Trustees' Annual Report for the period
| Period start date Day |
Period start date Month |
Period start date Month |
Year | Period end date Day Month |
Year | ||
|---|---|---|---|---|---|---|---|
| **From ** | 06 | APRIL | 2024 | To | 05 APRIL |
2025 |
Section A Reference and administration details
Charity name WADHURST WARRIORS Other names charity is known by N/A Registered charity number (if any) 1152653
Charity's principal address CARILLON COTTAGE, HIGH STREET, WADHURST EAST SUSSEX ENGLAND Postcode TN5 6AA
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Jamie Cates | Chair | ||
| Oliver Orchard | Vice Chair | ||
| Nick Craig | Treasurer | ||
| John Belton | Secretary | ||
| Paul Allen | Upto 30thJanuary2025 | resigned | |
| Michael Penfold | |||
| Andrew Burnett | |||
| Nigel Froggatt | |||
| Paul Beyer | |||
| Sam Maynard | |||
| Chris Poulton | Upto 1st May2024 | resigned | |
| Alistair Duncan | Upto 1st May2024 | resigned | |
| Melissa Mason | From 3rdOctober 2024 | Elected bythe trustees | |
| Richard Lloyd | From 3rdOctober 2024 | Elected bythe trustees | |
| Ed D’Aguilar | From 3rdOctober 2024 | Elected bythe trustees |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| Not applicable |
Names and addresses of advisers (Optional information)
| Type of adviser | Name | Address |
|---|---|---|
| Not applicable |
Name of chief executive or names of senior staff members (Optional information)
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Year 24-25
| Name | Position | |
|---|---|---|
| Not applicable |
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution)[CIO - Association (Dated 16 June 2013), Registered 02 July 2013 ]
How the charity is constituted (eg. trust, association, company)[CHARITABLE INCORPORATED ORGANISATION ]
Trustee selection methods
- (eg. appointed by, elected by)[Elected from the volunteer group - the charity has no formal membership ]
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
Trustees Trustees’ responsibilities are laid down in the Charity Commission guidance and reviewed at each AGM.
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policies and procedures adopted for the induction and The Trustees re affirm their duties at the AGM with the trustees’ pledge. training of trustees;
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the charity’s organisational The responsibilities of the trustees are confirmed in the constitution. structure and any wider Information including the obligations and links to the relevant governance
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network with which the charity practices are issued to the trustees on application.
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works;
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relationship with any related parties;
All trustees formally confirm their acceptance of their duties in writing.
- trustees’ consideration of Structure & Governance major risks and the system The volunteers and officers are bound by a code of conduct which is and procedures to manage reviewed and re-issued twice yearly. them.
A number of policies are in place to help manage the charity which are reviewed on a three year bases. Relationships with related parties
The trustees monitor and regularly review relationships with related parties.
The Charity made payments to four (4) Related Parties this year, as permitted in The Charity’s constitution and duly authorised by the board of trustees. These are declared within the Statement of Accounts.
Major risks No major or reportable risk were observed this year. Policies are reviewed periodically and are agreed to be relevant and up to date.
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Year 24-25
Section C Objectives and activities
To further such charitable purposes for the public benefit as are Summary of the objects of exclusively charitable according to the laws of England and Wales as the the charity set out in its trustees may from time to time determine. governing document
| Objectives and activities | |
|---|---|
| To further such charitable purposes for the public benefit as are exclusively charitable according to the laws of England and Wales as the trustees may from time to time determine. |
|
| Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
Organise, manage and deliver village events - “Wadhurst Village events and festivals” - and raising money to provide grants and scholarships to local organisations and individuals in Wadhurst and the surrounding areas of Wadhurst parish The charity also supports wider village activities by coordinating and supplying volunteers to help manage events. This year, the main activities includes: • Running Wadhurst Bonfire & Fireworks November 2024. • High Street Christmas Lights & Tree - erected by the volunteer group for the people of Wadhurst and surrounding areas. • Running a Santa Sleigh Run around the village. • Running Quiz Nights to raise money for the village and provide social interaction. The Charity facilitates the ability for other local charities & non-profit groups to raise funds for their own causes at these events. The Charity provides hands on help, labour, tools & materials (free of charge) for worthy village causes. All the above provide a public benefit by way of enhancing community relations, improving the quality of life, supporting those in need and promoting local cultural knowledge, history, tradition, and community experience to those who live in and around the village and the wider parish of Wadhurst. In planning each year’s activities, the trustees review the guidance on public benefit issued by the Charity Commission at the Trustees Meetings. |
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Year 24-25
Additional details of objectives and activities (Optional information)
Volunteer Contributions
All members and trustees volunteer their time (and some their tools and materials) free of charge to enable the activities detailed above to be completed.
Grants
You may choose to include further statements, where relevant, about:
On a quarterly basis (or on special request) and also at the AGM, the trustees will determine the beneficiaries and proportion of the available funds to be awarded to local charities, organisation and groups, based on the merits of applications received.
Applications are made in writing.
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policy on grantmaking;
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policy programme related investment;
The decision to award is made by a quorum of 70% of the trustees exercising a simple majority.
• contribution made by volunteers. In addition to simple grants, the Charity also awards “a scholarship” which is designed to provide financial support to enhance the prospects of an individual.
The trustees may elect not to make any awards within a financial year and “roll” the surplus to the following year, subject to the applications made in that year.
All awards voted on by the trustees are recorded as formal resolutions.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
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Decoration of the village with Christmas Lights and two Christmas Trees, plus operation of a Santa Sleigh throughout the village – all undertaken by trustees and members as volunteers.
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Managed and organized the Wadhurst Village bonfire and fireworks display in November 2024.
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Ran quiz nights for the benefit of the community at a nonprofit basis.
Section E Financial review
Brief statement of the charity’s policy on reserves
The trustees have agreed to maintain a minimum reserve of £25,000 for the next financial year, which is adequate to cover receipts and payments fluctuations and/or event loss potential.
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4
This reserve will be maintained going forward, with excess funds being available for asset purchase, grants and/or local projects that have public benefit. The trustees will continue to review this policy annually.
Details of any funds materially N/A in deficit
Further financial review The charity does not own/or plan to own land or property or take on staff. details (Optional information) Funding of the award of grants and the provision of village activities is via donations and surplus money generated by the Charity’s activities in the staging of activities/events for the Village:
Summary
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Donations received : £9,033
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Grants received : £4,250
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Donations given (helping hand grant and Warriors scholarship) : £4,292
In Apr 2024, The Charity updated its' format for the Annual Statement of Accounts to ensure these accounts are reporting reliable, appropriate, and relevant information about the financial position, financial performance and cash flow of The Charity.
As of Apr 2025, The Charity has introduced a capitalisation policy of £100 and assumes depreciation for new assets of: Xmas Lights Equipment - 20 % annually All Other Assets - 33 % annually
~~ee~~ Section F Other optional information
N/A
~~ee~~ Section G Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees: Signature(s) John Belton ~~es ee~~ Full name(s) John Belton Nicholas Craig ~~ee ee~~ Position (eg Secretary, Chair, etc) Secretary Treasurer ~~re ee~~ Date 20 May 2025 20 May 2025 ~~es ee~~
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5
WADHURST WARRIORS
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF WADHURST WARRIORS
I report to the charity trustees on my examination of the accounts of the charity for the year ended 5 April 2025 which are set out on pages 7 to 10.
Respective responsibilities of trustees and examiner
As the charity’s trustee of Wadhurst Warriors you are responsible for the reparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Wadhurst Warriors accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of Wadhurst Warriors as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rid.
......................................
R T K Walsh FCCA Manningtons Chartered Accountants
39 High Street Battle East Sussex TN33 0EE
15/07/2025 Date:.............................
6
Annual Statement of Accounts for the Period: - 06 Apr 2024 05 Apr 2025
Wadhurst Warriors Registered Charity Number: 1152653 Receipt and Payment Accounts
RECEIPTS & PAYMENTS
| Notes | Unrestricted Funds |
Restricted Funds |
Total This Year |
Reported Last Year |
|---|---|---|---|---|
| A1 - Receipts | ||||
| Event Sales Non-Event Sales Donations & Sponsorship Received 6 Grants Received 7 Sub-Total |
29,319 £ - £ 4,205 £ - £ 33,524 £ |
- £ - £ 4,828 £ 4,250 £ 9,078 £ |
29,319 £ - £ 9,033 £ 4,250 £ 42,602 £ |
21,220 £ 418 £ 6,722 £ 14,000 £ 42,360 £ |
| A2 - Asset Sales | ||||
| Asset Sales Sub-Total Total Receipts |
- £ - £ 33,524 £ |
- £ - £ 9,078 £ |
- £ - £ 42,602 £ |
- £ - £ 42,360 £ |
| A3 - Payments | ||||
| Event Costs Governance, Fees & Insurance Donations Made 8 Cost of Charitable Activities 9 Grants Returned Sub-Total |
18,874 £ 2,101 £ 4,292 £ 2,601 £ - £ 27,868 £ |
5,388 £ 800 £ - £ - £ 838 £ 7,026 £ |
24,262 £ 2,901 £ 4,292 £ 2,601 £ 838 £ 34,894 £ |
33,988 £ 1,446 £ 6,354 £ - £ 824 £ 42,612 £ |
| A4 - Asset and Investment Purchases | ||||
| Marquees Gas BBQ Replacement Christmas Lights Storage Boxes Donation Pots & Buckets Sub-Total Total Payments Net Receipts/(Payments) A5 - Transfer Between Funds 10 A6 - Opening Balance 06 Apr 2024 Closing Balance 05 Apr 2025 |
- £ - £ - £ 199 £ 150 £ 349 £ 28,217 £ 5,307 £ 251 £ 31,019 £ 36,577 £ |
- £ - £ 2,305 £ - £ - £ 2,305 £ 9,331 £ (253) £ (251) £ 504 £ - £ |
- £ - £ 2305 199 £ 150 £ 2,654 £ 37,548 £ 5,054 £ - £ 31,523 £ 36,577 £ |
2,675 £ 700 £ - £ - £ - £ 3,375 £ 45,987 £ (3,627) £ - £ 35,150 £ 31,523 £ |
Page 1 of 4
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Annual Statement of Accounts for the Period:
Registered Charity Number: 1152653 Receipt and Payment Accounts
- 06 Apr 2024 05 Apr 2025
Wadhurst Warriors
| ASSETS & LIABILITIES ~~ee~~ |
ASSETS & LIABILITIES ~~ee~~ |
ASSETS & LIABILITIES ~~ee~~ |
ASSETS & LIABILITIES ~~ee~~ |
ASSETS & LIABILITIES ~~ee~~ |
ASSETS & LIABILITIES ~~ee~~ |
ASSETS & LIABILITIES ~~ee~~ |
ASSETS & LIABILITIES ~~ee~~ |
ASSETS & LIABILITIES ~~ee~~ |
|---|---|---|---|---|---|---|---|---|
| Notes | Unrestricted | Restricted | Total This | Total This | Reported | Reported | ||
| Funds | Funds | Year | Last Year | |||||
| B1 - Cash Funds | ||||||||
| Current Account | £ | 36,577 £ |
£ | - £ |
£ | 36,577 £ |
£ | 31,523 £ |
| Savings Account | £ | - £ |
£ | - £ |
£ | - £ |
£ | - £ |
| Petty Cash | £ | - £ |
£ | - £ |
£ | - £ |
£ | - £ |
| Total Cash Funds | £ | 36,577 £ |
£ | - £ |
£ | 36,577 £ |
£ | 31,523 £ |
| B2 - Other Monetary Assets | ||||||||
| n/a | £ | - £ |
£ | - £ |
£ | - £ |
£ | - £ |
| Total Other Monetary Assets | £ | - £ |
£ | - £ |
£ | - £ |
£ | - £ |
| Applicable | Est. Current | |||||||
| Fund | Value | |||||||
| B3 - Investment assets | ||||||||
| n/a | n/a | £ | - £ |
|||||
| Total Investment Assets | £ | - £ |
||||||
| B4 - Assets Retained for the Charity’s Own Use | ||||||||
| Marquees & Gazeebos | Unrestricted | £ | 1,500 £ |
|||||
| Catering Equipment (BBQ, Pans, Utensils, Bain-Marie, etc.) | Unrestricted | £ | 692 £ |
|||||
| Misc. Event Equipment (Tables, Signs, Bins, Fencing, High Vis, etc.) | Misc. Event Equipment (Tables, Signs, Bins, Fencing, High Vis, etc.) | Unrestricted | £ | 380 £ |
||||
| Non-Event Equipment (Clothing, Donation Pots, etc.) | Unrestricted | £ | 343 £ |
|||||
| Wadhurst Village High Street Christmas Lights | Restricted | £ | 1,844 £ |
|||||
| Estimated Total Assets | £ | 4,759 £ |
||||||
| B5 - Liabilities at Year End | ||||||||
| Unpaid Grants | Unrestricted | £ | 2,500 £ |
|||||
| Total Liabilities | £ | 2,500 £ |
The accounts were reviewed and approved by the Trustees at their meeting on: 29 Apr 2025
Signed on behalf of the trustees: Print Name Position Signature Date John Belton Secretary 20 May 2025 John Belton ~~es~~ Nicholas Craig Treasurer 20 May 2025 ~~es ee eee~~
Page 2 of 4
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Annual Statement of Accounts for the Period:
Wadhurst Warriors Registered Charity Number: 1152653 Receipt and Payment Accounts
- 06 Apr 2024 05 Apr 2025
NOTES TO THE ACCOUNTS - Part 1
1. Basis
These accounts have been prepared on a “Receipt and Payment” basis.
2. Accounting Policy
In Apr 2024, The Charity updated its' format for the Annual Statement of Accounts to ensure these accounts are reporting reliable, appropriate, and relevant information about the financial position, financial performance and cash flow of The Charity. As of Apr 2025, The Charity has introduced a capitalisation policy of £100 and assumes depreciation for new assets of: Xmas Lights Equipment - 20 % annually
All Other Assets - 33 % annually
3. Funds
Unrestricted funds may be used at the discretion of the trustees in delivering the objects of The Charity through its’ activities. The Charity maintains a single unrestricted general fund for the day-to-day running of The Charity.
Restricted funds may only be used for specific purposes. The only source of restricted funds for FY24-25 are grants and donations from the local Parish Council, awarded to fund (either in full or in-part) three separate events.
The Charity does not have any Endowment funds.
4. Guarantees & Debts
The Charity has not given any guarantees in FY24-25.
The Charity does not have any debts secured by a charge on assets.
5. Trustee Renumeration
No Trustees received any renumeration in FY24-25 and the Charity did not pay any Trustee expenses during FY24-25.
- The Charity made payments to four (4) Related Parties FY24 25, as permitted in The Charity’s constitution.
Payments totalling £ 10,200.00 were made to Meteor Fireworks Ltd. for provision of two professional fireworks displays in June 2024 & November 2024 and advanced purchase of stock for November 2025. Paul Allen, who was a trustee of The Charity until 30 Jan 2025, is a director of this company. The remaining Trustee’s consider the amount charged by Meteor Fireworks Ltd. to be significantly less than the applicable market rate for the specification of the displays provided in 2024 and to be provided in 2025.
Payments totalling £ 1,409.92 were made to Samuel Maynard for supply of alcohol, miscellaneous food and catering sundries for two events. Samuel Maynard is a Trustee of The Charity. The remaining Trustee’s consider the amount charged by Samuel Maynard to be below the applicable market rate, achieved through trade discounts and sale & return terms.
Payments totalling £ 2,334.00 were made to NF Services for provision of materials, labour and specialist plant machinery with competent operator for two events in November and December 2025. Nigel Froggatt, a trustee of The Charity, owns this business. The remaining Trustee’s consider the amount charged by NF Services to be below the applicable market rate, achieved through trade discounts and supply of competent operators & equipment insurance without charge.
A payment of £ 300.00 was made to EDA Electrical for acting as the registered electrician supervising the errection of the Wadhurst Christmas Lights in 2024. Edward D'Aguilar, the owner of this business, became a Trustee of The Charity in October 2024. The remaining Trustee’s consider the amount charged by Edward D'Aguilar to be below the applicable market rate for the quantity of labour supplied and made use of his specialist knowledge of the lights project.
Page 3 of 4
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Annual Statement of Accounts for the Period:
Wadhurst Warriors Registered Charity Number: 1152653 Receipt and Payment Accounts
- 06 Apr 2024 05 Apr 2025
NOTES TO THE ACCOUNTS - Part 2
Breakdown amounts given below in Note 6-8 are totals of receipts and payments from this financial year only and may not reflect the total amount received or paid by the charity for each individual donation, grant or sponsorship.
| x1 x1 x1 Easyfundraising x2 x9 Donation Pots in Local Shops x3 x3 Total x1 x1 Total x1 x1 x1 x1 x1 Total x1 x1 Total Wild Wadhurst Baby Umbrella 9. Cost of Charitable Activities New Website Development & Upload Heathfield & Waldron RFC Ladies Wadhurst Dramatic Club (Dramatiks) Printing Promotional Material 6. Donations & Sponsorship Received in Year Private Individuals 7. Grants Received in Year Markel International Wadhurst Parish Council - Fireworks 2024 Wadhurst Parish Council - D-Day 80th Ad-Hoc Event Donations Quantity of Transactions 8. Donations Made in Year Elevate Creates Training Ltd Wadhurst Park Wadhurst Parish Council (Christmas Lights) |
- £ 100 £ 3,000 £ 103 £ 896 £ 106 £ 44 £ 4,249 £ - £ - £ - £ 950 £ 175 £ 700 £ 1,000 £ 1,467 £ 4,292 £ 2,574 £ 27 £ 2,601 £ Unrestricted Funds |
4,828 £ - £ - £ - £ - £ - £ - £ 4,828 £ 1,500 £ 2,750 £ 4,250 £ - £ - £ - £ - £ - £ - £ - £ - £ Restricted Funds |
4,828 £ 100 £ 3,000 £ 103 £ 852 £ 106 £ 44 £ Total This Year |
|---|---|---|---|
| 9,033 £ |
|||
| 1,500 £ 2,750 £ |
|||
| 4,250 £ |
|||
| 950 £ 175 £ 700 £ 1,000 £ 1,467 £ |
|||
| 4,292 £ |
|||
| 2,574 £ 27 £ |
|||
| 2,601 £ |
10. Transfers Between Funds
The Charity received a donation from the local Parish Council for running the village Christmas Lights event in 2024. In accordance with the terms of the donation, following completion of the event the balance of this donation has been retained for the Charity's own use.
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