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← Casa Theatre Festival Limited

2023-12-31-accounts

CASA Theatre Festival Limited

Unaudited Financial Statements For the year ended 31 December 2023

Charity No. 1152644 Company No. 07284541

CASA THEATRE FESTIVAL LTD

TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

________________ ________________
Section
 Page
Legal and Administrative Information 1
Structure, Governance and Management 2
Objectives and Activities 2
Achievements and Performance
 3
Key Evaluation Findings
 4
Financial Review 5
Facing the Future
 6
Statement of Trustees’ Responsibilities
 6
Independent Examiner’s Report to the Trustees of CASA
Theatre Festival Ltd 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the Financial Statements 11

CASA THEATRE FESTIVAL LTD

TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

_______________

LEGAL AND ADMINISTRATIVE INFORMATION

Company Number: 07284541 Charity Number: 1152644 Registered Office: Smokehouse Yard, 44-46, St. John’s Street, London EC1M 4DF Trustees: Andrew Wood – Chairman Melusine de Chazal Ana Gonzalez Trevino (resigned 1[st] August 2024) David Martinez Flores Artistic Director: Cordelia Grierson Bankers: The Co-operative Bank Ltd P.O. Box 101 1 Balloon Street Manchester M60 4EP Independent Examiner: Louise Alexander, ACMA 3 Upper High Street Ipswich IP1 3NE

CASA THEATRE FESTIVAL LTD

TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Structure, governance and management

Constitution

The Company is limited by guarantee and has no share capital. It is also a registered charity. The Members of the Board who served at any time during the period and to date are as set out on page 1.

Governance

The charity is administered by the Board of Trustees which is its governing body. The Board meets regularly to discuss and implement policy and to take major strategic decisions whilst delegating day to day authority to the staff team. Trustees are appointed to the Board in accordance with the trust deed. New trustees are inducted by existing members of the Board.

Risk Management

The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks.

Organisation and staffing

CASA continues to be an agile organisation, able to respond to both challenges and opportunities by maintaining a very small core team and having no fixed office space. Our sole full time employee is our Artistic Director, Cordelia Grierson. She is supported by a team of project-based freelancers whose fees are built into each funding application, with sufficient capacity in the annual budget to allow ad hoc core support when required. On-going support is provided by our freelance Finance Director, who was previously employed by the festival and who brings both financial management skills and corporate knowledge to support Cordelia and the trustees in making decisions. The trustees meet 4 times a year, with Cordelia also supplying regular email updates, supplemented by monthly calls with our Chair.

This structure allowed us to make quick decisions around the results of funding applications without a major impact on finances or operations. It also means we can rapidly expand around festival delivery time. However having one sole employee produces strains on Cordelia’s capacity, and we are reliant on returning freelancers to bring their knowledge and experience back with them which sometimes doesn’t happen, meaning we need to re-induct new project staff each year. We are looking to build more long-term partnerships to create more stability for the organisation in this regard.

Objectives and Activities

Policies and objectives

CASA is an arts organisation whose central goal is to facilitate cultural exchanges between Latin America and the U.K., and to showcase progressive and unique work. By programming a diverse spectrum of work made by artists based in Latin America, as well as those of Latin American heritage based in the U.K., the CASA stage sheds light on theatre, dance, music and film that might otherwise be left unseen by U.K. audiences.

2

CASA THEATRE FESTIVAL LTD

TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Our charitable objectives are:

To promote, maintain, improve and advance education and appreciation of the arts, in particular the performing arts from Latin America, and;

To relieve the needs of people who are socially and economically disadvantaged by providing support and activities which develop their skills, capacities and capabilities to enable them to participate more fully in society.

CASA is committed to developing emerging UK based Latin American companies, theatre makers and artists. Our policy is to only award these grants and bursaries to participants of Latin American origin, but the calls and programmes are structured in such a way as to encourage cross-cultural collaboration.

Public Benefit

In planning their activities the trustees confirm they have had regard to the Charity Commission’s general guidance on public benefit.

As further explained in our achievements and performance as below we offered a public benefit to the wilder population in programming work from Latin American artists who may not otherwise have had a platform and whose work would otherwise not been seen by the wider public. This work showcases themes and cultures that increase the public’s awareness of and appreciation of a fuller range of artistic expression.

We also deliver a specific benefit to the Latin American communities in London. Firstly, through supporting early career artists, producers and technicians by giving access to artistic opportunities and career development. Secondly, through giving Latin American audiences work that both reflects and challenges their cultures and a space for an engagement with community groups that celebrate more traditional modes of expression.

Reserves Policy

The organisation’s policy is to hold a minimum reserve of £10,000. This represents 4 months of operating costs. This level would allow an orderly winding down of the organisation if necessary, but also permits us the flexibility to programme a work of outstanding artistic merit, if the budget for any particular year is not sufficient and should the trustees feel that the expenditure is justified in pursuing our charitable objectives, or to temporarily bridge any funding gaps that may occur due the changing financial landscape.

Achievements and performance

Summary

2023 was a very interesting and challenging year for us, we consolidated our ideas of creating and developing new work and artists and did a lot of future planning.

We didn't receive our Arts Council festival grant but we quickly put in another under £30,000 bid for a smaller CASA Presents programme.

3

CASA THEATRE FESTIVAL LTD

TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

We focused on two areas, firstly the UK’s Latinx artistic community and showcasing new ideas and funding artists to explore and create new work, developing their creative practice, fostering a community of artists and enabling them to share their work with audiences and industry.

Secondly, towards our collaboration with the Mexican dance company Cuatroxcuatro, with whom we won an international collaboration grant by the British Council and then a further extension grant.

We connected UK and Mexican artists in both Mexico and in the UK and Europe.

Secondly, towards our collaboration with the Mexican dance company cuatroxcuatro, with whom we won an international collaboration grant by the British Council.

We connected UK and Mexican artists in both Mexico and in the UK and Europe.

Key Achievements

We worked year round, creating a new piece of work, working with artists based in the UK and Mexico, collaborating internationally to make a universal piece of work.

We delivered a CASA presents - showcasing our new piece created using the British Council fund, a showcase of UK based Latinx artists and spotlighting other interesting organisations who also work in London based Latinx arts.

We managed to deliver a successful project with our venue partner Brixton House, we supported new creations, worked with over 40 artists and reached over 600 audience members.

In delivering this programme of activities, we achieved all our principal long standing objectives this year, namely:

Key Evaluation Findings

Artistic

We worked with a wide range of multidisciplinary Latinx artists, creating new connections as well as working with CASA associate artists.

At CASA, we champion trying new things. At our 2023 Lab project, we wanted to give space to artists who wanted to try out new work in front of an audience. It is always refreshing to see how innovative and creative artists can be, despite facing the cost of living crisis.

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CASA THEATRE FESTIVAL LTD

TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Creation is at the heart of what we do. Our programme is not just about programming the most exciting artists and connecting with audiences, we are also a foundation for creativity and discovery.

We gave out small grants for emerging artists to test out new ideas and use the amazing facilities our venue partner has to offer additionally gave the exhibition space to a new collective of curators from the community to showcase emerging visual artists.

We presented a mid-scale piece that was developed from our British Council funded international collaboration, encompassing video, movement and interactive design. We presented a series of free workshops, masterclasses and musical performances, connecting with the local Lambeth community and transforming Brixton House into a hub of Latin American art and culture.

Developing audiences

We connected with our audiences during performances, free activities and public intervention.

We did a lot of outreach in partnership with Brixton House, particularly to connect with the Latin American community of Lambeth, the borough with the highest population in the country.

CASA Presents saw amazing audiences and confirmed our idea that basing ourselves in south London makes the most sense for our community.

Financial Review

We started 2023 in a strong financial position with £25,600 of funding from the British Council already secured, and £10,000 from the prior year’s surplus designated to support the further development of this work within the festival context. Our major donor continued with his enhanced support, which with Gift Aid added totals £33,250, and added to this the cushion of having unrestricted reserves of £22,295 (£12,295 above base reserves level) meant Cordelia was able to plan for artistic delivery with confidence. This also meant that when we did not secure a grant to deliver a main festival activity, we were able to apply for a smaller grant without significantly impacting on the ambition of the artistic programme.

We were always budgeted to produce an operating deficit this year, spending through the designated and restricted funds from 2022 and we ended the year on a deficit of £41.147 (2022: surplus of £14,460) though through once again careful management of budgets, and additional financial support from Brixton House for the CASA Presents event, we are still ending the year with a unrestricted reserves position of £16,748 (2022: £32,395) a decrease of only £5,821 in unrestricted, undesignated funds on the prior year, and still well above our base reserves level.

5

CASA THEATRE FESTIVAL LTD

TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Organisation and staffing

Our artistic director, Cordelia Grierson carried into her sixth year supported by our team of freelancers, one whom we have nurtured from Production Assistant to Coordinator and one new member from the Latinx community.

We worked with external curators to support the film and visual artists programme and all were supported by Felix Andrew, our long standing finance director.

Concluding Thoughts

We were so excited and happy to be able to connect with our audiences, support UK based Latinx artists to create new work, give space to work and artists that can often be overlooked in the London scene all while being fiscally responsible. We are going into our next year in a strong position.

Facing the Future

CASA is coming to a crossroads where we are taking time to plan what's next for us as an organisation, so will have reduced artistic activity, though our support from our principal donors will continue. Throughout 2024 we will be planning a set of meetings with potential long term patterns and will be feeding these discussions into the board meetings throughout the year to develop a longer term vision for CASA’s future from 2025 onwards.

We will remain as a resource for our artists and local community, creating opportunities outside our activity through our contacts and knowledge.

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The trustees (who are also directors of CASA Theatre Festival Ltd for the purpose of the company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

6

CASA THEATRE FESTIVAL LTD

TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the special provisions relating to small companies within Section 415A of the Companies Act 2006.

This report was approved by the trustees on and signed on their behalf: 15 September 2024

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Andrew Wood
Chairman
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7

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CASA THEATRE FESTIVAL LTD

I report to the charity trustees on my examination of the accounts of CASA Theatre Festival Ltd for the year ended 31 December 2023, which comprise the Statement of Financial Activities (incorporating an income and expenditure account), Balance Sheet and related notes.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Louise Alexander, ACMA

Louise Alexander Ltd 3 Upper High Street Ipswich IP1 3NE

Date:

8

CASA THEATRE FESTIVAL LIMITED

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2023

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----- Start of picture text -----
Unrestricted Restricted Total Unrestricted Restricted Total
Note Funds Funds 2023 Funds Funds 2022
£ £ £ £ £ £
Income from:
Donations and legacies 3 33,350 - 33,350 33,250 - 33,250
Charitable activities 4 9,648 29,000 38,648 1,374 140,952 142,326
Investments - - - - - -
Total Income 42,998 29,000 71,998 34,624 140,952 175,576
Expenditure on:
Charitable activities 58,545 54,600 113,145 19,865 115,352 135,217
Total Expenditure 5 58,545 54,600 113,145 19,865 115,352 135,217
Net (Expenditure)/Income before transfers (15,547) (25,600) (41,147) 14,759 25,600 40,359
Transfers between funds - - - - - -
Net (expenditure)/income for the year (15,547) (25,600) (41,147) 14,759 25,600 40,359
Reconciliation of funds
-
Total funds brought forward 32,295 25,600 57,895 17,536 17,536
Total funds carried forward 16,748 - 16,748 32,295 25,600 57,895
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The statement of financial activities includes all gains and losses recognised in the year and all income and expenditure derive from continuing activities.

The accompanying notes on pages 9 to 13 form an integral part of these financial statements.

9

CASA THEATRE FESTIVAL LIMITED

BALANCE SHEET

AS AT 31 DECEMBER 2023

Note
Current assets
Debtors
10
Cash at bank and in hand
Liabilities
Creditors falling due within one year
11
Net current assets
Net assets
The funds of the charity:
Unrestricted funds
Designated fund: 2023 Festival installation
Restricted funds
13
Total charity funds		 2023
£
9,650
17,657
27,307
(10,559)		 2023
£
16,748
16,748
16,748
-
-
16,748		 2022
£
4,874
63,993
68,867
(10,972)		 2022
£
57,895
57,895
22,295
10,000
25,600
57,895

For the year ending 31 December 2023 the charitable company was entitled to exemption from audit under section 477 Companies Act 2006 relating to small companies. No member of the charitable company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements under the requirements of the Companies Act 2006.

The members acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved and authorised for issue by the Board of Trustees on 15th September 2024 and signed on its behalf by:

Andrew Wood

The accompanying notes on pages 9 to 13 form an integral part of these financial statements.

Company registration no: 07284541

10

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

CASA THEATRE FESTIVAL LIMITED

1 Accounting Policies

a) Basis of preparation

The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The company is a public benefit entity for the purposes of FRS 102 and a registered charity established as a company limited by guarantee and therefore has also prepared its financial statements in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (The FRS 102 Charities SORP), and the Companies Act 2006.

The principal accounting policies adopted in the preparation of the financial statements are set out below:

b) Going concern

The trustees have assessed whether the use of going concern is appropriate and have considered possible events or conditions that might cast significant doubt on the ability of the charitable company to continue as a going concern. The trustees have made this assessment for a period of at least one year from the date of the approval of these financial statements. In particular, the trustees have considered the charitable company’s forecasts and projections and have taken account of pressures on fee income. The trustees have concluded that there is a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future and for at least 12 months from the date of approval of these financial statements. The charitable company continues to adopt the going concern basis in preparing its financial statements.

c) Incoming resources Voluntary income and donations are accounted for on an accruals basis. All income in the Statement of Financial Activities is shown gross of the associated costs and is accounted for where there is entitlement to the income, it is probable that the benefits associated with it will flow to the charity and it can be reliably measured. Income from charitable activities is recognised as it is earned. Where amounts are billed in advance of the activity being carried out, the income is deferred. Legacy income is recognised when its amount and receipt is probable.

d) Resources expended

All expenses are accounted for on an accruals basis. Wherever possible, costs are allocated directly to the appropriate activity; other overhead, support and governance costs common to all activities are apportioned between those activities based on their relative output.

Expenditure incurred in connection with the specific objects of the charity is included under the heading 'Charitable activities'.

The irrecoverable element of VAT is included with the item of expense to which it relates.

e) Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts.

f) Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

g) Funds

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objects of the charity and have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund.

h) Taxation

The Charity is an exempt approved charity in accordance with the Income and Corporation Taxes Act 1988.

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are cased on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

11

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

CASA THEATRE FESTIVAL LIMITED

2 Critical accounting estimates and areas of judgement

The estimates and underlying assumptions are reviewed on an on-going basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised, if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.

The estimates and assumptions which have a significant risk of causing a material adjustment to the carrying amount of assets and liabilities are outlined below.

Donations and legacies
Donations
Appeals & donations
Donations
Appeals & donations
Income from Charitable Activities
Grants
Arts Council of England: Casa Lab
British Council: collaboration grants: Saltar
British Council: collaboration grants: Saltar extension
Sale of goods
Box office takings
Producer fees
Merchandise sales
Grants
Arts Council of England: Casa Lab
British Council: collaboration grants: Saltar
British Council: collaboration grants: Saltar extension
Sale of goods
Box office takings		 Funds
2023
£
33,350
33,350
Funds
2022
£
33,250
33,250
Funds
2023
£
-
-
-
1,150
8,348
150
9,648
Funds
2022
£
-
-
-
1,374
1,374
Unrestricted
Unrestricted
Unrestricted
Unrestricted		 Funds
2023
£
-
-
Funds
2022
£
-
-
Funds
2023
£
29,000
-
-
-
-
-
29,000
Funds
2022
£
35,000
80,352
25,600
-
140,952
Restricted
Restricted
Restricted
Restricted		 Total
2023
£
33,350
33,350
Total
2022
£
33,250
33,250
Total
2023
£
29,000
-
-
1,150
8,348
150
38,648
Total
2022
£
35,000
80,352
1,374
116,726

3 Donations and legacies

12

CASA THEATRE FESTIVAL LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

5
Total resources expended
Charitable activities:
Marketing & communication
Production costs
Staff salaries
Travelling
General administration
Professional & legal		 Governance
2023
£
-
-
-
-
-
2,038
2,038		 Charitable
Activities
2023
£
6,587
71,963
30,327
1,500
730
-
111,107		 Total
2023
£
6,587
71,963
30,327
1,500
730
2,038
113,145		 Total
2022
£
6,754
94,581
29,198
476
2,161
2,047
135,217

The Independent Examiner's remuneration amounts to a fee of £950 for the Independent Examination (2022: £850).

6
Staff Costs
Wages and salaries
Wages and salaries
Social security costs
Pension costs		 2023
£
29,625
-
702
30,327		 2022
£
28,500
-
698
29,198

The average number of staff employed during the year was 1 (2022: 1).

Key management personnel comprise the Trustees, the Festival Producer and the Artistic Director. The total employee benefits of the Key Management Personnel were £30,327 (2022: £29,128).

No employees received emoluments in excess of £60,000 (2022: nil).

7 Trustees

No remuneration was made to trustees during the year (2022: nil).

No expenses were reimbursed to trustees during the year (2022: nil).

8
Debtors
Trade debtors
Accrued Income		 2023
£
6,750
2,900
9,650		 2022
£
1,374
3,500
4,874

Trade debtors disclosed above are classified as loans and receivables and are therefore measured at amortised cost.

9
Creditors: amounts falling due within one year
Trade creditors
Accruals
Other creditors		 2023
£
8,591
950
1,018
10,559		 2022
£
1,358
8,596
1,018
10,972

13

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

CASA THEATRE FESTIVAL LIMITED

10 Related Party Transactions

An unrestricted donation of £26,600 was made to the charity by Charles Wilson, uncle of the Artistic Director (2022: £26,600). This donation is pledged to recurr annually whilst the Artistic Director remains in post.

There have been no other related party transactions in the year that require disclosure.

11 Restricted Funds for the year

Brought
Forward
£
Arts Council of England: Casa Lab
-
British Council: collaboration grants: Saltar exte
25,600
25,600		 Incoming
Resources
£
29,000
-
29,000		 Resources
Expended
£
(29,000)
(25,600)
(54,600)		 Transfer from
Unrestricted
Fund
£
-
-
-		 Carried
Forward
£
-
-
-

Restricted funds for the year were made up of the following:

Arts Council of England project grant to fund CASA PRESENTS, a four days takeover of Brixton House presenting cutting-edge Latinx art.

British Council grant to support collaboration with Mexican artists in 2023.

Restricted Funds for previous year

Brought
Forward
£
Arts Council of England: Casa Lab
-
British Council: collaboration grants: Saltar
-
British Council: collaboration grants: Saltar extension
-		 Incoming
Resources
£
35,000
80,352
25,600
140,952		 Resources
Expended
£
(35,000)
(80,352)
-
(115,352)		 Transfer from
Unrestricted
Fund
£
-
-
-
-		 Carried
Forward
£
-
-
25,600
25,600

Restricted funds for the year were made up of the following:

Arts Council of England project grant to support CASA Lab event at Brixton House. British Council grant to support collaboration with Mexican artists which was extended for work in 2023.

12 Analysis of Net Assets between Funds

At 31 December 2023
Current assets
Creditors due within one year
At 31 December 2022
Current assets
Creditors due within one year		 2023
Unrestricted
funds
£
27,307
(10,559)
16,748
2022
Unrestricted
funds
£
21,495
(5,378)
16,117		 2023
Restricted
funds
£
-
-
-
2022
Restricted
funds
£
3,500
-
3,500		 2023
Total
funds
£
27,307
(10,559)
16,748
2022
Total
funds
£
24,995
(5,378)
19,617

14