2021-03-31-accounts - The Halliwell Befriending Service

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HALLIWELL BEFRIENDING SERVICE.

Aim and Purposes, Objectives and Activities.

We continue to make a difference to the lives of the older population who are or already or at risk of becoming isolated and lonely in Bolton.

We help to relieve and reduce isolation, by raising hopes and aspirations, helping older people to build confidence, supporting their independence through provision of a Befriending visiting and support service, that also provides social events e.g. drop ins coffee mornings, that include promotion of Health and wellbeing, access to activities, signposting those who need it to other services and relevant organisations, keeping older people connected and actively involved with local community in which they live and able to make new friends.

Our activities have been provided after consultation with service users and other organisations so that they are geared to older people with Low to Middle need.

We offer volunteering opportunities for those who would like to offer their skills and knowledge, who empathise with the needs and problems of older age and offer volunteering opportunities also for those who may have no other options to gain valuable social contact themselves, we have provided several work placements for university students to gain valuable community experience, for those volunteers who basically just want to be able to give back something to the communities in which they live.

We provide organised safe activities, for those who are able to access transport themselves or need low support to do this. (for example, ring and ride).

We set up support groups for those who we have already consulted with, who have expressed a high need of support, including consultation with volunteers who as well as existing service users trust the service enough so they would engage with the group support when they may not discuss their problems and long term health conditions and otherwise suffer in silence.

We are committed to changing lives, to value Diversity; we are open to referrals for the service and to volunteers from all diverse walks of life and already work with organisations that are geared to work closely with minority, hard to reach groups.

Achievements and Performance

We offer opportunities for all beneficiaries to learn new skills, such as Understanding and operating computers and various programs that run on them. Word, Excel. A weekly computer group allows users to gain and share knowledge. We also offer a fortnightly group for men, to allow them to meet and play pool, darts, etc. We also offer a fortnightly group for ladies, for craft making, knitting and conversation. Further we also operate a drop in coffee morning where people can meet and socialise. A recent addition is a Film Group where service users can watch films.

At this present time we have 85 volunteers involved in many aspects relating to our service.

We have 96 service users at the current time, due to more activities we provide this figure is constantly changing due to the reduction in Council provided services. As some service users may require services we cannot supply (medical help), they may return to needing hospital/medical services. Although this reduces the number of service users, we have a list of new service users referred to us that we can then help. We provided support to over 300 people across all our activities during the year.

During the year April 2020 to March 2021 we were limited in what we could do as a service by Covid-19. We received a Grant from the Government (overseen by National Lottery Community Fund) and small grants from the Serco Foundation and Bolton CVS.

We utilised these grants in many ways allowing us to :-

1. Enable the service to operate via home working from the Co-Ordinators by purchasing Laptops and mobile phones.

2. Ensure that the Community Hall was compliant with Covid19 measures by purchasing Screens. Sanitizers and temperature scanners.

3. Assist service users with their shopping requirements where they requested.

4. Provided an afternoon tea box via a local sandwich/cake shop (Mandy’s Bakery). For service users and also to volunteers.

Provided a Christmas goody box, assembled and delivered by our volunteers .

Financial Review

Total receipts on unrestricted funds were £809.

Restricted funds receipts were £39.117. As well as our main Council funding, we have obtained Covid19 funding from the Government (managed by National Lottery), Serco Foundation and Bolton CVS.

We are currently exploring various fund raising opportunities, due to the uncertainty regarding our main funding source, being the local council. We aim to continue to provide the service whatever level of funding we receive. We wish to expand the service as we see if being of benefit to service users, particularly at this time of reducing service provision from council services. Currently we have secured funding for the year 2021/22 from the local council.

We have also been successful in obtaining funding for a 5 year period from the National Lottery. This will allow us to continue the process of expanding the service and allowing a transition as staff reach retirement age and may choose to retire and their successors take up the reins of running the service on a daily basis.

The net result of the year was a surplus of receipts against payments of £4,015 . The bank balances carried forward at the year-end on 31[st] March 2021 were £10,002 on the unrestricted fund and £10,492 on the Restricted Fund. The Endowment Fund had a balance of £10,581, at the year end.

Reserves Policy

It is the policy to try and ensure that there are funds equivalent to three months council funding on restricted funds, to facilitate the day to day running of the service.

Structure, governance and management

The method of the appointment of committee members is by agreement at the Annual General Meeting, nominees are proposed and seconded.

The committee meets on a quarterly basis and discusses all issues regarding the provision of our service. During the year the committee met on six occasions (via Zoom), with a 85% attendance. The daily running of the service is carried out by CoOrdinators, assisted by volunteers when necessary.

Administrative Information

The service is currently situated at St Paul’s Church, Halliwell Road, Bolton.

We are a registered charity, registered with the Charity Commission.

We have had 9 members of the community as our management team / trustees, during the year to 31[st] March 2021.

Chairman: John Sloan Treasurer: Raymond Butcher Committee Members: Reverend Janet O Neill Stephanie Stather Graham Darcy Gillian Hamilton Janette Marie Herring

Coordinators Carol Fildes Jacqueline Hallen

Charity registration number: 1152634

Halliwell Befriending Service

Annual Report and Financial Statements

for the Year Ended 31 March 2021

Reference and Administrative Details	1
Trustees' Report	2
Statement of Trustees' Responsibilities	3 to 4
Independent Examiner's Report	5
Statement of Financial Activities	6 to 7
Balance Sheet	8
Notes to the Financial Statements	9 to 13

John Sloan Graham Darcy Janet O'Niell Gillian Hamilton Janet O'Niell Raymond Butcher 1152634 St Pauls Community Hall Halliwell Road Halliwell Bolton BL1 8BP Jackson Accounts and Book Keeping Services Limited Suite 16, The White House 42-44 Chorley New Road Bolton BL1 4AP

Page 1

The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2021.

The charity provides safe activities for the elderly and supports the elderly public with escorted shopping, sit in carer service and helping the elderly keep in touch with the community.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:

......................................... Graham Darcy Trustee

......................................... Janet O'Niell Trustee

......................................... Gillian Hamilton Trustee

......................................... Raymond Butcher Governor

......................................... John Sloan Chairman

Page 2

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees of the charity on .................... and signed on its behalf by:

......................................... Graham Darcy Trustee

......................................... Janet O'Niell Trustee

......................................... Gillian Hamilton Trustee

......................................... Raymond Butcher Governor

Page 3

......................................... John Sloan Chairman

Page 4

I report to the trustees on my examination of the accounts of Halliwell Befriending Service for the year ended 31 March 2021.

As the charity trustees of Halliwell Befriending Service you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Halliwell Befriending Service's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of Halliwell Befriending Service as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... Jackson Accounts and Book Keeping Services Limited

Suite 16, The White House 42-44 Chorley New Road Bolton BL1 4AP

Date:.............................

Page 5

Appeals and donations Appeals and donations UK Government grants Investment income 3 Total income Accountancy fees Events Wages and salaries Wages and salaries Staff pensions (Defined contribution) - pension scheme 1 Rent and rates Rent and rates Rent Rent Insurance Equipment Equipment repairs and renewals Office expenses Office expenses Cleaning Total expenditure Net (expenditure)/income Gross transfers between funds Net movement in funds Total funds brought forward Total funds carried forward 7	- 809 - - 809 - - - (1,814) (62) - (297) - (840) (669) - - - (183) - (3,865) (3,056) (868) (3,924) 13,975 10,051	1,176 - 37,941 - 39,117 (684) (3,415) (18,866) - - (144) - (1,963) - - (1,148) (3,958) (1,666) - (120) (31,964) 7,153 (1,029) 6,124 4,316 10,440	- - - 5 5 - - - - - - - - - - - - - - - - 5 1,897 1,902 8,679 10,581	1,176 809 37,941 5
				39,931
				(684) (3,415) (18,866) (1,814) (62) (144) (297) (1,963) (840) (669) (1,148) (3,958) (1,666) (183) (120)
				(35,829)
				4,102 -
				4,102 26,970
				31,072

The notes on pages 9 to 13 form an integral part of these financial statements. Page 6

Donations and legacies Investment income 3 Total income Raising funds Total expenditure Net income Gross transfers between funds Net movement in funds Total funds brought forward Total funds carried forward 7	9,033 - 9,033 (8,207) (8,207) 826 1,020 1,846 12,129 13,975	24,365 - 24,365 (22,044) (22,044) 2,321 (1,020) 1,301 3,015 4,316	- 18 18 - - 18 - 18 8,661 8,679	33,398 18
				33,416
				(30,251)
				(30,251)
				3,165 -
				3,165 23,805
				26,970

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2020 is shown in note 7.

The notes on pages 9 to 13 form an integral part of these financial statements. Page 7

Cash at bank and in hand 5 6 Restricted funds Unrestricted funds 7	31,075 (3) 31,072 10,581 10,440 10,051 31,072	26,970 -
		26,970
		8,679 4,316 13,975
		26,970

The financial statements on pages 6 to 13 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:

.........................................

Graham Darcy Trustee

......................................... Janet O'Niell Trustee

......................................... Gillian Hamilton Trustee

......................................... Raymond Butcher Governor

......................................... John Sloan Chairman

The notes on pages 9 to 13 form an integral part of these financial statements. Page 8

The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Halliwell Befriending Service meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Page 9

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.

Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Page 10

Donations and legacies; Donations from individuals Grants, including capital grants; Government grants Interest receivable and similar income; Interest receivable on bank deposits	809 - 809 9,033	1,176 37,941 39,117 24,365 5 5 18	1,985 37,941
			39,926
			33,398
			5
			5
			18

Page 11

The charity is a registered charity and is therefore exempt from taxation.

Cash on hand Cash at bank Other taxation and social security General 13,975 4,316 Expendable - 18,291 General 12,129 3,015 Expendable - 15,144	809 39,117 10,581 50,507 9,033 24,365 8,679 42,077	(3,865) (31,964) - (35,829) (8,207) (22,044) - (30,251)	65 31,010 31,075 (868) (1,029) - (1,897) 1,020 (1,020) - -	188 26,782
				26,970
				3
				10,051 10,440 10,581
				31,072
				13,975 4,316 8,679
				26,970

Page 12

Current assets Current liabilities Total net assets Current assets Cash at bank and in hand Net debt Net debt	18,324 (3) 18,321 22,654	12,751 - 12,751 4,316 26,970 26,970 -	31,075 (3)
			31,072
			26,970
			26,970 26,970 -

Page 13

Donations and legacies Total income Raising funds Total expenditure Net (expenditure)/income Gross transfers between funds Net movement in funds Total funds brought forward Total funds carried forward	809 809 (3,865) (3,865) (3,056) (868) (3,924) 13,975 10,051	9,033
		9,033
		(8,207)
		(8,207)
		826 1,020
		1,846 12,129
		13,975

This page does not form part of the statutory financial statements. Page 14

Donations and legacies Total income Raising funds Total expenditure Net income Gross transfers between funds Net movement in funds Total funds brought forward Total funds carried forward	39,117 39,117 (31,964) (31,964) 7,153 (1,029) 6,124 4,316 10,440	24,365
		24,365
		(22,044)
		(22,044)
		2,321 (1,020)
		1,301 3,015
		4,316

This page does not form part of the statutory financial statements. Page 15

Investment income Total income Net income Gross transfers between funds Net movement in funds Total funds brought forward Total funds carried forward	5 5 5 1,897 1,902 8,679 10,581	18
		18
		18 -
		18 8,661
		8,679

This page does not form part of the statutory financial statements. Page 16

Donations and legacies (analysed below) Investment income (analysed below) Total income Raising funds (analysed below) Total expenditure Net income Net movement in funds Total funds brought forward Total funds carried forward	39,926 5 39,931 (35,829) (35,829) 4,102 4,102 26,970 31,072	33,398 18
		33,416
		(30,251)
		(30,251)
		3,165
		3,165 23,805
		26,970

This page does not form part of the statutory financial statements. Page 17

Appeals and donations Appeals and donations UK Government grants Income from other investments Accountancy fees Events Management fees Wages and salaries Wages and salaries Staff pensions (Defined contribution) - pension scheme 1 Travelling Volunteer expenses Rent and rates Rent and rates Rent Rent Insurance Equipment Equipment repairs and renewals Office expenses Office expenses Cleaning	1,176 809 37,941 39,926 5 5 (684) (3,415) - (18,866) (1,814) (62) - - (144) (297) (1,963) (840) (669) (1,148) (3,958) (1,666) (183) (120) (35,829)	5,365 9,033 19,000
		33,398
		18
		18
		- (1,541) (4,634) (17,959) (881) - (363) (342) - - (1,136) (1,183) (547) (349) - (234) (962) (120)
		(30,251)

This page does not form part of the statutory financial statements. Page 18

Charity registration number: 1152634

Halliwell Befriending Service

Annual Report and Financial Statements

for the Year Ended 31 March 2021

Reference and Administrative Details	1
Trustees' Report	2
Statement of Trustees' Responsibilities	3 to 4
Independent Examiner's Report	5
Statement of Financial Activities	6 to 7
Balance Sheet	8
Notes to the Financial Statements	9 to 13