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Trustees' Annual Report for the period
Period start date Period end date
Fro 1st Septembe 2024 31st August 2025
m r To
Section A Reference and administration details
Charity name Lavendon Pavilion Pre-School
Other names charity is known
by
Registered charity number (if
any) [1152573]
Charity's principal address [63a High Street ]
Lavendon
Olney, Buckinghamshire,
MK46 4HA
Names of the charity trustees who manage the charity
Trustee Dates acted if not for whole Name of person (or body) entitled
Office (if any)
name year to appoint trustee (if any)
Louise Committee Member Any trustees can nominate
1 O’Boyl and then they are voted on at
e the AGM or a committee
Mike Chairman meeting
2 Griffith
s
3
4
5
6
7
8
9
10
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Lucie Howard Left 31/08/2025
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Names and addresses of advisers (Optional information)
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Type of adviser Name
Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
PSLA Constitution Type of governing document (eg. trust deed, constitution)
Trust How the charity is constituted (eg. trust, association, company) Committee members are nominated at Pre-school AGM, they can also be Trustee selection methods appointed (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include Lavendon Pavilion Pre-school is registered with OFSTED (reg.no.EY463628) additional information, where and is a member of the Pre-School Learning Alliance relevant, about: The Pre-School has a childcare protection policy in place which policies and procedures includes carrying out Criminal Records Bureau checks for trustees and any new adopted for the induction and or existing members of staff. training of trustees; All Trustees and staff sign and agree to confidentiality and code of conduct and the charity’s organisational statements. All staff and trustees are familiar with the settings safeguarding structure and any wider policy and the current EYFS guidelines. network with which the charity works; We pay LEO Bookkeeping Services Ltd, who is an Accountant, to do our accounts, payroll and prepare the charity commission return. relationship with any related parties; The Pre-School has close links with Lavendon Combined School. There are trustees’ consideration of regular trips made from pre-school to Lavendon School to make the transition to school smooth. The reception teacher also comes into preschool to spend time major risks and the system with the children in the summer term before the children start school. and procedures to manage them.
Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document |
THE AIMS OF THE PRE-SCHOOL ARE TO ENHANCE THE DEVELOPMENT AND EDUCATION OF CHILDREN PRIMARILY UNDER STATUTORY SCHOOL AGE BY ENCOURAGING PARENTS TO UNDERSTAND AND PROVIDE FOR THE NEEDS OF THEIR CHILDREN THROUGH COMMUNITY GROUPS AND BY: (A) OFFERING APPROPRIATE PLAY, EDUCATION AND CARE FACILITIES, FAMILY LEARNING AND EXTENDED HOURS GROUPS, TOGETHER WITH THE RIGHT OF PARENTS TO TAKE RESPONSIBILITY FOR AND TO BECOME INVOLVED IN THE ACTIVITIES OF SUCH GROUPS, ENSURING THAT SUCH GROUPS OFFER OPPORTUNITIES FOR ALL CHILDREN WHATEVER THEIR RACE, CULTURE, RELIGION, MEANS OR ABILITY (B) ENCOURAGING THE STUDY OF THE NEEDS OF SUCH CHILDREN |
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| Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
AND THEIR FAMILIES AND PROMOTING PUBLIC INTEREST IN AND RECOGNITION OF SUCH NEEDS IN THE LOCAL AREAS (C) INSTIGATING AND ADHERING TO AND FURTHERING THE AIMS AND OBJECTS OF THE PRE-SCHOOL LEARNING ALLIANCE. |
|---|---|
| Lavendon Pre-School is a small, friendly trustee managed pre-school providing a varied, interesting and informative Early Years education and childcare for children between the age of two to five years from Lavendon and the surrounding villages. We offer 15 and 30 hours free government funding per week for children aged 3- 4 years, additional hours are also available. We currently have funded 2 year olds attending the Pre-school that meet the current ‘Time for 2’s’ funding criteria. We have employed 3 part-time staff (Leader, Deputy Leader and Assistant) from the beginning of the year. However, the assistant left in April and due to a decrease in numbers we changed our session to 3 full days and two half days a week. We continued with our two remaining staff with increased hours and used cover staff for any planned absence. Our regular sessions are now Monday to Friday morning sessions (9am to 12pm) and Monday, Tuesday and Thursday afternoon sessions (12pm to 3pm) On our full days we operate a lunch club to allow the morning children to stay for an extra hour. We welcome all children within the age range regardless of personal circumstance, gender, faith, cultural background and lingual ability. The Pre-School is located in the heart of the village adjacent to the village playing field providing an excellent location for outdoor activities and involvement in community events. |
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
We have seen a drop off in overall numbers in this academic year. We have consolidated our hours into 3 full day sessions and two half day so reducing employment costs and helping our overall finances. All sessions have always maintained the correct ratios.
To give us better cover we have started a trainee on limited hours to help with long term cover.
We continue to give an interesting and rewarding variety of activities for all our children. All our children's progress is monitored and recorded on a weekly basis. We involve the children’s parents in all of our development activities and provide regular reports on progress to them.
Activities and Achievements
Lavendon Preschool are proud that we provide an exciting and creative environment. We offer a wide range of ambitious experiences, giving endless opportunities to allow each child to grow into independent, confident and successful learners. We support our children in becoming active learners who are enthusiastic who become the best version of themselves.
We offer meaningful uncapped learning to suited to age, ability, development needs and interests. We focus on the 7 areas of learning and follow Development matters and Birth to five guidance. We also focus greatly on the Characteristics of effective Learning to promote and encourage our children to be confident in exploring the environment and the wider world. We aspire in supporting our children to bounce back after difficulties and try out their own ideas.
Our enabling environment enables our children to celebrate their own ideas, use what they already know and feel proud of their achievements.
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Section D Achievements and performance
The impact of Lavendon Preschool is that our children are happy, secure, confident and independent, this enables them to gain secure foundations needed to continue their learning journey.
We have supported our aims by providing the following opportunities :
Getting to know each other and our differences Emotions alongside Humpty Dumpty Nursery Rhyme Autumn and season change The Gingerbread Man story Winter and season changes Christmas Healthy eating and exercise The Gruffalo Story Chinese New Year Wild animals and camouflage Spring and changes in the environment Dinosaurs Plant life cycle Sunflower Planting and how to care for them
We follow the interests of the children and support their ideas throughout out sessions.
Besides our themes we offer various opportunities for our children to gain experiences they might not get at home such as... Cooking, gardening, painting and messy play.
We provide a healthy and varied snack which encourages the children to try different fruits and vegetables,
We have people from the wider community come into Preschool who have delivered rich experiences. The children have been given the opportunity to participate in Sports sessions. Mindfulness, forest school and music and dance.
We have involved our parents in sharing their child's learning and experiences by inviting them to join in with stay and play sessions.
We invited all of our children and their parents to a sports day and picnic. Where we took the opportunity to thank all our parents and Staff for their support throughout the year.
To end our school year, we held a Graduation celebration to say goodbye to our school starters.
We ensure that Early Years Pupil Premium (EYPP) funding is used effectively to provide the resources and support required for eligible children.
During the year we also organised several enrichment activities and events to broaden the children’s experiences and strengthen links with the wider community.
These included:
Sports sessions
Ragdolly Annas music and dance session
We value strong partnerships with parents and carers and regularly invite families into the preschool to participate in activities and celebrations.
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Section D Achievements and performance
During the year we held Christmas and Easter events as well as regular Stay and Play sessions. To support healthy lifestyles, we ask parents for a small voluntary donation towards providing healthy and varied snacks for the children attending the setting.
Section E Financial review
We have reserve funds to cover maternity, sick pay and if we had to Brief statement of the close, 3 months running costs and redundancy. charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
Principle sources of funds are funding payments from Milton Keynes Council for eligible 2 year olds and 3 and 4 year olds who receive their 15 or 30 hours of funding. We also receive fees from parents who pay for additional hours or 2 year olds not eligible for funding. We have received funds from fundraising outlined in section D.
The expenditure has supported the key objectives by providing resources and staffing for the preschool to ensure all children have access to the EYFS standards.
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
The Preschool looking forward faces an unknown future.
We have reduced numbers of children and must manage with two staff working more hours than they would like.
Cover varies from promising to poor and we will need to address this next year.
Recruitment of committee members is becoming more difficult as the number of children drop.
A trustee has resigned during this year and has left the overall management of the preschool falling to a reduced number of volunteers.
All these issues we will be seeking to address in the new academic year.
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| d on behalf of the charity’s trustees | ’s trustees | ’s trustees |
|---|---|---|
| Signature(s) L. O’Boyle M Griffiths Full name(s) Louise O’Boyle Mike Griffiths Position (eg Secretary, Chair, etc) Committee member Chairman Date 04.06.2026 |
L. O’Boyle M Griffiths |
|
| 04.06.2026 | ||
| 04.06.2026 |
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Profit and Loss
Lavendon Pre School
For the year ended 31 August 2025
| Profit and Loss Lavendon Pre School For the year ended 31 August 2025 |
||
|---|---|---|
| 2025 | 2024 | |
| Trading Income | ||
| Adhoc Sessions | - | 61.00 |
| Children's Uniform (230) | 8.25 | 138.50 |
| Funded fees | 38,273.45 | 40,178.94 |
| Interest Income | 323.20 | 222.69 |
| Lunch Club | 168.00 | 165.00 |
| Other Revenue | - | 254.60 |
| Private Fees | 2,494.00 | 12,831.00 |
| Registration Fees | 10.00 | 120.00 |
| Snack Donation | 287.00 | 219.03 |
| Total Trading Income | 41,563.90 | 54,190.76 |
| Gross Profit | 41,563.90 | 54,190.76 |
| Operating Expenses | ||
| Accountancy Costs | 2,275.10 | 2,280.85 |
| Advertising & Marketing | 145.26 | 227.70 |
| Bank Fees | 0.51 | - |
| Charity Commission Return | 90.00 | 90.00 |
| Companies House | - | 13.00 |
| DBS | 100.00 | - |
| Depreciation Expense Account | 448.09 | 735.99 |
| Employers NI | 0.34 | (0.34) |
| Entertainment 100% business | 139.20 | 301.86 |
| General Expenses | 486.03 | 538.25 |
| Insurance | 548.62 | 674.11 |
| IT Software And Consumables | - | 18.75 |
| Mobile Phone | 135.24 | 100.48 |
| Office Expenses | - | 274.50 |
| Pavilion Rent | 6,660.00 | 6,102.00 |
| Pensions Costs | 681.51 | 404.82 |
| PSLA/OFSTED memberships | 150.00 | 150.91 |
| Recruitment | - | 102.71 |
| Repairs and Maintenance | - | 110.00 |
| Snacks | 247.36 | 228.86 |
| Staff Training | 74.10 | 48.00 |
| Subscriptions | 132.00 | 281.88 |
| Telephone & Internet | 66.00 | 208.07 |
| Wages Expense | 37,574.94 | 33,104.24 |
| Total Operating Expenses | 49,954.30 | 45,996.64 |
| Net Profit | (8,390.40) | 8,194.12 |
Year End Accounts
Lavendon Pre School
Balance Sheet
Lavendon Pre School As at 31 August 2025
| Balance Sheet Lavendon Pre School As at 31 August 2025 |
Balance Sheet Lavendon Pre School As at 31 August 2025 |
|---|---|
| 31 AUG 2025 31 AUG 2024 |
|
| Assets | |
| Bank | |
| Active Saver 14,277.72 27,618.14 |
|
| Business Account 10,689.86 3,952.64 |
|
| Equals Money - 194.12 |
|
| Petty Cash - Snack 203.58 287.60 |
|
| Total Bank 25,171.16 32,052.50 Current Assets |
|
| Accounts Receivable - 131.00 |
|
| Retained Earnings (6,995.36) (6,995.36) |
|
| Total Current Assets (6,995.36) (6,864.36) Fixed Assets |
|
| Computer Equipment 369.00 369.00 |
|
| Equipment 784.95 784.95 |
|
| Fixtures and Fittings 1,799.14 1,799.14 |
|
| Less Accumulated Depreciation on Computer Equipment (369.00) (369.00) |
|
| Less Accumulated Depreciation on Fixtures and Fittings (1,494.38) (1,046.29) |
|
| Total Fixed Assets 1,089.71 1,537.80 |
|
| Total Assets 19,265.51 26,725.94 Liabilities |
|
| Current Liabilities | |
| Accounts Payable - 12.00 |
|
| PAYE/NI Liability 497.71 (425.72) |
|
| Pension Liability 140.76 122.22 |
|
| Total Current Liabilities 638.47 (291.50) |
|
| Total Liabilities 638.47 (291.50) |
|
| Net Assets 18,627.04 27,017.44 Equity |
|
| Allocated Funds 27,017.44 18,823.32 |
|
| Current Year Earnings (8,390.40) 8,194.12 |
|
| Total Equity 18,627.04 27,017.44 |
Year End Accounts
Lavendon Pre School
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name LAVENDON PAVILLION PRE SCHOOL members of
On accounts for the year 31/08/2025 Charity no 1152573 ended (if any) Set out on pages CCXX R1 accounts (ss) & R2 accounts (ss) (remember to include the page numbers of additional sheets)
-
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2025 .
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Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 03/06/2026 Name: Simon Davies Relevant professional FCCA – Member 0309741 qualification(s) or body (if any): Address: Rapture Accounts Ltd, 58B High Street, Stony Stratford, Milton Keynes, Bucks, MK11 1AQ
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER