CHARITY COMMISSION i FOR ENGLAND AND WALES j Trustees. Annual Report for the period ,. Period start daté Period end date YÈdr 2024 I APRIL 2023 j APRIL Section A Reference and administration details Charity name WADHURST WARRIORS Othor nam•s charlty Is known by NIA Reglstsred charfty number (If any) 1152653 Charftys prlnclpal address CARILLON corrAGE, HIGH STREET, WADHURST EAST SUSSEX ENGLAND Postcode TN5 6A4 Names of the charity trustees who manage the charity Datss actsd If not for wholo year Name of porson (or body) entlued to appolnt tru$lee (ff Trustee namo Offlee (If any) Christopher Poulton Jamie Cates Alastair Duncan John Belton Paul Allen Michael Penfold Andrew Bumett Nigel Froggatt Oliver Orchard Paul Beyer Sam Maynard Nick Craig Names of the trustses for the charfty, If anyi (for example, any cuslodlan truslees) Name Dates acted If not for whole Not applicable Chair Vice Chair Treasurer Secretary From 3 October 2023 From 3° October 2023 From 3° October 2023 From 3° October 2023 Quorum of trustees Quorum of trustees Quorum of trustees Quorum of trustees 10 11 12 ear Names and addresses of advisers (Optional infomiat5on) Type of adviser Namè Address Not applicable Name of chief executive or names of senior staff members (Optlonal Inforniatlon) Name Position Not applicable TAR Year 23-24 Section B Structure, overnance and mana ement Descrlptlon of the charlty's trusts Type of goveming document CIO- Assodatlon (Dated 16 June 2013), Reglstered 02 July 2013 How the charlty is constituted CHARITABLE INCORPORATED ORGANISATION Trustee selectlon methods Elected from the volunteer group - the charlty has no formal membership Addltlonal governance Issues (Optlonal Inforniatlon) You may choose to Include additional information. where relevant, about: pollcles and procedures adopted for the Inductlon and training of trustees. the charfty's organisatlonal structure and any wlder network with whlch the charity works; • relatlonshlp wlth any related parties; trustees, consideration of major rlsks and the system and procedures to manage them. Trustees, responslbllitles are laid down In the Charlty Commission guidanca and revlewed at each AGM. The Trustees re afflrm thelr duties at the AGM ￿th the trustees, pledge. The responsSbillties of the truste88 are conflrmed In the constltutlon. Infomiation Includlng the obllgatlons and Ilnks to the relevant governance praciices ar8 Issued to the trustees on appllcatlon. I trustees fom)ally confimi their acceptance of thelr dutles In wrltlng. tructur The volunleers and trustees are bound by a code of conduct whlch L8 reviewed and re-issued yearly. shi relaled The trustees monitor and regularfy revlew relatlonshlps wlth related partles. The Charlty made payments to four (4) Related Parties this year, as permitted In The Charity's constitutlon and duly aulhorfsed by the board of trustees. Transactions wlth related parties are dedared full in the Annual Statement of Accounts. Risk is reviewed as requlred and are governed by speclflc policles, many of whlch have been updated over the last year. No Major or reportable risk were observed this year. TAR Year ￿24 Section C Ob ectives and activities To further such charitable purposes for the public benefit as are exdusTvely charitable acc￿ding to the laws of England and Wales as the trustees may from time to lime detennine. Summary of the objects of Ihe charlty set out in its governing document Organise. manage and delrver vlllage events - Mladhurst Vlllage events and festivals" . and raising money to provide grants and scholarships to local organisations and individuals in Wadhurst and the surrounding Parishes The charity also supports village activities by coordlnatlng and supplylng volunteers. Thls year, the main actlvltles induded: Runnlng Wadhurst Bonfire & Flrework8 2023. HSgh Street Christmas Llghts & Tree- 8r8ctsd by the volunteer group for the people of Wadhurst and surrounding areas. Runnlng a Santa Slelgh Run around the vlllaga. Running Qulz Nights to raise money for the village and provlde social interadon. Support was also provided by the charlty to asslst the Parfsh Council In the ox)rdlnatkx) of the Coronation celebra￿on. Summary of the maln a¢tfvltle8 undertaken for th• publlc benefit In relatlon to the￿ objects (Include wlthln Ihls sectlon the 8tslutory declaratlon that trustees have had regard to the guldance Issued by the Charlty Commlsslon on publlc bonefft) The Charfty faalitates the ablllty for other local charfties & non•profft groups to raise funds fof their own causes at these events. Provides hands on help, tools & materials {fr88 of charg8) for worthy village causes. All the above provid8 public benefit by way of enhancing community relations. improving the quality of lrfe, supporting those in need and promoting local cultural knowledge, history, tradition, and community experience to those who Ilve in and around the village. In planning each yearfs activities, the trustses review the guldance on publlc benefft Issued by the Charity Commission ai the Trustees Meetlngs. TAR Y8ar 2&24 Additional dotails of objectlves and activitles (Optlonal Informatlon) Vol ntributions All members and trustees volunteer their tlme (and some thelr tools and materials) free of charge to enable the actlv5tles detalled above to be completed. You may choose to Include further ststements, where relevant, about: policy on granlmaklng; policy programme related Investment; conlrlbutlon made by volunteers. On a quarterty basls (or on speclal r8qU8SI) and at the AGM, the trustees wlll determine the beneficSarles and proportion of the available funds to be awarded to local organisations through the charity's Helping Hand Grant, based on the merits of applicatlons recelved. The decislon to award Is made by a quorum of 70Yo of Ihe trustees exercising a slmple majorlty. In addltlon to slmple grants, the Charfty also awards 'a scholarship. whlch Is deslgned to provlde financlal support to enhance the prospects of an Individual. The trustees may elect not to make any awards wlthin a financial year and 'roll" the surplus to the followlng year, subject to the appllcatlons made In that year. All awards are voted on by the trustees and recorded as resolutlons. Section D Achievements and performance Summary of the maln achlevements of the charlty durlng Ihe year Decorallon of the village wlth Chrlstmas Llghts and two Chrlstmas Trees, plus operatlon of a Santa Sleigh throughout the village - all undertaken by trustees and members as volunte6rs. Managed and organlzed the Wadhurst Vlllage bonfire and fireworks display in November 2023. Ran quiz nights for the benefil of the Gommunity at a nonprofit basis. Support8d the parlsh Councll in providing a Coronalion Village party. Section E Financial review Brlef statement of the charltys pollcy on roserves The trustees have agreed to malntaln a mlnlmum reserve of £15,000 for the ne￿ financial, which is adequate to cover receipis and payments fluctuations andlor event loss potential. This reserve will be maintained going forward, with excess funds being available for asset purchase, grants andlor local projects that have public benefit. The trustees will continue lo review this policy annually. Details of any funds materially In deficlt NIA TAR Year 23-24 Further financial review detsils {Optlonal infomiation) The charity does not owThlor plan to own land or propety or take on staff. Funding is via donations and surplus money generated in th8 stsglng of actNitieslevents for the Village: 1. Donations recelved: £6,722 a. A single donation was made of£4,000 2. Grants received.. £14,000 from Wadhurst Parish Council 3. Donatlons glven (helplng hand grant and Warrlor8 scholarshlp): £6,354 In Apr 2024, the Charity updated Its, format for the Annual Statement of Accounts. Thls IntrodU￿e additional Recelpt & Payment categories , clear separation of Unrestricted & Restricted funds, an overvlew of the Charity's current assets. removal of Intemal fund transfers frorn the figures and the addition of notes to the Accounts. These changes have been Implemented lo ensure The Charity is reporting reliable, appropriate, and relevant information about the finandal positlon, financial performance and cash flow of The Charlty. Section F Other optional information NIA Section G Declaration The trust8e8 declare that they have approved th• trustse8' report above. Slgned on bohalf of the charlty's tru8t689: Slgnatur•ls) Full nam•(s) Jamie Cates Nicholas Craig Posltlon (eg Secretaryi Chalr, otc) Chair Treasurer Date 30 Sep 2024 30 Sep 2024 TAR Year 23-24 WADHURST WARRIORS IIYDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF WADHURST WAR￿oRs I report to the charity trustees on my examlnatlon of the accounts of the charfty for the year ended 5 Aprll 2024 whlch are set out on pages 7 to 10, Respectlve re8ponslbllllles of Iruslees and oxarnln•r As the charlty's trustee of Wadhurst Warrlors you are responslble for the reparotlon of the accounts In accordance wlth the requSrements of the Charftles Act 331 l ('the Act,), report In respect of my examlnatlon of the wadhu￿t Warrlors accounts carrled out under sectton l 45 of the 201 I Act and In carrylng out my examlnatlon I have followed all the appllcoble Dlrectlons glven by the Charity Commlssion under sectlon 145(5)(b) of the Act. tndopondont oxamlnor's slat•m•nt I hav8 completed my examlnotlon. I confirm that no materlal matters have come to my attentlon connectlon wlth the examlnaNon glvlro me cause to belleve that h any materfal respect,, l. accounlng records were rK)t kept In respect of Wadhurst Warrfors as requlred by sectlon 7 30 of the Act,. or 2. the accounts do not accord wltt) those record& or 3. the accounts do not comply wllh the accounllng requlrements concernlng the forrn and eont8nt of accounts set out In the Charmes (Accounts and Reports) Regulallons 20)8 other than any requSrement that the accounts glve a 'true and faSr vlew, whlch Is not a matter eonsldered as part of an Independent exomlnatfon. I have no concems and have come across no other rnatte￿ In connectlon wllh the examlnatlon to whlch attentlon should ba drawn In thls report Sn order to enable a proper understandlng of the accounts to be reached. R T K Walsh FCCA Mannlngtons Chartered Accountants 39 Hlgh Street Battle East Sussex TN33 OEE t)ate:,..Ql, wadhuTStWa￿O Registered Cl7arftyNumber. 1152653 Recelpt and PaymentAccounts Annualststement of Accountsfor the Perlod: 06 Apr 2023 05Apr2024 RECEIPTS& PAYMENTS Unrestrf¢ted Funds Restrfcted Funds Total Thls Year Reported Last Year Al-Raeelpts Event Sales Non-Event Sales Donations& Sponsorshlp Recehed Grants Rece￿ed 21.220 418 6,722 38.293 418 6.722 14.000 14.000 SulFTotal 28.360 14,000 42.360 44,838 A2-As¥otSales . Asset Sales sU￿TOtal Totsi Recelpts 28.360 14000 42,360 44.838 Event Costs Governance, Fees & Ingjrance Donatlons Made Grant5 Returned 14.107 1.065 381 6,354 1.552 4,324 6.354 824 &Jb-Totsl 26.616 15,996 42.612 48.219 M-A$$etandliii*slm¢irt Pu￿haS09 Marquees GasB8Q 2.675 71x1 2,675 sU￿TOtal 3.375 3.375 rotsl Payment5 29,991 15,996 45,987 48,219 Net Recelptsl{Payments) A5- Transfer Be￿een Funds A6- Opening Balance 01 ADr 2023 Closlftg Balance 31 Mar2024 11.6311 {2.500) 35.150 31,019 11.9961 2.500 (3.6271 13.3811 35.150 31.523 38,531 35.150 504 Wadhurst Wathors Registered CharltyNumber. 1152653 Recelpt and PaymentA¢counts Annualstatement ofAccountsforthe Perlod: 06 hw2023 05 Apr2024 ASSETS& LIABILITIES Notes Unrestrlcted Funds Restrleted Funds Total Thls Year Reported Last Year Bl-C•sh Funds CuThentk¢ount Savlnss Account Petty Cash 31,019 504 31.523 35.150 Total CJ8hFund$ 31,019 31,523 35,150 B2-Olhor MonotaryAsgets nla Total OtherMonetsryAsJets Appllcabl• Fund Esllmated Current Value 3. IM•tmant.a810ts;: . nla nla Totsl I￿￿t￿nIA$S•￿ B4-A•s•ts R•laIn￿lo1tha ChRrfty8 Own Ug0 . Marquees & Gazeebos Caterlng Equlpment (BBQ, Pans, Uienslls Baln-MarE8, etc.) Mlsc. Event Equtpment (Tables. SI￿% 81ns, Fencln$ Hll) Vl4 etc.) Non.E¥enl Equlpment IClothln& Donatlon Pots. etc.) Wadhurstmuage Street Chrlstmas Ll8ht Unrestrlcted Un￿￿lICted Unrestrlcted Unrestrlcted Reslrlcted 2,100 275 loo Esllmated Tota( Assets 3.120 8S-LlablUIIK atYearEnd ,. nl8 Totsl Llabllltle The accountswere revlewed and approvèd by the Trustees at thelr meetlngon: signed on behalf of the trustees: PrlntName Po￿tIon Sknature Jamle Cates Chalmian 30 Sep 2024 Nicholas Craig Treasurer 30 Sep 2024 Wadhurstwanlors Registered Charlty Numljor. 1152653 Recelpt and Paymenl Accounts Annualstatement ofAccountsforthe Perlod: 06Apr2023 05 2024 NOTESTO THEACCOUNTS- Part I L Basls These accounts have been Prepared on a"Recelpt and Paymenv. bas1& l Accountlng Pollcy InApi 2024, the ￿ar￿Y updated tO￿at for the Pnnualstatement of Accoun1& Thls Introduces addttlonal Recelpt & Payment Cate￿rIeS. clear separatlon of Unrestrlcted & Restrlcled funds an oveth of Ihe Charitys current assels, removal of Intemal fund transferslrom the flgures and the addttlon of notes to the N£counts These changeshave been implemented to ensure The Charty ts reportlng rellable. approprlate. and relevant Infomiatlon aboul the flnanclal posltlon. flnanclal perforrnance and cash liow of The Charty. 3. Funds Unrestrlcted funds may be u￿d at the dlscretlon of the twstees In deilverlngthe objects of The Charlty throu#l Its, a¢tMtle& The Charlty malntslns a si* unrestricted generalfund forthe day-to-daynjnnlngof The Charity. Restrlcted tundsmay onty be used for specwlc purposes. The ontysource of restrictedfundsfor FY23-24 are three oantsfrom the local Parlth CounclL awarded to fund {elther h fullor In￿artI three separate event& knyunused monles are retumed to the Parlsh Councllonce the accountsfor a particularevent are flnaltsed. The Charlty doesnot have any Endowment fun(ts. 4. Guaranlees & Debts The Charlty has not Iven anywarantees in FY23-24. The Charty does not have ary debtssecured ty a charge on a55e & Twslee Renumerallon No Trustees [eceb￿d any renumeiation in FY23-24 and the Charlty dld not pay anyTrustee expenses durlngFY23-2 The Charity made payments to four{41 Related Parties FY23.24. as pemiltted In The Charws constftutbn. Payments totaUlng£15,330 were made to Meteor Flreworks Ltd. for wovlslon of trNo professtonalflrewotksdl4)laysln May2023 & November 2023 and athanced purchase of stockfor November 2024. PaulAUen, a trustee of The Charlty, Is a dlrector ol thls company. The remalnlngTrustee's consider the amount charged ty Metèor Fireworks Ltd. to be sI￿￿1c8￿tty iessthan Ihe appucabk market rate for the specwlcatlon of the dlspiays prOV￿ed In 2023 and to be Provided in 2024. Paynents totalllng £1.592 were made to LOn￿idge Pflnt Ltd. for supply of custom prlnled good& Mlchael Penfold, a truslee of The Charlty. Is a dlrector of thlscompany. The remalnlngTrustee'sconslder the amount char d by Longidge Prlnt Ltd. forthe ￿0d5 suppiled to be equalto the current market rate. were delNered eXped￿k)U$ly3nd made use of the companVsspeciaiL%t knowledge ol Ihe Charlils brand. PaymentstotaUtngÉ2.935 were made to Samuel Maynard for supplyof atohoL mlxelL8neousfood and caterlngsundrlesfortwo event& Samuelmaynard became a trustee 01 The Charlty In 2023. The remalnlngTru5tee'sconslderthe amount charged ty Samuel Maynard to be below the applkable market rate, achleved throuth trade dlscounts and sale & return lerm& Pawnerrts totalUng£2,822 were made to NF SepAces for provtslon of materlats labourand speclaust plant machlnerywlth competent operalorfortwo events in November and December 2024. Nigel FrO￿art, a trustee of The Chartty, Isa dlrector of thls company. The remalnlngTrustee's conslderthe amount charged by NF Sepltces to be below the ap￿ICable market rate. achleved through trade dlscountsand suppty of cornpetent operat(Kswlthout char Wadhurstwathors Registered CharltyNumber 1152653 Recelpt and PasqnentAccounts knnual&*emenl ol kcountsforthe Perlod: 06Py20ZJ . 05P4)r 2024 NOTESTO THEACCOUNTS- Part 2 B￿akdOWn amounts given belowln Note6-8 a￿ totals of receryits andpayments fn)m this financialyearonlyand m44y notrefiectthe total amount￿￿/e0 orpakl by the chaity loreach kndivKlual donation, grantorspons0￿hlp. Quanlltyof Unrnstslcted Trnnsacllon5 Funts Re5￿Cts￿ Fun¢ts Trtal Th15 Year Donatlons & Sponsor51dp Rtte1￿d Inyear Ihe lan Maldens Charlrable Tntst Sothhem Ctrop Neithboutyscheme Ihos Blrch Llbatlons Lld Prhate Indfvlluats Ad-Hoc Event l)onatths 4.000 LOOO 400 975 347 1.000 975 347 Tolal T22 722 7. Grants Recel%*d In Year Wadhurst Parlsh CourKil- ws Coronatk)n Wadhutst Partsh Councll- Flreworks 2023 wadhU￿ Partsh Councli- Xmas Lithts 2023 7.51)0 5.000 1,51]0 7,500 5.000 1,500 Tthl 000 8. Donallon$ Made Inyear Local PaFenl ToddlerGroup Wadhurst PTA Stonegate PTA wadhU￿ 1st Resp￿￿er Wadhutst Instliute. ￿ts￿and F*ld £ 1.650.00 £ 1.951.1)0 £ i.000.00 £ L314.00 1,951 1.000 1.314 Tolal 9. TransleTS Between Funts The Charny recehEd £2,500 in FY22-23 as part of a bKalPdth Counciigantfor runnhgan event forthe ￿n