%
Balance brought forward
255
4,480
Depreciation charge for year
788
6,143
Disposals
-
-
Balance carried forward
1,043
10,623
Net book value
Brought forward
2,580
24,088
Carried forward
3,688
17,945
21 Stock
Opening
Added in period
Distributed in period
Closing
22 Debtors and prepayments (receivable within 1 year)
Gift Aid due
Other debtors		 Garden
structures
£
2,512
-
-
2,512
SL
25%
209
628
-
837
2,303
1,675
Goods for
distribution
2021
£
101,563
542,544
( 527,382 )
116,725
2021
£
3,749
-
3,749		 Vehicles
£
17,776
22,214
-
39,990
SL
25%
11,110
7,220
-
18,330
6,666
21,660
Goods for
distribution
2020
£
55,269
270,193
( 223,899 )
101,563
2020
£
3,749
10,443
14,192		 Total
£
51,691
24,110
-
75,801
16,054
14,779
-
30,833
35,637
44,968

20

THE BEDE FOODBANK CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

23 Cash at bank and in hand

Cash at bank and in hand
Short term deposits
Cash at bank
Cash in hand		 2021
£
275,000
585,077
512
860,589		 2020
£
140,000
143,182
212
283,394

24 Creditors and accruals (payable within 1 year)

reditors and accruals (payable within 1 year)
LGA Foundation
Independent examination of accounts
Deferred income
Trade creditors
Accruals
Other accruals
Other creditors
Trussell Trust		 2021
£
2,091
7,404
996
10,034
-
-
20,525		 2020
£
1,671
7,763
996
-
3,000
10,001
23,431

25 Deferred income

Deferred income comprises advance payments from grants that relate to future periods.

Amount deferred in year
Amount released to income earned from
charitable activities
Balance carried forward
Balance brought forward		 2021
£
13,001
( 13,001 )
-
-		 2020
£
-
-
13,001
13,001

26 Events after the end of the reporting period

No events have occurred after the end of the reporting period, but before the accounts are authorised, that require adjustment to the accounts.

21

THE BEDE FOODBANK CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

27 Analysis of charitable funds

Analysis of movements in unrestricted funds

Unrestricted funds
General unrestricted fund
Totals		 Fund
balances
brought
forward
£
371,712
371,712		 Incoming
resources
£
1,295,399
1,295,399		 Resources
expended
£
( 667,772 )
(667,772)		 Transfers
£
-
-		 Fund
balances
carried
forward
£
999,339
999,339

Purpose of unrestricted funds

General unrestricted fund: The 'free reserves' of the charity.

Analysis of movement in restricted funds

Restricted funds
Advocacy Welfare Project
Foodbank administration
Foodbank security and
equipment
Foodbank food distribution
Foodbank IT equipment
Foodbank kitchen refurbishment
Foodbank kitchen garden
Totals		 Fund
balances
brought
forward
£
15,494
-
4,999
-
1,047
17,768
335
39,643		 Incoming
resources
£
16,881
13,996
-
48,792
-
-
2,530
82,199		 Resources
expended
£
( 32,375 )
( 13,996 )
-
( 48,792 )
( 1,047 )
( 17,768 )
( 1,697 )
(115,675)		 Transfers
£
-
-
-
-
-
-
-
-		 Fund
balances
carried
forward
£
-
-
4,999
-
-
-
1,168
6,167

Purpose of restricted funds

Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor.

Advocacy Welfare Project

Foodbank administration

Foodbank security and equipment Foodbank IT equipment Marriott - kitchen refurbishment Foodbank kitchen garden

Funding the Advocacy Welfare Project to help meet the needs of the Foodbank's clients relating to issues such as debt, physical, social and mental health to improve their situation and help move them out of crisis.

Funding to contribute the administration of the foodbank. Funding to be spent on Security and other equipment.

Funding for IT equipment.

Funding for the refurbishment and refit of the Foodbank kitchen. Funding for developing a kitchen garden for the Foodbank.

22

THE BEDE FOODBANK CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

28 Capital commitments

As at 31 March 2021, the charity had no capital commitments (2020 -£nil).

29 Analysis of net assets between funds

Analysis of net assets between funds
Other net current assets (liabilities)
Tangible fixed assets
Stock
Cash at bank and in hand		 Unrestricted
Funds
£
44,968
116,725
854,422
( 16,776 )
999,339		 Restricted
Funds
£
-
-
6,167
-
6,167		 Total
2021
£
44,968
116,725
860,589
( 16,776 )
1,005,506		 Total
2020
£
35,637
101,563
283,394
( 9,239 )
411,355

30 Guarantee

There have been no guarantees given by the charity at 31 March 2021.

31 Debt

There is no debt outstanding which is owed by the charity and which is secured by an excess charge on any of the assets of the charity at 31 March 2021.

32 Governing document

The organisation is a Charitable Incorporated Organisation - registered on 1 July 2013 as a body corporate under part 11 of the Charities Act 2011.

23