Trustees' Annual Report for the period “ Period start date Period end date Fro 1st Septembe 2023 31st August 2024 m r To Section A Reference and administration details
==> picture [495 x 520] intentionally omitted <==
----- Start of picture text -----
Charity name Lavendon Pavilion Pre-School
Other names charity is known
by
Registered charity number (if
any) [1152573]
63a High Street
Charity's principal address
Lavendon
Olney, Buckinghamshire,
MK46 4HA
Names of the charity trustees who manage the charity
Trustee Dates acted if not for whole Name of person (or body) entitled
Office (if any)
name year to appoint trustee (if any)
Louise Committee Member Any trustees can nominate
1 O’Boyl and then they are voted on at
e the AGM or a committee
Lucie Finance meeting
2 Howar
d
Mike Chairman
3 Griffith
s
4
5
6
7
8
9
10
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
----- End of picture text -----
Names and addresses of advisers (Optional information)
TAR
March 2012
1
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
PSLA Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Committee members are nominated at Pre-school AGM, they can also be Trustee selection methods appointed
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Lavendon Pavilion Pre-school is registered with OFSTED (reg.no.EY463628) and is a member of the Pre-School Learning Alliance
The Pre-School has a childcare protection policy in place which includes carrying out Criminal Records Bureau checks for trustees and any new or existing members of staff.
All Trustees and staff sign and agree to confidentiality and code of conduct and statements. All staff and trustees are familiar with the settings safeguarding policy and the current EYFS guidelines.
We pay LEO Bookkeeping Services Ltd (of which Lucie Howard is a director), who is an Accountant, to do our accounts, payroll and prepare the charity commission return, she is paid for this role.
We are still waiting for OfSTED to approve our application by the Company Limited By Guarantee to be registered as an early year provider. We have been trying to do this now for 6 years without success.
The Pre-School has close links with Lavendon Combined School. There are regular trips made from pre-school to Lavendon School to make the transition to school smooth. The reception teacher also comes into preschool to spend time with the children in the summer term before the children start school.
Section C Objectives and activities
THE AIMS OF THE PRE-SCHOOL ARE TO ENHANCE THE DEVELOPMENT AND EDUCATION OF CHILDREN PRIMARILY UNDER STATUTORY SCHOOL AGE BY ENCOURAGING PARENTS TO Summary of the objects of the UNDERSTAND AND PROVIDE FOR THE NEEDS OF THEIR CHILDREN charity set out in its THROUGH COMMUNITY GROUPS AND BY: governing document (A) OFFERING APPROPRIATE PLAY, EDUCATION AND CARE FACILITIES, FAMILY LEARNING AND EXTENDED HOURS GROUPS, TOGETHER WITH THE RIGHT OF PARENTS TO TAKE RESPONSIBILITY FOR AND TO BECOME INVOLVED IN THE ACTIVITIES OF SUCH
TAR
March 2012
2
GROUPS, ENSURING THAT SUCH GROUPS OFFER OPPORTUNITIES FOR ALL CHILDREN WHATEVER THEIR RACE, CULTURE, RELIGION, MEANS OR ABILITY (B) ENCOURAGING THE STUDY OF THE NEEDS OF SUCH CHILDREN AND THEIR FAMILIES AND PROMOTING PUBLIC INTEREST IN AND RECOGNITION OF SUCH NEEDS IN THE LOCAL AREAS (C) INSTIGATING AND ADHERING TO AND FURTHERING THE AIMS AND OBJECTS OF THE PRE-SCHOOL LEARNING ALLIANCE. Lavendon Pre-School is a small, friendly trustee managed pre-school providing a varied, interesting and informative Early Years education and childcare for children between the age of two to five years from Lavendon and the surrounding villages.
We offer 15 and 30 hours free government funding per week for children aged 3- 4 years, additional hours are also available. We currently have funded 2 year olds attending the Pre-school that meet the current ‘Time for 2’s’ funding criteria. The Pre-School employs 3 part-time staff (Leader, Deputy Leader and Assistant) during the year to provide a daily morning sessions (9am to 12pm) Summary of the main and an afternoon session (12pm-3pm) Monday to Friday. Full days are available. Whilst numbers allow we also operate a lunch club to allow the morning children activities undertaken for the to stay for an extra hour 12-1pm for lunch. public benefit in relation to these objects (include within We welcome all children within the age range regardless of personal this section the statutory circumstance, gender, faith, cultural background and lingual ability. declaration that trustees have had regard to the guidance The Pre-School is located in the heart of the village adjacent to the village issued by the Charity playing field providing an excellent location for outdoor activities and involvement Commission on public in community events. benefit)
Additional details of objectives and activities (Optional information)
TAR
March 2012
3
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Numbers were sustainable at the beginning of this academic year and have increased by the end of the year. This has been helped by more of the new housing development in the village being finished and all houses are now lived in.
As pupil numbers increase the Pre-School increases staff hours to ensure ratios are maintained. All sessions are covered by a minimum of 2 qualified members of staff plus 1 additional staff member as ratios require. All staff are already fully qualified or working toward qualifications.
All children who wanted to attend were given a place and we have tried to accommodate parental needs where possible.
We pride ourselves in providing a variety of exciting activities and opportunities for the children. These are provided to capture the children's interests and help them to grow in independence and confidence, as well as gain knowledge and enthusiasm towards learning. Our curriculum is inclusive and celebrates diversity. The aim is to guide our children to become responsible citizens of the future.
We follow the children's interests, as well as the EYFS statements.
Activities & Themes included: All about me Bonfire night Our Wonderful World Diwali Recycling Colours and Colour changes Seasons Life cycles The Gingerbread Man Christmas Artic Animals Taking care of our Environment Holidays Chinese New Year Getting Ready for School During our learning journey, we offer a range of further opportunities to
TAR
March 2012
4
Section D Achievements and erformance p ignite our children's interests such as:Music PE Cooking Crafts Exploring the local community Events: Parents stay and play Christmas party Easter egg hunt Sports day Graduation party Our parents are invited to all of our events. Parents donate messy play, cooking and craft supplies.
We continued with our lunch club to extend the morning session until 1pm and registration fees for new children which paid for a welcome pack and t-shirt for each child. In order to provide a more wholesome snack we also asked for snack donations.
A significant contribution is made by the committee members who provide a management service to the Pre-School.
Due to a lack of committee members we have not done any fundraising for preschool this year, but we have raised money for other charities including Children in Need.
The long awaited garden refurbishment was completed with a safer flooring, a new covered area, and play equipment as well as making the space bigger and removing a shed. We had new signage designed and the area was painted in bright colours. The children have really enjoyed exploring this.
Section E Financial review
We have reserve funds to cover maternity, sick pay and if we had to Brief statement of the close, 3 months running costs and redundancy. charity’s policy on reserves Details of any funds materially in deficit
Further financial review details (Optional information)
TAR
March 2012
5
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
Principle sources of funds are funding payments from Milton Keynes Council for eligible 2 year olds and 3 and 4 year olds who receive their 15 or 30 hours of funding. We also receive fees from parents who pay for additional hours or 2 year olds not eligible for funding. We have received funds from fundraising outlined in section D.
The expenditure has supported the key objectives by providing resources and staffing for the preschool to ensure all children have access to the EYFS standards.
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Future Plans for the Pre-School
-
To invest further in the staff development and training.
-
To increase the numbers of children attending to secure the future of the preschool
-
To re-establish the committee by adding parents in addition to the Trustees.
-
To create greater awareness of the pre-school in the local community.
-
For the pre-school to grow in numbers particularly supporting funded 2’s.
-
Continue to develop relationships with Lavendon School to ensure smooth transition for pre-school leavers.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) |
L.Howard | M Griffiths | M Griffiths |
|---|---|---|---|
| Lucie Howard Mike Griffiths Committee Member Chairman |
Mike Griffiths | ||
| Chairman |
Date 10/04/2025
TAR
March 2012
6
YE Accounts
Lavendon Pavilion PreSchool For the year ended 31 August 2024
Prepared by LEO Bookkeeping Services Ltd
Detailed Profit and Loss
Lavendon Pavilion PreSchool For the year ended 31 August 2024
| Detailed Profit and Loss Lavendon Pavilion PreSchool For the year ended 31 August 2024 |
BOOKKEEPING SERVICES | SERVICES |
|---|---|---|
| 2024 | 2023 | |
| Sales | ||
| Adhoc Sessions | 61.00 | - |
| Children's Uniform (230) | 138.50 | 114.75 |
| Funded fees | 40,178.94 | 48,837.18 |
| Interest Income | 222.69 | 26.65 |
| Lunch Club | 165.00 | 95.00 |
| Other Revenue | 254.60 | 1,157.78 |
| Private Fees | 12,831.00 | 13,180.00 |
| Registration Fees | 120.00 | 99.50 |
| Snack Donation | 219.03 | 338.72 |
| Total Sales | 54,190.76 | 63,849.58 |
| Gross Profit | 54,190.76 | 63,849.58 |
| Expenses | ||
| General Administration | ||
| Accountancy Costs | 2,280.85 | 2,539.20 |
| Advertising & Marketing | 227.70 | 1,589.16 |
| Charity Commission Return | 90.00 | 75.00 |
| Children's Uniform (501) | - | 361.00 |
| Companies House | 13.00 | - |
| DBS | - | 18.60 |
| Depreciation Expense Account | 735.99 | 679.30 |
| Director's Renumeration | - | 2,400.00 |
| Employers NI | (0.34) | 617.29 |
| Entertainment 100% business | 301.86 | 310.19 |
| Equipment/toys | - | 270.28 |
| General Expenses | 538.25 | 749.85 |
| Insurance | 674.11 | 754.11 |
| IT Software And Consumables | 18.75 | - |
| Membership | - | 209.28 |
| Mobile Phone | 100.48 | 220.37 |
| Office Expenses | 274.50 | 50.58 |
| Pavilion Rent | 6,102.00 | 7,410.00 |
| Pensions Costs | 404.82 | 411.73 |
| PSLA/OFSTED memberships | 150.91 | - |
| Recruitment | 102.71 | 204.00 |
| Repairs and Maintenance | 110.00 | - |
| Setting Improvements | - | 480.00 |
| Snacks | 228.86 | 345.46 |
| Staff Training | 48.00 | 690.40 |
| Subscriptions | 281.88 | 12.60 |
Lavendon Pavilion PreSchool
YE Accounts
Detailed Profit and Loss
| 2024 | 2023 | |
|---|---|---|
| Telephone & Internet | 208.07 | 6.00 |
| Wages Expense | 33,104.24 | 45,276.37 |
| Total General Administration | 45,996.64 | 65,680.77 |
| Total Expenses | 45,996.64 | 65,680.77 |
| Operating Profit (Loss) | 8,194.12 | (1,831.19) |
| Profit (Loss) on Ordinary Activities before Taxation | 8,194.12 | (1,831.19) |
| Net Profit (Loss) for the Period | 8,194.12 | (1,831.19) |
Lavendon Pavilion PreSchool
YE Accounts
Balance Sheet
Lavendon Pavilion PreSchool As at 31 August 2024
| Balance Sheet Lavendon Pavilion PreSchool As at 31 August 2024 |
BOOKKEEPING SERVICES | SERVICES |
|---|---|---|
| 31 AUG 2024 | 31 AUG 2023 | |
| Fixed Assets | ||
| Tangible assets | 26,725.94 | 18,906.58 |
| Total Fixed Assets | 26,725.94 | 18,906.58 |
| Creditors: amounts falling due withinone year | ||
| Other creditors | (291.50) | 181.66 |
| Total Creditors: amounts falling due within one year | (291.50) | 181.66 |
| Net current assets (liabilities) | 291.50 | (181.66) |
| Total assets less current liabilities | 27,017.44 | 18,724.92 |
| Net Assets | 27,017.44 | 18,724.92 |
| Capital and reserves | ||
| Profit and loss account | 8,194.12 | (1,831.19) |
| Allocated Funds | 18,823.32 | 20,556.11 |
| Total Capital and reserves | 27,017.44 | 18,724.92 |
Lavendon Pavilion PreSchool
YE Accounts
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name LAVENDON PAVILLION PRE SCHOOL members of On accounts for the year 31/08/2024 Charity no 1152573 ended (if any) Set out on pages CCXX R1 accounts (ss) & R2 accounts (ss) (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2024 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 23/04/2025 ~~>~~ Name: Simon Davies ~~Ps~~ Relevant professional FCCA – Member 0309741 qualification(s) or body (if any):
Address: Rapture Accounts Ltd, 58B High Street, Stony Stratford, Milton Keynes, Bucks, MK11 1AQ
Section B Disclosure ~~Pe~~ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
October 2018
IER
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER