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← Hanham Community Centre

2025-03-31-accounts

HANHAM COMMUNITY CENTRE

Charity Number 1152575

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR

Financial Year Ending 31 MARCH 2025

118-124 High Street Hanham Bristol BS15 3EJ

www.hanhamcentre.org

Hanham Community Centre is a Charitable Incorporated Organisation (CIO)

HANHAM COMMUNITY CENTRE

ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDING 31 MARCH 2025

CONTENT Page
Trustees Annual Report 1-6
Independent Examiner’s Report to the Trustees 7
Statement of Financial Activities (SOFA) 8
Balance Sheet 9
Notes to the financial statements 10-12
Detailed Income and Expenditure Account 13

HANHAM COMMUNITY CENTRE

TRUSTEES ANNUAL REPORT

YEAR ENDING 31 MARCH 2025

The Trustees have pleasure in presenting this report and the unaudited financial statements of the Charity for the year ended 31 March 2025. As described the Charity's Trustees are responsible for the preparation of financial statements.

1. Responsibilities of the Trustees

The Charities Act requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended.

In preparing those financial statements, the Trustees are required to select suitable accounting policies, as described on page 10, and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. They must also prepare the financial statements on the ‘going concern’ basis unless it is inappropriate to presume that the Charity will continue in business.

The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

2. Background & Governing Document

The Charity is a local community association established following WWII and governed by a Trust Deed dated 20/5/1945. Since then, it has developed in membership, facilities and activities but has remained a focal point in the community. Located on the outskirts of Bristol (in the county of South Gloucestershire) it is now surrounded by local development which has taken it from a rural to urban environment. This has changed the nature of both the activities and the membership. The centre is located on a main site with a separate sports ground about 1 mile away. The Governing Document was completely revised on 2000, and from 1[st] April 2009 the centre operates under the working name of ‘Hanham Community Centre’. In 2013 it registered this name as a new Charitable Incorporated Organisation (CIO), closing the old “Hanham Community Centre” charity. The current Constitution is dated 8[th] February 2018. In 2016 the Trustees formalised the Social Club as an independent trading company, wholly owned by charity.

3. Professional Advisors

Bankers Independent Examiner Solicitor NatWest Bank Victoria Hicks Harris & Harris 90 Regent Street 28 Brunel Close 11 Stoney Street Kingswood Bridgeyate Frome Bristol Bristol Somerset BS16 8HS BS30 5BB BA11 1BU

4. Objectives

The objectives of the Charity, as stated in the CIO governing document are:

1

And the Charity shall be non-party in politics and non-sectarian in religion. The area of benefit (“area of benefit”) shall be Hanham and the surrounding district.

5. Vision & Mission

(a) Our Vision Statement is:

“To be a welcoming, community focused organisation; providing a place where people can flourish and enhance the community. We see a future that is sustainable, well managed and developing; through a family focused centre which is available-when-wanted, thriving, and well utilised; and provides the facilities and activities that are needed”.

(b) Our Values are:

(c) Our Mission Statement is:

“To provide a clean, safe and welcoming venue to the community, which through its facilities and activities shall allow people to learn, develop skills, socialise and gain friendships’

This has been developed into a number of specific strategic objectives:

6. The Board of Trustees

Details of the current membership of the Board of Trustees, the officers and the extant subcommittees are as listed at Annex A. The method of appointment of Trustees is detailed in the current governing document.

FY2024/25 has seen improvements in usage of both the centre and social club. The addition of Sky Sports and promotion of sport has seen a significant increase in bar usage and advertising has seen an increase in private functions and some increase in regular room hire – though more would be good to bring it back to pre-COVID levels. Expenditure, particularly labour and fuel costs remains the main concern.

On that basis - the centre has had a good year, with a nominal annual income figure of £197.6k, and a surplus of £13.5k (Noting this includes £4.7k of fund surplus from sections and the Development Fund, without which would have been a £8.8k surplus). This gives a total charity fund of £567k. Membership increased to £18 pa with approx. 530 members. The centre relies heavily on the Charity Trustees and volunteers for fund raising. We have a core staff of eight with a number of casual staff, as such the centre has a written Health and Safety Policy. The majority of our income is through our own fundraising and the hiring of our facilities (for parties and community activities etc).

7. Policies

(a) Reserves Policy

The Trustees have set a Reserves Policy which requires:

The Current level of Free General Reserves is £11K, which is at an acceptable level to provide 9 months core activity taking into account risks associated with each stream of income and

2

expenditure being different from that budgeted, planning activity level, and the organisation’s commitments.

(b) Public Benefit Statement

In terms of PB1, public benefit requirement, the Trustees have outlined the mission, objectives (purpose) and achievements of the charity and believe they have clearly defined what the public benefits delivered are, predominantly in terms of the charitable purpose described as:

In terms of public benefit relating to running (PB2) and reporting (PB3) the Trustees can confirm they have complied with their duty to have due regard to the commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant and reported herein.

The Cornerstones of The Cornerstones of our Services and Operation
TO PARTICIPATE IN
Activities where the community can
come and participate.
Table Top Sales, Comedy, Mediumship,
Craft Events, Art Exhibitions & Entertainment
- Plays, Pantos and other shows, Parish and
community meetings, and being a Trustee or
Volunteer		 TO SUPPORT OTHERS
Those activities that offer support to the
community and those who need us.
Coffee Mornings, Education Classes, Dementia
Club, Slimming, Clinic(s), History, Pregnancy Yoga,
WI and Carers
TO SHARE INTERESTS
As a place to share interests, interact
and learn from others.
Short Mat Bowls, Bridge, Cricket & Tennis,
Snooker, Chess & Drama, Art Classes,
Dance Classes & Keep Fit, and in the lounge
bar – pool, TV, Sporting Events, darts		 TO MARK EVENTS
A place where people can meet with their
friends and mark life’s events!
Births, Birthdays, Engagements, Weddings,
Anniversaries, Celebration of Life, Baby Showers,
Naming Ceremonies, Funeral Receptions, Family
Parties, Children’s Parties, School Disco and
Graduations etc.

8. Activities

The Charity normally offers a wide range of activities to support the local community and would continue to advertise for new activities. To give an idea of what we would normally offer is as follow:

Short Mat Bowls
Hanham Art Club
Womens Institute
Pilates
Jive Dance Classes
Yoga
3D Dance
Brushstokes Art Group
Amateur Drama
Pregnancy Yoga
Bouncing Bobbins
Music Train		 Tennis Club
Zumba
Zumba Gold
Coffee Morning
Art Classes
Zumba Chair
In Stitches
Carers Support Group
Hearoic
Snooker
Bridge
Black Sheep Choir		 Judo
Kids Karate
Social Club
Post Natal Yoga
Hanham History
Cricket Club
Hanham Cadet Force
Flow Yoga
Chess
3D Senior Exercise
3D Kids Street Dance/
Drama/ Contemporary
Dance

Those underlined are either centre sections or centre organised activities. Whilst the facilities are utilised fully in the evenings the Trustees continue to develop the usage during the daytime.

3

9. Achievements

The main achievements and activities over this year are as follows:

(a) Management and Governance

(b) Maintenance and Improvements

(c) Activities & Community Engagement

10. Issues & Risks

11. Future Developments Projects

Whilst this report is strictly for the period 1[st] Apr 24 until 31[st] March 25, this section is more akin to a Business Plan for the forthcoming year; though at present the focus is on maintain the centre in an operational state, addressing key building issues and decoration rather any major changes. As such the details below remain unchanged.

Based on the 2019 review, the overall strategy remains generally unchanged. The shorter-term focus will be on modernising the older parts of the Centre, while trying to increase the overall utilisation of the existing facilities and reduce energy costs.

4

“ Communicate to enable focused Modernisation and Utilisation ”

Medium Term Aims and Objectives

Theme: Resource Management Theme: Enabling Processes RM1 – Apply for Grants EP1 – Gain customer feedback ~~RM2 – Focus parking for users~~ EP2 – Gain staff feedback RM3 – Monitor and improve utilisation EP3 – Focus on Internal communications RM4 – Reduce costs – monitor utilities and visitor EP4 – Know Needs (of users) numbers. Theme: Working Together Theme: Customer (Public) Benefits WT1 – Develop Strategic Plan CB1 – Advertise Services WT2 – Agree Annual Objectives CB2 – Modernise Building WT3 – State Vision, Mission and Values to all CB3 – Communicate Vision WT4 – Share ‘common purpose’ CB4 – Re-focus on key facilities

12. Declaration

I declare, in my capacity of Charity Trustee, that:

Signature

Full Name: Kevin Michael Lawrence Position: Chairman Date: Oct 2025

5

Annex A

Structure, Membership and Organisation of Committees

Officers

The officers of the Charity (at 31 Mar 25) are:

Chairman Mr K Lawrence Vice Chairman Mr J Lambourne Administrator Miss D Coles

Charity Trustees

The Charity Trustees (at 31 Mar 25) are:

Mr K Lawrence Mr J Lambourne Mr C Nunn

Committees and Sub-Committees

The Board of Trustees (executive committee) is composed of all Charity Trustees; and exofficio Trustees (currently limited to the Designated Premises Supervisor). The meeting is also attended by a representative of the South Gloucestershire Council or local Parish Council. The Board meets on a monthly basis. Additional meetings and sub-committees are held as needed to support particular activities – such as the Budget.

6

HANHAM COMMUNITY CENTRE

INDEPENDENT EXAMINERS REPORT

YEAR ENDING 31 MARCH 2025

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES

I report on the unaudited accounts of the charity for the year ending 31 March 2025 set out on pages 8 – 14.

RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND EXAMINER

As the Charity Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 does not apply. It is my responsibility to state, on the basis of the procedures specified in the General Directions given by the Charities Commissioners under section 43(7)(b) of the Act, whether particular matters have come to my attention.

BASIS OF INDEPENDENT EXAMINERS REPORT

My examination was carried out in accordance with the general directions given by the Charities Commissioner. An independent examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.

INDEPENDENT EXAMINERS STATEMENT

In connection with my examination, no matter has come to our attention:

have not been met, or

28 Brunel Close Bridgeyate Bristol BS30 5BB

Victoria Hicks LLB(Hons), CPFA, CiLCA Independent Examiner

Nov 2025

7

HANHAM COMMUNITY CENTRE

STATEMENT OF FINANCIAL ACTIVITY

YEAR ENDED 31 MARCH 2025

Notes
2025
£
INCOME RESOURCES
Donations
-
Income from charitable trading activities
197,445.50
Income from non-charitable trading activities
162.76
──────────
TOTAL INCOMING RESOURCES
197,608.26
──────────
RESOURCES EXPENDED
1
Direct charitable expenditure
2
175,557.97
Fundraising and publicity
19.00
Management and administration
3
8,506.73
──────────
TOTAL RESOURCES EXPENDED
4
184,083.70
──────────
NET (OUTGOING)/INCOMING RESOURCES FOR THE YEAR
13,524.56
══════════
Allocated in the Year
General Fund
13,284.58
Development Fund
239.98
──────────
13,524.56
══════════
MOVEMENT IN FUNDS
General Fund:-
Balance b/fwd
522,799.21
Surplus for the year
13,284.58
──────────
Balance c/fwd
536,083.79
Development Fund:-
Balance b/fwd
31,128.77
Surplus for the year
239.98
──────────
Balance c/fwd
31,368.75
──────────
Total Unrestricted Fund Balance c/fwd
14/15
567,452.54
══════════		 2024
£
-
161,569.85
153.33
──────────
161,723.18
──────────
175,680.74
1,013.41
6,685.77
──────────
183,379.92
──────────
-21,656.74
══════════
-23,953.92
2,297.18
──────────
-21,656.74
══════════
546,986.92
-24,187.71
──────────
522,799.21
28,597.80
2,530.97
──────────
31,128.77
──────────
553,927.98
══════════

All movements are in Unrestricted Funds

8

HANHAM COMMUNITY CENTRE

BALANCE SHEET

YEAR ENDING 31 MARCH 2025

£
£
FIXED ASSETS
Tangible assets
5
419,843.51
CURRENT ASSETS
Stocks
6
1,230.75
Debtors
7
1,650.95
Cash at bank and in hand
8
150,323.28
───────────
153,204.98
CREDITORS: Amounts falling due
within one year
9 (5,595.95)
───────────
147,609.03
───────────
TOTAL ASSETS LESS CURRENT
LIABILITIES
567,452.54
CREDITORS: Amounts falling due
after more than one year
10
0.00
───────────
567,452.54
══════════
UNRESTRICTED FUNDS
General Fund
536,083.79
Development Fund
31,368.75
───────────
TOTAL FUNDS
567,452.54
══════════
2025
NET ASSETS
NET CURRENT LIABILITIES		 2024
£
422,893.54
570.72
5,743.72
130,445.40
───────────
136,759.84
(5,725.40)
───────────
131,034.44
───────────
553,927.98
0.00
───────────
553,927.98
══════════
522,799.21
31,128.77
───────────
553,927.98
══════════

These financial statements were approved and signed by the members of the committee in Oct 2025

Mr K M Lawrence

Signed on behalf of the Trustees

9

HANHAM COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

1. ACCOUNTING POLICIES

Basis of Accounting

The financial statements have been prepared under the historical cost convention, and in accordance with applicable accounting standards and the Statement of Recommended Practice on accounting by charities (SORP 2005).

Depreciation

Depreciation is calculated so as to write off the cost of an asset over the useful economic life of that asset as follows:

Property

The premises are shown at their 1995 professional valuation as instigated by the Centre's bank for the purpose of providing security against borrowings

Office Equipment, Furniture and Fitting and Sports Field Equipment

These are shown at their written down value as estimated by the Centre's Treasurer and are subject to depreciation on a straight-line basis over the expected useful life of the particular asset.

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

slow moving items.
2025 2024
£ £
**2. ** DIRECT CHARTIABLE EXPENDITURE
Provision of Charitable Services 175,557.97 175,681
════════ ════════
**3. ** MANAGEMENT AND ADMINISTRATION
Office costs 4,246.48 3,591
Accountancy fees 100.00 100
Personnel fees 0.00 0
Legal and professional 0.00 -1624
Interest payable (inc Bank charges) 1,110.22 1,179
Depreciation 3,050.03 3,440
──────── ────────
8,506.73 6,686
════════ ════════
**4. ** TOTAL RESOURCES EXPENDED
TOTAL RESOURCES EXPENDED
Staff Total Total
costs Depreciation Other costs 2025 2024
£ £ £ £ £
Direct charitable expenditure 112,911.73 - 62,646.24 175,557.97 175,681
Fundraising and publicity - - 19.00 19.00 1,013
Management and administration - 3,050.03 5,456.70 8,506.73 6,686
──────── ─────── ──────── ────────── ──────────
112,911.73 3,050.03 68,121.94 184,083.70 183,380
════════ ═══════ ════════ ══════════ ══════════
The aggregate payroll costs were:
Wages and salaries 109,736.36 107,777
Social security Costs (NIC) 3,175.37 3,175
────────── ──────────
112,911.73 110,953
══════════ ══════════
Other Costs:
Premises 60,727.26 63,762
Professional Fees 100.00 -1,524
Other 7,294.68 6,749
──────── ────────
68,121.94 68,987
════════ ════════
Particulars of employees:
The average number of staff employed by the charity No No
during the financial year amounted to: 7 7

10

5. TANGIBLE ASSETS
Community
Centre
Buildings
Sports
Ground
Equipment
Total
£
£
£
£
COST
At 1 April 2024
300,000.00
57,000.00
212,298.65
569,298.65
Additions
-
-
-
0.00
Disposals
-
-
-
0.00
──────────
────────
────────
──────────
At 31 March 2025
300,000.00
57,000.00
212,298.65
569,298.65
══════════
════════
════════
══════════
DEPRECIATION
Depreciation At 1 April 2024
-
-
146,405.11
146,405.11
Depreciation Charge
-
-
3,050.03
3,050.03
─────
─────
───────
───────
At 31 March 2025
0
0
149,455.14
149,455.14
═════
═════
═══════
═══════
NET BOOK VALUE
At 31 March 2025
300,000.00
57,000.00
62,843.51
419,843.51
══════════
════════
════════
══════════
At 31 March 2024
300,000.00
57,000.00
65,893.54
422,893.54
══════════
════════
════════
══════════
2025
6. STOCK
£
Stock
1230.75
═════
7. DEBTORS
Trade debtors
2694.95
Prepayments and accrued income
-1044.00
═══════
1650.95
8. CASH AT BANK AND IN HAND
Current Account
41840.77
Cash in Hand (HCC)
2496.69
Cash in Hand (Sections)
62890.04
Development Fund
31368.75
Reserve Account
11727.03
═══════
150323.28
9. CREDITORS Amounts falling due within one year
Bank loans and overdrafts
0.00
Letting deposits
3715.00
Social Security Creditor
282.74
Trade Creditors
852.69
Accruals
576.30
Other Creditors
169.22
────────
5595.95
════════
10. CREDITORS Amounts falling due after more than one year
Bank loans and overdrafts
0.00
════════		 2024
£
571
═════
7562
-1818
═══════
5744
26906.65
2400.55
58445.16
31128.77
11564.27
═══════
130445.40
0.00
3715.00
0.00
1011.95
418.75
579.70
────────
5725.40
════════
0
════════

11

**11. ** SECTION ACCOUNTS*
Income Expenditure Funds Held Contribution Contribution
2025 2025 2025 2025* 2024
Bridge Club 2,159.00 2,066.49 975.65 1,650.00 1,650.00
Brush strokes Art Club 1,595.00 1,650.00 89.41 1,595.00 1,595.00
Chess Club 380.00 380.00 422.27 380.00 380.00
Cricket Club 20,356.40 25,289.33 9,459.44 2,425.50 2,425.50
Drama Club (Hanham Players) 12,251.40 12,973.07 25,632.28 3,152.50 3,152.50
Snooker Club 5,383.00 4,267.26 2,304.01 4,253.00 4,253.00
Tennis Club 13,438.44 7,563.75 19,562.10 2,770.00 2,770.00
Other 0.00 0.00
55,563.24 54,189.90 58,445.16 16,226.00 16,226.00
Funds held 2024 58,445.16
* Taken from section account
Fund Change 0.00
Income Expenditure Funds Held Projects
Funded
Development Fund 6,265.90 1,929.00 31,128.77 0.00
Funds held 2024 31,128.77
**12. ** TRADING FUNDS
Total Income Expenditure Funds Held Contribution Contribution
2025 2025 2025 (NCA) 2025 2024
(inc COGS)
HCC Bar and Trading Svr Ltd 152,957.80 143,529.02 30,720.49 25,200.00 25,200.00
Funds held 2024 30,720.49
13. CHARITABLE GRANTS (Paid directly from Grant Body) 2025 2024
None 0 0
0
════════ ════════
0 0
**14. ** ANALYSIS OF NET ASSETS IN UNRESTRICTED FUNDS
£ £ £
Tangible fixed
assets		 Other net
assets		 Total
Unrestricted funds (31/3/25) 419,843.51 147,609.03 567,452.54
Unrestricted funds (31/3/24) 422,893.54 131,034.44 553,927.98

12

HANHAM COMMUNITY CENTRE

DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDING 31 MARCH 2025

HANHAM COMMUNITY CENTRE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDING 31 MARCH 2025
£
£
INCOME
Donations
0.00
Development Fund ( Net Income )
239.98
General/Late Section payments
0.00
Activities
7927.73
Centre Sections Contributions
19837.05
Surplus/Deficit of Sections
4444.88
Membership
9501.00
Centre Lettings
124859.67
Rents Received
120.75
Social Club (inc SG Surplus)
30000.00
Interest Income
162.76
Misc Income
514.44
TOTAL INCOME
197608.26
DIRECT CHARITABLE EXPENDITURE
Wages and salaries
112911.73
Rates & water
2479.09
Light and heat
33061.38
Insurance
8175.61
Repairs and maintenance
2899.69
Waste Disposal
2856.56
H&S and Security
788.77
Cleaning Materials
3389.20
Activities
581.78
Sundry Costs (DCC)
0.00
Licences & Subs (Theatre, PRS, PPL)
2152.65
Sports Ground Rates, Water & Waste
1079.81
Sports Ground Electricity
3844.50
New Projects
0.00
Miscellanous/General
1337.20
175557.97
FUNDRAISING AND PUBLICITY
Advertising costs
19.00
MANAGEMENT AND ADMINISTRATION
Telephone
601.39
Office Supplies
422.17
Photocopier
1156.38
Information Systems
2066.54
Legal fees
0.00
Accountant/Auditor fees
100.00
Personnel fees
0.00
Bank Charges
1110.22
Depreciation of fixed assets
3050.03
8506.73
INTEREST PAYABLE
Bank interest payable
0.00
Interest on other loans
0.00
0.00
TOTAL EXPENDITURE
184083.70
NET (Deficit)/SURPLUS
13524.56
Other Expenditure
Sports Ground Projects
0.00
0.00
Final Net Deficit/Surplus
13524.56
2025
This page does not form part of the statutory financial statements		 2024
£
0.00
2,530.97
0.00
5575.41
16736.78
437.69
6112.50
102173.15
110.25
27159.71
153.33
733.39
161723.18
110952.75
2202.08
33028.54
7430.50
5965.84
2252.66
738.03
4870.39
428.32
683.50
2018.78
1764.26
2807.03
119.98
418.08
175680.74
1013.41
809.95
395.91
1171.73
1212.91
-1623.61
100.00
0.00
1178.56
3440.32
6685.77
0.00
0.00
0.00
183379.92
(21,656.74)
0.00
0.00
(21,656.74)

13